TOWN OFI HOT SULPHUR: SPRINGS MEETINGMINUTES NOVEMBER 16, 2023  6:27 pm MEETING CALLTOORDER- ROLLÇALL Howe, Trustee Kathy Knight, Trusteel Richard Gott Allpresent  Mayor Ray Tinkum, Mayor pro-tem Christine Lee, Trustee Dan Nolan, Trustee Tim Harvey, Trustee Meredi  1. Agenda for November 16, 2023 andi meeting minutesf from October 19, 2023  Motionr madeb by Trustee Danl Nolantoa accptt thec agenda andt ther mectingr minutes) witho oner modification: Tomovet thec agendai itemf for OLRTV vote on! Michelle Cowardint tot thel beginningo oft ther mecting; seconded Town Clerk/ /Treasurer Katiel LaDrig presented the Board of Trustees with copies of the credit card statementf for October, thel bank statement for ther month of October, the current transactioni report for thel bank account through November 16, 2023. Thec credit card statement was $3,995.87 with $3,462.90int thej process of being credited back. The current balance ont the checkinga account was $92,873.00 with A/Pat$ $92,235.07. Af few checks willl be heldi in A/P until the next large deposit from the Comp Plan comes in. This willl leave enough moneyf for payroll, taxes, and Empoweri int the checking account. Question was asked regardingi payment tol Holly Wood Computer Consulting. Explanation was givent that Holly has been very patient withi receiving payment on workg going backt tol March 2023. Trusteel Dan Nolan presented Michelle Cowardin: ast the new District 1 member oft the OLRT (Open Lands Rivers and Trails) committee. Michelle's applicationl had gonet through allo ofthe approval processes ands shei isI now ready toa assume her new positionf for thei next four years. She worksf for Parks and' Wildlife asas Statewide Coordinator: presently andy will continuet to dos SO. Motion) wast madebyA Mayor prot tem Christinel LectoappointA Michelle CowardntotheOLRT Committeed aso ourl DistriaIrgpresmtativcs secondedby Trusteel Danl Nolan. Allvotedaye,m motioncarried.  by, Mayor pro-tem Christinel Lec. Ally votedo ays motioncarried.  2. FINANCIAL REPORT  3. PUBLIC COMMENT:  4. STAFF & COMMUNITY PLANNING STRATEGIES UPDATES  Public Works] Department:  Philip McElroy presented information ont receivingi input from Colorado Rural Water on wildfire mitigationi inc determining whichl buildings are att the most riskf for wildfire and thej preparation neededt to] preparef for that. Working onl budget for Water and Sewer Funds. Nick Rardint talked about thel leads service linei inventory that will need tobe donei int the coming months. There willl bear meetingf for technical assistance with Colorado Rural Water Association: regardingt this. Firel hydrants have been flushedf fort thes season. Public Works has submitted alli information tot the engineers for the BOLL filteri installation. Billl LaDrig from Streets and] Parksi isI ready with equipment fort the snow tof fly. Working ont the budget for next year ast there are several roadst that willr needt tol be repaired quite extensively. Mayor pro-tem Christine Lee askeda about af follow-upt tot thet tree mitigation that was completed this year and wasi informed that ith hadl been done. As ofr right now, unless wes get free Working onl budget and learning thej process. Business license renewal letters went out this week. Delinquent accounts notifications went out. Therei is only one account thati isc delinquent over two quarters. Reminder of rate study meeting  services, there willl ber nor more mitigation done.  b. Town Hall:  scheduled for Monday the 20th  Wendy Bourn- Grant applications update: grant writers tol learni more about upcoming grants.  Everything iss status quor regardings grant applications. Thel bipartisan infrastructure funds shouldl bec coming availablei int the next year. Trainings are being offered to  REGULARE BOARDMEETINGI Novemberl 16,2023  MSV WORD;  MMI11623    d. CPS/TJI Dlubac:  TJ was unavailable: fori meeting and uploaded his update intol Dropbox. The Urbanetz property iss sitting untilr next spring when construction willl begin. Rates study workshop willl be on! November 20th where Sara Everhart will present the Originally plannedt toa apply forg grantt tof finisht thel loopt trail. That will: not happen Budget workshop willl be set after thel Rate Study Workshop. Budget worksheet was passed out witht the caveat that the actualr numbers are not) yet accurate due to credit card chargest that were not appliedt to expenditures. Also distributed wast the printout oft the Colorado Trust documents fort the reserve accounts showing the current balance. Discussion ensued. Budget workshop was set for Monday the 27h, withi following workshops scheduled for December 5th, December 12th. Due toal house fire, thel Hoffman family ist unablet tol live int their! home. Itv was proposed thatt the Board of Trustees okay the suspension oft their current water bill andi not charge for future water bills untils such time thatt they are backi int their home. This would not goa against the Town Code, ast there isi not water currently servicing Also includedi int the discussion was Teamviewer and the cost associated with this service. We dor not need 17 subscriptions, just 2. Dropboxi is $420ar month: for the subscription. Itv was agreedt that Teamviewer wouldi be reduced to2s subscriptions. Dropbox willl bec contacted regarding the cost andt to do further researcha ast tol howi it is needed. This willl bet tabledi until the next meeting. Motiont todropa all butf five subscriptionsi madeb by Trusteel Meredi Howc;s secondedbyl Mayor! pro-tem Christine Lcc. Discussion ensued. Onc abstdin, twor nays, 4ayes; motion carried. Motion madet tot tabled discussion! pending furtheri investigationi madel by Mayor! pro- tem; secondedby Meredi Howc. Allvotedo ays, motion Ms. Trail was unhappy withl her water bill charges duet tol havingt two accounts with the Town. Int the past, her account had been manually changed to always show the minimum: amount due, nor matter the amount of water used. She wanted the Boardt to allowl her too continue this practice. This question should bea addressed during the rates study workshopa andt that policy should bel held until final decisions arel made regardingt ther new 20241 rates. Ms. Trail willl bei informed that old practices willi not Question wasi raised about changing credit card company from USI Bank to another institution due to] past practices andl bad customer service. Town Clerk would like to finda ac company that wouldr notl bes sol hardt tov work with and would credit payments, eveni ifmadel halfway through billing cycle. Board agreed to allow Town Clerkto Email was received from Chris Price regarding the stepss still needed toj pursue taking over ther management oft the cemetery. Anne Hollis will change somei information through her attorney toa allowt the Townt to assume responsibility oft the cemetery. Motionn madet toofficially! proccedy witht the acquisitiono oft thec cemctery! by7 Trustecl Dan! Nolan; secondedbyT Trustee Tim Harvey. Discussion ensued pursudntt tod answeringChrisP Price'squestions ando checkingo oni insurance ands statel laws. One abstain, sixv voted ays, motion carried.  5. DISCUSSIONITEMS  Rate Study Update- P. McElroy agencyf findings tot the Board ofl Trustees. b. Himebaugh Gulchi update- Danl Nolan Budget for 2024 Katiel LaDrig  now until next fall: ast thes springo cyclei ist not going tol happen.  Hoffman Family Status - Katiel LaDrig  thel home.  d. Dropbox Subscription- - Katiel LaDrig  carried.  Maria Trail email- Katiel LaDrig  bet upheld and" Town Code willl bef followed. C Credit card discussion Katiel LaDrig  pursue otherc credit card options. Cemetery discussion - Ray Tinkum  REGULARE BOARDMEETINGI Novemberl 16,2 2023  MSV  MMI1623    6. OPENACTIONITEMS a. Grandi Places 2050  Meetingl last month; Forests service management isi int thej process ofu updating procedure for forest management. Also discussed was the need forl better response to road conditions inc order tol handle emergency situations. Also, there willl be data given andi reviewedi regarding how people uset the forests andt the] preservation of  plants inl highi riska areas. b. Crosswalk across Highway 40  No update- still researching howt tog get flags for pedestrians.  7.A ACTIONI ITEMS  a. Accounts] payable int the amount of $92,235.07  i. Motiony wasi madeby Trusteel Danl Nolan toacceptt thec accounts! payable amount; secondedby Trustee Timl Harvey. Discussion ensued. Motiony was) voted on; dlv voted ayen motiono carried.  b. Payrolli in the amount of: 10/09/23-10/22/23 10/23/23-11/05/23  $11,015.50 $9,607.14  Motiony wasi madel by. Mayor! pro-t tem Christinel Lect toc approve! payroll; secondedly Trustee Motion wast madef fore emergency relieffort the Hoffmany family tos suspend water payments untils sucht time ast theyo arebacki int their homel by Trustcc? Meredi Howe; secondedb by Trustee RichardGott. Motiony was) votedo on; dllv voted aye, motioncarried.  Timl Harvey. Motiony was votedo on; dly voteda aye, motiono carried.  Hoffman Family Emergency Relief:  i.  OTHER: BUSINESS:  Mayor Ray Tinkum  Mayor pro-tem Christine Lee Mayor/Manager: meeting update given tol Board. Discussion on possible STRI bill comingl before thes state legislature fort the next) year. Also, tourism tax willl be onl ballot toa allowt townst tou use for Child Care allocations. School resource officer- request for assistance from Granby tot the othert towns was raised. Willl be revisited at next M/M: meeting. Staffing continues tol bea aj problem forl law enforcement throughout the county. Thes statei is working onr news standards forj jailsi int thes state. Towns allg gave updates toa attendees. There was also discussion: int the state legislature regardingt the stopping of BLMI leases on public landi in  Grand County fori iol andi mineral extraction.  Trustee Timl Harvey Trustee Dan! Nolan Trustee Meredil Howe Trustee Richard Gott Trustee Kathy) Knight  ADJOURNMENT:  i.  Motionn madel by Trusteel Meredil Howe toadjourn, secondedby Trustec! Kathy Knight. AIl  votedo dyc, motiond carried. Mectingo adjournedo at8 8:48 pm.  e Seal)   KAL  hlg TowmClerikTreasurer, KatiflaDrig  Mayor Raymond Tinkum  REGULARI BOARDMEETINGI Novemberl 16,2 2023 MSV WORD:MINUTES: MM111623