Hayden.  COLORADO AGENDA  HAYDEN TOWN COUNCIL MEETING HAYDEN TOWN HALL -1 178 WEST JEFFERSON AVENUE THURSDAY, APRIL 7, 2022 7:30P.M. Join Zoom Meeting Meeting ID: 81996476776 Passcode: 700776 One tap mobile  ATTENDEES/COUNCIL MAY PARTICIPATE VIRTUALLYV VIA ZOOM' WITH THE INFORMATION BELOW: https/us02webzoomus1819964767b/PWd-N284bIhvsidamplZz3o,poSOyDOVMIUNKUI09  1690928.899647676..08.00776: US (San. Jose) 2532589/2-899641016..0t.00T6 US (Tacoma)  THE TOWNY WILL ALSO BROADCAST MEETINGS ONFACEBOOKI LIVE ATT THE TOWN'S FACEBOOK PAGE AT *OFFICIAL RECORDINGS. ANDI RECORDS OF MEETINGS WILLI BE THE ZOOM RECORDING. ANDI NOT FACEBOOK LIVE. FACEBOOK LIVE ISI MERELY AT TOOL TOI INCREASE COMMUNITY INVOLVEMENT AND IS NOT THE OFFICIAL RECORD.*  tps/wwwiacebook.om/oorasonycen  WORK SESSION7:00P.M.: -7:30P.M. 1. STAFF REPORTS EGUIAFMETING-7BDPMA 1a. CALLTOORDER 1b. OPENING PRAYER 1c. PLEDGE OF ALLEGIANCE 1d. ROLL CALL 2. CONSIDERATION OF MINUTES A. Regular Meeting March 17, 2022 3. PUBLIC COMMENTS  Page 3  Citizens arei invitedt to speak tot the Council oni items that arer not ont the agenda. Therei isa3r minute time limit per person, unless otherwise noted by the! Mayor. Pleaser notet that noi formal action will bet taken on thesei items during this time due tot the openr meeting lawp provision; however, theyr may  be placed onaf futurep posted agendai ifa actioni isr required. 4. PROCLAMATIONS/PRESENTATIONS  A. AProclamation Recognizing April 2022 as Child Abuse Prevention Month in Hayden, Colorado B. AProclamation Recognizing April 2022 as The Month of the Young Child in Hayden, Colorado AP Proclamation Recognizing April 2022 as Sexual Assault Awareness Month in Hayden, Colorado  Page 8 Page 9 Page 10 Page 11 Page 12  D. Arbor Day Proclamation  . Review Town of Hayden Employee Handbook and Policies  NOTICE: Agenda is subject to change. Ifyour require special assistance in order to attend any oft the Town's public meetings or events, please notify the Town of Hayden at (970) 276-3747 at least 48 hours in advance of thes scheduled event so the necessary arrangements can ber made.    5. CONSENT ITEMS  Consent agendai items are considered tol ber routine and willl be considered for adoption by one motion. There will ber no separate discussion oft these items unless a Coundimember, member oft the audience or Towns staff requests the Council tor remove ani item from the consent agenda. A. Consideration to ratify payment bill vouchers dated March 24, 2022 in the amount of $236,822.41 Consideration to approve payment bill vouchers dated March 30, 2022 in the amount of $36,753.49 Ratification of appointment of Noah Price to the West Routt Forward Board of Directors for a term  Page 77 Page 82 Page 84  oft two (2) years beginning March 22, 2022  6. OLDB BUSINESS  A. 135S WALNUT STREET- - DEVELOPMENT PLANS (DELAYED FROM FEBRUARY 10, 2022)  Page 86  Presentation and discussion regarding development plans for Town of Hayden property located at  135 S Walnut Street  ii. Review and Consider Approval of 135 S Walnut Street Future Plans B. 200 WALNUT GRANARY - PUBLIC WATER LINE EASEMENT VACATION  Page 113  i. Public Hearing: Ordinance No. 714, An Ordinance Vacating the 20-Foot-Wide Public' Water Line Easement as Dedicated on the Plat of Record at File No. 14438 in the Official Records of the Routt ii. Review and Consider for Approval of 2nd Reading of Ordinance No. 714, An Ordinance Vacating the 20-Foot-Wide Public Water Line Easement as Dedicated on the Plat of Record at File No. 14438 int the Official Records oft the Routt County Clerk & Recorder, and Providing an Effective Date C ORDINANCE NO.713 - SHORT-TERMI RENTAL STANDARDS - HAYDEN DEVELOPMENT CODE P Public Hearing: Ordinance No. 713, An Ordinance Amending the Hayden Municipal Code by Adding Language at Section 7.28.160, Short-Term Rental Standards, in Title 7: The Hayden Development Code; Repealing All Conflicting Ordinances; Providing for Severability; Providing an Effective Date ii. Review and Consider for Approval of 2nd Reading of Ordinance No. 713, An Ordinance Amending the Hayden Municipal Code by Adding Language at Section 7.28.160, Short-Term Rental Standards, in Title 7: The Hayden Development Code; Repealing All Conflicting Ordinances; Providing for Severability; Public Hearing: Ordinance No. 715, An Ordinance Vacating the 15-Foot-Wide drainage and public and private utility easement along the rear lot lines ofl Lots 7-9, The Meadow, Al Planned Neighborhood, on the Plat of Record at File No. 13397 in the Official Records oft the Routt County Clerk & Recorder, ii. Review and Consider for Approval of 2nd Reading of Ordinance No. 715, An Ordinance Vacating the 15-Foot- Wide drainage and public and private utility easement along the rear lot lines of Lots 7-9, The Meadow, A Planned Neighborhood, on the Plat of Record at File No. 13397i in the Official Records of the Routt County  County Clerk & Recorder, and Providing an Effective Date  Page 122  And Providing an Effective Date  D. PAUL FLOOD, PAGODA PEAK LLC- DRAINAGE & UTILITY EASEMENT VACATION  Page 126  and Providing an Effective Date  Clerk & Recorder, and Providing an Effective Date  E. Review and Consider for Acceptance December 31, 2021 Financial Statement  Page 129  7. NEW BUSINESS 8. PULLED CONSENT ITEMS  9. STAFF AND COUNCILMEMBER REPORTS (CONTINUED, IF NECESSARY)  10. EXECUTIVE SESSION (F NECESSARY)  11. ADJOURNMENT    Regular Meeting Work Session Staff & Councilmember Reports RECREATION Josh. Jones, Director Parks and Recreation:  Hayden Town Council  March 17, 2022  Rachel Wattles, Director Arts and Events: Arts Commission had first meeting. Working with Lift Upi in getting set up for Free Food Market the 1st and 3rd Wednesday each month from 11:00am-1:00pm  starting in April. POLICE  Chief of Police Tuliszewski: Update on the Yampa Valley Regional Airport record numbers during flight season and very busy. A couple of weeks ago one oft the airlines had multiple cancellations and difficulty getting folks out oft there. There were folks that were: stranded for three days. No majori incidents. Bryan Richards, Public Works Director: Hired al building maintenance employee, Ty Camilletti and been here a couple of weeks. Impressed with his knowledge of buildings and has been an asset to Public Works. Leak at Hayden Center roof with the help of Ty Camelitti and roofing company, we were able to find some cracks we may not have found without him. Advertised for seasonal summer employees. Looking for ai few kids by April 15, 2022. Looking for between 4-6. Sidewalk project al little bit of a snag; our ADA ramps were al little bit above the CDOT grade and needing to revamp: some of those. Approximately a 4-week delay. Waiting on the finalization of the $2 million Revitalize Main Street grant. Itwill supplement the sidewalk project. Moving forward on al lot of projects right now. RFQ will be going out for the Poplar Street bridge. Tank project gearing up. Fifth Street will bei int the mix of projects. Will be doing an assessment of our streets and develop a plan for repair and maintenance.  PUBLIC WORKS  PLANNING  Mary Alice Page-Allen, Planning, Zoning and Development Director: Ont the agenda tonight and wrapping up projects and getting to the point of minimal attention. Will attend the April 7th meeting. The technical kick-off with contract planner next Wednesday. West Routt Forward meeting next' Wednesday. Mathew Mendisco, Town Manager: 1st Hayden e-letter went out and the 1st day we had 140 people open it. Electronic newsletter will be monthly and print version will be quarterly. Funding fori the Hayden Center went through with thei federal budget approval; full amount awarded 2.6M. Will be proposing approval of a contract with Department of Local Affairs ETA program; ap program through the University of Denver to reimagine the Hayden Race Track. The NWCO Business District isi in the next phase whichi is engineering. The annexation meeting will bet tomorrow. The Town is under contract to purchase the parcel. Wagei increases across the board and we will be updating our wage survey this summer and taking al look at that and see what we can doi ini meantime; we looked at benefits and employees will Sharon. Johnson, Town Clerk: Working with residents and customers and daily tasks, broken meters and  ADMINISTRATION  have free membership. at the Hayden Center.  utility billing. Hayden Clean Up Dayi in May 14, 2022 8am-3pm. Andrea Salazar, Finance Manager: Working on the audit daily.  COUNCILMEMBERS Councilmember:  Draft minutes: subject to editing andapproval, prior to becoming official record.  Page 1of5  3    Regular Meeting  Hayden Town Council  March 17, 2022  Staff reports will continue ati the end oft the meeting.  Mayor Wuestewald called the regular meeting oft the Hayden Town Council to order at73:0 p.m. Councilmembers Banks, Corriveau, Gann, and Hollifield present. Also present were Town Manager, Mathew Mendisco, Town Clerk, Sharon. Johnson, Police Chief, Greg Tuliszewski, Public Works Director, Bryan Richards, Planning, Zoning and Development Director, Mary Alice Page-Allen, Finance Manager, Andrea Salazar and Arts  and Events Director, Rachel Wattles. OPENING PRAYER  Mayor Wuestewald offered the opening prayer.  PLEDGE OF ALLEGIANCE Mayor Wuestewald led the Pledge of Allegiance.  MINUTES- March. 3, 2022  Coundilmember Banks moved to approve the minutes oft the Regular Town Council Meeting held on March 3, 2022. Councilmember Hollifield seconded. Roll call vote. Councilmember Banks-aye.Coumimenber Gann-a aye. Councilmember Hollifield aye. Councilmember Corriveau- - aye. Mayor Wuestewald - aye. Motion carried.  PUBLIC COMMENTS PROCLAMATIONS PRESENTATIONS CONSENT ITEMS Consideration ofb bill 3, 2022 int the amount of $31,029.24 Consideration of bill payment voucher - March 9, 2022 int the amount of $208,757.31 Consideration to approve Credit Card Change Request for Mathew Mendisco and Rachel Wattles OLDI BUSINESS  None. None.  Councilmember Corriveau moved to approve the consent items. Councilmember Hollifield seconded. Roll call vote. Coundilmember Corriveau-aye. Councilmember Hollifield = aye. Councilmember Gann - aye. Councimember Banks - aye. Mayor  payment voucher- - March Wuestewald- - aye. Motion carried.  Review and Consider for Councilmember Banks moved to approve 1t Reading of Ordinance No. 713, An Approval of 1st Reading of Ordinance Amending the Hayden Municipal Code by Adding Language at Section Ordinance Amending the Repealing All Conflicting Ordinances; Providing for Severability; Providing an  Ordinance No. 713, An  7.28.160, Short-Term Rental Standards, in Title 7: The Hayden Development Code;  Draft minutes: subject to edtingandapprova!, prior to becoming official record.  Page2of5    Regular Meeting  Hayden] Town Council  March 17, 2022  Hayden Municipal Code Effective Date, and Setting a Public Hearing for April 7, 2022. Councilmember by Adding Language at Hollifield seconded. Roll call vote. Councimember Banks- aye. Councimember Section7 7.28.160, Short- Gann - aye. Councilmember Hollifield - aye. Councilmember Corriveau - aye.  Term Rental Standards, in Mayor Wuestewald- - aye. Motion carried.  Title 7:7 The Hayden Development Coe; Repealing All Conflicting Ordinances; Providing for Severability; Providing an Effective Date, and Setting al Public Hearing for April 7,2022. NEW BUSINESS PEAKI LLC-T THE MEADOW, PHASE2- SHADY LANE/COTIONWOOD CIRCLE  PAUL FLOOD, PAGODA Mary Alice directed council to the staff report in the agenda packet. 18 residential  lots including 3 existing platted lots. Authorized in 2004 and again in 2010; Paul Flood looking to complete. Page 2 provides recommendations with facts and conditions with the Public Hearing. Paul Flood spoke to report and must be recorded within 90 days; it may take 10-12 weeks. Paul Flood requested to push recording to end ofJ July 2022. Request noted. Question arose by council regarding drainage and Mary Alice Page-Allen explained completed and open space on west  sidei is open area and wet part oft the subdivision. Public Hearing opened at 7:40 p.m.  Public Hearing: The  Meadow, Phase 2, al Final Tracy Tydeman @1 109: Shady Lane asked ift there is anything that would change on Plat ofl Lots7,8, 9, Open the currents street. Ther response was everything east ofr new builds does not change.  Space Ca and Tract A, The She also asked abouti thet trail. Neighborhood, to create Public Hearing closed at 7:44 p.m.  Meadow, Al Planned eighteen (18) residential lots in the Residential High Density (RHD) and Residential Low Density (RLD): zone districts along Shady Lane and Cottonwood Circle Consideration for approval and  Mayor Wuestewald moved to approve and authorize to sign the Final Plat of The Meadow, Phase2, ane eighteen (18) lotr residential subdivision! locatedir int the RHDa and  authorization to sign the RLD: zone districts along Shady Lane and Cottonwood Circle per Staff Report page Final Plat of The Meadow, 2 recommendation Findings of Fact and the four Conditions of Approval. Phase2, an eighteen (18) Councilmember Gann seconded. Roll call vote. Councilmember Corriveau = aye. lot residential subdivision Coundilmember Gann-aye. Councimember Banks- - aye. Councimember Hollifield  located int the RHD and -aye. Mayor Wuestewald - aye. Motion carried.  RLD: zone districts along Shady Lane and Cottonwood Circle  Review and Consider for Councimember Banks moved to approve 1t Reading of Ordinance No. 715, An  Draft minutes: subject to edtingandapprova!, prior to becoming official record.  Page3of5  5    Regular Meeting Ordinance No. 715, An 15-foot-Wide drainage and public and private  Hayden] Town Council  March 17, 2022  Approval of 1st Reading of Ordinance Vacating the 15-foot-Wide drainage and public and private utility Ordinance Vacating the Neighborhood, on thel Plat of Record at File No 13397 ini the Official Records of the utility easement along the vote. Councilmember Banks- = aye. Councilmember Hollifield- - aye. Councimember rear lot lines ofl Lots 7-9, Corriveau - aye. Councimember Gann = aye. Mayor Wuestewald - aye. Motion  easement along the rear lot lines of Lots 7-9, The Meadow, A Planned Routt County Clerk and Recorder, Providing an! Effective Date, and setting a date of April 7, 2022 for a Public Hearing. Councilmember Hollifield seconded. Roll call  The Meadow, Al Planned carried. Neighborhood, on the Plat of Record at File No 13397 ini the Official Records oft the Routt County Clerk and Recorder, Providing an Effective Date, and setting a date of April 7, 2022 for al Public Hearing  Review and Consider for Councilmember Banks moved to approve 1t Reading of Ordinance No. 714, An Approval of 1st Reading of Ordinance' Vacating the 20-Foot-Wide PublicWater Line Easement as! Dedicated on Ordinance Vacating the & Recorder, Providing an Effective Date, and Setting a date of April 7, 2022 for a Water Line Easement as Hollifield - aye. Councilmember Corriveau = aye. Councilmember Banks - aye. Dedicated on the Plat of Councilmember Gann- - aye. Mayor Wuestewald- - aye. Motion carried.  Ordinance No. 714, An 20-Foot-Wide Public Record at File No. 14438 ini the Official Records of thel Routt County Clerk & Recorder, Providing an Effective Date, and Setting a date of April 7, 2022 for al Public Hearing Appointment of Town Councilmember to  the Plat of Record at File No. 14438i int the Official Records oft the Routt County Clerk Public Hearing. Councilmember Corriveau seconded. Roll cally vote. Councilmember  Councimember Banks moved to appoint Zack Wuestewald to Hayden Arts Commission, Councilmember Hollifield as first alternate and Councilmember Banks Councimember Corriveau - aye. Coundimember Hollifield - aye. Councimember Gann aye. Councilmember Banks- aye. Mayor Wuestewald- -aye. Motion carried.  Hayden Arts Commission as second alternate. Coundilmember Gann seconded. Roll call vote.  Review and Consider for Councilmember Corriveau moved to approve Memorandum of Understanding Approval Memorandum Between Colorado Department of Local Affairs - University of Colorado, Denver  ofU Understanding Between Colorado Department of Local Affairs- - University of Colorado, Denver Colorado Center for  Colorado Center for Community Development and Town of Hayden, Colorado. Councilmember Hollifield seconded. Roll cally vote. Councilmember Corriveau-aye. Councilmember Gann- - aye. Councilmember Banks- aye. Councilmember Hollifield  - aye. Mayor' Wuestewald - aye. Motion carried.  Draft minutes: subject to editing anda approval prior to becoming official record.  Page 40f5    Regular Meeting Community Development and' Town of Hayden, Colorado Review and Consider 31, 2021 Financial Statement  Hayden Town Council  March 17, 2022  Andrea requested to pull due to entries not made and audit entries needed tol be  Acceptance of December made; will present at next council meeting. Council tabled item.  PULLED CONSENT ITEMS None. STAFF AND COUNCILMEMBER REPORTS CONTINUED EXECUTIVE SESSION ADJOURNMENT Recorded by:  Mathew Mendisco, Town Manager, announced he made an offer to Tegan  Anderson, Senior Planner for Routt County.  Mayor adjourned the meeting at 8:05 p.m.  Sharon. Johnson, Town Clerk  APPROVED THIS 7th DAY OF April 2022. Zachary Wuestewald, Mayor  Draft minutes: subject to editing andapproval, prior to becoming official record.  Page 5of5    Hayden.  COLORADO  APROCLAMATION RECOGNIZING APRIL 2022 AS CHILD. ABUSE PREVENTION MONTH INI HAYDEN, Whereas, The Routt County Department of Human Services and other local, state and national organizations are proclaiming April 2022 as Child Abuse Prevention Month; and Whereas, We have a shared responsibility, as individuals, neighbors, community members and citizens oft the Town of Hayden to help create healthy, safe and nurturing experiences for children; Whereas, Safe and healthy childhoods help produce confident and successful adults; and Whereas, Child abuse and neglect often occurs when people find themselves in stressful situations, without the knowledge of community resources, and they don't know how to cope; and Whereas, A significant number of child abuse cases stem from situations and conditions that are Whereas, Child abuse and neglect can be reduced by making sure every family has the support they Whereas, Itis is recognized that no one person can do everything, but that everyone can do something, Whereas, Wearing or displaying a BLUE RIBBON in April will serve as a positive reminder that  COLORADO  and  preventable in an engaged and supportive community; and  need and deserve to raise their children in a healthy environment; and  and together we can create change for the better; and together, we can prevent child abuse and keep children safe;  NOW, THEREFORE, BE IT PROCLAIMED, by the Mayor and Councilmembers of the Town of Hayden, Colorado, that the month of April, 2022 is hereby declared CHILD ABUSE PREVENTION MONTH IN HAYDEN, ROUTT COUNTY, and we urge all citizens to engage in activities that strengthen families in our community to provide the optimal environment for children to learn, grow and thrive soi that all  children have the benefit of happy, healthy and safe childhoods. PROCLAIMED, APPROVED AND. ADOPTED THIS 7th DAY OF APRIL 2022  Zach Wuestewald, Mayor  Attest:  Sharon Johnson, Town Clerk  8    Hayden.  COLORADO  Al PROCLAMATION RECOGNIZING APRIL 2022  AS "THE MONTH OF THE YOUNG CHILD" IN HAYDEN, COLORADO  1. Routt County's Early Childhood Council, First Impressions of Routt County, and other local, state, and national organizations are celebrating April 2022 as the Month ofi the 2. We recognize the value of young children, their families, and early childhood professionals serve in making the Town of Hayden a vibrant community; and 3. All early childhood programs have a critical role in working to support the comprehensive system of early childhood services that support young children's 4. We recognize and thank the families, teachers, and all early childhood professionals 5. Public policies support the health, development, and wellbeing of young children and 6. Parents, teachers and others who make a difference in the lives ofy young children  Young Child; and  health and development; and  who make a difference in the lives of young children; and  their families; and  deserve thanks and recognition;  NOW, THEREFORE, BE ITI PROCLAIMED, by the Mayor and Councilmembers of the Town of Hayden, Colorado that April 2022 shall be the Month of the Young Child in Hayden, Colorado. We encourage all citizens to be a champion for change by prioritizing and investing inl high quality, birth to five programs and services SO children, families, and communities can  thrive.  PROCLAIMED, APPROVED, AND ADOPTED THIS 7th DAY OF APRIL, 2022.  Zach Wuestewald, Mayor  ATTEST:  Sharon Johnson, Town Clerk  9    Hayden.  COLORADO  AF PROCLAMATION RECOGNIZING APRIL 2022  AS SEXUAL ASSAULT, AWARENESS MONTH IN HAYDEN, COLORADO  WHEREAS, rates of sexual assault crimes remain alarmingly high across our society and within our WHEREAS, statistics show that reported cases of sexual assault among women, men, and nonbinary people reach into the tens of thousands each year across our country, yet due tol barriers that often WHEREAS, more than 75% of all victims experience their first sexual assault before the age of 25; and WHEREAS, regardless of age, race, ethnicity, gender, orientation, ability, or socio-economic status, WHEREAS, the social stigma and shame that keeps sexual violence hidden from view must be overcome to empower survivors and develop meaningful, sustainable solutions; and  communities, workplaces, public spaces, and intimate relationships; and  prevent reporting, the true rates of sexual assault are actually much higher; and  every person deserves tol live free from harm and fear of sexual assault; and  WHEREAS, we pledge to support all victims of sexual assault and foster a supportive community that NOW, THEREFORE, BE IT PROCLAIMED, by the Mayor and Councilmembers of the Town of Hayden, Colorado that April 2022 shall be Sexual Assault Awareness Month in Hayden, Colorado. We join Advocates of Routt County and urge citizens to support lasting change by encouraging the use of supportive opportunities through intervention, education, advocacy, and community awareness.  condemns such violence while working to prevent it;  PROCLAIMED, APPROVED, AND ADOPTED THIS 7th DAY of APRIL, 2022  Attest:  Zachary Wuestewald, Mayor  Sharon Johnson, Town Clerk  10    Hayden.  COLORADO  ARBOR DAY PROCLAMATION  In1 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set The holiday called Arbor Day was first observed with the planting of more than a million trees in  asidei for the planting and trees; and  Nebraska; and  Arbor Dayi is now observed throughout the nation and the world; and The National Arbor Dayi is celebrated the last Friday in April; and  Trees can reduce the erosion of our precious topsoil by wind and water, lower our heating and cooling costs, moderate the temperature, clean the air, produce Oxygen and provide habitat for Trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and Trees in our Town increase property values, enhance the economic vitality of business areas, and  wildlife; and  countless other wood products; and beautify our community, and  Trees, wherever they are planted, are a source ofj joy and spiritual renewal.  NOW, THEREFORE, BE IT PROCLAIMED by the Mayor and Councilmembers of the Town of Hayden, Colorado that Friday, April 29, 2022, shall be the day set aside for the observance of Arbor Day, to support efforts to protect our trees and woodlands, and to urge all citizens to plant and care for trees to gladden the heart and promote the well-being of this and future  generations.  ROCIAMED,APROVED, AND ADOPTED THIS 7th DAY OF APRIL, 2022.  Zachary Wuestewald, Mayor  ATTEST:  Sharon Johnson, Town Clerk  11    OLORADO  Hayden.  Town of Hayden Town Council Agenda Item  MEETING DATE: April7,2 2022  AGENDA ITEM TITLE: Review and discuss Town of Hayden Handbook (initial presentation)  AGENDA SECTION: Proclamations and Presentations PRESENTED BY: Mathew Mendisco CAN THIS ITEMI BE RESCHEDULED: Yes  BACKGROUND REVIEW: Staff is going to begin the process of updating several of our internal policies over the course oft this year and the employee handbook is one of those. Staff will go over the general handbook sections, specifically ones that willl be updated, and then begint the process ofu update. However we felt it was good to have a beginning conversation with the Council to see if there are missing parts RECOMMENDATION: General feedback at this time about the Handbook and sections you would like  we are not thinking about as staff that you would like specific focus.  specific focus on ati the Council.  MANAGER RECOMMENDATION/COMMENTS: Iconcur with the recommendation.  178 West. Jefferson Avenue POI Box 190. Hayden, CO 81639-0190  970-276-3741-Fax 970-276-3644 wwwhaypencoloraco.com  12    HAYDEN COLORADO  EST1906  TOWN OF HAYDEN  EMPLOYEE MANUAL  Revised January 2021 Resolution 2021-05  13    ABOUT THIS MANUAL/DISCLAMER  The following policies and procedures are hereby adopted by the Hayden Town Council, and they will This Employee Manual has been prepared to acquaint you with the general policies, rules, procedures and benefits that apply to you as an employee. This Manual and all terms herein supersede all terms and conditions of any previous Manual, plans, procedures, rules and policies on the subjects herein. We encourage you to thoroughly read this Manual and keep it available for future reference. For the This policy is not a contract, but merely an overview of various Town of Hayden policies, procedures and employee benefits to assist us in the conduct of the business of the Town of Hayden. The policies and procedures are not intended to be contractual commitments oft the Town of Hayden, and will not be construed as such by any employee. The policies and procedures are intended to be guides to management and are merely descriptive of suggested procedures to be followed. The Town Council of the Town of Hayden has the right to modify, supplement, revoke or vary from anything stated in this Manual at any time with or without notice. No policy or procedure is intended as a guarantee of continuity of benefits or rights. An employee may be provided all or some of the benefits described in this policy. No permanent employment for any term is intended or should be The Town of Hayden adheres to the policy of employment at-will which permits the Town or the employee to end the employment relationship at any time, for any reason, with or without cause or notice. ALL TOWN OF HAYDEN EMPLOYEES ARE AT-WILL. EMPLOYEES MAY LEAVE THEIR EMPLOYMENT AT. ANY TIME, FOR ANY OR NO REASON, WITH OR WITHOUT NOTICE, AND THE TOWN OF HAYDEN RESERVES THE RIGHT TO TERMINATE THE EMPLOYMENT OF ANY EMPLOYEE, No Town representative other than the Town Manager may modify at-will status and/or provide any special arrangement concerning terms or conditions of employment in an individual case or generally Many matters covered by this Manual, such as benefit plan descriptions, are also described in separate documents. These documents are always controlling over any statement made in this Itist the desire of the Town Council to provide a safe, enjoyable, and rewarding work environment for its employees in order to receive high quality work from its employees. The Town Council's desire is to provide adequate work tools and reimbursement which provide employees affordable and satisfying lifestyles, motivation for successful work performance, and provision of wealth for Please read this Employee Manual carefully. If you have questions that are not answered in the subject matter below, please contact the Town Manager. In the event there is an issue of interpretation, the Town Manager holds authority to determine any question ofi interpretation.  be ini full force and effect until such time as they are repealed.  purpose oft this handbook, Town of Hayden and Town are used interchangeably.  implied from any statements contained in this policy.  ATANY TIME, WITH OR WITHOUT CAUSE, NOTICE OR A HEARING.  and any such modification must bei in a signed writing.  Manual or by any member of management.  retirement.  2  14    Table of Contents  GOVERNING PRINCIPLES OF EMPLOYMENT ORGANIZATIONAL STRUCTURE. CORE VALUES. AT-WILL EMPLOYMENT PROTECTED CONCERTED ACTMITY. DUTIES, OBLIGATIONS, JOB DESCRIPTIONS DISABILITY ACCOMMODATION. NON-HARASSMENT POLICY SEXUAL HARASSMENT POLICY COMPLAINT PROCEDURE. INTRODUCTORY PERIOD. SAFE WORK ENVIRONMENT. OPERATIONAL POLICIES. EMPLOYEE CLASSIFICATION. WORK WEEK. WORK PERIOD MEAL AND REST BREAKS. TIMEKEEPING PROCEDURES, EMPLOYMENT RECORDS REFERENCES. SEPARATION OF EMPLOYMENT EXIT INTERVIEWS COMPENSATION WAGE RANGES WAGE CHANGES PERFORMANCE EVALUATIONS. PAYMENT OF WAGES.. OVERTIME/COMPENSATORY TIME. DIRECT DEPOSIT. TRAVEL REIMBURSEMENT. BENEFITS OVERVIEW. Health Insurance. Life Insurance.  3 3 3 4 4 5 5 7 7 8 8 9 9 10 10 10 11 11 11 11 11 11 12 12 13 14 14 16 16 17 17 17 17 18 18  BENEFITS.  RETIREMENT SAVINGS PLAN. WORKERS' COMPENSATION. TIME OFF AND LEAVES OF ABSENCE.  HOLIDAYS..  3  15    VACATION. PERSONAL DAYS SICK LEAVE. BEREAVEMENT LEAVE. PREGNANCY ACCOMMODATIONS PAID PARENTAL LEAVE MEDICAL LEAVE. LACTATION. ACCOMMODATION. MILITARY LEAVE. CIVIL AIR PATROL LEAVE VOTING LEAVE. PAID AND UNPAID LEAVE RETURN TO WORK. CODE OF CONDUCT.  18 19 19 19 20 21 21 22 22 23 23 24 24 24 25 25 25 25 26 27 28 28 29 30 31 35 36 36 38 3 4  JURY DUTY OR COURT APPEARANCE LEAVE  PUNCTUALITY AND ATTENDANCE. PERFORMANCE APPRAISALS. DISCIPLINARY PROCEEDINGS. VOLUNTEERS. WHISTLE BLOWER. USE OF TOWN VEHICLES. Accidents.  Motor Vehicle Records (MVR) Standards Town of Hayden's Vehicle Usage Policy. DRUG AND ALCOHOL POLICY. DRIVING RECORD REVIEW. ETHICS IN GOVERNMENT,  ELECTRONIC MEDIA ACCESS, E-MAIL AND INTERNET USE.  GENERAL MANUAL ACKNOW.EDGMENT, RECEIPT OF NON-HARASSMENT POLICY. RECEIPT OF SEXUAL HARASSMENT POLICY.  4  16    GOVERNING PRINCIPLES OF EMPLOYMENT  ORGANIZATIONAL: STRUCTURE  As prescribed by Colorado State Statutes, the legislative, corporate authority and policy making function oft the Town of Hayden is vested in the Town Council, which consists of one (1) mayor and six (6) Council members. One Councilmember will be appointed mayor pro-tem and will act as mayor in The Town Council operates according to rules set forth in the, Town Charter, Town Rules of Procedure and Colorado State Statutes. The Town Council has the responsibility over all for governmental affairs and the Town Manager being the CEO is responsible for operations and implementation as well as administrative leadership. The Town Council holds primary responsibility and control of establishing the organizational structure and making the appointment of the Town The number and type of employee positions are determined by the Town Manager outside of the  the mayor's absence.  Manager as well as adoption of policies/personne! policies.  Town Attorney and the Municipal Judge.  CORE VALUES  The Town of Hayden embraces five core values in carrying out the business of the Town. Town employees are expected to use the core values as the foundation to guide their actions Efficiency Constantly measuring ourselves to minimize waste and maximize productivity while using our resources to their full potential. Fiscal Responsibility - Our obligation to be accountable to the fiscal policies of the Town of Hayden by! balancing efficiency and flexibility with budgetary discipline, while seeking sustainable resources, and practicing long term planning and prudent use of Integrity Acting in the best interest of the Town of Hayden being responsible, Transparency The act of conducting Town business with openness, accountability, Trust An understanding of expectations earned through constant leadership and professionalism, integrity, respect, and appropriate confidentiality.  in carrying out their duties with the Town.  debt.  reliable, honest, and fair while doing what is right.  and honesty.  AT-WILL EMPLOYMENT  Employment at the Town of Hayden is a voluntary employment-at-wil relationship, and nothing in this Manual is intended to create an express or implied contract of employment for a definite period of time or a promise or guarantee of any benefit. Employees have the right to terminate their  3  17    employment relationship for any or no reason, with or without cause, notice or hearing, at any time,  and the Town has the same right. PROTECTED CONCERTED ACTIMITY  Nothing in this Manual, including but not limited to its confidentiality, information security, visitors, distribution, no solicitation, and social media (email, voicemail, internet use, etc.) policies, is intended to interfere with or restrict the employee's rights to lawfully engage in or refrain from engaging in protected, concerted activity under the law such as pursuing grievances, criticism, or complaints about wages, benefits, working conditions, or Town policies, supporting or opposing union organizing,  and/or collective bargaining, or other lawful group action, without fear of reprisals.  DUTIES, OBLIGATIONS, JOB DESCRIPTIONS  All employees serve at the discretion of the Town Manager and those persons SO delegated by the Town Manager to supervise employees. Employees are expected to meet all requirements set before them in order to retain their employment status with the Town. The requirements include, but are not limited to, satisfactorily accomplishing the Town adopted job description requirements, any state or federal requirements, working a schedule of hours required by the Town Manager, working to the Town Manager's satisfaction during all of those hours scheduled and successfully completing tasks required by the Town Manager or by its delegates, cooperation with other employees, Town Council members, citizens, and guests, working in a healthy, physical and mental condition, free of alcohol consumption and adverse effects from drug use, and to act in an ethical manner adhering to Town  ethical standards and Core Values at all times.  Alle employees are required to abide by the policies adopted herein by reference.  For more specific account of classification and compensation of employee positions, please see the  current Town adopted job descriptions. DISABILITY ACCOMMODATION  The Town makes every effort to ensure that qualified individuals with a physical or mental disability are not discriminated against in any terms, conditions, or privileges of employment. The American with Disabilities Act requires employers to provide reasonable accommodations to qualified individuals with known disabilities in all aspects of employment, unless the accommodation would The Town is committed to providing equal opportunity to qualified individuals with disabilities. Employees or job applicants in need of accommodation should make a request to the Town Manager, and the Town Manager will consult with them concerning the type of accommodation they require. To determine the appropriate accommodation, we may need to obtain additional information from their physician or other medical professional. We are committed to providing a reasonable accommodation to such individuals SO they can perform the essential functions of a job,  cause an undue hardship to the organization.  unless the accommodation would create undue hardship to the Town of Hayden.  4  18    NON-HARASSMENT POLICY  The Town of Hayden is committed to providing a work environment in which all individuals are treated with respect and dignity. Eachi individual has a right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. The Town recognizes the value of diversity among employees and strives to create and maintain an environment that naturally enables all employees to contribute to their full potential in pursuit of organizational goals and directives. As an equal opportunity employer, it is the policy of The Town to prohibit intentional and unintentional harassment, discrimination and inappropriate or degrading conduct of any form. of any individual by another person on the basis of any protected classification including, but not limited to, race, creed, color, religion/spiritual beliefs, ancestry, citizenship status, age, cognitive/physical abilities, sex (this includes sexual orientation, gender identity or expression), marital status or military service. The purpose of this policy is not to regulate our employee's personal morality, but to ensure that in the workplace, no one harasses another individual. Examples of unacceptable behavior include, but are not limited to, the following:  Insults or slurs Mocking dress or hair styles Making fun of cultural customs Ridiculing religious practices Criticizing others' morals or lifestyle choices Imitating speech or dialect Use of profanity when addressing employees  Using Town communication systems to communicate via email, the Internet, or any  social media, any sexual, offensive, or discriminating messages  Such conduct is prohibited in any form at work-related functions or outside of work if it affects the  workplace. Harassment:  Has the purpose or effect of creating an intimidating, hostile, or offensive work environment Has the purpose or effect of unreasonably interfering with an individual's work performance; Reporting harassment or discrimination is essential to resolution of the problem. In the absence ofa report, the Town cannot take measures set forth below to address the conduct. Accordingly, an employee who believes that he or she has been subjected to sexual harassment should follow the Complaint Procedure and the situation will be investigated. All employees must cooperate with all  Otherwise adversely affects the individual's employment opportunities.  investigations.  SEXUAL HARASSMENT POLICY  Itis The Town of Hayden's policy to prohibit harassment of any employee, male or female, by any supervisor, employee, citizen, Council member, or vendor on the basis of sex or gender. The purpose of this policy is not to regulate personal morality within the Town. It is to ensure that at the Town of Hayden people are free from sexual harassment. While it is not easy to define precisely what types of conduct could constitute sexual harassment, examples of sexual harassment may include a range of  5  19    subtle and not-so-subtle behaviors and may involve individuals of the same or different gender.  Depending on the circumstances, these behaviors may include: Unwanted sexual advances or requests for sexual favors Sending sexually explicit emails, text messages Sexual jokes and innuendo Verbal abuse of a sexual nature Leering, whistling, or touching Insulting or obscene comments or gestures  Commentary about an individual's body, sexual prowess, or sexual deficiencies Display in the workplace of sexually suggestive objects or pictures  Other physical, verbal, or visual conduct of a sexual nature such as uninvited touching of a  sexual nature - Sexually related comments  Depending upon the circumstances, improper conduct also can include sexual joking, vulgar or offensive conversation or jokes, commenting about an employee's physical appearance, conversation about your own or someone else's sex life, or teasing or other conduct directed toward a person because of their gender which is sufficiently severe or pervasive to create an unprofessional and An employee who believes that he or she has been subjected to sexual harassment should follow the Complaint Procedure and the situation will be investigated. All employees must cooperate with all The Town of Hayden encourages the prompt reporting of complaints or concerns SO that rapid and constructive action can be taken before relationships become irreparably strained. Therefore, although no fixed reporting period has been established, early reporting and intervention have proven to be the most effective method of resolving actual or perceived incidents of harassment. Every report of perceived harassment discrimination, or retaliation will be investigated promptly. The investigation may include individual interviews with the parties involved and, where necessary, with individuals who may have observed the alleged conduct or may have other relevant knowledge. Confidentiality will be maintained to the extent possible, but confidentiality cannot be guaranteed.  hostile working environment.  investigations.  COMPLAINT PROCEDURE  Employees who believe they have been subjected to conduct prohibited by the Non-Harassment Policy, Sexual Harassment Policy or any other prohibited behaviors or believe they have witnessed 1. Inform the party responsible for the conduct that the conduct is unwelcome and inappropriate, and request that it stops immediately. If not comfortable confronting the 2. Initiate a complaint by contacting his or her supervisor. The Town Manager must be informed of all complaints. Ini the event that the complaint involves perceived harassment or discrimination on the part of the supervisor, the complaint must be brought to the Town  such conduct, should immediately:  party responsible immediately move to step 2.  6  20    Manager. If the Town Manager is also alleged to be involved in the harassment or discrimination, the complaint must be brought to the mayor. If unable for any reason to contact any person in the reporting order as listed, or if the employee has not received a satisfactory response within five (5) business days after reporting any incident of perceived harassment, the employee should move tot the next higher level listed. 3. The Town employee must sign a written complaint prepared by the Town employee. 4. Upon receipt of a written complaint, an investigation will be undertaken promptly. Disciplinary and/or corrective action will be taken when it is determined to be warranted pursuant to the investigation. The Town employee making such complaint will be notified  oft the results of thei investigation.  The Town will not allow any form of retaliation whatsoever against individuals who report unwelcome conduct to management or who cooperate in the investigations of such reports in accordance with this policy. If any employee feels that they have been subjected to any such retaliation, the employee should immediately report, in writing, of any perceived incident of reprisal, retaliation, or harassment which occurs as a result of making such notification. The report shall be made as described in Step 2 Violation of this policy including any improper retaliatory conduct or falsely making report of a claim will result in disciplinary action, up to and including discharge. All employees must cooperate with all Ifiti is determined that any employee's conduct constitutes improper or unlawful harassment or discrimination, sexual harassment, or retaliation, the employee shall be subject to prompt corrective and/or disciplinary action up to and including termination. If it is determined that a person who conducts business with the Town has engaged in conduct that constitutes sexual harassment, the Town will take such steps as are reasonable and necessary to address the problem and eliminate  above.  investigations.  further sexual harassment. INTRODUCTORY PERIOD  The first six months of employment constitute an introductory period. This time will allow the employee to become acquainted with the Town of Hayden, their job, and their co-workers and will givel both the employee and Town time to decide ifi it is mutually beneficial fort the employee to remain with the Town. The employee's supervisor willl become acquainted with the employee and their work during this period and the employee's progress will be evaluated. Notwithstanding this trial period, the employee may voluntarily leave employment at anyt time, and may bet terminated at any  time for any reason, both during and after the introductory period.  SAFE WORK ENVIRONMENT  The Town of Hayden is strongly committed to providing a safe workplace and expressly prohibits  behavior that may be perceived as threatening our work environment.  Threatening and Other Offensive Behavior  7  21    Threatening behavior includes, but is not limited to, actions, comments, words, or use of weapons or objects that are intended to harm or intimidate or which have the effect of harming or intimidating Other offensive behavior includes stalking, threatening, and abusive behavior, or acts of violence against employees, visitors, and/or organization facilities or property by anyone onsite at The Town of Hayden, or in connection with employment or organization business, or affecting the ability of our employee to conduct business. Threatening and offensive behavior will not be tolerated.  another person.  Addressing Threatening or Other Offensive Behavior offensive behavior, regardless of where the behavior occurs.  Efforts will be made to assist employees whose ability to conduct business is limited by threatening or Employees who engage in threatening or other offensive conduct may also face disciplinary action up to and including termination and/or or referral to appropriate law enforcement agencies if necessary.  We reserve the right toi take any necessary legal action to protect our employees. Responsibility for Reporting Threatening or Other Offensive Behavior Employees are responsible for notifying their supervisor of:  Any actual or perceived threats or acts of violence that you witness at the Town's offices, on Any actual or perceived threats or acts of violence that you may experience affecting your  Town controlled site or in connection with your employment; and/or ability to perform your duties or the ability of other employees to do SO.  Employees are responsible for reporting these violations regardless of the relationship between the individual whoi initiated the threatening behavior and the person or persons being threatened. Employees who obtain restraining orders listing The Town of Hayden locations as a protected area should immediately report this information to the Town Manager. Changes to or termination of an  existing restraining order should also be reported immediately.  OPERATIONAL POLICIES EMPLOYEE CLASSIFICATION  All employees are designated as either non-exempt or exempt under state and federal wage and hour laws. The following is intended to help employees understand employment classifications, Non-exempt employees are employees whose work is covered by the Fair Labor Standards Act (FLSA). They are NOT exempt from the law's requirements concerning minimum wage and overtime. Exempt employees are generally managers or professional, administrative, or technical employees who ARE exempt from the minimum wage and overtime provisions of the FLSA. Exempt employees  employment status, and benefit eligibility.  8  22    hold jobs that meet the standards and criteria established under the FLSA by the U.S. Department of The Town has established the following categories for both non-exempt and exempt employees:  Labor.  Regular, full-time: Employees who are not in a temporary status and who are regularly scheduled to work 32 or more hours per week. Generally, these employees are eligible for the full benefits package, subject to the terms, conditions, and limitations of each benefits Regular, part-time: Employees who are not in a temporary status and who are regularly scheduled to work less than 32 hours each week. Regular, part-time employees are eligible for some of the benefits offered by the Organization subject to the terms, conditions, and Temporary: Employees who are hired as interim replacements to temporarily supplement the workforce or to assist in the completion of a specific project and who are temporarily scheduled to work for a limited duration. Employment beyond any initially stated period does not in any way imply a change in employment status. Temporary employees are not  program.  limitations of each benefits program.  eligible for benefits except benefits required by law.  Employees are classified into the particular job title classification and wage range for which they were hired. Employees may be promoted or demoted by their Department Head into different The Town Manager may determine certain employee positions to be department head, supervisory  classifications and wage ranges with the concurrence oft the Town Manager.  positions, appointed, or contractual.  WORK WEEK  The designated work week for the Town of Hayden shall be defined as a seven (7) day, 40 hours per week work period commencing at 12:00 a.m. on Sunday and ending at 11:59 p.m. on Saturday for all employees except law enforcement. To accommodate the needs of the Town, at some point we may need to change individual work schedules on either a short-term or long-term basis.  WORK PERIOD  The work period for all non-law enforcement personnel shall be defined as a seven (7) day, forty (40) hour work cycle. werume/compensatony Time shall be paid on those hours worked in excess of4 40 The work period for law enforcement personnel shall be defined as a twenty-eight (28) day, one hundred seventy (170) hour work cycle. All verume/compensaioy time in excess of 170 hours in a Non-exempt Colorado employees are entitled to overtime pay at one and one-half times (1.5) their regular rate of pay for all hours worked in excess of 12 hours in a day, 12 hours consecutively (without regard to the starting and ending time of the workday), or 40 hours per workweek, whichever  in the designated work week.  twenty-eight (28) day period shall be at a ratio of1 1.5 hours for one hour worked.  9  23    calculation results ini the greater payment of wages. Time paid but not worked, such as sick, vacation or holidays, will not be counted as hours worked in calculating hours worked for purposes of  determining if overtime payi is due. MEAL AND REST BREAKS  For positions that include a break, an established break time will generally be scheduled by the employee's supervisor. If they are not, employees may set their own times for breaks, but must notify their supervisor prior to taking a break. Breaks of fifteen (15) minutes or less are paid. Employees working six (6) hours or more have longer mid-day unpaid meal break. Employees are required to take at minimum one half hour for their meal period unless a different break period is approved by manager. Employees are not permitted to perform Town work during this meal break. Combining break time with the meal period is not permitted. Employees are prohibited from "working through" the meal period or breaks, or from taking their meal or breaks at the end of their shift to  leave work early.  TIMEKEEPING PROCEDURES  Employees must record their actual time worked for payroll and benefit purposes. Time will be rounded to the nearest quarter hour that is within 7 minutes of the clocked time. Non-exempt employees must record the time work begins and ends, as well as the beginning and ending time of any departure from work for any non-work-related reason, oni forms as prescribed by management. It is the employee's responsibility to approve time records to certify the accuracy of all time recorded. Employees should report any errors in the time record immediately to their supervisor, who will  attempt to correct legitimate errors.  Non-exempt employees may not start work until their scheduled starting time.  Altering, falsifying or tampering with time records is prohibited and subjects the employee to Exempt employees are required to report full days of absence from work for reasons such as leaves of  discipline, up to and including discharge. absence, sick leave or personal business. EMPLOYMENT RECORDS  Itis the responsibility of each employee to promptly notify the Town of any changes in personal information. Personal mailing addresses, telephone numbers, marital status, name changes, names and number of dependents, individuals to be contacted in the event of any emergency, and other such information should be accurate and current at all times. Any of these changes should be Failure to keep information or the Town informed of current information can have impact on benefits,  reported to the Town Clerk.  etc.  10  24    REFERENCES  The Town of Hayden will respond to reference requests through the Town Manager or Department Director. The Town will provide general information concerning employees such as date of hire, date of discharge, and positions held. Requests for reference information must be in writing, and responses will be in writing. Please refer all requests for references to the Town Manager or Department  Director.  Only the Town Manager or Department Directors may provide references.  SEPARATION OF EMPLOYMENT  Separation of employment with the Town can occur for several different reasons, which include but  are not limited to:  Resignation: Resigning employees are encouraged to provide two weeks' notice, preferably Job abandonment: Employees who fail to report to work or contact their supervisor for three (3) consecutive workdays shall be considered to have abandoned the job without notice, effective ati the end of their normal shift on the third day. The supervisor shall notify the Town Manager at the expiration of the third workday and initiate the paperwork to terminate the employee. This will be accepted as a voluntary resignation. Termination: The Town of Hayden retains the right to terminate employees at any time.  inwriting, to facilitate a smooth transition out of employment.  The separating employee must return all Town property at the time of separation.  EXIT INTERVIEWS possible.  Employees who resign are requested to participate in an exit interview with the Town Manager, if  COMPENSATION WAGE RANGES  Each position should have a wage range indicating a lower level of wage to a higher level of wage. When hired, employees may be placed at any level within this wage range as determined by the Town Manager. Employees should be hired at a lower entry level; however, employees can be hired at a higher level, for good cause. Good cause may include prevailing competitive wage rates, higher skill, experience, and education level. The Town Manager may change wage ranges for any reason.  WAGE CHANGES  The Town Manager reserves the right to increase any wage, for any reason, provided to an employee. The Town Manager reserves the right to decrease any wage, for any reason, provided to an employee. The Town Manager may provide for decreases or increases in any employee wage based on promotion, demotion, merit, demerit, cost-of-living adjustments, and employment longevity. No  11  25    increase will be considered if it results in the employee's wage exceeding the wage range for the  employee's position classification. PERFORMANCE EVALUATIONS  Employees will be evaluated regularly throughout the year by their Department Heads and/or supervisor, with the Town Manager being evaluated by the Mayor and Town Council. Employee evaluations may be included in items considered to determine annual salary increases. Supervisors will recommend salary increases to the Town Manager for each employee based on merit and performance. The final decision will be made by the Town Manager; the Town Manager's salary will be evaluated and decided on exclusively by the Town Council. The Town Manager reserves the right tor make changes to employee salaries at any time and to review cost of living adjustments to bring Ifan employee has reached the maximum wage allowed in the position they hold, they may be able to increase their earning by being placed in a newj job position that pays a higher wage or the Town Manager may consider providing a one-time monetary bonus for merit. Employees should note that asuccessful and profitable future as an employee with the Town depends on the success oft the Town of Hayden government and their individual performance. This may include significant growth or  the wages in line with any increase or decrease in local cost of living factors.  better efficiencies in providing service to the existing Town.  PAYMENT OF WAGES  The employee will be paid bi-weekly on Friday for all the time worked during the past pay period. Payroll periods run Sunday through Saturday with pay dates running one week in arrears. Employees are paid by direct deposit of funds to either a savings or checking account at the financial institution Payroll stubs itemize deductions made from gross earnings. By law, required deductions are made for Social Security, federal income tax, and any other appropriate taxes. These required deductions also may include any court-ordered garnishments. Payroll stubs also will differentiate between regular pay Ift the normal payday falls on a Town-recognized holiday, paychecks will be distributed one workday Every precaution is taken to avoid errors on your paycheck. However, if an error occurs please contact Paychecks will be given only to the employee, unless they request that they be mailed or authorizes in  oft their choice.  received and overtime pay received. before the aforementioned schedule.  your supervisor SO that the discrepancy can be rectified. writing another person to accept the check.  PAYROLL ADVANCE approval.  Under no circumstance does the Town provide advance payment of wages without Town Manager  12  26    OVERTIME/COMPENSATORY TIME  The Town shall pay overtime to eligible employees in accordance with the provisions of the U.S. Fair Labor Standards Act. Any non-exempt employee who works overtime will be compensated ati the rate of one and one-half times (1.5) his/her normal hourly wage for all time worked in excess off forty (40) hours each workweek defined as Sunday through Saturday, unless otherwise required byl law. Non- exempt Colorado employees are entitled to overtime pay at one and one-half times (1.5) their regular rate of pay for all hours worked in excess of 12 hours in a day, 12 hours consecutively (without regard to the starting and ending time of the workday), or 40 hours per workweek, whichever calculation results in the greater payment of wages. Time paid but not worked, such as on-call time, sick time, holiday time, or paid time off (PTO), will not be counted as hours worked in calculating hours worked Overtime is only paid on time actually worked. For purposes of calculating overtime, time worked does not include non-work time such as on-call time, holidays, PTO, funeral leave, etc. Employees who anticipate the need for overtime to complete the week's work must notify their supervisor in advance and obtain approval before working hours that extend beyond their normal schedule. Employees may work overtime only with prior management authorization. Itist the policy of the Town of Hayden to allow compensatory time off without loss of payi in lieu of overtime payment for non-exempt employees at the discretion oft the department manager and at the request of the employee, in accordance with the U.S Fair Labor Standards Act and the procedures listed below. All compensatory time off in lieu of overtime pay must be paid at 1.5 times the 1. All worked overtime must be approved in writing by the employee's supervisor. 2. Employees may request that they receive compensatory leave in lieu of overtime payment. No employee may bet forced to receive compensatory leave in lieu of overtime wages. 3. The decision as to whether or not to approve such compensatory leave in lieu of wages is 4. Ifcompensatoryl leave in lieu of wages is requested and approved, such hours must be recorded on the employee's timesheet for the work period in which the overtime was 5. Law Enforcement Employees who are scheduled to work 85 hours per work period (14 days) will earn compensatory leave on at time and ene-halfone-half basis after 85 hours of a. Employees who wish to utilize banked compensatory leave must submit a request to their supervisor in accordance with the leave request procedures in place in that b. Employees who wish to receive banked compensatory leave in pay should submit a request to their supervisor byt the Monday prior to pay day. - Compensatory leave may not be used unless the employee has accrued the  for purposes of determining if overtime payi is due.  employee's hourly wage.  strictly at the discretion oft the employee's supervisor.  worked.  work or paid holidays. 6. Use of Banked Compensatory Leave:  department.  requested compensatory leave hours.  13  27    d. Once a request to use compensatory time has been authorized by an employee's supervisor, the employee's request should be honored unless to do SO would be a. Upon termination for any reason, employees who have an official, accumulated compensatory leave bank will be paid for all such leave at their current rate of b. Supervisors may not authorize the accumulation of compensatory leave for  unduly disruptive to departmental operations. 7. Payment of Banked Compensatory Leave:  compensation.  employees paid through grants. 8. Compensatory Leave Bank Maximums:  a. Employees may maintain a compensatory leave bank up to a maximum of 80 hours at b. Any approved overtime worked in excess oft the 80-heu80-hour maximum must be The official amount of approved, accrued compensatory leave time is maintained by the Town's Administration. Department records will not be recognized as the basis of  any given time. paid as overtime wages. the compensatory leave bank.  DIRECT DEPOSIT  The Town strongly encourages employees to use direct deposit. Authorization forms are available  from the Town Clerk/deputy clerk. TRAVEL REIMBURSEMENT  Itis the policy of the Town of Hayden that employee travel performed in the course of conducting Town business will be reimbursed ifiti is approved in advance and conducted in accordance with the  following guidelines: Before Travel  An employee's supervisor must approve any travel in advance. Employees should provide their supervisor with a copy of their itinerary prior to leaving. Registrations, lodging and other known expenses may be requested in advance with Department Head approval and at least three weeks Acopy of the Town's Sales Tax Exemption certificate will be supplied to employees prior to travel. Itis expected that every effort will be made by Town employees to be sure sales tax is excluded from meals and lodging. Itemized invoices/feceipts must be obtained for meals and lodging to ensure  prior notice to the Finance Department.  there was no charge for sales tax.  During Travel  Employees traveling on Town business are representatives of the Town and are expected to maintain  al high level of professionalism and follow all Town policies.  14  28    Employees are expected to obey all driving and parking regulations. In keeping with this expectation, employees are responsible for moving violations incurred while they are driving a Town-owned vehicle, rental, or personal vehicle for business purposes. Normally, parking violations are also the  employee's responsibility.  Meals  Int the event a Town employee is required to travel for Town purposes, employees are allowed a per diem meal expense for breakfast, lunch and dinner while on Town business or attending a meeting for the Town. Meal per diem expense is calculated based on $55.00 per day which is inclusive ofi tips, which allows $10 for breakfast, $15 for lunch and $30 for dinner, or any combination therein. However, the Town will reimburse for actual, reasonable, meal expenses in the end, not on a per diem basis; however, employee should strive to stay within the per diem limits. Town management reserves the right to refuse payment of a cost deemed excessive. Any expense submitted deemed The industry standard for tips is 15% for wait staff, however, any tip up to 20% is acceptable rounded to the nearest dollar. Tips paid which exceed 20% are not permitted and will not be reimbursed by  unreasonable will not be reimbursed by the Town.  the Town. Ifa meal costs less than $10.00, a $2.001 tip will be permitted.  Documentation required for payment documentation of business meals must include:  Itemized receipts for all transactions. The credit card signature receipt does not qualify as  ani itemized receipt. The business purpose(s)  The date oft the expense and location of the meal  The names of the participants or other information establishing their business relationship with thei individual incurring the expense and or educationa/trave. expense.  Alcoholic Beverages  The Town will not reimburse for alcoholic beverages. Such costs must be separated out on a separate  receipt to assure accurate reporting and cost recovery.  Mileage  Town employees should utilize a Town vehicle for authorized Town purposes where possible. Ifa Town vehicle is unavailable, the employee may utilize their private vehicle for traveling for authorized Town purposes and shall be paid for the actual miles traveled on behalf of the Town at the current mileage rate set by the Internal Revenue Service upon submittal of the appropriate form. If a Town vehicle is available and the employee chooses to use their own vehicle, the rate of reimbursement is  50% of the normal reimbursement as set by the L.R.S.  General Expenses  Actual expenses of the employee for approved travel will be reimbursed when properly documented and approved by the employee's Department Head. Expenses must be reasonable and in keeping with the economics of the particular geographic area. Expenses incurred by spouses, children or others who may accompany the employee during the travel period are not reimbursable.  15  29    Employees request reimbursement by filing an expense report. Receipts supporting expenses for lodging, fuel, meals, and all other expenses must accompany the expense report. Expense reports must be submitted at least by the end of the given month the expense took place. Reimbursement will be made approximately at the next regular pay cycle as approved by the Town Council/Town  Manager provided that the expense is submitted prior processing of the pay cycle.  BENEFITS BENEFITS OVERVIEW  Town employees may be eligible for a variety of benefits that add significant value to their compensation package. Regular full-time employees are eligible to participate in all benefits: medical, dental, vision, Town health savings account (administered by the Town) approved by the Town Manager, and retirement plans. Regular full-time employees are those employees regularly scheduled to work a minimum of 32 hours per week who are not classified as temporary. Regular part-time employees are eligible to participate in the benefits required by law. Employees who work 1,000 hours or more annually are eligible to participate in the The descriptions of the insurance and other plan benefits highlight certain aspects of the applicable plans for general information only. The details of those plans are spelled out in the official plan documents, which are available for review upon request from the Town Clerk or designee. Additionally, the provisions of the plans, including eligibility and benefits provisions, are summarized in the summary plan descriptions ("SPDs") for the plans (which may be revised from time to time). In the determination of benefits and all other matters under each plan, the terms of the official plan documents shall govern over the language of any The Town (including the Town Manager who is responsible for administering the plans) retain full discretionary authority to interpret the terms of the plans, as well as full discretionary authority with regard to administrative matters arising in connection with the plans and all While the Town intends to maintain these employee benefits, it reserves the absolute right to Ife employees have any questions regarding benefits, they should contact the Town Manager.  457b)retirement plan.  descriptions of the plans, including the SPDs and this Manual.  issues concerning benefit terms, eligibility, and entitlement.  modify, amend, or terminate these benefits at any time and for any reason.  16  30    Health Insurance  Regular full-time employees hired to work thirty-two (32) hours or more weekly are eligible to receive 100% paid health, vision and dental insurance premiums for employee and  dependents. Life Insurance  Class 1--Eligible full-time employees age 65 and older may receive two times (2x) their annual salary not to exceed $100,000.00. Said benefit amount may be reduced by policy Class 2-All other eligible employees may receive one and a half times (1.5x) their annual Ina addition, while the Town pays the premiums for life insurance coverage, any amount of life insurance in excess of $50,000 will be considered taxable income under IRS regulations and  limitations provided benefit shall not be less than $50,000.00.  salary not to exceed $100,000.00.  subject to taxation.  RETIREMENT SAVINGS PLAN  The Town of Hayden offers a 457(b)retirement savings plan. Employees can make contributions to the plan in a traditional pretax basis or to the Roth on a post-tax basis. Regular full-time employees may elect to participate beginning with the first payroll period administratively feasible after employment. Employees are eligible for a match contribution equal to 100% of their elective deferral, not to exceed 7% of their compensation. Regular part-time employees who work more than 1,000 hours per year are eligible to participate in Further details about the plan may be obtained from the Town Clerk and the SPD document. On-the-job injuries are covered by our Workers' Compensation Insurance Policy, which is provided at no cost. All employees are expected to follow all safety rules, signs, and instructions and to report any accident and safety hazard immediately. If an employee is injured on the job, no matter how slightly, they should report the incident immediately to their supervisor. Failure to follow Town procedures may affect the ability of the employee to This is solely a monetary benefit and not a leave of absence entitlement. Employees who need to miss work due to a workplace injury must also request a formal leave of absence.  the 457(b)plan after achieving eligibility.  WORKERS' COMPENSATION  receive Workers' Compensation benefits.  See the Leave of Absence sections of this Manual for more information.  17  31    TIME OFF AND LEAVES OF ABSENCE  HOLIDAYS  10 paid holidays per calendar year including:  New Year's Day President's Day Memorial Day Independence Day Labor Day  Veteran's Day Thanksgiving, Friday after Thanksgiving, Christmas  In addition to the above holidays, employees will receive one (1) floating holiday as approved Should an employee be required to work on a designated holiday, they shall receive 1.5 times Each year's holiday benefits must be used in the same calendar year provided and may not  by an employee's supervisor.  their wage in addition to their regular wage.  be carried forward for use in the following new calendar year.  VACATION  Length of Continuous Service 1-4.99 Years 5-9.99) Years 10+ Years  Vacation Days 10 15 20  Accrual Rate Per Pay Period 3.34 5.00 6.67  Annual Effective Hours 80 120 160  Vacation benefits will be earned and accrued for each pay period. Vacation is prorated for employees working less than 40 hours per week. Employees may use only the past vacation time accrued. Maximum vacation time accrual is 240 hours. Therefore, when an employee has an accrual account of 240 vacation hours no additional vacation time will be earned or accrued. Any hours not earned due to being at the maximum accrual allowed will not be All use of vacation time shall be requested by the employee in advance and the employee Upon termination for any reason, employees who have accrued vacation leave balance will be paid for all such leave at their current rate of compensation. Payout of vacation does not  credited when the employee falls below the maximum allowed. must receive prior approval by the employee's supervisor.  alter the date of the employees last day of employment  18  32    PERSONAL DAYS  Employees are allowed 16 hours personal leave each calendar year. Each year's personal hours must be used in the same calendar year and may not be carried forward or accrued for use in a following calendar year. Personal leave may not be used after notice of termination of employment is made by either the employee or the Town. Cash in lieu of  personal hours is not allowed during or after a term of employment.  SICK LEAVE  Employees will receive twelve (12) sick days or 96 hours per year - with accumulation limited to a maximum 480 hours. In any calendar year that an employee accrues over 480 hours, the hours over 480 will be paid immediately after the end of that calendar year at the rate of eight (8) hours for every 24 hours accumulated over 480 hours. After five years of service and upon termination, sick leave may be converted at a rate of eight (8) hours for every 24 hours accumulated with a maximum pay reimbursement of 80 converted hours. Sick leave may be used when an employee or the employee's family member, defined as an employee's spouse, child, father, mother, sister, brother, grandfather or grandmother, is sick, injured, or hospitalized. The employee's Department Head or the Town Manager may deny use of sick time if they have reasonable doubt that the reason provided by the employee for requesting use of sick leave is not valid or in compliance with these regulations and may Employees must notify, within one (1) hour of their normal work period starting time, their supervisor that they wish to use sick leave. Failure to notify or the misuse of sick leave may result in denial of sick leave pay or regular pay by the supervisor or Town Manager. The Town Manager may authorize leave without pay for an employee, on a case by case basis for requested sick leave in excess of employee's accrued sick leave benefits. The supervisor or Town Manager shall have the authority to require a doctor's certification of employee sickness or injury, or to require documentation of other reasons an employee  request an examination and letter from the attending physician.  provides for requested use of sick leave. BEREAVEMENT LEAVE  An employee's supervisor or the Town Manager will grant up to five days leave with pay for an employee due the death of an immediate member of his/her family or spouse's family (including a spouse, child, father, mother, sister, brother, grandfather, grandmother, uncle, aunt, nephew or niece). This bereavement time may be used for making funeral arrangements, attending the funeral or burial, paying respect to the family, dealing with deceased's possession's and will and any ancillary matters that employees must address  when a loved one dies.  19  33    PREGNANCY ACCOMMODATIONS  In compliance with Colorado law, the Town will not discriminate against an applicant or employee because of pregnancy, childbirth or related conditions. If an applicant or employee requests a reasonable accommodation due to health conditions related to pregnancy or the physical recovery from childbirth, the Town will endeavor to provide a reasonable accommodation to enable applicants and employees to perform the essential functions of thej job, unless the accommodation would impose an undue hardship on the operation of the Town. The Town will engage in a timely, good faith, and interactive process with the employee to determine effective, reasonable accommodations for the employee for conditions related to pregnancy, physical recovery from childbirth or a related condition. Reasonable accommodations may include, but are not limited to: more frequent or longer break periods; more frequent restroom, food and water breaks; acquisition or modification of equipment or seating; limitations on lifting; temporary transfer to a less strenuous or hazardous position if available, with return to the current position after pregnancy; job restructuring; light duty, if available; assistance with manual labor; or modified work The Town will not require an applicant or employee affected by pregnancy, physical recovery from childbirth or a related condition to accept an accommodation that she chooses not to accept if she did not request an accommodation or if the accommodation is not necessary for the applicant or employee to perform the essential functions of the job, nor will the Town require a pregnant employee to take leave if another reasonable accommodation is available The Town reserves the right to require an applicant or employee to provide a note stating the necessity of a reasonable accommodation from a licensed health care provider before The Town will not take adverse action against a pregnant employee who requests or uses a reasonable accommodation related to pregnancy, physical recovery from childbirth or a related condition. The Town will not deny employment opportunities to an applicant or employee based on the need to make a reasonable accommodation related to the applicant's or employee's pregnancy, physical recovery from childbirth or a related condition. Ife employees have any questions concerning this policy, they should contact the Town  schedules.  which will permit her to continue working.  providing a reasonable accommodation.  Manager.  20  34    PAID PARENTAL LEAVE  The Town cares deeply about Town employees and feel that this benefit should not be considered a benefit, it's the right thing to do to ensure that our employee's families are safe, healthy, and thriving. As a family friendly Employer, we understand the need for new parents to bond with their new child(ren) and are pleased to provide this opportunity. Paid Parental Leave includes maternity, paternity, and adoption leave under this policy. Paid time off will be provided in association with the birth of an employee's own child or the placement of a child with the employee for adoption. Full-time employees are eligible for up to 10 consecutive weeks of 100% paid parental leave following the birth or adoption of a child. Paid parental leave runs concurrently with short-term disability and/or any other state paid leave benefit. For employees eligible for short-term disability, or a state paid leave benefit, the Town will pay the difference between your full-time salary and the amount that would typically be covered through short-term disability or state paid leave benefit. Total paid time off may not exceed 10 weeks via paid parental leave. Employees that need additional time off after the 10 weeks provided under this policy may use PTO with the Parental leave must be taken within the first 6 months of the qualifying event. If both parents are employees, the 10 weeks can be shared between the two parents, only one may access the paid benefits of this policy at a given time. Each parent must take their portion of the leave consecutively and not intermittently. Their combined total cannot exceed 10 weeks of For planning purposes, employees should request time off in advance parental leave and  approval of the Town Manager/department supervisor.  paid leave benefits under this policy.  other scheduled time off with their manager.  MEDICAL LEAVE  Employees may use sick leave, personal leave, vacation leave, compensatory time, and/or leave without pay (if there is no more accumulated paid leave) up to twelve (12) weeks total for family medical leave subject to the Town Manager's approval. During this period of leave without pay, health insurance benefits will continue; however, the employee will no longer accrue vacation, personal or sick leave nor be eligible for holiday or retirement benefits. Upon returning to work on or before the expiration of family medical leave, the employee will be reinstated to their original job or to a similar position with the same rate of pay without  loss of service credit.  21  35    LACTATION ACCOMMODATION  To support lactation efforts for a mother who returns to work following the birth of a child, The Town of Hayden will provide a reasonable space and periodic break times for these We will provide a space free from intrusion from CO-workers and the public, for lactation accommodation. Any breast milk stored in the refrigerator should be labeled with the employee's name and express date. Employees storing milk in the refrigerator assume all responsibility for the safety of the milk, including improper storage and tampering. You are encouraged to work with management in advance to discuss expectations for breaks and space accommodations. Employees will not be discriminated against or retaliated against  employees to express milk for their infants.  for exercising their rights under this policy  MILITARY LEAVE  The Town of Hayden is committed to protecting the job rights of employees absent on military leave. In accordance with Uniformed Services Employment and Re-employment Rights Act (USERRA), it is the Town's policy that no employee or prospective employee will be subjected to any form of discrimination on the basis of that person's membership in or obligation to perform service for any of the Uniformed Services of the United States. Specifically, no person will be denied employment, reemployment, promotion, or other benefit of employment on the basis of such membership. Furthermore, no person will be subjected to retaliation or adverse employment action because such person has exercised their rights under applicable law or Town policy. If any employee believes that they hashave been subjected to discrimination in violation of Town policy, they should immediately contact Ife employees are called into active military service or enlist in the uniformed services, they may be authorized up to ten (10) days of paid leave per year. Such employees will receive the difference between their regular salary and their military pay for the leave period. To be eligible for military leave, employees must provide management with advance notice of service obligations unless they are prevented from providing such notice by military necessity orit is otherwise impossible or unreasonable to provide such notice. Provided the absence does not exceed applicable statutory limitations, employees will retain reemployment rights and accrue seniority and benefits in accordance with USERRA. Employees should ask If employees are required to attend yearly Reserves or National Guard duty, they can apply for up to 10 days paid temporary military leave. The leave of absence cannot to exceed the number of days allowed by law (including travel). They should give management as much  the Town Manager.  management for further information about eligibility for Military Leave.  22  36    advance notice of their need for military leave as possible SO that we can maintain proper  coverage while employees are away. CIIL AIR PATROL LEAVE  An employee who is called to duty for a Civil Air Patrol mission is entitled to a leave of absence when the member is engaged in the civil air patrol mission without loss of pay, seniority, status, efficiency rating, vacation, sick leave, or other benefits. The leave without loss of pay shall not exceed a total of fifteen work days in the leave year established by the employer; except that such leave without loss of pay shall be allowed only if the required civil air patrol service is satisfactorily performed, which shall be presumed unless the contrary is The leave is only allowed if the employee returns to his or her position with the Town the next scheduled work day after being relieved from service for the civil air patrol mission; unless the employee is unable to return to work due to injury or circumstances beyond the employee's control and the employee notifies their supervisor as soon as practicable, but Upon returning from a Civil Air Patrol leave of absence, the employee is entitled to return to the same position and classification held before the leave of absence for the civil air patrol mission or to the position, including the geographic location of the position, and classification that the member would have been entitled to ift the member did not take a leave of absence An employee receiving a Civil Air Patrol leave of absence and having rights in any state, municipal, or other public pension, retirement, or relief system shall retain all of the rights accrued up to the time of taking the leave and shall have all rights subsequently accruing under such system as if the member did not take the leave. Any increase in the amount of money benefits accruing with respect to the time of the leave is dependent upon the payment of any contributions or assessments, and the right to the increase is dependent upon the payment of contributions or assessments within a reasonable time after the termination of the leave and upon such terms as the authorities in charge of the system may  established.  prior to the next scheduled work day.  for the civil air patrol mission.  prescribe. VOTING LEAVE  The Town Council recognizes the importance and necessity of voting in an election. 1) the employee has not requested the leave at least one day prior to the vote date, or 2) the employee has three (3) or more hours after the opening or before the closing of  Employee will receive up to three (3) hours of paid leave to vote, unless:  the polls during which the voter is not required to be on the job.  23  37    Your supervisor may specify the hours an employee may take leave to vote, unless the employee requests that the time to vote fall at the beginning or end of the work period.  JURY DUTY OR COURT APPEARANCE LEAVE  The Town will pay all regular employees called to serve on a trial or grand juror regular wages, but not to exceed fifty dollars per day unless by mutual agreement between the employee and the Town, for the first three days of juror service. Regular employment includes part-time, temporary, and casual employment if the employment hours are determined by a schedule, custom, or practice established during the three-month period Ifr regular full-time employees serving on jury duty, appearance in court due to legal court subpoenas; are compensated by others for the entines activities, the employee may choose to either; keep the compensation by others and receive $50 compensation from the Town, or to give the compensation by others over to the Town and receive their regular pay from the Town. The use of an employee's vacation, compensatory,  preceding the juror's term of service.  orp personal time may be requested by an employee for these activities.  PAID AND UNPAID LEAVE administrative leave.  At the discretion of the Town Manager, any employee may be placed on paid or unpaid Employees on unpaid leave, including employees who are on unpaid leave because of injury, are not eligible to accrue sick and vacation leave time nor will they be compensated for holidays during the period of unpaid leave. An employee on unpaid leave shall be entitled to continue to receive health insurance benefits at the employees cost and subject to federal  COBRA standards.  RETURN TO' WORK  The Town of Hayden has elected to adopt a return-to-work program, when reasonably available and appropriate, with the intent to utilize eligible injured workers in a productive capacity through temporarily modified duty(s) while the employee is recovering from an injury. The goal of temporary modified duty(s) is to provide a progression of job duties that will return the injured worker to their regular job. Employees become eligible for this program by a review of the employee's job restrictions, as determined by a qualified medical  24  38    professional, and that employee's Department Head's determination that duty(s) can be assigned to the injured employee that are consistent with the empleyeesemployee's job restrictions and said duty assignments are beneficial to the Town of Hayden. The employee and their Department Head will be responsible for coordinating the return-to-work program. Modified duty assignments are intended to be temporary and transitional leading to an employee's full return to work. At least monthly the supervisor, injured employee and relevant employees will review the temporary, job assignments jointly to address increasing work duties and overall performance and determine whether an employee is making progress and can continue employment with modified duty(s). Modified duty(s) will be allowed as long as it is beneficial to both the Town of Hayden and to the employee for the job to continue or until the injured employee receives a release from a medical provider to  return to full duty.  CODE OF CONDUCT PUNCTUALITY AND ATTENDANCE  Employees should notify their immediate supervisor as soon as possible when absent from work due to illness or for any other reason (see Sick Leave policy). If their supervisor is not available, then another supervisor should be contacted and asked to relay the message. Employees should notify their immediate supervisor if they will arrive significantly later than  their regular schedule. PERFORMANCE APPRAISALS  The Town endeavors to review performance annually to coincide with the employee's anniversary date. However, a positive performance evaluation does not guarantee an increase in salary, a promotion, or continued employment. The Town Manager may require supervisors to complete additional work performance evaluations of employees at any time. Each department head may discipline any employee of his/her department for the following reasons, which are provided as examples and are not all inclusive or exhaustive:  DISCIPLINARY PROCEEDINGS  violation of department rules, policies and/or procedures, violation of Town personnel policies, inefficiency or failure to perform assigned tasks, habitual absence or tardiness, incompetence, misconduct, negligence,  25  39    insubordination, disloyalty, or  violation of state, federal or local laws.  A department head will take into consideration the severity, repetitiveness and/or complation/cumulative effect of an employee's action(s), to determine corrective and/or disciplinary action(s) up to and including termination. Progressive discipline in not a required action, each situation is evaluated on its own merit and can result in immediate termination. MEETING WITH TOWN MANAGER FOLLOWING DISCIPLINE (open-Door Policy) An employee, who is dissatisfied with the disciplinary action taken by the department head, may request in writing within three (3) working days after notice of the action taken a meeting with the Town Manager. The Town Manager may confirm or reverse the action appealed from or may modify such action including more stringent or more lenient disciplinary action. That decision will be made within ten (10) working days following a The Town Manager may, at will and for any reason, cause hiring, investigations, discipline, or termination of an employee. No grievance, appeals of decisions, or other progressive disciplinary procedures are provided to employees, unless otherwise provided by the Town  meeting with the employee or as soon thereafter as practicable.  Manager, or by town, state, or federal law. COLORADO RULE OF CIMIL PROCEDURE 106  The decision of the Town Manager shall constitute final administrative action and may be further appealed only as provided by the Colorado Revised Statues; provided, however, that ifany provision for arbitration is then in effect and applicable to the charges and department inc question, the department head or employee charged may appeal the decision of the Town Manager under the procedures SO established, which shall govern all further proceedings.  VOLUNTEERS  The Town maintains a written list of persons who are authorized to serve as Town volunteers, and maintains a description of the responsibilities and functions each volunteer performs on behalf of the Town. Town Department Heads are responsible for keeping accurate and complete lists of volunteers utilized by their Department. Authorized volunteers must act under the supervision and control of a Department Head or a Department Head's designee All persons listed as authorized volunteers for the Town are public employees under the Governmental Immunity Act, C.R.S. 24-10-101 et seq., while actually engaged in the performance of the authorized volunteer's functions on behalf of the Town, and are subject  at all times while acting on behalf of the Town.  26  40    to the provisions of said Act for acts or omissions which occur during the performance of and within the scope of such functions, except for willful and wanton acts or omissions. Each authorized volunteer is also considered an insured within the meaning of the Town's liability Because no authorized volunteer receives any compensation from the Town, no authorized volunteer, except for any member of the police reserves, is considered an "employee" within the meaning of the Colorado Workers' Compensation Act, Articles 40 to 47 of Title 8, C.R.S. Each member of the police reserves shall be afforded workers' compensation benefits in accordance with the Workers' Compensation Act. However, each authorized volunteer, excepting any member of the police reserves, will be afforded volunteer accident medical coverage through Colorado Intergovernmental Risk Sharing Agency (CIRSA), and the Town  coverages to the extent provided in such coverages.  will pay for the annual premium for such coverage.  WHISTLE BLOWER  The Town of Hayden requires employees of all levels to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of the Town of Hayden, we must practice honesty and integrity in fulfilling  our responsibilities and comply with all applicable laws and regulations.  Reporting Responsibility  This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns internally SO that the Town can address and correct inappropriate conduct and actions. It is the responsibility of all board members, officers, employees and volunteers tor report concerns about violations of the Town of Hayden or suspected violations of law or  regulations that govern the Town of Hayden's operations.  No Retaliation  Itis contrary to the core values of the Town for anyone to retaliate against any board member, officer, employee or volunteer who in good faith reports an ethics violation, or a suspected violation of law, such as a complaint of discrimination, or suspected fraud, or suspected violation of any regulation governing the operations of the Town of Hayden. An employee who retaliates against someone who has reported a violation in good faith is  subject to discipline up to and including termination of employment.  Reporting Procedure  The Town of Hayden has an pen-deeropen-door policy and suggests that employees share their questions, concerns, suggestions or complaints with their supervisor. If you are not comfortable speaking with your supervisor or you are not satisfied with your supervisor's response, you are encouraged to speak with the Town Manager. Supervisors and department heads are required to report complaints or concerns about suspected ethical and legal  27  41    violations in writing to the Town Manager. If a supervisor believes there is suspected ethical and legal violation issues regarding the Town Manage-Manager. they are to report their findings to the Town of Hayden's Mayor, who has the responsibility to investigate all reported Anyone filing a written complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary  complaints.  offense. Confidentiality  Violations or suspected violations may be submitted on a confidential basis by the complainant. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.  Handling of Reported Violations  The reportee (person the report of violation was reported to) will notify the person who submitted a complaint and acknowledge receipt of the reported violation or suspected violation. All reports will be promptly investigated and appropriate corrective action will be  taken if warranted by the investigation. USE OF TOWN VEHICLES  All Town employees and their passengers utilizing Town owned, leased, or rented vehicles, with the exception of police officers performing official duties which require the non-use of seatbelts, are required to wear their seatbelts while at work. Police officers will abide by Smoking is not permitted by any Town employee in any buildings or vehicles belonging to or  departmental policies and procedures regarding seatbelt use.  owned by the Town. Accidents  In general, give the other driver or law enforcement authority your name, your driver's license number and insurance information. Call a police agency immediately if required. The driver of the Town vehicle or personal vehicles used for Town business must report the other driver's information at the earliest possible time to their supervisor or Town manager. The information  the driver should obtain includes:  Name of the other driver;  Driver's license number oft the other driver; The license plate number of the other vehicle; and  28  42    The other driversinsurance company and policynumber.  Ifa police report is made, obtain the police report or case number and notify the general When asked a specific question by the other driver or police, give a specific answer, but do not volunteer information other than that contained in the list above. The Town driver and passengers should be courteous, but should not make any statement regarding the cause of the accident, or anyone's culpability or fault. If you receive a ticket for causing the accident, accept it politely, but remember that a ticket is not a final determination of whose fault the All accidents are to be reported to Town management within twenty- four (24) hours after the accident occurs. All accidents will be reviewed and a determination made as to whether the  manager of this information.  accident was. Fault will be determined at a later time.  accident was preventable or non-preventable. Motor' Vehicle Records (MVR) Standards  For employees who are required to drive as part of their duties at the Town, the Town of Hayden will periodically check motor vehicle records (MVRS). The MVR for these employees will be reviewed to ascertain that the employee holds a valid driver's license and that the employee's driving record is within the parameters set by Town management. Employees may become disqualified from driving Town operated vehicles or any vehicle under the care of Town of Hayden if an MVR check reveals any of thet following:  a. Three or more traffic violations over a five (5) year period depending on the b. - One or more of thet following type of serious traffic convictions within the last five (5)) years: driving while under the influence of drugs or alcohol; refusal to take a breath analyzer test; leaving the scene of an accident without reporting it; homicide, assault, or criminal negligence resulting from the operation of a motor vehicle; driving while license is suspended or revoked; careless, reckless or dangerousdriving that results in injury to a person; racing; or passing a stopped Any at fault accident occurring during the course of business, resulting in  circumstances of the violation(s);  school bus.  damage of $10,000 or more.  29  43    Town of Hayden's Vehicle Usage Policy  Itist the policy of the Town that no Town vehicle will be used for personal business and no personal vehicle for Town business, except when prior approval is given by the employee's supervisor (for Town vehicles) or the owner (for personal vehicles). Employees who are "on call" may use a Town vehicle for events which require two or more hours of attendance. Employees should observe the following rules while using a Town vehicle:  1. Passengers. Employees may not transport non-employee passengers or pets in Town vehicles. Employees may not give permission to third parties to operate the vehicle, including family members. Specific permission for any personal use ofi the vehicle must be obtained from Town management. 2. Seat Belts. All occupants of Town vehicles must wear seat belts whenever 3. Radar Detectors. The use of radar detectors in all vehicles owned or used by the Town. The Town will revoke the driving privileges of any drivers found 4. Securing Cargo. Employees must secure cargo and lock all doors while the 5. Distracted Driving. Employees must avoid driving while distracted (e.g. 6. Vehicle Break Downs. Ifa a Town vehicle breaks down, do not leave it abandoned on a highway or street. It is the employee's responsibility to immediately contact their supervisor or Town manager to inform them oft the 7. Checking Equipment and Reporting Defects. Employees must check Town vehicles and equipment before use for fluid levels and leaks, tire and belt condition and other potential safety or maintenance items. Employees who experience any defects in the vehicle and/or discover any needed repairs must report them to their supervisor or Town manager. Employees are not allowed to perform any maintenance or authorize any repair work to be completed. 9. Drugs and Alcohol Prohibited. Employees shall not possess, store, transfer or consume alcoholic beverages or drugs, or be under the influencethereof, in motor vehicles at any time in the course of employment, regardless of whether or not they are driving or whether they are using a Town or a personal motor  the vehicle is ini motion.  using radar detectors in Townvehicles.  vehicle is in motion or parked on Townbusiness. talking on cell phones, texting, reading maps, etc.).  situation.  8. Smoking is not permitted in any Town vehicle.  vehicle.  30  44    10. Observation of Drivingl Laws. Drivers of motor vehicles must observe all speed limits and traffic safety rules. While driving, employees must always have in their possession a current valid driver's license with proper endorsements. For insurance reasons, employees who have received a DWI, DUI or unsafe driving violation within the last two years must inform the Town of such violations and will be prohibited from operating Town owned or leased vehicles, or personal vehicles used for Town business, unless authorized by the Town Employees receiving any moving violations either during or after work hours must report them to the general manager. Any parking violations in Town vehicles or personal vehicles used for Town business must inform their supervisors immediately. It is the employee's responsibility to pay the fines of any  manager.  moving and/or parking violation they are issued.  ELECTRONIC MEDIA ACCESS, E-MAIL AND INTERNET USE  While electronic mail and the Internet have become indispensable workplace communication and research tools, improper usage creates the potential for employer liability. The recent The purpose of this policy is to convey an acceptable use policy regarding the Internet, social media and e-mail services or equipment owned and provided by the Town of Hayden. This will ensure that users of the Internet, social media, e-mail, voice mail, electronic facsimile (FAX), electronic bulletin boards, and electronic subscription services are aware of privacy/security, application, and legal issues related to their usage including but not limited to the Colorado Open Records Act (CORA). This will also ensure that requests for information stored in the aforementioned formats are complied with in the same manner as EMPLOYEE USE OF ELECTRONIC MEDIA, E-MAIL AND THE INTERNET - All Electronic Communications Systems and information transmitted by, received from, and stored in these systems is owned or under the custody of the Town of Hayden. "Electronic Communications System" is defined as the equipment and electronic messages that are transmitted between two or more computers or electronic terminals, and the messages left on a voice mail system. An employee can have no expectation of privacy in using the Town's Electronic Communications System when transmitting, receiving, or storing information, whether onor over the Internet or by e-mail. The Town of Hayden may monitor the system at any time at its discretion by random monitoring or monitoring any suspected improper use. Monitoring  growth in the use of electronic mail and the Internet raises new issues.  requests for information stored in non-electronic formats.  31  45    may include printing and reading electronic messages entering, leaving, or being stored in these systems and identifying Internet sites accessed. Electronic messages may be public Data and information about the operations of the Town of Hayden and its employees are collected and retained only to satisfy legitimate business purposes or as required by law. Protecting Town information and systems is every employee's responsibility. Town employees share a common interest in ensuring information and systems are not The Electronic Communications System is not to be used for private or confidential matters. Care should be taken when using the Electronic Communications System. Ifthe sender of a message on the Electronic Communications System does not intend for the mail to be forwarded, the sender should clearly mark the message "DO NOT FORWARD'. Deliberate unauthorized acts against the Town, including but not limited to misuse, misappropriation, and destruction of information or system resources; and/or the deliberate unauthorized use of sortware/snareware, will result in disciplinary action as deemed Town employees have an obligation to use their access to the Internet in a responsible and informed way, conforming to network etiquette, customs and courtesies, and representing the Town in a positive manner. Use of electronic media, e-mail, and/or the Internet by a Town employee constitutes their acknowledgement of this policy in whole whether formally Employees should have no expectation of accuracy of electronic messages or information ACCEPTABLE USE OF ELECTRONIC MEDIA, E-MAIL AND THE INTERNET - the following  records, available to the public fori inspection upon request.  intentionally, accidentally or improperly disclosed, lost or misused.  appropriate by the Town Manager.  acknowledged or not.  received or sent over the Internet.  constitute acceptable use of electronic media, e-mail and the Internet:  1. Toc communicate and exchange professional, work-related materials. 2. To use for professional society, university association, government advisory, or standard activities related to the user's professional capacity. 3. To use in applying for or administering grants or contracts for work-related 4. To use any other administrative communications or activities in direct support of 5. To announce new: services within the scope of work-related applications.  applications, but not for fund raising. work-related functions.  32  46    6. To access databases or files to obtain work-related reference material or work  conduct research.  7. To post work-related questions or share work-related information.  UNACCEPTABLE USE OF ELECTRONIC MEDIA, E-MAIL AND THE INTERNET - The following  constitutes unacceptable uses of electronic media, e-mail and the Internet:  1. The creation, downloading or transmission of any offensive, obscene, or indecent images, data or other material, or any data capable of being resolved into offensive, obscene or indecent images or material, except the transmission of official work-related information. Materials containing unlawful or inappropriate comments, which are sexually, racially, or ethnically, offensive, or which contain jokes, slurs or disparagements of and threats to others are also prohibited. 2. The creation or transmission of unsolicited commercial or advertising material either to other user organizations, or to organizations connected to other  networks or users.  3. Deliberate activities with any of the following characteristics:  Corrupting or destroying other users' data Violating the privacy of other users Disrupting the work of other users Introduction of "viruses" Violation of Federal, State or local laws Transmitting threatening or harassing materials.  4. Lobbying any government (elected official or agencies) for purposes of supporting or opposing any issues, programs, or projects except as directed by 5. Use of services to gain unlawful access to information, computational, or 6. Transmission of material in violation of applicable copyright laws or patents. 7. Personal use not related to the conduct of work directly on behalf of the Town of  the Town Manager.  communication devices or resources.  Hayden.  8. Use for personal business.  9. Tor misrepresent oneself or the Town of Hayden government.  10. To express views representing the Town of Hayden government without proper  authorization.  11. Confidential or private matters.  USE OF SOFTWARE - The Town of Hayden will only allow municipally written software and public domain software to be stored or executed upon its computers. Programs installed with the intention of protecting municipal devices and peripherals, such as anti-virus  software, shall not be removed or disabled.  33  47    Any software and software manuals covered under copyright laws or licensed under an agreement prohibiting duplication must not be duplicated, copied, or otherwise used on multiple computers, unless permitted by written agreement with the vendor. Single copies of software shared by multiple computers on a local/wide area network are not permitted unless specifically licensed for such purpose or unless the Town of Hayden wrote the software. Licensed software on municipal computers shall not be downloaded to another computer for execution or for creation of a local copy unless permitted by written agreement PRIVACY - Employees should have no expectation of privacy regarding the electronic media. Any information or data contained in any computer owned by the Town of Hayden is available toi the Town of Hayden at all times and may be subject to audit. An employee does not have a right to individual privacywhile using the Town of Hayden's computer Electronic INTERCEPTION - No user may intercept the e-mail of another employee, business or person. No employee may receive e-mail as an agent/employee of the Town without the knowledge PUBLIC RECORDS - All e-mail transmissions may be considered public record. Correspondence to or from an employee in the form of electronic mail may be a public record under the Public Records Act and may be subject to public inspection under C.R.S. 24-72-203. All e-mail transmissions should be considered public record unless otherwise defined by Department Head, the Town Attorney, the Town Clerk, or the Town Manager. Do not delete e-mail messages, either sent or received, unless and until the message(s) has been printed and the hard copy filed in accordance with the retention schedules for the Town of Hayden. All copies must be retained per schedules. Under certain circumstances deleted e- Any request for a public record(s) must be made in writing. No employee may disclose, forward, reproduce, audit or in any way make accessible a public record without following Any request for public record(s) is submitted to the Town Clerk and reviewed by the Town Manager and the Department Head from which the record originates, along with the Town Attorney. The Town Attorney shall make the final determination as to whether or not an Internet record is public, discoverable or not. No record shall be disseminated without first  of the vendor.  Communications System.  and permission of their Department Head.  mail can be recovered.  the appropriate procedures described below.  going through this process.  34  48    There is no distinction between internal, external and Internet e-mail, as far as this policy is OPEN MEETINGS - If elected officials (Town Council) use electronic mail to discuss pending legislation or other public business among themselves, the electronic mail may be subject to the requirements of C.R.S. S 24-6-402. Electronic mail communication among elected officials that does not relate to pending legislation or other public business shall not be MONITORING - The Town of Hayden does not currently monitor e-mail or Internet usage. The Town reserves the right to begin monitoring, with or without consent or knowledge of an employee, e-mail and Internet usage at any time, whether it is by tracking all users, selecting random users, or tracking employees at the request of the Department Head and/or the VIOLATIONS AND ENFORCEMENT - Department Heads, or their appointees, will review the alleged violations of the Town of Hayden Electronic Media Access, E-mail and Internet Policy. Violations of the Policy may result in disciplinary action, up to and including termination of  concerned. They are all treated the same.  considered a "meeting" within the meaning of C.R.S. S 24-6-402.  Town Manager.  employment.  DRUG AND ALCOHOL POLICY  The Town requires a drug and alcohol-free workplace. All employees must adhere to the Town's drug and alcohol policy, and participation in the Town's controlled substances and alcohol testing program is a requirement and condition of employment. All employees who operate motor vehicles as part of their employment with the Town are subject to testing as The Town may administer testing to employees in these specific circumstances: (1) pre- employment; (2) when there is reasonable suspicion to believe an employee is violating this policy; (3) post-accident; and (4) return-to-duty. If any employee refuses to take a drug or alcohol test in these circumstances, that employee will be subject to termination. Actions such as the inability to provide sufficient quantities of breath, saliva, or urine to be tested with av valid medical explanation, tampering with the specimen, interfering with the collection procedure, not immediately reporting to the collection site, failing to remain at the collection site until the collection process is complete, or leaving the scene of an accident without a All employees are prohibited from consuming alcohol, marijuana and/or controlled substances while on duty or at work. No employee may report for work if the employee is under the influence of alcohol, or drugs which includes marijuana. Further, employees are not  defined in C.F.R. 382.103.  valid reason before a test has been conducted may constitute a refusal.  35  49    to consume controlled substance medication or come to work under the influence of controlled substance medication, except when such use is at the instruction of a physician who has advised the employee that the substance will not adversely affect the employee's ability to perform his or her job duties, and that physician has contacted and verified in An employee's test results will be kept confidential to the extent possible and all records and Any Town employee who refuses to submit to a test, has a verified positive marijuana or controlled substances test result, or has an alcohol concentration of 0.04 or greater is subject Any employee with questions or requiring additional information, explanation or clarification  writing this use with the employee's Department Director. results will only be released to those authorized by law.  to discipline up to and including termination.  regarding this policy must contact human resources immediately.  DRIVING RECORD REVIEW  Each prospective and current employee must have a valid Colorado driver's license of the appropriate Classification if one is required for the position according to the Town's job description. The Administration department will obtain annually at the Town's expense a copy of the Motor Vehicle Record (MVR) for each employee required to drive. MVR's for  employees may also be obtained ini the following instances:  After an on-the-job vehicle accident.  Ifacomplaint is received regarding the employee's driving while that employee is at Ifan employee transfers to a position requiring a valid Colorado driver's license.  work.  Ifan employee transfers to a position requiring a CDL.  Failure to maintain a valid Colorado driver's license of the appropriate Classification may be cause for disciplinary action up to and including termination. It - is the employee's responsibility to notify their supervisor immediately if the employee's driver's license is restricted, suspended or revoked. Failure by an employee to notify their supervisor of the foregoing at the earliest possible time may be grounds for disciplinary action up to and  including termination. ETHICS IN GOVERNMENT  Colorado voters approved Amendment 41, in the 2006 general election, adding Amendment 41, entitled Ethics in Government, to the state constitution. Amendment 41 places restrictions on gifts received by Colorado public officials, government employees and their immediate  36  50    family members. Such persons are prohibited from receiving gifts with value exceeding $53 from any person in any year. Amendment 41 provides certain exceptions to the gift limit that  are all incorporated in this Town policy, including the following:  Receptions or similar events where food and drinks are served to invited Scholarships or similar benefits are not considered a violation of public trust provided the scholarship is awarded using objective criteria and is not a direct Unsolicited items of trivial value, less than $50, such as a pen, calendar, plant, Unsolicited tokens or awards in thet form of plaques, trophies, etc. Unsolicited publications, subscriptions or informational material related to an Admission and the cost of food or beverages at a reception, meal or meeting before whom the employee appears to speak or answer questions as part ofa Reasonable expenses paid by the Town or a membership organization, such as the Colorado Municipal League, the American Public Works Association, the Municipal Clerks Association, the International City Management Association, CIRSA, or other similar types of organizations, for an employees attendance at ac conference, convention, fact-finding mission, trip, or other meeting if the employee is to deliver a presentation, participate on a panel, or represent the Town, provided the membership organization receives less then five percent Gift(s) that are given by an individual who is a relative or personal friend of the  participants.  ori indirect benefit to employees. book, note pad or other similar item.  employee's performance of official duties.  scheduled program.  (5%) ofi its funding from for-profit organizations or entities. recipient employee on a special occasion. Compensation and/or incentive given to an employee.  Violations of Amendment 41 prohibitions by an employee may be grounds for disciplinary action up to and including termination in addition to any penalties that may be imposed by  the State of Colorado's Independent Ethics Commission.  37  51    GENERAL MANUAL ACKNOWLEDGMENT  This Employee Manual is an important document intended to help employees become acquainted with the Town of Hayden. This document is intended to provide guidelines and general descriptions only; it is not the final word in all cases. Individual circumstances may call Because the Town's operations may change, the contents of this Manual may be changed at any time, with or without notice, in an individual case or generally, at the sole discretion of Please read the following statements and sign below to indicate your receipt and  for individual attention.  management.  acknowledgment oft this Manual.  Ihave received and read a copy of Town of Hayden's Employee Manual. lunderstand that the policies, rules and benefits described in it are subject to change at the sole Ifurther understand that my employment is terminable at will, either by myself or the Town, with or without cause or notice, regardless of the length of my employment or U understand that no representative of the Town of Hayden other than the Town Manager or Mayor may alter "at will" status and any such modification must be ina  discretion oft the Town at any time.  the granting of benefits of any kind.  signed writing.  understand that my signature below indicates that I have read and understand the above statements and that have received a copy of the Town's Employee Manual.  Employee Signature  Date  Employee Printed Name  38  52    RECEIPT OF NON-HARASSMENT POLICY  Itis Town of Hayden's policy to prohibit intentional and unintentional harassment of any individual by another person on the basis of any protected Classification including, but not limited to, race, color, national origin, disability, religion, marital status, veteran status, sexual orientation or age. The purpose of this policy is not to regulate our employees' personal morality, but to ensure that in Ifthe employee feels that he or she has been subjected to conduct which violates this policy, he or she should immediately report the matter to their supervisor. If the employee is unable for any reason to contact this person, or if the employee has not received a satisfactory response within five (5) business days after reporting any incident of what the employee perceives to be harassment, the employee should contact the Town Manager. If the person toward whom the complaint is directed is one of the individuals indicated above, the employee should contact any higher-level manager in his or her reporting hierarchy. Every report of perceived harassment will be fully investigated and corrective action will be taken where appropriate. All complaints will be kept confidential to the extent possible, but confidentiality cannot be guaranteed. In addition, the Town will not allow any form of retaliation against individuals who report unwelcome conduct to management or who cooperate in the investigations of such reports in accordance with this policy. Ift the employee feels he or she has been subjected to any such retaliation, he or she should report itin the same manner in which the employee would report a claim of perceived harassment under this policy. Violation of this policy including any improper retaliatory conduct will result in disciplinary action, up to and including discharge. All employees must cooperate with all  the workplace, no one harasses another individual.  investigations.  Ihave read andlunderstand Town of Hayden's Non-Harassment Policy.  Employee Signature  Date  Employee Printed Name  3  53    RECEIPT OF SEXUAL HARASSMENT POLICY  Itis Town of Hayden's policy to prohibit harassment of any employee by any supervisor, employee, customer or vendor on the basis of sex or gender. The purpose of this policy is not to regulate personal morality within the Town. It is to ensure that at the Town all employees are free from sexual harassment. While it is not easy to define precisely what types of conduct could constitute sexual harassment, examples of prohibited behavior include unwelcome sexual advances, requests for sexual favors, obscene gestures, displaying sexually graphic magazines, calendars or posters, sending sexually explicit e-mails, text messages and other verbal or physical conduct of a sexual nature, such as uninvited touching of a sexual nature or sexually related comments. Depending upon the circumstances, improper conduct also can include sexual joking, vulgar or offensive conversation or jokes, commenting about the employee's physical appearance, conversation about one's own or someone else's sex life, or teasing or other conduct directed toward a person because of their gender which is sufficiently severe or pervasive to create an unprofessional and Ift the employee feels that he or she has been subjected to conduct which violates this policy, he or she should immediately report the matter to their supervisor. If the employee is unable for any reason to contact this person, or if the employee has not received a satistactory response within five (5) business days after reporting any incident of what the employee perceives to be harassment, the employee should contact the Town Manager. If the person toward whom the complaint is directed is one of the individuals indicated above, the employee should contact any higher-level manager in their reporting hierarchy. Every report of perceived harassment will be fully investigated and corrective action will be taken where appropriate. All complaints will be kept confidential to the extent possible, but confidentiality cannot be guaranteed. In addition, the Town will not allow any form of retaliation against individuals who report unwelcome conduct to management or who cooperate in the investigations of such reports in accordance with this policy. Ifthe employees feel they have been subjected to any such retaliation, they should report it in the same manner in which a claim of perceived harassment would be reported under this policy. Violation of this policy including any improper retaliatory conduct will result in disciplinary action, up to and including discharge. All employees must cooperate with all investigations. Ihave read andlunderstand Town of Hayden's Sexual Harassment Policy.  hostile working environment.  Employee Signature  Date  Employee Printed Name  4  54    RESOLUTION 2021-26 TOWN OF HAYDEN RECITALS  AF RESOLUTION ADOPTING A CODE OF CONDUCT FOR THE TOWN COUNCIL OF THE  WHEREAS, the Town Council for the Town of Hayden, Colorado believes that it should conduct itself in both the public and personal settings with the utmost respect and integrity;  and  WHEREAS, the Town has adopted five core values which are below:  Efficiency Constantly measuring ourselves to minimize waste and maximize productivity while using our resources to their full potential.  Fiscal Responsibility = Our obligation to be accountable to the fiscal policies of the Town of Hayden by balancing efficiency and flexibility with budgetary discipline, while seeking sustainable resources, and practicing long term planning and prudent use of  debt.  Integrity Acting in the best interest of the Town of Hayden being responsible,  reliable, honest, and fair while doing what is right.  Transparency The act of conducting Town business with openness, accountability,  and honesty.  Trust - An understanding of expectations earned through constant leadership and professionalism, integrity, respect, and appropriate confidentiality.  WHEREAS, the Town Council believes. that the Town Council along with its appointed boards and commissions should conduct itself in the same manner as expected of Town staff as WHEREAS, the Town Council has determined that the best way to ensure the Town Council is honoring the five core values above and operating in a fair and equitable manner for all residents' benefit in the Town of Hayden is to adopt a code of conduct for the Town Council  defined in the Town of Hayden employee handbook; and  55    that outlines the roles and expectations of the Town Council in addition to the Town Home  Rule Charter.  NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF  HAYDEN, COLORADO THAT:  Section1. That the Town Council adopts this code of conduct which will make all Section2 2. This Resolution shall be in full force and effective immediately upon its adoption.  Councimembers subject to this code of conduct.  PASSED, APPROVED AND RESOLVED THIS 16th DAY OF DECEMBER, 2021.  C  Zachary Wuestewald, Mayor AD  ATTEST:  OF HA SEAL AZAORATED MARCH 113, 1905 D  Sharon Johnson, Sns  :  56    Town ofHayden Code ofConduct  for Elected Officials  Adopted December 16, 2021  57    Table ofContents  Page 3  Overview of Roles & Responsibilities. Policies & Protocol Related To Conduct. Council Conduct with One Another Council Conduct with Town Staff. Council Conduct with the Public. Council Conduct with Other Public Agencies. Council Conduct with Other Boards and Commissions Council Conduct with the Media Principles of Proper Conduct. Checklist for Monitoring Conduct. Glossary ofTerms.  Conflicts of] Interest..  10 .12 12 .13 14 14  Sanctions.  The Three R'sofHayden Government Leadership:  Roles, Responsibilities and Respect  This Code of Conduct ("Code") is designed to describe the manner in which Council Members and appointed boards and commissions are expected to treat one another, Town staff, constituents, and others with whom they come into contact while representing the Town of Hayden. It reflects the work oft the Town Council in defining more clearly the behavior, manners, and courtesies that are suitable for various occasions. The Town Council also considered a wide variety of policy changes and clarifications designed to make public meetings and the process of governance run The constant and consistent theme throughout the Code is "respect." Council Members experience stress in making decisions that impact the lives of residents. At times, the impacts of the entire community must be weighed against the impact of only a few. Despite these pressures, elected officials are called upon to exhibit appropriate behavior at all times. Demonstrating respect for each individual through words and actions is the touchstone that can help guide Council Members  more smoothly.  to do the right thing in even the most difficult situations.  Page 2  58    Overview of Roles & Responsibilities  Other resources that are helpful in defining the roles and responsibilities ofelected officials can be found ini the Town ofHayden Home Rule Charter ("Charter"), thel Hayden Municipal Code and in the Handbook for Municipal Elected Officials, published by the Colorado Municipal League. MAYOR: Elected at large by the Town and has the powers, duties and responsibilities set forth MAYOR PRO-TEM: Appointed by the Council and has the powers, duties and responsibilities ALL COUNCIL MEMBERS: All members of the Town Council, including the Mayor and Mayor Pro-Tem, have equal votes. No Council Member has more power than any other Council Member, and all should be treated with equal respect. All Council Members should:  ini the Charter.  as set forth in the Charter.  Fully participate in' Town Council meetings and other public forums while demonstrating respect, kindness, consideration, and courtesy to others. Prepare in advance ofmeetings and be familiar with issues on the agenda. Represent the Town at ceremonial functions at the request oft the Mayor. Be respectful of other people's time. Stay focused and act efficiently during Serve as ai model of leadership and civility to the community. Inspire public confidence inl Hayden's government.  public meetings.  Provide contact information to the' Town Manager or Town Clerk in case of an emergency or an urgent situation arises while the Council Member is out Demonstrate honesty and integrity in every action and statement.  oftown.  Participate in scheduled activities.  Policies & Protocol Related to Conduct  Ceremonial Events  Requests for a Towni representative at ceremonial events willl bel handled by Town staff. Thel Mayor will serve as the defacto designated Town: representative unless prior appointments by the Council have been authorized. Ift the Mayor is unavailable, Town staff will determine if event organizers would like another representative from the Council. If yes, then the Mayor Pro-Tem will be recommended to serve as the substitute. Invitations received at Town Hall are presumed to be for official Town representation. Invitations addressed to Council Members at their homes are  presumed to be for unofficial, personal consideration.  Correspondence Signatures  Council Members do not need to acknowledge the receipt of correspondence, or copies of correspondence, during Council meetings. Town staff will prepare official letters ini response to  Page 3  59    public inquiries and concerns. These letters will carry the signature ofthel Mayor or the appropriate Town staff. Ifcorrespondence is addressed only to one Council Member, that correspondence will  be shared with the rest ofthe Council. Endorsement of Candidates meetings or functions. ntergoyernmental Relations  Council Members have thei right to endorse candidates forall Council seats or other elected offices. Itis inappropriate to mention endorsements during Council meetings or other official Town  The Council values intergovernmental relations with neighboring communities and other entities. Council Members should make a concerted effort to attend scheduled meetings with other entities  tof further promote intergovermental relations.  Legislative Process by the Mayor. Public Hearing Protocol will run as follows:  The Town may follow Roberts Rule of Order for meeting management as determined necessary  The Mayorh has thei responsibility toi run an efficient public meeting andl has the discretion toi modify the public hearing process in order to make the meeting run smoothly. Typically, aj public hearing  1. The Mayor opens the public hearing. 2. Staff makes the initial presentation. allowed for this presentation.  3. The applicant or appellant may present. The Mayor will determine the length oft time 4. Speakers representing pro points of view will be allowed to speak, followed by those representing opposing points of view. The Mayor will determine how much time will be allowed for each speaker, with 31 to5 minutes the standard time granted. Each speaker may only speak once during the public hearing unless the Council requests additional clarification later in the process. If many speakers are anticipated or present, the Mayor may shorten the time limit and/or ask speakers to limit themselves to new information and points of view not already covered by previous speakers. After the close of the public hearing, no more public testimony will be accepted unless the Mayor reopens the public hearing for a limited and specific purpose. Speakers who do not follow the Mayor's direction will be turned away. The Mayor will ask the Council if any issues need  clarification before the public hearing is closed.  Council Members will not express opinions during the public hearing portion ofthe meeting except to ask pertinent questions of the speaker or staff. "I think" and "I feel" comments by Council Members are not appropriate until after the close of the public hearing. Council Members should refrain from arguing or debating with the public during a public hearing and shall always show  respect for different points of view.  Travel Expenses  Page 4  60    the Town will pay reasonable travel expenses for Council Members who attend conferences, seminars, and training sessions on behalfoft the Town. Eligible expenses include registration fees, lodging, meals, transportation, and all allowable miscellaneous expenses for the Council Member only. All travel expenses will be handled in the same manner and consistent with the provisions  within the Town's Employee Handbook.  Conflicts ofInterest  Ats some point during his or her term, a Council Member will likely find that he or she has some personal interest in an item brought before the Council for consideration, which may or may not represent a legal conflict ofinterest. Sections 2-12 and 2-13 oft the Charter that are legal  conflicts ofinterest.  Ift the Council is unable to determine whether a conflict ofinterest exists, the Mayor shall ask the Ifal legal conflict ofi interest exists, the Council should follow the following procedures: 1. The conflicted Council Member shall announce the potential conflict ofinterest sO that the conflict is recorded as aj part of the official minutes oft the meeting. 2. The conflicted Council Member shall step off ofthe Council bench and leave thei room 3. Conflicted Council Members shall not be present during any executive session discussing 4. The conflicted Council Member shall refrain from discussing or otherwise attempting to  Town Attorney for guidance.  while the issue is discussed. the conflicted matter.  influence the other Council Members' decisions on the matter. 5. The conflicted Council Member shall not vote on the matter.  Ifa Council Member has a conflict ofinterest on aj particular item before the Town Council, any confidential information will not be disclosed to the conflicted Council Member. Council Members are also not to disclose confidential information, including contents of executive  session discussions.  Council Conduct with One Another  The Council is composed ofindividuals with a wide variety ofl backgrounds, personalities, values, opinions, and goals who have chosen to serve inj public office in order to preserve and protect the present and the future of Hayden. These common goals are important to remember, even as Council Members may "agree to disagree" onl how to achieve those goals.  Page 5  61    INI PUBLIC MEETINGS  I Practice civility, professionalism and decorum in discussions and debate.  Difficult questions, tough challenges to a particular point of view, and criticism of ideas and information are legitimate elements ofa free democracy in action. This does not allow, however, Council Members to make belligerent, personal, impertinent, slanderous, threatening, abusive, or disparaging comments. No shouting or physical actions that could be construed as threatening will be tolerated. Council Members should conduct themselves in aj professional manner at all times. Itis the responsibility of the Mayor to keep the comments of Council Members on track during public meetings. Council Members should honor efforts by the Mayor to focus discussion on current agenda items. If there is disagreement about the agenda or the Mayor's actions, those objections should be voiced politely and with reason, following procedures outlined in  Honor the role of the Mayor in maintaining order.  parliamentary procedure.  A Avoid personal comments that could offend other Council Members.  Council Members should avoid making personal attacks on other Council Members, Town staff, and members oft the public. Ifa Council Member is personally offended by the remarks of another Council Member, the offended Council Member should make notes oft the actual words used and call for a "point of personal privilege" that challenges the other Council Member to justify or apologize for the language used. The Mayor will maintain control ofthis discussion. Council Members have a public stage to show how individuals with disparate points of view can find common ground and seek a compromise that benefits the community as a whole.  Demonstrate effective problem-solving approaches.  E Bej punctual and keep comments relative to topics discussed.  Council Members have made a commitment to attend meetings and partake in discussions. Therefore, it is important that Council Members be punctual and that meetings start on time. Itis equally important that discussions on issues be relative to the topic at hand to allow adequate time  tof fully discuss scheduled issues. IN PRIVATE ENCOUNTERS < Continue respectful behavior in private.  The same level ofrespect and consideration of differing points of view deemed appropriate for Written notes, voicemail messages, and e-mail are: not secure and may be public records. Technology allows words written or said without much forethought tol be distributed wide and far. Would you feel comfortable to have this text message or email forwarded to others? How would you feel ift this voicemail message was played on a speaker phone in a full office? Emails, texts, letters, notes, and the like that address public business are open to public inspection and  public discussions should be maintained in private conversations.  Page 6  62    Council Members should consider that these are potentially "public" communication and evaluate  whether the content is both necessary and appropriate. - Evenj private conversations can have a public presence.  Elected officials are always on display their actions, mannerisms, and language are monitored by people around them that they may not know. Lunch table conversations will be eavesdropped upon, parking lot debates will be watched, and casual comments between individuals before and  after public meetings noted.  Council Conduct with Town Staff  Governance relies on the cooperative efforts of elected officials, who set policy, and Town staff who implement and administer the Council's policies. Therefore, every effort should be made to be cooperative and show mutual respect for the contributions: made by each individual for the good  oft the community.  Treat all staff as professionals.  Clear, honest communication that respects the abilities, experience, and dignity of each individual  ise expected. Poor behavior towards staffi is not acceptable.  I Limit contact to specific Town staff.  Questions ofTown staff and/or requests for additional background information should be directed tothe Town) Manager, Town. Attorney, or Department Heads. The Town Manager should be copied on or informed of any request. When in doubt about what staff contact is appropriate, Council Members should ask the Town Manager for direction. Materials supplied to a Council Member in response to a request will be made available to all members oft the Council sO that all have equal  access to information.  - Do not disrupt Town staff from their jobs.  Council Members should not disrupt Town staff while they are in meetings, on the phone, or engrossed inj performing theirj job functions in order to have the member's individual needs met. Council should never express concerns about the performance of a Town employee in public, to the employee directly, or to the employee's manager. Concerns about staff performance should only be made to the Town Manager through private correspondence or conversation.  Never publicly criticize an individual employee.  I Do not get involved in administrative functions.  Council Members must not attempt to influence Town staff on administrative functions, which may include the making of appointments, awarding of contracts, selecting of consultants, processing of development applications, or granting ofTown licenses and permits.  Page 7  63    ( Check with Town staff on correspondence before taking action. official Town response has already been sent or isi inj progress.  Before sending correspondence, Council Members should check with Town staff to see if an Donot attend meetings with' Town staff unless requested by staff or as directed by decision Even if the Council Member does not say anything, the Council Member's presence can imply support, show partiality, intimidate staff, and hamper staff's ability to perform their jobs  ofthe Council. objectively.  Limit requests for staff support.  All mail for Council Members is directed to the Town Clerk. Mail addressed to the Mayor is reviewed first by the Town Manager who notes suggested action and/or follow-up items. Requests for additional staff support = even in high priority or emergency situations = should be made to the Town Manager who is responsible for allocating Town resources in order to maintain  aprofessional, well-run Town government. - Do not solicit political support from staff.  Council Members should not solicit any type of! political support (financial contributions, display of posters or lawn signs, name on support list, etc.) from Town staff. Town staff may, as private residents with constitutional rights, support political candidates but all such activities must be done  away from the workplace.  Council Conduct with the Public  EXPECTED CONDUCT INPUBLIC MEETINGS  Making the public feel welcome is an important part of the democratic process. No signs of partiality, prejudice or disrespect should be evident on the part of individual Council Members toward an individual participating in a public forum. Every effort should be made to be fair and  impartial in listening to public testimony.  Bey welcoming to speakers and treat them with care and gentleness.  Speaking in front of the Council can be a difficult experience for some people. Some issues the Council undertakes may affect people's daily lives and homes. Some decisions are emotional. The way the Council treats people during public hearings can do a lot to either help the speaker relax  or to push their emotions to al higher level ofintensity. - Show that you are actively listening.  Itc can be disconcerting to speakers when Council Members do not look at them when addressing Council. There may be times that Council Members need to refer to documents or make notes, but reading for a long period oftime or gazing around the room gives the appearance of  Page 8  64    disinterest. Be aware ofi facial expressions, especially those that could be interpreted as A Ask for clarification, but avoid debate and argument with the public.  "smirking."disbelief, anger, or boredom.  Council Members may ask questions of speakers, such as to clarify or expand information, but should not interrupt a speaker. However, a Council Member can ask the Mayor for aj point oforder if the speaker is off the topic or exhibiting behavior or language the Council Member finds Ifs speakers become flustered or defensive by Council questions, the Mayor should attempt to re- focus the speaker and maintain the order and decorum of the meeting. It is never appropriate to belligerently challenge or belittle the speaker. Council Members' personal opinions orinclinations about upcoming votes should not be revealed until after the public hearing 1S closed.  disturbing, and the Mayor may interrupt the speaker.  Noj personal attacks of any kind, under any circumstance. words they use, may appear to be intimidating or aggressive. Use of electronic devices during Council meetings.  Council Members should be aware that their body language and tone of voice, as well as the  Council Members are provided with various electronic devices to access meeting packets and other materials for use in Council meetings and public hearings. Council Members may use electronic devices to access and review the meeting packets and other documents distributed during meetings, to take notes, and toj perform Internet-based research of questions raised within the public meeting or pertinent to the resolution of any matter before the Town Council while acting in al legislative capacity. The use of electronic devices shall not distract, deter, interrupt, or in any way interfere with the conduct of public business during public meetings. Council Members shall not use electronic devices during public meetings as a means for transmitting and/or receiving data communication about issues before the Council (including but not limited to electronic mail or text messages). Ifquestions or concerns arise about an issue that is before Council, the Council Member with the question should raise the issue in the public meeting at an appropriate time. There are times when Council Members may: need to use electronic devices during meetings for communications on personal matters that arise during ai meeting and those communications should be kept as brief as possible and should not disrupt the meeting or divert the Council Member's attention for a lengthy period oft time. In order to assure the preservation ofd due process rights for participants in quasi-judicial proceedings before the Town Council, the use of electronic devices shall be limited exclusively to note-taking during any quasi-judicial public hearing. This rule shall apply to both Town-issued and member-owned electronic devices.  EXPECTED CONDUCT IN UNOFFICIAL SETTINGS I Make no promises on behalf of the Council.  Ifa Council Memberi is asked to explain a Council action or to give their opinion about an issue as they meet and talk with constituents in the community, the Member should provide a brief overview ofTown policy and to refer to Town staff for further information. Iti is inappropriate to overtly or implicitly promise Council action, or to promise Town staff will do something specific  (fix aj pothole, remove a library book, plant new flowers in the median, etc.).  Page 9  65    Make no personal comments about other Council Members. comments about other Council Members, their opinions and actions. Remember that Hayden is a small community.  Iti is acceptable to publicly disagree about an issue, but it is unacceptable to make derogatory  Council Members are constantly being observed by the community every day that they serve in office. Their behaviors and comments serve as models for proper behaviori in the' Town of Hayden. Honesty and respect for the dignity of each individual should bei reflected in every word and action taken by Council Members, 24 hours a day, 7 days a week. It is a serious and continuous  responsibility.  Council Conduct with Other Public Agencies  . Bec clear whether you are representing the Town or personal interests. statement on an issue, the Council Member must clearly state:  Ifa Council Member appears before another governmental agency or organization to give a  1) Whether the Member's statement reflects personal opinion or is the official stance of 2) Whether this is the majority or minority opinion of the Council. Even if the Council Member is representing his orl her own personal opinions, remember that this still may  the Town;  reflect upon the Town as an organization.  Ift the Council Member is representing the Town, the Council Member must support and advocate A Council Member who represents or is a member of another organization whose position is different from the Town should consult with the Town Attorney and Mayor to determine whether the Council Member should withdraw from voting on the issue. Council Members should be clear about which organizations they represent and inform the Mayor and Council oftheirinvolvement. Town letterhead may be used when the Council Member is representing the Town and the Town's official position. A copy ofofficial correspondence should be given to the Town Clerk to be filed Iti is best that Town letterhead not be used for correspondence of Council Members representing a personal point of view, or a dissenting point of view from an official Council position.  the official Town position on an issue, not aj personal viewpoint.  Correspondence also should be equally clear about representation  as part of the permanent public record.  Page 10  66    Council Conduct with Other Town Boards and Commissions The Town has established several Boards and Commissions as a means of gathering more community input. residents who serve on Boards and Commissions become more involved in government and serve as advisors to the' Town Council. They are a valuable resource toi the Town's Ifattending a Board or Commission meeting, be careful to only express personal opinions. Council Members may attend any Board or Commission meeting, which are always open to any member ofthe public. However, if the Board or Commission is conducting aj public hearing, the Council Member shall remove himself or herself from the proceedings. Council Members should bes sensitive to the way their participation - especially ifit is on behalf of an individual, business or developer - could be viewed as unfairly affecting the process. Any public comments by a Council Member at a Board or Commission meeting should be clearly made as individual opinion and not a representation of the feelings of the entire Town Council. Also, a Council Member's presence may affect the conduct of the Board or Commission and limit their role and function. Itisi inappropriate for a Council Member to contact a Board or Commission member to lobby on behalf ofan individual, business, or developer. Council Members should contact staff in order to Remember that Boards and Commissions serve the community, not individual Council The Town Council appoints individuals to serve on Board and Commissions, and it is the responsibility of the Boards and Commissions to follow policy established by the Council. But Board and Commission members do not report toi individual Council Members, nor should Council Members feel they have the power or right to threaten Board or Commission members with removal if they disagree about an issue. Appointment and re-appointment to a Board or Commission should bel based on such criteria as expertise, ability to work with staffand the public, and commitment to fulfilling official duties. A Board or Commission appointment should not be  leadership and should be treated with appreciation and respect.  Limit contact with Board and Commission members. clarify aj position taken by the Board or Commission.  Members.  used as aj political "reward." Be respectful of diverse opinions.  Aj primary role ofBoards and Commissions is to represent many points of view in the community and to provide the Council with advice based on a full spectrum of concerns and perspectives. Council Members must bei fair and respectful ofall residents serving on Boards and Commissions.  Page 11  67    K Keep political support away from public forums.  Board and Commission members may offer political support to a Council Member, but not in a public forum while conducting official duties. Conversely, Council Members may support Board and Commission members who are: running foroffice, but not in an official forum int their capacity  as a Council Member.  Inappropriate behavior can lead to removal.  Inappropriate behavior by a Board or Commission member should be noted to the Mayor, and the Mayor should privately counsel the offending member. If inappropriate behavior continues, the Mayor should bring the situation to the attention ofthe Council to determine whether removal of  the individual from the Board or Commission is appropriate.  Council Conduct with the Media  Council Members may be contacted by the media for background and quotes. - The best advice for dealing with the media is to never go "off the record".  Most members of the media represent the highest levels ofj journalistic integrity and ethics, and can be trusted to keep their word. But one bad experience can be catastrophic. Words that are: not  said cannot be quoted.  The. Mayor is the official spokesperson for the Town position.  The Mayor is the designated representative of the Council to present and speak on the official Town position. If an individual Council Member is contacted by the media, the Council Member should be clear about whether their comments represent the official Town position or a personal viewpoint. The Mayor may designate the Town Manager to handle media requests and inquiries. Comments taken out of context can cause problems. Be especially cautious about humor, sardonic asides, sarcasm, or word play. Iti is never appropriate to use personal slurs or swear words when  Choose words carefully and cautiously.  talking with the media.  Sanctions  - Public Disruption.  Members oft the public who do not follow proper conduct after a warning in aj public hearing may bel barred from further testimony at that meeting or removed from the Council Chambers.  Page 12  68    I Inappropriate Staff Behavior.  Council Members should refer to the Town Manager any Town staff members who do not follow proper conduct in their dealings with Council Members, other Town staff, or the public. These employees may be disciplined by the Town Manager at the managers sole discretion in accordance  with standard Town procedures for such actions. C Council Members' Behavior and Conduct.  Council Members who intentionally and repeatedly do not follow proper conduct may be reprimanded or formally censured by the Council. A Council Member who observes infractions of this Code should discuss the concern with the offending Council Member. Ifthe offense continues, then the matter should be referred to the Mayor. Ift the Mayor is the individual whose actions are being challenged, then thei matter should be referred to the Mayor Pro-Tem. The Mayor should ask the Town Manager and/or the Town Attorney toi investigate the allegation and report the findings to thel Mayor. Iti is thel Mayor'sresponsibility to take the next appropriate action. These actions can include, but are not limited to: discussing and counseling the individual on the violations; recommending sanction to the full Council to be considered in a public meeting; or forming a Council ad hoc subcommittee to review the allegation; the investigation and its findings, as well as to recommend sanction options for Council consideration. If no action is taken by the Mayor, the alleged violation(s) can bel brought before the full Council in a public meeting. The Council desires tol have an organization free ofharassment or sexual harassment. The Council by accepting the position of Town Council Member will/shall adhere to the Town employee handbook sections of Harassment and Sexual Harassment when dealing with each other, the public, or Town staff. Any substantiated claim ofharassment or sexual harassment as determined by thei investigation methods listed above or by at third party investigation firm hired by the Council may include, but isi not limited to, any and all the sanctions listed above, as well as an official vote by the Council (by a super majority vote ofthe Town Council or five (5) members ofthe Council) for removal from the Town Council if it is substantiated that the accused Councilmember did indeed violate this code of conduct under the harassment and sexual harassment policy as listed The process for investigation ofa any allegation of harassment shall follow the process outlined in the first paragraph of this bullet point under "Council Members' Behavior and Conduct.  and defined in the employee handbook for the Town ofHayden.  Principles of Proper Conduct  Proper conduct IS...  Assuming positive intentions Keeping promises Being dependable Building a solid reputation  Page 13  69    Participating and being available Demonstrating patience Showing empathy Listening attentively Studying thoroughly Keeping integrity intact Overcoming discouragement Going above and beyond, time and time again Modeling aj professional manner  Holding onto ethical principles under stress  Proper conduct IS NOT. ...  Page 14  70    Assuming bad intentions Showing antagonism or hostility Deliberately lying orr misleading Speaking recklessly Spreading rumors Stirring up bad feelings, divisiveness Acting in a self-righteous manner  Itall comes down to respect  Respect for one another as individuals. respect for the validity of different opinions respect for the democratic process : respect for the community that we serve.  Checklist for Monitoring Conduct  Will my ecisionsatemen/action violate the trust, rights or goodwill of others? What are my interior motives and the spirit behind my actions? IfIhave toj justify my conduct inj public tomorrow, willIdo sO with pride or shame? How would my conduct be evaluated by people whose integrity and character I respect? Even ifmy conduct is not illegal or unethical, is it done at someone else's painful expense? Will it destroy their trust ini me? Will it harm their reputation?  Is my conduct fair?. Just? Morally right?  IfI were on the receiving end ofr my conduct, would Iapprove and agree, or would Itake Does my conduct give others reason to trust or distrust me? Am Iv willing to take an ethical stand when it is called for? Am I willing to make my ethical beliefs public in a way that makes it clear what I stand for? DoIexhibit the same conduct ini my private life as Idoi in my public life? Can Itake legitimate pride in the way Iconduct myself and the example Iset? Do Ilisten and understand the views ofothers? Do Iquestion and confront different points of view in a constructive manner? Dol Iwork to resolve differences and come to mutual agreement? DoIs support others and show respect for theiri ideas? Will my conduct cause public embarrassment to someone else?  offense?  Glossary ofTerms  attitude  The manner in which one shows one's dispositions, opinions, and feelings  Page 15  71    behavior civility conduct courtesy decorum harassment manners point of order  External appearance or action; manner ofbehaving; carriage ofc oneself  Politeness, consideration, courtesy The way one acts; personal behavior Politeness connected with kindness Suitable; proper; good taste in behavior  harassment'sexual Defined on page 7-10 in the Town ofHayden employee handbook and  attached.  A way of acting; a style, method, or form; the way in which thing are done An interruption ofai meeting to question whether rules or bylaws are being broken, such as the speaker has strayed from the motion currently under A challenge to a speaker to defend or apologize for comments that a  consideration  point of personal privilege propriety protocol respect  fellow Council Member considers offensive Conforming to acceptable standards of behavior The courtesies that are established as proper and correct  The act ofnoticing with attention; holding in esteem; courteous regard  Page 16  72    NON-HARASSMENT POLICY  The Town of Hayden is committed to providing a work environment in which all individuals are treated with respect and dignity. Eachi individual has a right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. The Town recognizes the value of diversity among employees and strives to create and maintain an environment that naturally enables all employees to contribute to their full potential in pursuit of organizational goals and directives. As an equal opportunity employer, it is the policy of The Town to prohibit intentional and unintentional harassment, discrimination and inappropriate or degrading conduct of any form. of any individual by another person on the basis of any protected classification including, but not limited to, race, creed, color, religion/spiritual beliefs, ancestry, citizenship status, age, cognitive/physical abilities, sex (this includes sexual orientation, gender identity or expression), marital status or military service. The purpose of this policy is not to regulate our employee's personal morality, but to ensure that in the workplace, no one harasses another individual. Examples of unacceptable behavior include, but are not limited to, the following:  Insults or slurs Mocking dress or hair styles Making fun of cultural customs Ridiculing religious practices Criticizing others' morals or lifestyle choices Imitating speech or dialect Use of profanity when addressing employees  Using Town communication systems to communicate via email, the Internet, or any  social media, any sexual, offensive, or discriminating messages  Such conduct is prohibited in any form at work-related functions or outside of work if it affects the  workplace. Harassment:  Has the purpose or effect of creating an intimidating, hostile, or offensive work environment Has the purpose or effect of unreasonably interfering with an individual's work performance; Reporting harassment or discrimination is essential to resolution of the problem. In the absence ofa report, the Town cannot take measures set forth below to address the conduct. Accordingly, an employee who believes that he or she has been subjected to sexual harassment should follow the Complaint Procedure and the situation will be investigated. All employees must cooperate with all  Otherwise adversely affects the individual's employment opportunities.  investigations.  SEXUAL HARASSMENT POLICY  Itis The Town of Hayden's policy to prohibit harassment of any employee, male or female, by any supervisor, employee, citizen, Council member, or vendor on the basis of sex or gender. The purpose of this policy is not to regulate personal morality within the Town. It is to ensure that at the Town of Hayden people are free from sexual harassment. While it is not easy to define precisely what types of conduct could constitute sexual harassment, examples of sexual harassment may include a range of  5  73    subtle and not-so-subtle behaviors and may involve individuals of the same or different gender.  Depending on the circumstances, these behaviors may include: Unwanted sexual advances or requests for sexual favors Sending sexually explicit emails, text messages Sexual jokes and innuendo Verbal abuse of a sexual nature Leering, whistling, or touching Insulting or obscene comments or gestures  Commentary about an individual's body, sexual prowess, or sexual deficiencies Display in the workplace of sexually suggestive objects or pictures  Other physical, verbal, or visual conduct of a sexual nature such as uninvited touching of a  sexual nature - Sexually related comments  Depending upon the circumstances, improper conduct also can include sexual joking, vulgar or offensive conversation or jokes, commenting about an employee's physical appearance, conversation about your own or someone else's sex life, or teasing or other conduct directed toward a person because of their gender which is sufficiently severe or pervasive to create an unprofessional and An employee who believes that he or she has been subjected to sexual harassment should follow the Complaint Procedure and the situation will be investigated. All employees must cooperate with all The Town of Hayden encourages the prompt reporting of complaints or concerns SO that rapid and constructive action can be taken before relationships become irreparably strained. Therefore, although no fixed reporting period has been established, early reporting and intervention have proven to be the most effective method of resolving actual or perceived incidents of harassment. Every report of perceived harassment discrimination, or retaliation will be investigated promptly. The investigation may include individual interviews with the parties involved and, where necessary, with individuals who may have observed the alleged conduct or may have other relevant knowledge. Confidentiality will be maintained to the extent possible, but confidentiality cannot be guaranteed.  hostile working environment.  investigations.  COMPLAINT PROCEDURE  Employees who believe they have been subjected to conduct prohibited by the Non-Harassment Policy, Sexual Harassment Policy or any other prohibited behaviors or believe they have witnessed 1. Inform the party responsible for the conduct that the conduct is unwelcome and inappropriate, and request that it stops immediately. If not comfortable confronting the 2. Initiate a complaint by contacting his or her supervisor. The Town Manager must be informed of all complaints. Ini the event that the complaint involves perceived harassment or discrimination on the part of the supervisor, the complaint must be brought to the Town  such conduct, should immediately:  party responsible immediately move to step 2.  6  74    Manager. If the Town Manager is also alleged to be involved in the harassment or discrimination, the complaint must be brought to the mayor. If unable for any reason to contact any person in the reporting order as listed, or if the employee has not received a satisfactory response within five (5) business days after reporting any incident of perceived harassment, the employee should move to the next higher level listed. 3. The Town employee must sign a written complaint prepared by the Town employee. 4. Upon receipt of a written complaint, an investigation will be undertaken promptly. Disciplinary and/or corrective action will be taken when it is determined to be warranted pursuant to the investigation. The Town employee making such complaint will be notified  oft the results oft thei investigation.  The Town will not allow any form of retaliation whatsoever against individuals who report unwelcome conduct to management or who cooperate in the investigations of such reports in accordance with this policy. If any employee feels that they have been subjected to any such retaliation, the employee should immediately report, in writing, of any perceived incident of reprisal, retaliation, or harassment which occurs as a result of making such notification. The report shall be made as described in Step 2 Violation of this policy including any improper retaliatory conduct or falsely making report of a claim will result in disciplinary action, up to and including discharge. All employees must cooperate with all Ifiti is determined that any employee's conduct constitutes improper or unlawful harassment or discrimination, sexual harassment, or retaliation, the employee shall be subject to prompt corrective and/or disciplinary action up to and including termination. If it is determined that a person who conducts business with the Town has engaged in conduct that constitutes sexual harassment the Town will take such steps as are reasonable and necessary to address the problem and eliminate  above.  investigations.  further sexual harassment. INTRODUCTORY PERIOD  The first six months of employment constitute an introductory period. This time will allow the employee to become acquainted with the Town of Hayden, their job, and their co-workers and will givel both the employee and Town time to decide ifi it is mutually beneficial fort the employee to remain with the Town. The employee's supervisor willl become acquainted with the employee and their work during this period and the employee's progress will be evaluated. Notwithstanding this trial period, the employee may voluntarily leave employment at anyt time, and may bet terminated at any  time for any reason, both during and after the introductory period.  SAFE WORK ENVIRONMENT  The Town of Hayden is strongly committed to providing a safe workplace and expressly prohibits  behavior that may be perceived as threatening our work environment.  Threatening and Other Offensive Behavior  7  75    Threatening behavior includes, but is not limited to, actions, comments, words, or use of weapons or objects that are intended to harm or intimidate or which have the effect of harming or intimidating Other offensive behavior includes stalking, threatening, and abusive behavior, or acts of violence against employees, visitors, and/or organization facilities or property by anyone onsite at The Town of Hayden, or in connection with employment or organization business, or affecting the ability of our employee to conduct business. Threatening and offensive behavior will not be tolerated.  another person.  Addressing Threatening or Other Offensive Behavior offensive behavior, regardless of where the behavior occurs.  Efforts will be made to assist employees whose ability to conduct business is limited by threatening or Employees who engage in threatening or other offensive conduct may also face disciplinary action up to and including termination and/or or referral to appropriate law enforcement agencies if necessary.  We reserve the right to take any necessary legal action to protect our employees. Responsibility for Reporting Threatening or Other Offensive Behavior Employees are responsible for notifying their supervisor of:  Any actual or perceived threats or acts of violence that you witness at the Town's offices, on Any actual or perceived threats or acts of violence that you may experience affecting your  Town controlled site or in connection with your employment and/or ability to perform your duties or the ability of other employees to do SO.  Employees are responsible for reporting these violations regardless of the relationship between the individual who initiated the threatening behavior and the person or persons being threatened. Employees who obtain restraining orders listing The Town of Hayden locations as a protected area should immediately report this information to the Town Manager. Changes to or termination of an  existing restraining order should also be reported immediately.  OPERATIONAL POLICIES EMPLOYEE CLASSIFICATION  All employees are designated as either non-exempt or exempt under state and federal wage and hour laws. The following is intended to help employees understand employment classifications, Non-exempt employees are employees whose work is covered by the Fair Labor Standards Act (FLSA). They are NOT exempt from the law's requirements concerning minimum wage and overtime. Exempt employees are generally managers or professional, administrative, or technical employees who ARE exempt from the minimum wage and overtime provisions of the FLSA. Exempt employees  employment status, and benefit eligibility.  8  76    Town ofH Hayden Report Criteria: Detailr report. Invoices witht totals above $0i included. Paid and unpaidi invoicesi included. Vendor  Payment Approval Report- Hayden) Vendor Name Report dates: 3242022-3242022  Page: 1 Mar 28, 2022 12:59PM  Vendor Name  Invoicel Number 3533 3536  Description 3rd StA Alley Camera & Locate Frozen Drains @ DCP  Invoice Date Net 01/18/2022 03/22/2022 10/01/2020 03/14/2022 02/28/2022  Date Paid Voided 375.00 03/28/2022 465.00 03/28/2022 840.00 180.00 03/28/2022 180.00 208.23 03/28/2022 35.97 03/28/2022 244.20 8,543.40- 03/28/2022 162,324.60 11,655.38 03/28/2022 6,866.45 03/28/2022 18,521.83 995.41 03/28/2022 593.55 03/28/2022 321.43 03/28/2022 90.75 03/28/2022 191.71 03/28/2022 170.99 03/28/2022 34.26 03/28/2022 21.81 03/28/2022 390.82 03/28/2022 115.78 03/28/2022 514.65 03/28/2022 3,441.16 135.30 03/28/2022 135.30 122.18 122.18 1,000.00 03/28/2022 1,000.00 49.22 03/28/2022  Invoice Amount  12510 A-1 Rooter LLC 12510 A-1 Rooter LLC Total 12510: 3050 Adamson Policel Products Total 3050: 12253 Airgas USA, LLC 12253 Airgas USA, LLC Total 12253: 12859 API Mountain States, LLC 12859 API Mountain States, LLC Total 12859: 12995 Asbestos Professionals LLC 12995 Asbestos Professionals LLC Total 12995: 2440 Atmos Energy 2440 Atmos Energy 2440 Atmos Energy 2440 Atmos Energy 2440 Atmos Energy 2440 Atmos Energy 2440 Atmos Energy 2440 Atmos Energy 2440 Atmos Energy 2440 Atmos Energy 2440 Atmos Energy Total 2440: 1310 Boyko Supply Co Total 1310: 12906 Capital One Total 12906: 1410 CASH Total 1410: 12833 Century Link  INV336422 9MMI Magazine 9123637776 Welding Gas 9986824291 Co2 Bottle Rental  PAYA APP#7 HC Construction! PayA App7 PAYAPP#7 Retainage -HC Construction! Pay 02/28/2022 22.211181.3 Hayden Center Asbestos Abatem 03/10/2022  02/28/2022 170,868.00 03/28/2022  22-0075  135 S Walnut Asbestos Abatemen 03/09/2022  0332MAR2022 Water plant gas 3013140332 1967MAR2022 Streets gas 3016201967 2144MAR2022 Sewer plantg gas 3016202144 2411MAR2022 Parks Gas 3016202411 2626MAR2022 Town! Hall 3016202626 2886MAR2022 Crandall Pump House 301620288 03/11/2022 3116MAR2022 Airport Lift Gas 30126203116 3349MAR2022 Dry Creek Lift gas 3016203349 03/11/2022 3590MAR2022 Parks gas 3016203590 5208MAR2022 Golden Meadows gas 301250520 03/11/2022 7426MAR2022 PD gas 3017767426  03/11/2022 03/11/2022 03/11/2022 03/11/2022 03/11/2022 03/16/2022 03/11/2022 03/11/2022 03/09/2022 03/19/2022 03/14/2022 03/12/2022  191384  Parks Janitorial Supplies  1640943278 HC-Office! Supplies 14MAR2022 PWW float money 284675566 Long Distance- 88318756  77    Town ofH Hayden Vendor  Payment Approval Report- Hayden) Vendor Name Report dates: 3242022-3242022 Description  Page: 2 Mar 28, 2022 12:59PM  Vendor Name  Invoicel Number  Invoice Date Net  Date Paid Voided  Invoice Amount 49.22 32.11 284.62 03/28/2022 36.17 37.04 348.39 38.85 777.18 45.00 03/28/2022 45.00 22.86 03/28/2022 22.86 1,140.00 03/28/2022 1,140.00 1,099.74 03/28/2022 80.00 03/28/2022 70.00 03/28/2022 1,249.74 2,556.53 03/28/2022 2,556.53 95.02 03/28/2022 95.02 36.32 03/28/2022 36.32 306.00 03/28/2022 306.00 175.77 03/28/2022 175.77 03/28/2022 351.54 9,600.00 03/28/2022 9,600.00 03/28/2022 19,200.00 75.00 03/28/2022  Total 12833: 3770 CenturyLink 3770 CenturylLink 3770 CenturyLink 3770 CenturyLink 3770 CenturylLink 3770 CenturyLink Total 3770: 9230 Chaosink Total 9230: 1645 Charter Communications Total 1645: 2050 Danal Kepner Company Inc Total 2050: 2150 DPC Industries Inc 2150 DPCI Industries Inc 2150 DPC Industries Inc Total 2150: Total 12895: 2435 Elkhead Supply! Inc. Total 2435: 4890 FedEx Total 4890: 12931 Flowpoint Enviornmental Systems WE2684 Total 12931: 12773 Freedom Mailing Services 12773 Freedom! Mailing Services Total 12773:  2067MAR2022 Dry Creek Lift Phone 9702762067 03/19/2022 2535MAR2022 PDF Phone 970-276-2535: 341B 03/04/2022 2559MAR2022 West End Phone 9702762559417 03/19/2022  5703MAR2022 Water Phones_ 3058 5703MAR2022 Adm Phones_3741  03/16/2022 03/16/2022 03/16/2022 03/10/2022 03/09/2022 03/22/2022 03/02/2022 02/28/2022 09/30/2021 02/28/2022  Sewer Phones_4330 PD- Business Cards  15386  009668403092 PDTV0096684 1557067-00 Valve Box Lockout 737000702-22 Chlorine/Sulfur Dioxide DE73000158-2 Chlorine/Sulfur Dioxide DE73000819-2 Chlorine/Sulfur Dioxide  12895 Dynamic Program Management, L 1239  Hayden Center Owners Rep  30625  Welding Rod- Water Truck Repair 03/21/2022  7-694-19155 Water Sample Shipping  03/17/2022 02/28/2022 02/24/2022 02/24/2022  Bulkwater POS Feb Utility Billing- Feb Utility Billing- Feb  42343 42343  13058 Friends oft the Chief Foundation! In 1666 13058 Friends oft the Chief Foundation! In 1667  Arts- Contract Wages Oct- Dec2 03/01/2022 Arts- Jan- March Contract Wage 03/01/2022  Total 13058: 13059 Guler, Peter  341.03  Utility Deposit Refund  03/21/2022  78    Town ofH Hayden Vendor  Payment Approval Report- Hayden) Vendor Name Report dates: 3242022-3242022 Description  Page: 3 Mar 28, 2022 12:59PM  Vendor Name  Invoice Number  Invoice Date Net  Date Paid Voided  Invoice Amount 75.00 200.00 03/28/2022 200.00 80.00 03/28/2022 40.00 03/28/2022 120.00 243.40 03/28/2022 243.40 732.00 03/28/2022 135.42 03/28/2022 435.00 03/28/2022 1,302.42 22.54 03/28/2022 11.27 03/28/2022 11.27 03/28/2022 90.15 03/28/2022 698.65 03/28/2022 473.28 03/28/2022 180.30 03/28/2022 225.37 03/28/2022 180.30 03/28/2022 22.54 03/28/2022 112.69 03/28/2022 22.54 03/28/2022 383.10 03/28/2022 2,434.00 11.70 03/28/2022 2.16 03/28/2022 13.86 850.00 03/28/2022 850.00 103.06 03/28/2022 186.99 03/28/2022 290.05 74.52 03/28/2022 117.96 03/28/2022 90.10 03/28/2022 142.15 03/28/2022 43.16 03/28/2022  Total 13059: 12109 Haskins Cleaning Total 12109: 12768 Hayden Rental & Repair 12768 Hayden Rental &F Repair Total 12768: 8225 L.A.W.S. Total 8225:  FEB2022 1840 1842 20945  Town! Hall Cleaning- Feb HC- Snake Frozenl Line Dry Creek. Snake Frozen Line 03/18/2022 PD-#715 Replace Keyless! Entry 03/10/2022  02/28/2022 03/17/2022  9060 Mid-American! Research Chemical 0756317-IN PW- Blue Spray Paint 9060 Mid-American! Research Chemical 0756438-IN HC- Sanitizing Supplies 9060 Mid-American! Research Chemical 0756936-IN HC- Disinfectant Towels  03/04/2022 03/09/2022 03/11/2022 03/21/2022 03/21/2022 03/21/2022 03/21/2022 03/21/2022 03/21/2022 03/21/2022 03/21/2022 03/21/2022 03/21/2022 03/21/2022 03/21/2022 03/21/2022 02/28/2022 03/04/2022 03/14/2022 03/11/2022 03/18/2022 03/17/2022 03/17/2022 03/17/2022 03/17/2022 03/17/2022  Total 9060: 1350 Pinnacol Assurance 1350 Pinnacol Assurance 1350 Pinnacol Assurance 1350 Pinnacol Assurance 1350 Pinnacol Assurance 1350 Pinnacol Assurance 1350 Pinnacol Assurance 1350 Pinnacol Assurance 1350 Pinnacol Assurance 1350 Pinnacol Assurance 1350 Pinnacol Assurance 1350 Pinnacol Assurance 1350 Pinnacol Assurance Total 1350:  20821168 20821168 20821168 20821168 20821168 Police Work Comp 20821168 20821168 20821168 20821168 Water Work Comp 20821168 20821168 20821168 20821168 HC Work Comp  Legislative Work Comp Court Work Comp Executive Work Comp Administration Work Comp Streets Work Comp Rec Work Comp Parks Work Comp Water Adm Work Comp Sewer Work Comp Sewer Adm Work Comp  12629 Precision Outdoor Power Eqpt Sal 36804 12629 Precision Outdoor Power Eqpt Sal 36924  Snowblower Parts Snowblower Parts  Total 12629: 12870 RMITLLLC Total 12870: 12248 SGS North America, Inc. 12248 SGS NorthA America, Inc. Total 12248:  0052  Website Design 2/28-3/13/22  52160134719 Water testing 52160134846 SewerF Plant Reg8 857 Tests  1655 STANDARD INSURANCE COMP 750748MAR20 Sewerl LTD 1655 STANDARD INSURANCE COMP 750748MAR20 STREETSLTD 1655 STANDARD INSURANCE COMP 750748MAR20 WATERLTD 1655 STANDARD INSURANCE COMP 750748MAR20 HCLTD 1655 STANDARD INSURANCE COMP 750748MAR20 PARKSLTD  79    Town ofH Hayden Vendor  Payment Approval Report- Hayden) Vendor Name Report dates: 3242022-3242022 Description  Page: 4 Mar 28, 2022 12:59PM  Vendor Name  Invoicel Number  Invoice Date Net 03/17/2022 03/17/2022 03/17/2022 03/17/2022 03/17/2022 03/17/2022 03/04/2022 03/14/2022 02/23/2022 03/10/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022  Date Paid Voided 95.43 03/28/2022 95.43 03/28/2022 203.97 03/28/2022 449.55 03/28/2022 8.74 03/28/2022 17.48 03/28/2022 1,338.49 39.71 03/28/2022 62.31 03/28/2022 102.02 75.10 03/28/2022 513.77 03/28/2022 588.87 .99 03/28/2022 46.60- 03/28/2022 199.50 03/28/2022 13.51 03/28/2022 98.99 03/28/2022 78.16 03/28/2022 73.95 03/28/2022 41.98 03/28/2022 59.97 03/28/2022 297.00 03/28/2022 190.84 03/28/2022 38.34 03/28/2022 22.50 03/28/2022 132.00 03/28/2022 71.56 03/28/2022 24.40 03/28/2022 16.02 03/28/2022 28.61 03/28/2022 12.99 03/28/2022 5.16 03/28/2022 7.96 03/28/2022 50.00 03/28/2022 50.00 03/28/2022 100.00 03/28/2022 59.99 03/28/2022 56.89 03/28/2022 34.95 03/28/2022 60.10 03/28/2022 22.13 03/28/2022 49.99 03/28/2022 49.99 03/28/2022 64.97 03/28/2022 180.00 03/28/2022 26.14 03/28/2022 28.85 03/28/2022 65.00 03/28/2022 59.00 03/28/2022 48.24 03/28/2022  Invoice Amount  1655 STANDARD INSURANCE COMP 750748MAR20 SWRADMLTD 1655 STANDARD INSURANCE COMP 750748MAR20 WTRADMLTD 1655 STANDARD INSURANCE COMP 750748MAR20 ADMINLTD 1655 STANDARD INSURANCE COMP 750748MAR20 PDLTD 1655 STANDARD INSURANCE COMP 750748MAR20 EDCLTD  1655 STANDARD INSURANCE COMP Total 1655: 8500 United States Plastic Corp. 8500 United States Plastic Corp. Total 8500: 7070 USAI BlueBook 7070 USAI BlueBook Total 7070: 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa  PLNGLTD  6743515 6748386 889169 907029 03232022 03232022 Return PD- Ink Pad 03232022 03232022 03232022 HC- Flagpole Light 03232022 HC- Office Supplies 03232022 03232022 HC- Fitness Equipment 03232022 03232022 HC- Fitness Room Shelving 03232022 HC- Phones 03232022 Go Dady. .comr renewal 03232022 03232022 03232022 Admin- Seedz 03232022 Admin- Wild Goose 03232022 Admin- Yampa Sandwich CO 03232022 Admin- Wild Goose 03232022 03232022 03232022 PW- Phone Protector 03232022 03232022 03232022 PW- WWC Operator 03232022 03232022 PD- Toner Cartridge 03232022 PD- Toner Cartrdige 03232022 PD- Toner Cartridge 03232022 PD-U USPS 03232022 03232022 03232022 PD-E External Hard Drives 03232022 PD-AWAC Spring Training 03232022 03232022 03232022 03232022  Trail Spray Trailer R&M Trail Spray Trailer R&M Sewer Lab Equipment Sewer Lab Equipment Admin- Apple. Com Admin- iDrive Admin- FileF Folders HC- ISS Decoration  Toddler Tumbling Play Tunnels 03/23/2022  Maillchimp Bluebeam Software  Canva PW- Office Drinks  PW- CCWP WWC Opertaor Exa 03/23/2022 PW- CCWP WWS Operator Exa 03/23/2022  PD-1 Toner  PD-E External Hard Drive PD-E External Hard Drive PD- Kum & Go Staffl Lunch PW- Shop Office Supplies Admin- CGFOAIII Admin Copier Paper  03232022 Town Hall Council Chambers Sup 03/23/2022  80    Town ofH Hayden Vendor 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa 8740 Visa Total 8740: Total 6130: 6085 Xerox Corporation 6085 Xerox Corporation 6085 Xerox Corporation 6085 Xerox Corporation 6085 Xerox Corporation 6085 Xerox Corporation Total 6085: 4010 Yampa Valley Electric 4010 Yampa Valley Electric 4010 Yampa Valley Electric 4010 Yampa Valley Electric 4010 Yampa Valley Electric 4010 Yampa ValleyE Electric 4010 Yampa Valley Electric 4010 Yampa Valley Electric 4010 Yampa Valley Electric 4010 Yampa ValleyE Electric 4010 Yampa Valley Electric 4010 Yampa ValleyE Electric 4010 Yampa Valley Electric 4010 Yampa ValleyE Electric 4010 Yampa Valley Electric 4010 Yampa Valley Electric 4010 Yampa Valley Electric 4010 Yampa ValleyE Electric 4010 Yampa Valley Electric 4010 Yampa ValleyE Electric 4010 Yampa Valley Electric 4010 Yampa ValleyE Electric Total 4010: GrandT Totals:  Payment Approval Report- Hayden) Vendor Name Report dates: 3242022-3242022 Description Admin- -USPS PW- -USPS Town Council Beverages Court Judge Conference Lodgin 03/23/2022 Town Council Chambers Supplies 03/23/2022  Page: 5 Mar 28, 2022 12:59PM  Vendor Name  Invoicel Number 03232022 03232022 03232022 03232022 03232022  Invoice Date Net 03/23/2022 03/23/2022 03/23/2022 03/23/2022 03/23/2022  Date Paid Voided 116.00 03/28/2022 4.60 03/28/2022 10.00 03/28/2022 10.00 03/28/2022 29.58 03/28/2022 250.00 03/28/2022 103.09 03/28/2022 2,897.34 187.50 03/28/2022 187.50 313.15 03/28/2022 279.02 03/28/2022 300.07- 03/28/2022 273.40 03/28/2022 291.51- 03/28/2022 271.05 03/28/2022 545.04 345.32 03/28/2022 173.55 03/28/2022 207.33 03/28/2022 184.96 03/28/2022 2,461.84 03/28/2022 343.95 03/28/2022 430.27 03/28/2022 363.43 03/28/2022 144.27 03/28/2022 51.39 03/28/2022 37.45 03/28/2022 311.27 03/28/2022 37.45 03/28/2022 2,613.22 03/28/2022 1,370.97 03/28/2022 237.11 03/28/2022 1,837.64 03/28/2022 210.40 03/28/2022 799.58 03/28/2022 37.45 03/28/2022 81.38 03/28/2022 715.51 03/28/2022 12,995.74 236,822.41  Invoice Amount  03232022 HC-E Background Checks 03232022 HC-E Background Checks  6130 Western Security Systems Inc 618466  HCI Fire System  03/14/2022 03/04/2022 03/04/2022 03/08/2022 03/08/2022 03/08/2022 03/08/2022 03/17/2022 03/17/2022 03/24/2022 03/15/2022 03/17/2022 03/17/2022 03/15/2022 03/17/2022 03/17/2022 03/15/2022 03/17/2022 03/17/2022 03/15/2022 03/24/2022 03/15/2022 03/15/2022  015781850 ADMIN COPIERPRINTER 015781851 PD COPIER/PRINTER 015795772 ADMIN COPIER/PRINTER 015795773 PDC COPIERIPRINTER 015795774 PD COPIERIPRINTER 015795775 ADMIN COPIER/PRINTER 0401MAR2022 PD electric 660020401 0502MAR2022 West Endl Lift elec 660020502 1002MAR2022 Dry Creek Lifte electric 720021002 03/17/2022 1401MAR2022 Senecal Hille electric 660021401 03/17/2022 1802MAR2022 Street Lights 1510001802 3101MAR2022 Parks Electric 730013101 3202MAR2022 Airport! Lifte electric 660013202 3406MAR2022 Town Hall Electric 740003406 3501MAR2022 Parks Electric 730013501 5501MAR2022 Parks electric 720015501 6002MAR2022 Community Tree electric 7600160 03/17/2022 6201MAR2022 Shop electric 760016201 7601MAR2022 Parks electric 780017601 7702MAR2022 Sewere electric 760007702 7802MAR2022 Water electric 660007802 8001MAR2022 Wash & AshE Elec 700008001 8003MAR2022 Hayden Center 750008003 8103MAR2022 Parks Electric 730008103 8803MAR2022 Golden Meadows Pump7 7800088 03/15/2022 8901MAR2022 Hospital Hill electric 720008901 03/17/2022 9402MAR2022 Key Pump Electric7 730009402 9902MAR2022 Crandall Pump electric 72000099 03/17/2022  81    Town of Hayden Report Criteria: Detailr report. Invoices witht totals above $0i included. Paid and unpaidi invoices included. Vendor.Vendor Number= = fs) 13049  Payment Approval Report- Hayden Vendor Name Report dates: 330/2022-330/2022  Page: 1 Mar 30, 2022 08:48AM  Vendor  Vendor Name  Invoice Number  Description  Invoice Date Net 03/23/2022 03/23/2022  Date Paid Voided  Invoice Amount 172.20 172.20 5,091.67 4,665.57- 426.10 94.31 94.31 27.50 27.50 27.50 27.50 110.00 5,208.17 5,208.17 97.00 97.00 224.00 224.00 200.00 200.00 129.91 129.91 270.00 270.00 1,950.90 102.75 18.75 2,072.40 40.00  3050 Adamson Police Products Total 3050: 2440 Atmos Energy 2440 Atmos Energy Total 2440: 1310 Boyko Supply Co Total 1310: 12407 Business Radio Licensing 12407 Business Radio Licensing 12407 Business Radio Licensing 12407 Business Radio Licensing Total 12407: 6890 Canyon Systems Inc. Total 6890: 13041 Design 2B Fit Inc Total 13041: 3870 Grainger Inc Total 3870: 12109 Haskins Cleaning Total 12109: 11620 Huntington, Seth Total 11620: 12837 LRE Water Inc Total 12837: 8375 MASON SIEDSCHLAW 8375 MASON SIEDSCHLAW 8375 MASON SIEDSCHLAW Total 8375: 12685 Northwest Enterprise LLC  INV374060 PD- Optic Mount, Rail Mount  2910 2910 191973  Hayden Center 4040912910 Hayden Center Meter Deposit R 03/23/2022  PD- Janitorial Supplies  03/23/2022 03/28/2022 03/28/2022 03/28/2022 03/28/2022  WPVC651 202 Radiol licensing WPVC651 202 Radiol licensing WPVC651 202 Radiol licensing WPVC651 202 Radiol licensing  15441 004  Sewer Outfall Pump Rotating Ass 03/15/2022  Spin Bike Parts  03/24/2022 03/16/2022 03/27/2022  9246321443 HC-Light Cages MAR2022 Town Hall Cleaning- Mar  23MAR2022 Ballistic Shield Instructor CourseT 03/23/2022  19266 2337 2337 2337 15694  Review Storage Contracts UYCD 03/04/2022  PDLaptop HC-Laptop Battery Admin- Restore Files PD# 717 Windshield Repair  03/10/2022 03/10/2022 03/10/2022 03/28/2022  82    Town of Hayden Vendor  Payment Approval Report- Hayden Vendor Name Report dates: 330/2022-330/2022 Description  Page: 2 Mar 30, 2022 08:48AM  Vendor Name  Invoice Number  Invoice Date Net  Date Paid Voided  Invoice Amount 40.00 1,457.15 1,457.15 3,400.60 8,737.20 10,350.58 22,488.38 66.99 54.99 270.71 133.98 526.67 108.00 108.00 397.20 397.20 312.50 312.50 198.07 187.52 385.59 400.00 400.00 1,000.00 1,000.00 105.00 218.75 323.75 310.16 310.16 36,753.49  Total 12685: 12749 Powder Horn Electric Total 12749: 9260 Routt County Treasurer 9260 Routt County Treasurer 9260 Routt County Treasurer Total 9260: 10530 Staples Business Advantage 10530 Staples Business Advantage 10530 Staples Business Advantage 10530 Staples Business Advantage Total 10530: 13060 Steamboat Snack Company LLC 2411 Total 13060: 9545 U.S. Tractor & Harvest, Inc. Total 9545: 12917 Vermont Systems Total 12917: 3880 Wagner Equipment Co 3880 Wagner Equipment Co Total 3880: 9960 Warning, Tanya Total 9960: 12943 West Routt Forward Total 12943:  278 MAR2022 MAR2022 MAR2022  HC- Fire Alarm Lights Aviation Fuel- Jan Aviation Fuel Feb Aviation Fuel Mar  03/22/2022 03/31/2022 03/31/2022 03/31/2022 03/15/2022 03/15/2022 03/17/2022 03/17/2022 03/21/2022  3502944561 PD- Seagate 2TB One 3502944566 PD-1TB Slim Portable 3502944567 PD-Office Supplies 3502944569 PD- Seagate 2TB One  HC- Resale Food Snacks  P63427  Parks- 3520. JD Tractor Tune Up 03/25/2022  VS003183 Software Training P04C0329569 Backhoe Service P04C0329610 Backhoe Service  03/21/2022 03/10/2022 03/12/2022 04/01/2022  APR2022  Janitorial Services  28MAR2022 Hayden Business Competition 20 03/28/2022  6130 Western Security Systems Inc 617569 6130 Western Security Systems Inc 618468  PD/ Alarm Monitoring HC- Reinstall Smoke Alarms HC- Coper Lease  04/01/2022 03/11/2022 03/14/2022  Total 6130: 13061 Xerox Financial Services Total 13061: Grand Totals:  3144559  83    OLORADO  Hayden.  Town of Hayden Town Council Agenda Item  MEETING DATE: April7,2022 AGENDA ITEM TITLE:  Ratification of appointment of Noah Price to the West Routt Forward Board of Directors for a term of  two (2) years beginning March 22, 2022 AGENDA SECTION: Consent Agenda PRESENTED BY: Mary Alice Page-Allen CAN THIS ITEMI BE RESCHEDULED: Not preferred.  BACKGROUND REVIEW: The West Routt Forward (WRF) By-Laws stipulate that any appointment toi the WRF Board of Directors is ratified by the Town Councili in at timeframe no longer than sixty (60) days from the date oft the appointment by the WRF Board. Mr. Price'sappointment toi the WRF Board was approved RECOMMENDATION: Approve and ratify the appointment of Noah Price to the West Routt Forward  on March 22, 2022.  Board of Directors for ai term of two (2) years beginning March 22, 2022. MANAGER RECOMMENDATION/COMMENTS Iconcur with the recommendation.  178 West. Jefferson Avenue POI Box 190. Hayden, CO 81639-0190  970-276-3741-Fax 970-276-3644 wwwhaypencoloraco.com  84    West Routt Forward BOARD MEMBERS March 2021 Hayden Town Council Routt County Phone: (605)695-9569 achwuestewald@haydencolomdo.ors State of Colorado Address: PO Box 603/Hayden, CO 81639 m.waldron@mail.com Rocky Mountain Youth Corp Address: PO Box 1396/Hayden, CO 81639 vctbanki2@malcom Hayden School District/Rancher Address: PO Box 483/Hayden, CO 81639  Zach Wuestewald Chairperson 6/22/2023 Emily Waldron Vice Chairperson 6/22/2023 Ryan Banks 6/22/2023 Tim Frentress 6/22/2023 Noah Price 3/22/2024 Staff Support  Current Term Expires: Address: PO: Box 1576/Hayden, CO81639  Current Term. Expires: Phone: (303)903-4055  Current Term Expires: Phone: (208)501-4295  Current Term Expires: Phone: (970)276-3262  cattleman@g.com Mountain Bluebird Farm Address: PO Box 820/Hayden, CO 81639 info@mountainbluebirdfarm.com Address: PO Box 1740/Hayden, CO 81639 Phone: (970)846-4582 mary.alice/Qhaydencolorad.org  Current Term. Expires: Phone: 443-846-2545 Mary Alice Page-Allen Town ofHayden  85    OLORADO  Hayden.  Town of Hayden Town Council Agenda Item  MEETING DATE: April7,2022  AGENDA ITEM TITLE: 135SWALNUT STREET- - DEVELOPMENT PLANS (DELAYED FROM FEBRUARY 10, Presentation and discussion regarding development plans for Town-owned property  2022)  located at 135 S Walnut Street  ii. Review and action on development plans for 135 S Walnut Street  AGENDA SECTION: Old Business PRESENTED BY: Mathew Mendisco CAN THIS ITEMI BE RESCHEDULED: No.  BACKGROUND REVIEW: On February 3, 2022 the Town Council heard public comment related to pending demolition plans for the structure on the 135 S Walnut Street property and a request to have further public discussion related to the potential to historically restore the building instead of moving forward with demolition and rebuild of the building. Town Council held a Special Meeting on February 10, 2020 and heard from several community members with al broad scope of opinions on the direction the project should take being both for rebuild and historic renovation. At the conclusion of the meeting, the Town Council voted to delay thet final decision to April 7th and requested additional information from  those in attendance related to:  1. The potential and purpose of the building going forward; 2. The potential oft the property and building if historically restored; 3. The potential of the property and building if rebuilt; 4. Funding information to move forward with the project in both scenarios; and 5. Any additional community input.  Since the Special Meeting, staff has had various conversations with proponents of historic restoration, contact from State agency representatives who have provided funding to the Town for the project, and have worked with the Scott Myller, Architect for the project, to finalize the demolition plans and to create general schematic design plans for a new one-story building to house an accelerator/co- wonaing/entrepreneuna: operation to facilitate meeting funding deadlines imposed by a majority of the grant funding currently dedicated to demolition, redesign and installation of underground utilities. Thet following table provides information on what expenses there are related toi the project and what the  sources of funds are available to date.  178 West. Jefferson Avenue POI Box 190. Hayden, CO 81639-0190  970-276-3741-Fax 970-276-3644 wwwhaypencoloraco.com  86    135SWALNUTS STREET- PREPARED3 3/28/2022 EXPENSES Vendor Heritage Title Company (Deepe) MountainA Architecture! Design Group MountainA Architecture! Design Group MountainA Architecture! Design Group Grande RiverE Northwest Colorado Consultants Grande RiverE Environmental Vendor- PendingWork ArchitectFees REVENUES Grants OEDIT HistoryColorado Town Funds Economic Development &General Funds  & GRANTS TODATE  Expense Notes: 27,193.10 Property Acquisition $ 14,310.00 Historics Structure Assessment 7,250.00 Schematic Design 12,000.00 Retainer 4,443.00 Inspection8 &T Testing 1,912.00 Soils Testing 1,466.00 Oversight DuringA Abatement 6,866.45 Asbestos &L LeadA Abatement Subtotal $ 75,440.55 Estimate Notes: 72,000.00 Construction Drawings Subtotal 72,000.00 GRANDT TOTAL- EXPENSES $ 147,440.55  Payment Wire Cks5 55061, 55255, 55387, 55733, 55836 Ck56122 Ck56122, Expendeda asof1 1/25/2022 Ck57111 Ck57730 Ck57771 Ck57810 Pending  19,250.00 Plans 14,050.00 Historics Structure Assessment Construction Drawings/  RecdbyT rown RecdbyT Town  DOLA- RuralE Economic Development Initiative $ 150,000.00 AbatemenvDemo/Utlily Infrastructure! Mustbes spent! by) June 30,2 2022  Subtotal $ 164,050.00 34,208.78 Subtotal 34,208.78 GRAND1 TOTAL- REVENUES $ 198,258.78  Staff has nots spent time analyzing the historic renovation plans as we have already presented to Council those options and staff does not see a lot changing outside of no housing now that we have shift the  focus of thel building to just commercial.  Currently we are looking at the following cost estimates:  Rebuild Option  Demolition and Rebuild: $500 per square foot (current market rate for construction of Time for Completion of Rebuild: Demo June 2022; Design done by August 2022; rebuild of Funding Options for Rebuild: DOLA energy impact $500K in application for fall cycle; CDS request submitted to federal government $550k; backup is EDA grant for accelerator at $550K; Historic Renovation: Proponents have suggested preserving only the front portion of the building. That is roughly 1,690 square feet. 1,690* $625 per foot = $1,056,250.00. Add in soft costs for design (required), new utilities, and all other things we have budgeted for as well, total comes to roughly $1,367,500.00. There is likely some savings to be had but given Renovation: Funding has not! been secured for the renovation. Historic Colorado has grants that max at $250K for capital projects; we could sell historic tax credits as well (value estimated at $50K); possible to go to EDA for same project (accelerator); gap funding unknown at this time. DOLA would most likely be off the table since we are using that money for design and demo now however, we can! have the conversation. Fund raising is always an option. Itshould be noted that staff evaluated the second bullet point solely based on information we received in the past from the historic renovation contractor that told us we should add 25%t to 178 West. Jefferson Avenue POI Box 190. Hayden, CO 81639-0190  commercial space) = 2,274 square feet = $1,298,250.00  building summer 2023.  Town capital allocation to shore up $250K. Historic Renovation (based only on staff initial investigations)  supply chains etci thisi is a sound number.  970-276-3741-Fax 970-276-3644 wwwhaypencoloraco.com  87    the cost ofanything historically renovated. We could not find anyone local contractor that would Historic renovation (estimates are anywhere from 2-6 years depending on funding) we are  give us a quote on historic renovation int the current market.  recommending rebuild VS renovation.  Given the costs above staff is recommending rebuild VS. historic renovation. While a strong argument canl be made for the preservation of Hayden's historic downtown, per the Hayden Master Plan, ultimately the Town's core value of "fiscal responsibility" must be at the core of all staff recommendations along with the given facts that we have reviewed; however, staffi is committed to administering the decision of Some good discussion hast taken place with the Steamboat Pilote editorial board to give some perspective at htps/wwwateamboaiicapmépuhiemennev-on-saving-the- bstpieofou-histery Proponents have also made some reflection after this came out and have pointed to some other buildings in Hayden. The museum also did a blog post RECOMMENDATION: Staffi is recommending rebuild VS. historic renovation and requesting the Council  the Council.  about the building after this article. make ai final decision ast to direction.  MANAGER RECOMMENDATION/COMMENTS Iconcur with the recommendation.  178 West. Jefferson Avenue POI Box 190. Hayden, CO 81639-0190  970-276-3741-Fax 970-276-3644 wwwhaypencoloraco.com  88    135 WALNUT HARD COSTS  Opinion of Probable Costs  4/1/22 TOTAL 1,228,250.00  Item Construction Landscape Parking & Sidewalk Furniture Signage Kitchen Equipment Security Alarm Phone Internet A&E Permit Underground Utilities  Qty 2274 500 825  Cost 500 1137000 100 50  Cost 50000 41250 25000 5000 20000 10000 5000 5000  FF&E  70,000.00  1 25000 1 5000 1 20000 1 10000 1 5000 1 5000  SOFT COSTS  150,000.00  1 113000 113000 1 12000 1 25000  12000 25000  CONSTRUCTIONTOTAL GRANDTOTAL  1,298,250.00 1,448,250.00  Yellow Means Costs are Covered under REDI Grant  89    135 South Walnut - The Norvel/Carpenter Building  Photo circa 1912, courtesy of Belle Zars  The Beginning  The Town of Hayden was originally platted in 1894 by William Walker. This original plat of the town included the lot at 135 South Walnut where James L. Norvell built the building circa 1895 that still stands today. Over the past 127 years, this building has been associated with prominent Hayden citizens including Norvell, Ferry Carpenter, Ernest Wagner, Doug Monger, and Albert Deepe. The building is steeped in the rich history of our community and is worth preserving for future  generations.  1 90    March 31, 2022- Call to Action Preservation of the Norvell/Carpenter Building  Hayden's Oldest Standing Commercial Building  The Friends of 135 South Walnut is an ad hoc group of concerned citizens and representatives from Historic Routt County who became interested ini the preservation of this important piece of Hayden's Heritage following recent discussions by the Town to demolish the building and  replace it with a modern structure.  We appreciate the Town's willingness to reconsider the demolition of this simple but important building. We have researched alternatives for the demolition oft the building and are presenting an alternative plan fori the Town Board to consider. We believe that restoration of this important structure will honor the will of the community as expressed in Hayden's recently completed Community Master Plan, re-invigorate South Walnut Street, and become a beacon for historic preservation throughout our valley. Where else but the "Heart of the Yampa Valley"  should we set an example for honoring our rich heritage?  This packet ofi information strongly encourages the Town Board toi follow the Hayden Community Master Plan (and several precursor plans) and preserve the building. We propose to deconstruct the "newer" portion of the building toward the west of the lot, follow the tradition of repurposing useful older buildings that has occurred often in our town, look at what other communities have been able to accomplish with their historic treasures, and find a more Its should be noted that this effort was undertaken by a passionate group of citizens who have  suitable location for affordable housing.  volunteered time to arrive at these conclusions.  2 91    The Hayden Master Plan  This comprehensive document was completed in December 2020 after input from Hayden residents.  Three Guiding Principles were developed through this community-wide effort::  1.  Maximizing Economic Development  "Policies and action items outline how the existing residential, historic downtown commercial, natural resources and deeplyrooted history can bolster thes sustainability of Hayden's economy." (emphasis added) "Hayden's rich cultural heritage is deeply sowni into thel bedrock of the  2. 3.  Promote and Enhance Healthy Living  community." (emphasis added)  Focus on Education  The Plan goes on to state these "Guiding Principles are to be used ast the north star or the basis upon which the Town desires to grow and develop into the future."a and that policies and the Guiding Principles will be referenced to create action items to be used in decision making by the Town. The Plan continues and identifies six "Elements of al Policy framework". The six Elements are listed here:  Housing and Neighborhoods Heritage, History and Culture (emphasis added) Parks, Recreation and Open Space Transportation Infrastructure Community Services  There are a number of action items to support the Element of Heritage, History and Culture: > HHC.HL1: Preserve and enhance Hayden's historic Downtown resources. Action HHC.HL1.1: Encourage the preservation of existing historic buildings, new development and redevelopment to use compatible architecture and historic elements unique to Hayden. Action HHC.HL1.2: Create a variety of tools andi incentives to promote historic preservation. Action HHC.HL1.3: Expand awareness of financial resources available at local, State and Federal HHC.FE3: Promote Hayden's identity in the downtown area to strengthen the community's connection to the history of the region. Action HHC.FE3.1: Develop al historic art program ini the The Guiding Principles and subsequent Elements clearly direct the Town to preserve and rehabilitate. As the owner of the building, there is no better example that can be made than to adhere tot the Master Plan. This is an opportunity for the Town to demonstrate leadership by following the Master Plan.  levels for historic preservation funding (grants, tax credits, etc.)  downtown area reflecting Hayden's heritage, history, and culture.  3 92    Tradition of Honoring and Adapting Older Buildingsi in Hayden  Our Community does have at tradition of honoring historic structures. As of this writing, 14 area structures are on the Routt County Register of Historic Places, 3 area properties are on the National Historic Register, and 2 area properties are on the Colorado State Historic Register.  We have done adaptive reuse of buildings several times in recent memory the Depot is now the Hayden Heritage Center Museum, The Historic Granary is now a vibrant coffee shop and emerging event venue, the old. Jail and Firehouse is now al brewery, and our old high school is now the impressive Hayden  Community Center.  Rehabilitating and adaptive reuse of 135 South Walnut follows this general concept.  The History of 135 South Walnut  Laurel Watson, Curator of the Hayden Heritage Center has detailed the history of 135 South Walnut: https//www.haydenhertagecenter.org/blog This is the oldest commercial building in our community andi it has held a prominent rolei in the culture of our Town. This building was built between 1894 and 1896 on al lote established during the original plat oft the Town. Over the years, the building has been associated with and/or owned by' William Walker, James L. Norvell, Joseph Jones, Yampa Valley Bank, Ferry Carpenter, Ernest Wagner, Doug Monger, Yampa Valley Electric, and Albert Deepe.  ANeighboring Example for Hayden to Follow  Hayden, with a growing population can certainly muster the resources to rehabilitate this building. Yampa, population 500, recently completed the renovation and restoration of Crossan's Market. This building was deemed to bei ini far worse condition andi is now the Town Hall and visitors center for Yampa. The project was completed by Friends of Crossan's with support from Historic Routt County. The project involved complete jacking oft the building to pour a new foundation, installation of all new plumbing,wiring, a roof, and stairs along with ADA access. This project recently received the Governor's While it was a much bigger building in a much smaller community, Crossan's isag great example of preserving heritage in Routt County in a community involved manner. Hayden has already taken steps  Award for Historic Preservation.  that make such a restoration possible. The Proposal for 135 South Walnut  Thel building at 135 South Walnuti is considerably smaller than Crossan's Market and easier to rehabilitate. To date, at fair amount of work has been accomplished including: Successfully listing the building to the Routt County Historic Register  Obtaining a State Historic Fund Historic Structure Assessment grant to assess the building's  existing condition  Completing hazardous materials mitigation  Starting construction drawings for an initial proposal (now on hold)  4 93    Friends of 135 South Walnut propose thet following:  Deconstruct the "newer" portion oft the building that is built to the west oft the original Norvell/Yampa Valley Bank/ Ferry Carpenter structure. The "newer" portion of the building does not add any historic relevance and frees up considerable space on the western half of the lot. Materials: salvaged from the deconstruction can be used in rehabilitating the historic building. Focus on thel historic building that was constructed on the original platted lot for the Town. Articulate a vision that is consistent with the Guiding Principles for using the building. Prepare construction drawings and cost estimates you have a good start with the work done by Mountain Architecture, wel have included several drawings as we begin this journey. Define project phases/costs this can be accomplished for considerably less than the $2 Million posited byt the Town. The recently completed HSA estimates such expenses at less than $800,0001 for the entire 3,500 square foot existing building. The historic portion of the building is Based on expert advice, we believe this work can be accomplished with al budget between $500,000 and $545,000 (including deconstruction and abatement). Seek funding: State Historic Fund, Main Street USA, Department of Local Affairs (DOLA), Gates Family Foundation, Hayden Fund at the Yampa Valley Community Foundation Involve experienced partners such as HRC. The Town doesn't have to dot this alone! This building has been adapted to many uses over its long history. It could serve a number of purposes ini thet future including business incubator, retail shop, bar/restaurant, indoor farmers market, and many other ideas. Ask the community what they want through an RFP or stakeholder meeting. Here isal link to an example of such a project in Nantucket. ttps/www.cornetablenantucket.com/our-story  Build a new West wall andi install new roofing.  less than 1,600 square feet.  The Case Against Affordable Housing in this Location  The Town has stated it has current plans to demolish 135 South' Walnut and build three housing units for teachers and Town personnel. Providing housing in our current market is a worthy goal. We believe that the money spent could yield more housing units in al location better suited to housing. In fact, HB 22-1304 "State Grants Investment in Local Affordable Housing" will provide a great opportunity to ntps/eg.ooradogov/D15/Ab221304 Members of our group recently met with State Representative Dylan Roberts he indicated that Hayden is in a great position to utilize some of these funds. In our opinion, an expenditure of $2 Million, if utilized wisely, could leverage considerably more than three small units. While we did not study the possibilities for housing extensively, we make thet following points regarding the possibility for the Town to partner with others to build housing elsewhere: There are currently atl least eight vacant lotsi ini the downtown area that do not require 135 South Walnut isi in the historic business district of our community. A modern building with  leverage funds in our community to build more than three units.  demolition of an historic asset.  three small housing units is noti in character for this block.  5 94    Summary of Friends of 135 South Walnut Proposal  Ins summary, we believe that the Town has an opportunity to preserve the oldest commercial building in the community in line with the consistently conveyed desire of the people who live here. The historic portion oft the building can be stabilized after deconstructing the "newer" portion and rehabilitated ata cost far below the $2 Million $3 Million estimate that has been suggested. The building is an asset with arich cultural heritage that helps tell the story of our Town. There are funds available fori the Townt to There is no substitution for the actual historic: structure. Once the asset is gone, iti is gone forever. Please make the decision to work with Friends of 135 South Walnut and other partners to follow the  leverage and build more housing units in a more suitable location.  Hayden Forward Plan and preserve the history of this important structure.  APossible Reality  B  AWYER  Historc Xmpe MillayBankl  Rendering courtesy of Martha Cayon Schott  6 95    Hayden Area Properties listed on Routt County Historic Register  Asof3 3/26/2022  1. 2. 3. 4. 5. 6. 7. 8. 9.  Hayden Depot  1993* Also on National Register  Carpenter/Dawson Ranch 1993* Also on National Register  Routt County Fairgrounds 1995  Hayden Inn Delaney/Bolton Ranch  1999* Also on National Register  2000* Also on Colorado and National Registers  Solandt Memorial Hospital 2002* Also on National Register  Walker Homestead Cabin 2003  Brock House Hayden Masonic Temple  2006 2006 2007 2009  10. Highway Bar 11. Mission Bldg/Pool Hall 12. Hayden Granary 13. Holderness Granary 14. Yampa Valley Bank  2012* Also on Colorado and National Registers  2016 2020  7 96    E3  SUCCESSFUL PROJECT CROSSAN'S M&A MARKET  HISTORYCCL  SATEISONCAETND Yampa, Colorado  APPLICANT Town of Yampa (1 grant) Historic Routt County (3 grants) THE PROJECT  SNAP SHOT  Builti in1 1903, Crossan's! M& AI Market served) Yampa, CO as as general store for 61 years, untilt the business was closedi in1 1964 and the building became derelict. In2 2006t thel Town ofy Yampa purchased Crossan's witha av visiont tor rehabilitate theb building.  In2 2008 thet town! hadt thet buildingl listed on the Routt County Register ofH Historic properties. By: 2010t the city appliedf fora and received fundingf foral Historic Structure Assessment (HSA) tor help determine the current condition andt topp priorities fort the rehabilitation of thet building. In2 2012, Crossan's wasl listed ont the! National Register ofH Historic Places. That same year Crossan's was selected as one of Colorado Preservation Inc.'s (CPI) Most Endangered Places. With this additional recognition: and the completion oft thel HSA grant, momentum fort thep projecto continued to grow.  Photo: Crossan's M&AMarket (2012) LOCATION Yampa, Routt County  Photo: Crossan's onit its new, stablef foundation (Phasel 1,2014)  That samey year Historic Routt County applied onb behalf oft thet town fort thef first phase of physical work based ont thel HSA's recommendations. Awarded thats summer, the grant for Phasel includeds stabilization ofth thef foundation: andf first floor. An new foundation was After Phasel Iwas complete, Historic Routt County applied ford construction documents in thes spring of2014a and wasi initially deniedf funding. After workingv with staffa and using feedback from grantr reviewers theyr reapplied int thef fall of2014 and were awardedf for Phase Il oft thep project. Phasel Ili includedt the development ofc construction documents for ther remainingy work oft the projecta along with ther rehabilitation oft the exterior andi interior of Phase II was completed int thes spring of2 2017. That same springt thep projecty was also awardedt the prestigious Endangered Places Progress Award at CPI's Dana Crawford Awards, recognizing: allt thep progress made towards saving Crossan's.  installed and the! building wasl lifted ands set.  HISTORIC DESIGNATION National Register of Historic Places Routt County Register of Historic Properties 4AWARDED GRANTS $609,775 CASH_MATCH $580,192 leveraged for SHF grants PROJECTTOTAL $1,189,967  thef firstf floor oft ther market.  Thel Phasel IlI grantv was awardedt to Historic Routt County int the summer of 2017. Phasel IlI completed thef final work neededt to rehabilitate thes second floor of the! buildinga ande ensuredt thatt the! building was ADA accessible. With the project complete int thes summer of 2018, the grand opening ando celebration oft the adaptively used buildingt took placei in September of2 2018.  BUCK 850N  L  Photo: Crossan's M&AI Market 1906  8 97    OUTCOMES wide gatherings and meetings. PARTNERS B3 MISTORYCCLt STATE  Thei fullyr rehabilitated building will now be used ast the) Yampa Town Hall. Itwilla also! bel home toa regional visitors center, provide office spacef forl local non-profits ands serve as al location for community-  CROS  SM&A MARKET  COLORADO DepartmentoflosalA  FUND  boettcher FOUNDATION  8 Market  YAMPA VALLEY ELECTRIC ASSOCIATION  UNION PACIFIC  YAMPAVALLEY COMMUNITY FOUNDATION Botbrasb DAUGHTERS OFT THE AMERICAN REVOLUTION  Steamboat Sotheby's  INTERNATIONALF REALIY  SATES Sf  ROUTT COLORADO  COUNTY Laura Jane Musser-Fund  9 98    Clo  15 Goth Lalnet Shract  Site Plan  10 99    I  Boognae  135 GOuTH LALNEIT STREET  Floor Plan  11 100    BEPROOM  OFPICE  FOYER.  AVEAMAE A-RESTOE FeRR CARPENTERS OFFICE  10    Ferryi in his office  Photo - Courtesy of Hayden Heritage Museum  13 102    Sample of Funding Opportunities  Granting Agency  Grant Request Amounts $250,000  History Colorado State Historical Fund Grants are funded byl limited: stakes gaming in the towns of Black Hawk, Central City, and Cripple Creek for significant buildings, structures, objects, districts, or archaeology sites, or about preservation of historic resources in  Colorado.  Laura Jane Musser Fund  $25,000  Projects that bring together al broad range of community members and institutions PROVIDE the opportunity for diverse community members to work together CONTAIN measurable short-term outcomes within the first 121 to 18 months INCLUDE community members actively in all phases of the process WORK toward an outcome of positive change within their community Colorado Department of Local Affairs, Rural Economic Development Initiative The most successful applications toi this program are those from counties with less than 50,000 people, andi from communities with fewer than 25,000 people. Projects that will bei funded include plans, construction, programs, and capacity building. All applications must create and retain jobs, either direct or indirect. Projects should fall into one or more oft thet following  $150,000  categories:  Job creation and retention Both through direct andi indirect means. Capacity building Under special circumstances, DOLA will consider funding local economic development capacity. Staff must be tied to a specific outcome, project, and timeline, which  14 103    contributes to goals ofj job creation, business attraction/retention, and economic resilience. Economic resilience Economic resilience ist the ability of a community's economy and systems that support the economy1 to withstand disruption and thrive ini the Supports entrepreneurial ecosystems - Entrepreneurial ecosystems provide trainings, networking opportunities, and infrastructure to support local entrepreneurs. Gates Family Foundation  face of change.  Capital grants range from $10,000- S $250,000  Colorado's economic health is dependent on the vitality of all of the state's communities - large and small, urban and rural. We support capital  projects that:  create economic opportunity, add to the quality of life, and enhance stability for the residents of a community have the potential to reinforce and enhance the economic vitality ofa a involve partnerships between public and private sector organizations that seek to improve the economic and cultural health  community  ofc communities Funding examples:  restoration of historically: significant architecture that contributes to community revitalization heritage tourism or development of rural main streets as a means of promoting economic health for rural areas public-private partnerships for economic development  Colorado Office of Economic Development and For grant requests over $100,000, the awarded  International Trade, Colorado Community  funding amount will not exceed more than 50%of the total costs of the project. Grants will be capped at a maximum of $5 million per project.  Revitalization Grant  15 104    Successful projects serve as a catalyst fora your area's goals, strategies, and plans for Transformational Initiatives: Approaching challenges and opportunities in innovative ways and conceptualizing problems differently takes courage and risk. Wei invest in organizations and initiatives that strive to innovate and create positive change in Colorado communities. Community Connections: Supporting and developing connections that create as sum greater than their parts is vital toi the health of communities in our state. As such, we invest in initiatives or infrastructure projects that bring together, support, or deepen the connections between individuals and/or organizations.  Projects that are specifically designed for artist  community's commercial center and should meet live/workspace may be eligible for grants higher  than $5 million. Between $25,000-$75,000  development. Boettcher Foundation  16 105    MESSAGING HISTORIC PRESERVATION  Like many organizations, the National Trust's messaging mostly tracked in one direction: It focused on what we do, rather than why we do it. We knew it was time to work on explaining the "why" to clarify how our organization creates value in the world and motivates people to join the preservation movement, act on its behalf, and give to this cause. It's in the "why" that we and our allies find hope and our Most recently, we (the National Trust for Historic Preservation) have found it helpful to have simple yet compelling core messages that Because old places create beauty, character, opportunity, and community, making the places we live places we love;  audiences find inspiration and common ground.  explain why saving places matters:  Because there is no more powerful way to learn about who we are and where we are headed than from the very places where history Because they remind us of our journey as a people and a nation- -from our proudest moments to the wounds we are still working to heal-and inspire us to build an even greater tomorrow; Because saving places is the ultimate form of recycling-the greenest building is the one that is already built; and  happened;  Because old places are where our lives, memories, and stories began,  connecting us then, now, and into the future.  tp/lorum.savingplaces.orgblogsD02017/0203messaging-nisionic-preservyation  17 106    CR  Preservation services provided by Historic Routt County  For over 20 years, Historic Routt County (HRC) has worked with local non-profit organizations, municipalities, and private property owners to access the tools and resources available tol help preserve our county's historic: sites and: structures. Ours staff, board of directors, and our strong network ofl local and state preservationists will put you on the right track to saving your special  place. We are here to help you connect yesterday's places with tomorrow. Feer negotiable, typically $60/hour Depending ont the granting entity, requires 20-40 hours Grant writing for historic preservation projects can be challenging tot those unfamiliar with thep process. Itisa detailed, technical, andt time-consuming process that differs between granting agencies. HRC has specialized expertise inp preparing grants fort funding agencies including the History Colorado Statel Historical Fund, the National Trust for Historic Preservation, Routt County's Museum and Heritage Fund, and private foundations. Ours staff can helpr research appropriate funding opportunities to determine your project's eligibility, related requirements, andr matching funds potential. We can assist with completing at full or partial grant applicationto  Grant Writing  thes specific granting entity. Grant Review & Editing $45/hour  This level of service isf for organizations that havei in-house grant writers (paid staff or volunteers). HRC will review existing applications for content ando compliance with theg granting agency's review criteria. We will provide feedback and suggestions on howt tos strengthen your application. Service includes editing and  proofreading. Grant Management  Maximum 15% oft the grant total [Fees typically written into the grant budget  Congratulations on that grant award! Now what? Managing grants, particularly grants withs signiticant reporting requirements and deliverables, is more difficult and time-consuming than ita appears. HRCisf familiar witht the strict requirements, reports, deliverables, andf financial reimbursement policies required tor manage technical historic preservation grants. Overt the past 20 years, Historic Routt County has managed over $1Mi ing grants from the History Colorado State Historical Fund. As grant manager, HRC will work with the project leaders, contractor/buliders, and other partners to ensure your project is compliant withi thef funding requirements. We become the main point of contact between the granting agency and project participants. Granta administration fees are determined depending on the project budget and complexity. Fees are typically written into the grant  18 107    application andk budget, though fees can also! be determined on an hourly basis and paidf for separately,  depending ont the grant andy your needs. Project Coordination Determined on case-b by-case basis  We offer an additional level ofs service and expertise ify your need! help coordinating and monitoring your historic preservation project and its many players-architect, engineer, contractor, andi funders. We have experience planning and overseeing projects with multiple phases and complex funding sources. Hourly rates ora a flat fee for various activities will be determined based on your organization's needs and the complexity of the project.  Fiscal Agent Services Determined on case-by-casel basis  Fors special circumstances, Historic Routt County offers fiscal agents services tos grassroots groups that are not registered! 501c3 nonprofits or otherwise dor not havet the organizational infrastructure to receive donations and grant funds. This means that wer manage your grant funds for you, handle bookkeeping and accounting, and  generate detailed financial reports for you.  We are passionate about preserving our county's treasured historic places. For More Information - Contact Jenny Deichman, Executive Director enny@historicrouricrouttcounty.org 1970-875-1305 141 9th St. Steamboat: Springs, CO  Let us know how we can help you!  HISTORIC ROUTT COUNTY Cmpstntyphmsehw  2  19 108    12 Economic Benefits of Historic Preservation  12 Economic Benelits of Historic Preservation  Rehab Costs Are Roughly the Same as Building New savings from rehabilitation will be between 3% and 16%.  Ifno demolition! is required, a major rehabilitation will cost between 12% less and 9% more Ifconstructing a new building requires demolition ofas significant existing structure, the cost Life spans for new buildings are often 30-40 years VS. more than 100 years for most historic  than new construction. structures. 2 Creates Jobs the locale economy. activity.  Inat typical rehabilitation project, 60%1 to 70% of the total cost is labor. Laborers are almost always hired locally. They, int turn, spend their money locally, supporting A California studyf found that rehabilitation resultedi in1 10% greater wholesale purchases and 43% greater retail purchases from suppliers than the same amount spent on new construction  $1M spent on building rehabilitation creates:  121 more jobs than $1M spent onr manufacturing in Michigan 20 morej jobs than $1M: spent mining coal in West Virginia 29 more jobs than $1M spend pumping oil in Oklahoma 22 more jobs than $1M spend cutting timberi in Oregon  3 Increases Property Values  Inastudy of National Register districts in Philadelphia, homes inh historic districts receiveda sales price premium of 131% over comparable properties in undesignated neighborhoods. As study ofr nine Texas cities found that local designation increased property values from be- Approximately 25% of the material being added tot the landfills is demolition and construc- Demolishing one typical two story commercial building on! Main Street eliminates all oft the Historic buildings contain significant embodied energy. That'st the amount of energy associ- ated with extracting, processing, manufacturing, transporting and assembling building materials. Every community has significant investments in publici infrastructure, including roads, sewers, Historic preservation directs development to places where infrastructure is already in place. Rehabbing historic schools instead of building new saves money for education and often cre- 75% of all net new jobs int the U.S. are created by small businesses. Older buildings make ideal locations for small, independent businesses and for start-ups. 60 cents of every dollars spent at independent businesses remainsi int the local economy' Vs.  tween 5% and: 20%. 4 Conserves Resources tion waste.  environmental benefits ofr recycling 1,344,000 aluminum cans.  Uses Existing Public Investments  parks and schools. ates a better learning environment. Supports Small Business  less than 10 cents at national discounters.  20 109    7 Revitalizes Main Street Since 1980, local Main Street programs have: Created 94,176 net new businesses. Generated. 417,919 net newj jobs.  Stimulated: $48.9 billioni int total private and public investment. Generated: a reinvestment ratio of $27 to $1 per community."  Thea average number of dollars generatedi ine each community fore every dollar usedt to operate thel local Main Street Pro- "Ine economics, itis the differentiated, product that commands a high premium. Ifint the long run we want to attract capital, to attract investment. in our communities, wer must dif-  gram.  Attracts Investment ferentiate them from anywhere else." -Donovan Rypkema Attracts Visitors when traveling. elers.  78% of U.S. leisure travelers (118 million adults) participate in cultural and/or heritage activities Cultural heritage travelers spend, on average, $994 per trip compared to $611 for all U.S. trav- Cultural/heritage travelers took an average of 51 trips in 2008-2009 compared withs slightly Saving historic buildings and keeping our towns and cities healthy reduces the pressure to In1 1970, the state of Maines spent $8.7M to bus students to and from school. By 1995, with fewer When we reinvest in older neighborhoods, we are reinvesting ini inherently sustainable com- munities that are generally dense, walkable, transit-accessible, and feature mixed-uses. Tor replace the current housing units occupied by lower income residents would cost $335 bil- In2005, 1,101 unites of affordable housing were created in historic buildings using the federal Historic structures are often located close tos services and public transportation, reducing trans-  less than 41 trips for non-cutural/nentage travelers.  10 Prevents Sprawl pave the countryside.  students enrolled, the cost had risen to $54M. 11 Creates Affordable Housing  lion.  rehabilitation tax credits. portation costs for residents. 12 Is Good Economic Development  InNebraska, historic preservation generates $170 million per year:  Between: 2001 and: 2005, ane estimated total of $1.5 billion was spent on rehabilitation of Twenty-two jobs are created for every $1M spent on historic preservation, which sup- Historic designation ofr neighborhoods and downtowns enhances and protects prop- erty values. Oft the districts studied, property values as a whole showed increases in  buildings. ported 3,869 jobs int the state in 2009. historic districts.  References  Lahr, Michael L, David Listokin, eta al. Economic Impacts fork Historic Preservation inA Nebraska. New Brunswick, New. Jersey: Center Rypkema, Donovan D. TheE Economics ofH Historic Preservation: AC Community Leader's Guide. Washington, D.C.: National Trustf for 2005. "Economics, Sustainability, andH Historic Preservation." Speech presented at the! National Preservation Conference,  for Urban Policy Research, Rutgers, The State University of New. Jersey, October: 2007. Mandala Research, LLC. "The Cultural andH Heritage Travelers Study." 2009.  Historic Preservation, 1994. Portland, Oregon, October1  2005.  21 110    March 31, 2022 Hayden Town Council Town of Hayden PO Box: 190 Hayden, CO 81639 RE: 135 South Walnut Street Dear Council members,  On April 7th, 2022, there is an opportunity for the Town of Hayden to take al leadership role in charting the future of our community and follow the direction of its citizens. The Town's recent "Hayden Forward" Community Master Plan places our "Heritage, History and Culture" as a policy framework for decisions. Hayden can lead the wayi ini revitalizing South Walnut Street through stewarding the debilitated building at 135 South Walnut Street Vincent Van Gogh has a wonderful saying, "Great things are done by a series of small things brought together". I urge the Council to start small and simple on this project by restoring a portion of this building. Restoration of this oldest building in town will take the first steps towards enabling and encouraging other historic buildings within this very authentic block to do the same. Aslunderstand it, demolition funds may be already secured to remove the newer 'back-side', /West side oft the building. Several passionate proponents of preservation have reviewed the building and have a solid proposal to preserve and rehabilitate the smaller front, original portion in ac cost-effective manner that can then be tenant-finished" and adapted within. Restoring 1,500 square feet of building, with the current challenges of limited availability of new building supplies and procurement, seems an optimum solution for both sustainable, green-building and for cost-effectiveness: for your tax-payers. Plus it's the right thing to do when community plans and process continually: state the need for historic Walnut Street to As ap private business owner who has put over 13 years of our family/'senergy, finances and life into restoration and preservation of the Hayden Granary, Istrongly believe that government's role is to not compete with small businesses, rather iti is to elevate and facilitate the development of businesses, from recruiting newe enterprises to retaining those that exist. Historic places matter and are of keen interest to those visiting our community. Thei fact that Hayden has an internationally recognized book that portrays Walnut Street in 1916, and it still remains much the same today, is an incredible asset worthi investment. Worthwhile and excellent examples exist within other communities of utilizing a municipality or non-profit'sability to qualify for federal and state funding to rehabilitate historic buildings yet letting private entities then implement the activities within. From as near as Steamboat Springs with the Steamboat Art Museum within the former First National Bank/Rehder building, to the Corner Table in Nantucket through ReMain Ventures which utilized a Request for Proposals from the community for a private enterprise to utilize the space, there are many successful partnerships that have lalso understand and share the concerns of the Council in recruiting and retaining workforce for our community. As presented, the Town is considering approximately a $2 million budget for developing three workforce housing units within the lot at 135 South Lincoln. Although procuring funds fori this is applauded, there are far better locations within our community, noti in our central business and historic downtown core, that are more amenable towards residential living - within walking distance to the Hayden Center, parks, and  and rehabilitating it into ai functional, vibrant, and authentic space fori the future.  be revitalized.  been formed over: saving our past to create aj path for the future.  schools. $2 million can potentially fund 8-12 housing units in ai far better location.  111    The current House Bill 22-1304 - "State Grants Investment inl Local Affordable Housing" is an incredible opportunity for the Town to allocate the projected funding of $2 million and leverage funds to instead build at far more impactful set of workforce housing units. The potential for partnerships in seeking these grant fundsi is tremendous and timely and perhaps can result in a unique opportunity for our community to put at focus on prioritizing the critical housing needs for teachers, police, fire and healthcare workers. September 2022 willl be the grant deadline for our community to apply and we have many possibilities for an excellent application. Please, lurge you, consider how the Town of Hayden can lead the way to our future by enabling a restoration of your Town's oldest building to demonstrate cost-effective savings, sustainability, property value investment, revitalization, and enabling small businesses to activate the historic Walnut Street by utilizing thel historic preservation incentives and financial tools to restore the building at 135 South' Walnut for generations to come. With the strong emphasis on activating Walnut Street, retaining heritage and authenticity in not only the 2021 Hayden Forward plan, yet the 2009 Hayden Community Revitalization Report, 2009 Vision 2030 and the 2005 Master Plan, your citizens have asked you to take leadership in ensuring our past is retained and made relevant to ourf future. Preserving and restoring historic' Walnut Street has been as strong and recurrent theme in each one oft these public documents. Follow the public will and lead the way in demonstrating how successful authenticity and honoring our past can bet towards enabling a vibrant future. Thisi is a unique opportunity to make an incredible difference in how our downtown historic district proceeds forward.  Best regards, lag Tammie Delaney Owner, Hayden Granary  Past Project Manager, Vision 2030 of Routt County, Hayden, Yampa, Oak Creek and Steamboat, 2009  Past Project Manager, Hayden Comprehensive Plan, 2005  112    Hayden.  COLORADO Town of Hayden Town Council Agenda Item  MEETING DATE: April7, 2022  AGENDA ITEM TITLE: 200 WALNUT GRANARY LLC - PUBLIC WATER LINE EASEMENT VACATION Public Hearing: Ordinance No. 714, An Ordinance Vacating the 20-Foot-Wide Public Water Line Easement as Dedicated on the Plat of Record at File No. 14438 in the Official Records of the II. Review and Consider for Approval of 2nd Reading of Ordinance No. 714, An Ordinance Vacating the 20-Foot-Wide Public Water Line Easement as Dedicated on the Plat of Record at File No. 14438 in the Official Records of the Routt County Clerk & Recorder, and Providing an Effective  Routt County Clerk & Recorder, and Providing an Effective Date  Date.  AGENDA SECTION: Old Business PRESENTED BY: Mary Alice Page-Allen CAN THIS ITEMI BE RESCHEDULED: Not preferred.  BACKGROUND REVIEW: In April, 2020 200 Walnut Granary LLC and the Town finalized the applications related to the final platting and site plan for the Yampa Valley Brewing Company site at 200 N Walnut Street. As part of the platting effort, an easement overlying the water main located in the northwest corner of the property was required. Subsequent construction of a new building addition on the site This easement vacation proposal will vacate the existing dedicated water line easement, and concurrently the property owner will execute ar revised public water line easement document to convey the easement ini its actual location. The proposal has been reviewed and approved by the Public Works Director. First RECOMMENDATION: Move to approve 2nd Reading of Ordinance No. 714, An Ordinance Vacating the 20-Foot-Wide Public Water Line Easement as Dedicated on the Plat of Record at File No. 14438 in the Official Records of the Routt County Clerk & Recorder, and Providing an Effective Date. MANAGER RECOMMENDATION/COMMENTS: Iconcur with the recommendation.  revealed that the platted easement was mislocated.  reading of the ordinance occurred on March 17, 2022.  113    GRANT OF EASEMENT  LOT 1, HAYDEN GRANARY FINAL PLAT  This GRANT OF EASEMENTis made this  day of  2022, by 200  WALNUT GRANARYLLC (hereafter "Grantor"), whose address is PO Box 773012, Steamboat Springs, CO 80477 to the TOWN OF HAYDEN, a Colorado home rule municipality ("Town"), WHEREAS, Grantor has petitioned the Town to vacate a certain public water line easement C'Easememtbenefiting the' Town that was created and dedicated on thel Plat of record at File No. 14438 in the Official Records of the Routt County Clerk & Recorder and on which Easement was WHEREAS, the Town Council determined it was appropriate to vacate the Easement, subject to the due execution and recording of a new public water line easement in the proper location ("New Easement"), and vacated the Easement by Ordinance No. 714 recorded at Reception No.  whose address is 178 W Jefferson Avenue, PO Box 190, Hayden, CO 81639.  inadvertently mislocated; and  in the Official Records of the Routt County Clerk & Recorder.  NOW THEREFORE, Grantor grants and assigns to the Town an easement as shown and described on Exhibits A & B attached hereto for the use and maintenance of a perpetual public IN WITNESS WHEREOF, Grantor has executed this Grant of Easement on the year and day  waterline easement. first above written.  200 WALNUT GRANARYLLC Paul Brinkman, Manager  State of Colorado ) County of Routt  )ss. )  Acknowledged before me this of 200 Walnut Granary, LLC. My commission expires:  day of  2022 by Paul Brinkman, as manager  WITNESS MY HAND AND OFFICIAL SEAL  Notary Public  114    DOWLING LAND: SURVEYORS, LLC P.O.BOX954 HAYDEN, COLORADO 81639 (970)276-3613 dowling@plotz.biz  LEGAL! DESCRIPTION EASEMENT DESCRIPTION  200 WALNUT/IOWNI OFI HAYDEN  FEBRUARY 10, 2022  At tract of land located inl Lot 1,1 HAYDEN GRANARY: FINALI PLAT, Town of Hayden, Routt County, Colorado, of record atl File No. 14438, records of Routt County, being more particularly described as follow: BEGINNING at the Northwest Corner of said Lot 1; thence! S 22°03'00" E: alongt the Westerly line of said Lotla distance of 32.87 feet; thence N 36°08'49" Eac distance of 17.15 feet; thence. N 25°03'00" Ea distance of 23.69 feet, toaj point ont the Northerly line of said Lot 1; thence S 81°30'22" W along said Northerly line a distance of 32.85 Bearings based on - The Monumented North Line of Block 4, Original Town of Hayden, The Northwest Corner being ai rebar and cap, TS&T and the Northeast Corner being a rebar andi illegible cap- N67°57'00"E.  feet, tot thel POINTO OFI BEGINNING.  brinkman 200 walnut wl easm 2-10-22  Gordon R. Dowling PLS #30090  115    EXHIBIT'B LOT1 HAYDEN GRANARY FINALPLAT TOWN OFHAYDEN ROUTTCOUNTY,COLORADO  RAILROAD  UNIONPACIFICF EXISTING WATERLINE  NORTHWEST CORNER LOT1 POINT OF BEGINNING NEW EASEMENT  95.01 S81-3022W  LOT1 HAYDEN GRANARY FINAL PLAT FILENO. 14438  Line Bearing 1 N36°08'49"E 9.98  Distance  1"=200 200'  NOTICE: Accordingto Coloradol Law, youm musto commence any! legala actionb basedo ona any defecti int thiss surveyy withint threey years aftery youfi firsto discovers sucho defect, inno event may any action bec commencedr moret thAnt teny yearst fromt theo dated ofcertifications shown hereon.  BRINKMAN PROPERTIES SCALE DRG DATE GRD  EXHIBIT'B LOTIATDINCKANAN FINALPLAT TOWNOFHAYDEN ROUTTCOUNTY.COLORADO  DOWLING LAND: SURVEYORS, LLC P.O.BOX954 HAYDEN, COLORADO81639 (970)276-3613 dowling@plotz.Dz  FILE  PDF Created with deskPDF TS PDF Writer- DEMO: : ntp.ww.docudesk.com  116    ORDINANCE NO.714  AN ORDINANCE VACATING THE 20-FOOT-WIDE PUBLIC WATER LINE EASEMENT AS DEDICATED ON THE PLAT OF RECORD AT FILE NO. 14438, IN THE OFFICIAL RECORDS OF THE ROUTT COUNTY CLERK & RECORDER; AND PROVIDING AN EFFECTIVE DATE  RECITALS  WHEREAS, a certain public water line easement benefitting the Town of Hayden was created and dedicated on the Plat of record at File No. 14438 in the Official Records of the Routt County Clerk & Recorder, and as further described and shown and noted on Exhibits A  and B attached hereto, (the 'Easement); and  WHEREAS, 200 Walnut Granary LLC has requested that the Town of Hayden (the WHEREAS, 200 Walnut Granary LLC has agreed to execute and record an easement WHEREAS, the Hayden Town Council (the "Council") held a public hearing on the WHEREAS, the Council found that the approval of the vacation of the said Easement is WHEREAS, the Council found that it is appropriate to proceed with the vacation of the WHEREAS, the Hayden Development Code requires that any ordinance vacating a right-of-way be recorded in the office of the Routt County Clerk and Recorder and shall NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF Section 1. Vacation. The public water line easement benefitting the Town of Hayden was created and dedicated on the Plat of record at File No. 14438 in the Official Records of the Routt County Clerk & Recorder, and as further described and shown and noted on Exhibits A  "Town") vacate the said Easement due to it being inadvertently mislocated; and document conveying a public water line easement in the proper location; and  request to vacate the said Easement on April 7, 2022; and  not contrary to the applicable provisions of Hayden Development Code; and  said Easement as proposed; and  reference any exceptions, easements or reservations of the vacation.  HAYDEN, COLORADO, THE FOLLOWING:  and B attached hereto (the Easement"), is hereby vacated.  117    Ordinance No. 714 Page 2 of5  200 Walnut Granary Easement Vacation  Section 2. Authorization to Record Ordinance. Upon receipt of a duly executed and recordable public water line easement document (the "New Easement"), this Ordinance No. 713 and the New Easement shall be recorded in the office of the Routt County Clerk and Section 3. Severability. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the Section 4. Effective Date. This Ordinance, immediately on final passing and adoption, shall be published in accordance with Section 3-3h of the Home Rule Charter and recorded in the Town Book of Ordinances kept for that purpose, authenticated by the signatures of the Mayor and Town Clerk. This Ordinance shall be in full force and effect immediately after its publication in accordance with Section 3-3h of the Hayden Home Rule Charter. Section 5. Public Hearing. A public hearing on this Ordinance will be held on the 7th day of April, 2022, at the regular meeting of the Hayden Town Council beginning at 7:30 p.m. at the  Recorder.  remaining portions of this Ordinance.  Hayden Town Hall, 178 West Jefferson Ave, Hayden, Colorado.  [SIGNATURE PAGE FOLLOWS]  118    Ordinance No. 714 Page 3 of5  200 Walnut Granary Easement Vacation  INTRODUCED, READ, AND ORDERED PUBLISHED PURSUANT TO SUBSECTION 3-3(d) OF THE HAYDEN HOME RULE CHARTER, BY THE TOWN COUNCIL OF THE TOWN OF HAYDEN, COLORADO, UPON A MOTION DULY MADE, SECONDED AND PASSED AT ITS REGULAR MEETING HELD AT THE TOWN OF HAYDEN, ON THE 17'H DAY OF MARCH, 2022.  Zachary Wuestewald, Mayor  ATTEST  Sharon Johnson, Town Clerk  FINALLY ADOPTED, PASSED, APPROVED, AND ORDERED PUBLISHED PURSUANT TO SUBSECTIONS 3-3 (e) through (h) OF THE HAYDEN HOME RULE CHARTER, BY THE TOWN COUNCIL OF THE TOWN OF HAYDEN, COLORADO, UPON A MOTION DULY MADE, SECONDED AND PASSED AT ITS REGULAR MEETING HELD AT THE TOWN OF HAYDEN, ON  THE 7TH DAY OF APRIL, 2022.  Zachary Wuestewald, Mayor  ATTEST  Sharon Johnson, Town Clerk  119    Ordinance No. 714 Page 4 of5  200 Walnut Granary Easement Vacation  DOWLINGLANDS SURVEYORS, LLC PO.BOX954 HAYDEN, COLORADO 81639 (970) 276-3613 dowling@plotzbiz 200 WALNUT/TOWN OF HAYDEN  LEGALDESCRIPTION EASEMENT VAÇATIONI DESCRIPTION County, being morey particularly described: asi follow:  FEBRUARY 10, 2022  Atract of! land located inI Lot 1,HAYDEN GRANARYI FINALI PLAT, Town of Hayden, Routt County, Colorado, beinga twenty (20)1 foot widel Public Water Linel Easement as dediçated ont the Plat ofr record at Filel No. 14438, reçords of Routt BEGINNING: atap point ont the Westerly line ofs said) Lot 1,f from whicht the Northwest Corner thereof bears N2 22°03'00" Wa distance of 18.28 fect; thenceS2 22°03'00" Ea along said Westerly line a distance of3 30.4 491 feet: thence N3 33°01'18" Ea along the Southeasterly line ofs said Easement a distance of32.17feet, thence continuing alongs saidl linel N3 33°3611"Ea distance of2 22,82f feet; thence continuing: alongs saidl linel N: 26906'29" Eac distance of7.77 feet, toap point ont thel North line ofs said Lot 1;t thence S8103022" Wa alongs said! Northl linea a distance ofa distance of3 32.331 feet; thence departings said property line $33036'11" Wad distance of8.97f feet; thence S3 33001'18" Wad distance ofl 14.841 feet tot thel POINT OFI BEGINNING. Bearings basedo on Thel Monumented North] Line ofE Block 4, Original Town of Hayden, Thel Northwest Corner beinga rebar and cap, TS&Ta andt the! Northeast Comnerb beingar rebar andi illegible cap- N67°5700"E  brinkman 200 walnut easm vac 2-10-22  u REGIS Gord, owling PLS po 3DP80 AL  120    Ordinance No. 714 Page 5 of5  200 Walnut Granary Easement Vacation  EXHIBIT'B LOTI HAYDEN GRANARYEINALPLAT TOWN OFI HAYDEN HOUTTCOUNT.OILDRADO UNONPAOCRMEOND EXISTING WATERL LINE  NORTHWEST CORNER LOT1  95.01  $81-3022W. CENTERLINE! EXISTING EASEMENT  So  POINT OF BEGINNING VACATION  LOT1 HAYDEN GRANARY FINALPLAT FILENO. 14438  Line Bearing Distance N:26-06:29"E 7.77' $33-3611'W 8.97 N:2600629"E 2.10"  1"=200  NOTICE Accordingto ColoradoLaw, youmusto anylegala actionb defectinthiss withinthreey years atery youfi firstd suchd defect, inn anya actiont bec commencedm more thAnteny yearst fromthed date certifications shown BRINKMAN PROPERTIES SCALE DRG DATE GRD 10V22  EXHIBIT'B LOT1 1,HAYDEN GRANARY FINALPLAT TOWNOFHAYDEN GRANR22 HOUTTCOUNT.COIDNADO  DOWLING LAND SURVEYORS, LLC P.O. BOX954 HAYDEN, COLORADO81639 (970): 276-3613 dowling@plotzbiz  FILE  PDF Created with deskPDF TS PDF Writer- DEMO: : tp/Nww.docudesk.com  121    OLORADO  Hayden.  Town of Hayden Town Council Agenda Item  MEETING DATE: April7,2022 AGENDA ITEM TITLE:  Review and Consider for Approval of 2nd Reading of Ordinance No. 713, An Ordinance Amending the Hayden Municipal Code by Adding Language at Section 7.28.160, Short-Term Rental Standards, in Title 7: The Hayden Development Code; Repealing All Conflicting Ordinances; Providing for Severability;  Providing an Effective Date. AGENDA SECTION: Old Business PRESENTED BY: Mary Alice Page-Allen CAN THIS ITEMI BE RESCHEDULED: Not preferred.  BACKGROUND REVIEW: Ordinance No. 713 amends the Hayden Development Code to add standards for Short-Term Rentals. As the discussion on this subject has been on-going for a significant period of time, the language of the ordinance has been developed to implement these standards immediately RECOMMENDATION: Approve the 2nd Reading of Ordinance No. 713, An Ordinance Amending the Hayden Municipal Code by Adding Language at Section 7.28.160, Short-Term Rental Standards, in Title 7: The Hayden Development Code; Repealing All Conflicting Ordinances; Providing for Severability;  upon adoption.  Providing an Effective Date.  MANAGER RECOMMENDATION/COMMENTS: Iconcur with the recommendation.  178 West. Jefferson Avenue POI Box 190. Hayden, CO 81639-0190  970-276-3741-Fax 970-276-3644 wwwhaypencoloraco.com  122    ORDINANCE NO. 713  AN ORDINANCE AMENDING THE HAYDEN MUNICIPAL CODE BY ADDING LANGUAGE AT SECTION 7.28.160, SHORT-TERM RENTAL STANDARDS, IN TITLE 7: THE HAYDEN DEVELOPMENT CODE; REPEALING ALL CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE  DATE.  RECITALS  WHEREAS, the Town of Hayden has previously adopted and amended Title 7, Hayden Development Code (HDC), of the Hayden Municipal Code governing the use, subdivision and WHEREAS, at the time of the adoption it was determined by the Hayden Town Council (Council) that additional opportunities for input with regard to short-term rentals was WHEREAS, in accordance with the requirements of the Hayden Home Rule Charter, after providing proper notice, the Hayden Town Council held a public hearing on April 7, 2022; and considered all public comments received and all testimony and materials provided by Town Staff WHEREAS, the Council desires to adopt regulations that permit short-term rentals as such are defined in thel HDC under certain limited standards as further set forth herein with the findings that: 1. The adoption and enactment ofs standards related to short-term rentals within the Hayden Development Code promotes the health, safety and general welfare of the Hayden 2. The adoption and enactment of standards related to short-term rentals within the Hayden Development Code promotes or implements the goals and policies of the Hayden 3. The adoption and enactment of standards related to short-term rentals the Hayden Development Code is necessary or desirable to respond to changed conditions or other  development of real property codes within the Town limits; and  needed prior to adopting short-term rental standards within the HDC; and  prior toi making a decision; and  community; and  Forward Master Plan; and  social or economic conditions.  WHEREAS, approval oft this Ordinance on first reading is intended only to confirm that the Town Council desires to comply the requirements of the Hayden Home Rule Charter by setting a public hearing in order to provide the public an opportunity to present testimony and evidence regarding the proposed short-term rental standards and that approval of this Ordinance on first reading does not constitute ai representation that the Council, or any member of the Council, supports, approves, NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF  rejects, or denies this ordinance.  AYDEN.COLORADOTHE FOLLOWING:  123    Page 2 of3 Ordinance No. 713 Short-Term Rental Standards  Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein by Section 2. Enacted. The following language is hereby enacted at Section 7.28.160, Short-Term Rental Standards ofTitle 7, Hayden Development Code, of the Hayden Municipal Code:  reference and adopted as findings and determinations ofthe" Town Council.  7.28.160  Short-Term Rental Standards.  (a) The short-term rental shall be clearly incidental and customary to the operation oft the primary (b) The short-term rental must be located in the applicant's primary residence. A primary residence means the place in which a person's habitation is fixed for the term of the license and is the person's usual place ofi return. A person can have only one (1) primary residence. (c) Use ofai mobile home, recreational vehicle or travel trailer as a short-term rental is] prohibited. (d) Signage is limited to one (I)non-animated, non-illuminated flat wall or window sign having (e) Approval ofal license under the provisions of Chapter 5.25, Licensing of Short-Term Rentals, (f) The short-term rental will be offered, provided, or operated as lodging accommodations to guest in exchange for remuneration for aj period ofl less than thirty (30) consecutive days. (g) The short-term rental may be integrated within the owner's dwelling unit or located in a detached accessory building located on the same lot as the owner's dwelling unit. Section 3. Codification Amendments. The codifier of the Town's Municipal Code is hereby authorized to make such numerical and formatting changes as may be necessary to incorporate the provisions oft this Ordinance within the Hayden Municipal Code. The Town Clerk is authorized to correct, or approve the correction by the codifier, of any typographical error in the enacted regulations, provided that such correction shall not substantively change any provision of the regulations adopted in this Ordinance. Such corrections may include spelling, reference, citation, Section 4. Severability. If any article, section, paragraph, sentence, clause or phrase of this ordinance is held to be unconstitutional or invalid for any reason, such decision shall not affect the validity or constitutionality ofthe remaining portions of this ordinance. The Town Council hereby declares that it would have passed this ordinance and each part or parts hereof irrespective oft the fact that any one part or parts be declared unconstitutional or invalid. Section 5. Repealer. All other ordinances or portions thereofinconsistent or conflicting with this ordinance or any portion hereofisl hereby repealed to the extent ofs such inconsistency or conflict. Section 6. No Existing Violation Affected. The repeal or modification of any provision of the Municipal Code oft the Town ofl Hayden by this ordinance shall not release, extinguish, alter, modify or change in whole or in part any penalty, forfeiture or liability, either civil or criminal, which shall have been incurred under such provision. Each provision shall be treated and held as still remaining in force for the purpose ofs sustaining any and all proper actions, suits, proceedings and prosecutions  residential household living use.  an area ofl less than 100 sq. in.  Hayden Municipal Code must be authorized.  enumeration, and grammatical errors.  124    Page 3 of3 Ordinance No. 713 Short-Term Rental Standards  for enforcement of the penalty, forfeiture or liability, as well as for the purpose of sustaining any judgment, decree or order which can or may be rendered, entered or made in such actions, suits, Section 7. Effective Date. This Ordinance shall be in full force and effect immediately on final passing and adoption, and shall be published in accordance with Section 3-3h of the Home Rule Charter and recorded in the Town Book of Ordinances kept for that purpose, authenticated by the Section 8. Public Hearing on Ordinance No. 713. A public hearing on this Ordinance will be held on April 7, 2022 at the regular meeting oft the Hayden Town Council beginning at 7:30 p.m.  proceedings or prosecutions.  signatures of the Mayor and Town Clerk.  at the Hayden Town Hall, 178 West Jefferson Avenue, Hayden, Colorado.  INTRODUCED, READ AND ORDERED PUBLISHED PURSUANT TO SECTION 3-3(d) OF THE HAYDEN HOME RULE CHARTER, BY THE TOWN COUNCIL OF THE TOWN OF HAYDEN, COLORADO, UPON A MOTION DULY MADE, SECONDED AND PASSED AT ON MARCH 17, 2022, and setting a public hearing for April 7, 2022 at the Council Chambers of the Hayden Town Hall, located at 178 West Jefferson Avenue, Hayden,  Colorado. BY:  ATTEST:  Zachary Wuestewald, Mayor  Sharon Johnson, Town Clerk  FINALLY ADOPTED, PASSED, APPROVED, AND ORDERED PUBLISHED PURSUANT TO SECTION 3-3(h) OF THE HAYDEN HOME RULE CHARTER, BY THE TOWN COUNCIL OF THE TOWN OF HAYDEN, COLORADO, UPON A MOTION DULY MADE, SECONDED AND PASSED ATITS REGULAR MEETING HELD. ATTHE TOWN  OF HAYDEN, ON THE7"" DAY OF APRIL,2022.  BY:  ATTEST:  Zachary Wuestewald, Mayor  Sharon Johnson, Town Clerk  125    Hayden.  COLORADO Town of Hayden Town Council Agenda Item  MEETING DATE: April7, 2022  AGENDA ITEM TITLE: Review and Consider for Approval of 2nd Reading of Ordinance No. 715, An Ordinance Vacating the 15-Foot-Wide drainage and public and private utility easement along the rear lot! lines ofl Lots 7-9, The Meadow, A Planned Neighborhood, on the Plat of Record at File No. 13397i in the Official Records oft the Routt County Clerk & Recorder, and Providing an Effective Date.  AGENDA SECTION: Old Business PRESENTED BY: Mary Alice Page-Allen CAN THIS ITEM BE RESCHEDULED: Not preferred.  BACKGROUND REVIEW: Ini follow-up to the approval of the Final Plati for The Meadow, Phase 2, public drainage and public and private utility easement along the rear lot lines of Lots 7-9, The Meadow are being vacated. A public hearing must be held ont the Ordinance that will serve to vacate this easement. RECOMMENDATION: Move to approve 2nd Reading of Ordinance No. 715, An Ordinance Vacating the 15-Foot-Wide drainage and public and private utility easement along the rear lot lines ofl Lots 7-9, The Meadow, Al Planned Neighborhood, on the Plat of Record at File No. 13397 ini the Official Records oft the  Routt County Clerk & Recorder, and Providing an Effective Date.  MANAGER RECOMMENDATION/COMMENTS: Iconcur with the recommendation.  178 West. Jefferson Avenue POI Box 190. Hayden, CO 81639-0190  970-276-3741-Fax 970-276-3644 wwwhaypencoloraco.com  126    ORDINANCE NO.715  AN ORDINANCE VACATING THE 15-FOOT-WIDE DRAINAGE AND PUBLIC AND PRIVATE UTILITY EASEMENT ALONG THE REAR LOT LINES OF LOTS 7-9, THE MEADOW, A PLANNED NEIGHBORHOOD, ON THE PLAT OF RECORD AT FILE NO. 13397, IN THE OFFICIAL RECORDS OF THE ROUTT COUNTY CLERK & RECORDER; ANDI PROVIDING AN EFFECTIVE DATE  RECITALS  WHEREAS, a certain drainage and public and private utility easement along the rear lot lines of Lots 7-9, The Meadow, A Planned Neighborhood, was created and dedicated on the Plat of record at File No. 13397 ini the Official Records of the Routt County Clerk & Recorder, (the "Easement"); and  WHEREAS, Paul Flood, Pagoda Peak LLC, has requested that the Town of Hayden (the WHEREAS, the Hayden Town Council (the "Council") held a public hearing on the request to WHEREAS, the Council found that the approval of the vacation of the said Easement is not WHEREAS, the Council found that it is appropriate to proceed with the vacation of the said WHEREAS, the Hayden Development Code requires that any ordinance vacating a right-of- way be recorded in the office of the Routt County Clerk and Recorder and shall reference any NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF HAYDEN, Section 1. Vacation. The drainage and public and private utility easement along the rear lot lines of Lots 7-9, The Meadow, A Planned Neighborhood, was created and dedicated on the Plat ofr record at File No. 13397 in the Official Records of the Routt County Clerk & Recorder, (the "Easement"), is Section 2. Authorization to Record Ordinance. This Ordinance No. 715 shall be recorded in the Section 3. Severability. Ifany section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of  "Town") vacate the said Easement; and  vacate the said Easement on April 7, 2022; and  contrary to the applicable provisions of Hayden Development Code; and  Easement as proposed; and  exceptions, easements or reservations oft the vacation.  COLORADO, THE FOLLOWING:  hereby vacated.  office of the Routt County Clerk and Recorder.  this Ordinance.  127    Ordinance No. 714 The Meadow Easement Vacation Page 2 of2  Section 4. Effective Date. This Ordinance, immediately on final passing and adoption, shall be published in accordance with Section 3-3h of the Home Rule Charter and recorded in the Town Book of Ordinances kept for that purpose, authenticated by the signatures of the Mayor and Town Clerk. This Ordinance shall be in full force and effect immediately after its publication in accordance with Section 5. Public Hearing. A public hearing on this Ordinance will be held on the 7th day of April, 2022, at the regular meeting of the Hayden Town Council beginning at 7:30 p.m. at the Hayden Town INTRODUCED, READ, AND ORDERED PUBLISHED PURSUANT TO SUBSECTION 3-3(d) OF THE HAYDEN HOME RULE CHARTER, BY THE TOWN COUNCIL OF THE TOWN OF HAYDEN, COLORADO, UPON A MOTION DULY MADE, SECONDED AND PASSED AT ITS REGULAR MEETING  Section 3-3h oft the Hayden Home Rule Charter.  Hall, 178 West Jefferson Ave, Hayden, Colorado.  HELD AT THE TOWN OF HAYDEN, ON THE 17'H DAY OF MARCH, 2022.  Zachary Wuestewald, Mayor  ATTEST  Sharon Johnson, Town Clerk  FINALLY ADOPTED, PASSED, APPROVED, AND ORDERED PUBLISHED PURSUANT TO SUBSECTIONS 3-3 (e) through (h) OF THE HAYDEN HOME RULE CHARTER, BY THE TOWN COUNCIL OF THE TOWN OF HAYDEN, COLORADO, UPON A MOTION DULY MADE, SECONDED AND PASSED ATITS REGULAR MEETING HELD. AT THE TOWN OF HAYDEN, ON THE 7/H DAY OF APRIL, 2022.  Zachary Wuestewald, Mayor  ATTEST  Sharon Johnson, Town Clerk  128    TOWN OF HAYDEN- DRAFT COMBINED CASH INVESTMENT DECEMBER31,2021  COMBINED CASHACCOUNTS 01-100300 CASHI INE BANK- MVB 01-100400 CASHI INI MONEYI MARKET-MVB 01-100550 CASHI INH HRA-MVB 01-100625 CASHI INI MERCHANT. ACCOUNT-MVB 01-100650 XPRESSI DEPOSIT ACCOUNT 01-102000 CASH ONH HAND 01-106000 CASHI INC COLOTRUST 01-108000 YAMPA VALLEY COMMF FUNDS TOTAL COMBINED CASH 01-117500 UTILITY CASH CLEARING, ACCOUNT 01-100000 CASHALLOCATED TO OTHERI FUNDS  93,147.40) 1,996,773.28 24,414.72 104,232.32 3,478.56 400.00 9,107.93 39,390.93 2,084,650.34 87.94) 2,084,562.40) .00  TOTAL UNALLOCATED CASH  CASHALLOCATION: RECONCILIATION 10A ALLOCATION TO GENERALI FUND 30 ALLOCATION TO: 2018G.O. BONDS DEBT SERVICE 40 ALLOCATION TO CAPITAL IMPROVEMENT FUND 51 ALLOCATION TO ENTERPRISE FUND 52A ALLOCATION TOI INTERGOVERNMENTAL SERVICE FUND 64 ALLOCATION TO CONSERVATION TRUST FUND 66 ALLOCATION TOI HERITAGE CENTERI FUND TOTALALLOCATIONS TO OTHERI FUNDS ALLOCATIONI FROM COMBINED CASHF FUND-01-100000 ZERO PROOF IF ALLOCATIONS BALANCE  717,427.75 216,192.79 596,883.37 350,012.59 170,444.77 37,171.58 3,570.45) 2,084,562.40 2,084,562.40) .00  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:1  129    TOWN OF HAYDEN- DRAFT BALANCE SHEET DECEMBER31,2021 GENERALFUND  ASSETS  10-100000 CASHINO COMBINED CASHFUND 10-123000 ACCOUNTS RECEIVABLE 10-124100 RECEIVABLE FROM CTY TREASURER 10-124500 DUEI FROM OTHER GOVERNMENTS  717,427.75 42,431.15 3,143.58 595,368.37  TOTALASSETS LIABILITIES. ANDI EQUITY LIABILITIES 10-220100 ACCOUNTS PAYABLE 10-222000 WAGES PAYABLE 10-222002 PENSION PAYABLE 10-222003 FICAPAYABLE 10-222005 COSIT PAYABLE 10-222007 MEDICARE PAYABLE 10-222008 SUTAPAYABLE 10-222010 MISCELLANEOUS DEDUCTION 10-222020 LIFE INSURANCE DEDUCTION 10-222025 LTDDEDUCTION 10-240000 ZONING&S SUB. FEES PAYABLE 10-241000 DEPOSITS PAYABLE 10-250100 COMMITMENT GUARANTEE DEPOSIT TOTALI LIABILITIES FUNDE EQUITY  1,358,370.85  28,953.83 48,445.32 16,471.28 3,003.57 5,676.00 702.48 1,492.67 702.11 2,960.66 4,172.00 8,808.14 840.00 2,300.00  124,528.06  10-280000 FUNDI BALANCE- UNRESTRICTED 10-281000 FUNDI BALANCE- RESTRICTED  983,213.45 5,901.32  UNAPPROPRIATED FUNDI BALANCE: REVENUE OVERI EXPENDITURES-YID BALANCE- CURRENT DATE TOTALI FUNDE EQUITY TOTAL LIABILITIES. ANDI EQUITY  244,728.02  244,728.02  1,233,842.79 1,358,370.85  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:2  130    TOWN OF HAYDEN- DRAFT REVENUES WITH COMPARISON TOE BUDGET FOR THE 121 MONTHSI ENDING DECEMBER 31,2021 GENERALI FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEARNED PCNT  TAXES REVENUE 10-31-4000 GENERAL PROPERTYTAX 10-31-4002 SALES TAX 10-31-4003 CIGARETTE TAX 10-31-4004 FRANCHISE TAX 10-31-4006 BUILDING MATERIAL USE TAX 10-31-4007 LODGING TAX 10-31-4008 CARF RENTAL TAX  1,061.08) 447,439.39 1,548,032.78 927.87 19,721.81 10,500.00 447.26 31,067.62  663,752.26 2,612.92 88,024.40 87,276.44 3,524.54 228,219.61  662,079.00 ( 1,075,573.00 ( 472,459.78) 143.9 2,848.00 64,009.00 60,000.00 2,500.00 135,000.00  1,673.26) 100.3 235.08 91.8 24,015.40) 137.5 27,276.44) 145.5 1,024.54) 141.0 93,219.61) 169.1 619,433.95) 130.9  TOTAL TAXES REVENUE LICENSES ANDI PERMITS REVENUE  509,042.87 2,621,442.95 2,002,009.00  10-32-4004 MARIWUANALICENSE 10-32-4005 LIQUORLICENSE 10-32-4006 SALES TAX APP. FEES 10-32-4008 ANIMAL LICENSES 10-32-4010 OTHERI LICENSES & PERMITS  .00 103.75 .00 20.00 .00 123.75  6,000.00 478.75 7,700.00 610.00 .00 14,788.75  5,000.00 ( 1,000.00) 120.0 5,000.00 ( 2,700.00) 154.0  1,405.00 900.00 2,200.00 14,505.00 (  926.25 34.1 290.00 67.8 2,200.00 .0 283.75) 102.0  TOTALI LICENSES, ANDI PERMITS REVENUE INTERGOVERMMENTAL REVENUE 10-33-4010 SPECIFIC OWNERSHIP TAX 10-33-4011 MOTOR VEHICLE REGF FEE 10-33-4012 HIGHWAY USERS TAX 10-33-4013 TOWN ROAD &E BRIDGE 10-33-4015 SEVERANCE TAX 10-33-4016 MINERALI LEASE TOTALI  6,703.44 1,955.76 10,599.76 115.16 .00 .00 19,374.12  47,572.55 9,931.19 73,637.45 9,694.38 3,066.10 5,608.82 149,510.49  36,170.00 ( 11,402.55) 131.5 8,442.00 ( 1,489.19) 117.6 90,000.00 8,088.00 ( 37,171.00 1,458.00 ( 4,150.82) 384.7 181,329.00  16,362.55 81.8 1,606.38) 119.9 34,104.90 8.3 31,818.51 82.5  REVENUE  CHARGES FOR SERVICES 10-34-4018 COURT COSTS&F FEES 10-34-4019 ZONING & SUBDIVISIONI FEES 10-34-4022 BOARD OF APPEALS &A ADJUSTMENTS 10-34-4023 RECORDI REQUEST 10-34-4024 MISCELLANEOUS PD CHARGES 10-34-4025 COPIES & FAX 10-34-4030 BUILDING PERMIT FEES  .00 850.00 .00 7.00 25.00 .00 353.40 1,235.40  637.00 15,203.67 .00 776.30 1,092.00 31.30 3,937.14 21,677.41  2,500.00 10,000.00 ( 5,203.67) 152.0 100.00 100.00 ( 1,000.00 ( 20.00 ( 6,000.00 19,720.00 (  1,863.00 25.5 100.00 .0 676.30) 776.3 92.00) 109.2 11.30) 156.5 2,062.86 65.6 1,957.41) 109.9  TOTAL CHARGESI FOR SERVICES  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:3  131    TOWN OF HAYDEN- DRAFT REVENUES WITH COMPARISON TOE BUDGET FOR THE 121 MONTHSI ENDING DECEMBER 31,2021 GENERALI FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEARNED PCNT  COURTI FINES &F FORFEITURES  10-35-4027 DOGFINES 10-35-4028 TRAFFIC FINES 10-35-4029 NON-TRAFFICI FINES  .00 690.00 .00 690.00  .00 4,790.00 .00 4,790.00  500.00 10,000.00 500.00 11,000.00  500.00 .0 5,210.00 47.9 500.00 .0 6,210.00 43.6  TOTAL COURT FINES & FORFEITURES MISCELLANEOUS REVENUE 10-36-4030 MISCELLANEOUS 10-36-4031 PROPERTY RENTAL INCOME 10-36-4032 INTERESTI INCOME 10-36-4036 GRANTS REVENUE 10-36-4037 AIRPORT: SECURITY REIMBURSEMENT 10-36-4040 SALE OF VEHICLES 10-36-4044 RECI PROGRAMS REVENUE 10-36-4045 RECREATION EVENTS REVENUE  1,794.58 .00 432.96 73,137.63 5,687.06 .00 .00 ( .00 81,052.23  281,113.07 1,210.00 9,102.78 184,930.46 47,153.34 .00 10.00) 10.00 523,509.65  20,000.00 ( 261,113.07) 1405.6 5,357.00 ( 3,745.78) 169.9 45,000.00 ( 2,153.34) 104.8  2,700.00 400,000.00 1,500.00 .00 .00 (  1,490.00 44.8 215,069.54 46.2 1,500.00 .0 10.00 .0 10.00) .0  TOTALI MISCELLANEOUS REVENUE TRANSFERS 10-39-6000 TRANSFERF FROM GF- -ECONDEV TOTAL TRANSFERS TOTALI FUNDI REVENUE  474,557.00 ( 48,952.65) 110.3  .00 54,325.00) .00 54,325.00)  .00 .00  54,325.00 .0 54,325.00 .0  611,518.37 3,281,394.25 2,703,120.00 ( 578,274.25) 121.4  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:4  132    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 12N MONTHSI ENDING DECEMBER 31,2021 GENERALI FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  LEGISLATIVE EXPENDITURES  10-46-5000 COUNCIL SALARIES 10-46-5001 SOCIAL SECURITY 10-46-5003 WORKERS COMPENSATION 10-46-5006 MEDICARE 10-46-6002 AUDIT 10-46-6004 MISCELLANEOUS 10-46-6007 ADVERTISING&LEGALI NOTICES 10-46-6010 EDUCATIONMEMBERSHIPSTRAVEL 10-46-6012  625.00 38.75 23.76 9.06 16,750.00 331.73 .00 .00 87.31 17,865.61 500.00 31.00 1.50 11.88 7.25 .00 .00 .00 .00 551.63 150.00 9.30 11.88 2.18 .00 .00 173.36  7,571.43 469.44 287.41 109.77 18,149.00 3,059.71 .00 4,240.31 14,568.37 48,455.44 6,000.00 739.73 36.34 143.70 173.00 5,930.91 128.00 116.00 365.00 13,632.68 1,650.00 102.30 143.70 23.98 726.77 193.40 2,840.15  8,000.00 465.00 ( 386.00 109.00 ( 17,000.00 100.00 5,000.00 13,242.00 (  428.57 94.6 4.44) 101.0 98.59 74.5 .77) 100.7 1,149.00) 106.8 100.00 .0 759.69 84.8 1,326.37) 110.0  500.00 ( 2,559.71) 611.9  FEEE EXP. TOTAL LEGISLATIVE EXPENDITURES MUNICIPAL COURT EXPENDITURES  44,802.00 ( 3,653.44) 108.2  10-47-5000 JUDICIAL SALARIES 10-47-5001 SOCIAL SECURITY 10-47-5002 UNEMPLOYMENT 10-47-5003 WORKERS COMPENSATION 10-47-5006 MEDICARE 10-47-5008 PART-TIME' WAGES 10-47-6000 TRAVEL 10-47-6003 OFFICE SUPPLIES 10-47-6010 EDUCATON/MEMBERSHP  6,000.00 714.00 ( 35.00 193.00 167.00 ( 5,345.00 500.00 100.00 ( 1,500.00 14,554.00 1,500.00 ( 112.00 193.00 26.00 1,000.00 200.00 3,031.00  .00 100.0 25.73) 103.6 1.34) 103.8 49.30 74.5 6.00) 103.6 585.91) 111.0 372.00 25.6 16.00) 116.0 1,135.00 24.3 921.32 93.7 150.00) 110.0 9.70 91.3 49.30 74.5 2.02 92.2 273.23 72.7 6.60 96.7 190.85 93.7  TOTALI MUNICIPAL COURT EXPENDITURES EXECUTIVE EXPENDITURES  10-48-5000 MAYOR SALARY 10-48-5001 SOCIAL SECURITY 10-48-5003 WORKERS COMPENSATION 10-48-5006 MEDICARE 10-48-6000 TRAVEL 10-48-6004 MISCELLANEOUS  TOTALI EXECUTIVE EXPENDITURES  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:5  133    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 12N MONTHSI ENDING DECEMBER 31,2021 GENERALI FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  ADMINISTRATION EXPENDITURES  10-50-5000 SALARIES & WAGES 10-50-5001 SOCIAL SECURITY 10-50-5002 UNEMPLOYMENT 10-50-5003 WORKERS COMPENSATION 10-50-5004 HEALTHI INSURANCE 10-50-5005 RETIREMENT EXPENSE 10-50-5006 MEDICARE 10-50-5008 PART-TIME' WAGES 10-50-5011 HRAACCOUNT 10-50-6000 TRAVEL 10-50-6002 POSTAGE 10-50-6003 OFFICE SUPPLIES 10-50-6004 MISCELLANEOUS 10-50-6005 INSURANCE 10-50-6007 ADVERTISINGALEGALI NOTICES 10-50-6008 PROFESSIONAL SERVICES 10-50-6010 10-50-6012 DONATIONS 10-50-6021 DONATIONS & CONTRIBUTIONS 10-50-7001 TELEPHONE  22,136.77 1,434.41 44.04 95.04 5,217.57 1,460.90 335.45 .00 10,060.96 84.00 265.00 73.98 1,161.21 .00 123.01 2,794.40 694.30 .00 109.31 765.74 46,856.09 3,658.01 237.39 7.32 161.98 250.51 55.53 .00 65.00 .00 4,435.74 75.00 244.99 356.33 .00 676.32  171,592.22 11,603.94 518.06 1,149.62 59,330.36 11,848.29 2,713.81 3,808.71 20,065.80 1,459.79 1,741.42 3,242.37 26,666.73 12,666.22 1,016.92 23,663.15 10,911.55 8,462.80 109.31 7,150.93 379,722.00 30,973.14 2,054.03 92.36 1,809.86 2,167.46 480.39 448.37 7,640.35 533.00 46,198.96 368.25 17,418.53 3,916.56 4,113.77 25,817.11  123,984.00 ( 47,608.22) 138.4 11,531.00 ( 523.00 1,578.00 66,586.00 11,855.00 2,697.00 ( 40,651.00 20,000.00 1,000.00 900.00 1,000.00 10,000.00 13,561.00 500.00 ( 55,000.00 10,000.00 5,000.00 .00 381,901.00 37,011.00 2,539.00 115.00 1,174.00 ( 2,679.00 594.00 1,200.00 2,000.00 52,312.00 10,000.00 3,500.00 3,000.00 26,500.00  72.94) 100.6 4.94 99.1 428.38 72.9 7,255.64 89.1 6.71 99.9 16.81) 100.6 36,842.29 9.4 65.80) 100.3 459.79) 146.0 841.42) 193.5 2,242.37) 324.2 16,666.73) 266.7 894.78 93.4 516.92) 203.4 31,336.85 43.0 911.55) 109.1 3,462.80) 169.3 109.31) .0 2,179.00 99.4 6,037.86 83.7 484.97 80.9 22.64 80.3 635.86) 154.2 511.54 80.9 113.61 80.9 751.63 37.4 1,467.00 26.7 6,113.04 88.3 9,631.75 3.7 416.56) 111.9 1,113.77) 137.1 682.89 97.4  5,535.00 ( 1,615.93) 129.2  TOTALADMINISTRATON EXPENDITURES PLANNING EXPENDITURES 10-51-5000 SALARIES & WAGES 10-51-5001 SOCIAL SECURITY 10-51-5002 UNEMPLOYMENT 10-51-5004 PLANNINGI BENEFITS 10-51-5005 RETIREMENT 10-51-5006 MEDICARE 10-51-6007 ADVERTISINGALEGALI NOTICES 10-51-6008 PROFESSIONAL SERVICES 10-51-6010 EDUCATION/TRAVEL  5,000.00 ( 2,640.35) 152.8  TOTALI PLANNING EXPENDITURES INFOTECH EXPENDITURES 10-52-6006 REPAIRS & MAINTENANCE 10-52-6008 PROFESSIONAL SERVICES 10-52-6011 COPIERIPRINTER 10-52-9000 EQUIPMENT REPLACEMENT  10,000.00 ( 7,418.53) 174.2  TOTALI INFO TECH EXPENDITURES  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:6  134    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 12N MONTHSI ENDING DECEMBER 31,2021 GENERALI FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  TH&STRUCTURES EXPENDITURES  10-53-6000 CONTRACT: SERVICES 10-53-6005 INSURANCE 10-53-6006 REPAIRS & MAINTENANCE 10-53-6020 MUSEUMBUILDINGI MAINTENANCE 10-53-7000 UTILITIES 10-53-9000 EQUIPMENT REPLACEMENT  200.00 .00 779.34 .00 712.57 .00 1,691.91 64,395.96 4,613.65 135.88 1,236.54 12,738.58 2,571.79 1,079.01 3,013.02 5,277.14 .00 436.63 .00 .00 201.74 .00 6,208.66 1,574.91 284.69 904.28 161.90 555.71 1,141.90 864.49 1,073.40 3,762.07 2,083.33 .00 114,315.28  2,400.00 9,255.82 1,821.92 .00 7,268.69 3,548.53 24,294.96 442,636.89 34,427.17 1,588.52 10,463.86 101,924.82 19,147.03 8,051.56 51,257.09 42,537.14 2,222.48 1,228.20 16,475.07 520.90 7,201.16 4,962.50 19,741.76 20,023.19 3,066.53 7,227.50 5,769.33 11,460.04 16,977.31 11,918.76 9,013.22 15,670.09 24,999.96 106,720.00 997,232.08 1,073,299.00  1,500.00 ( 8,863.00 1,000.00 ( 2,500.00 6,500.00 ( 1,000.00  900.00) 160.0 392.82) 104.4 821.92) 182.2 2,500.00 .0 768.69) 111.8 2,548.53) 354.9  TOTAL TH& STRUCTURES EXPENDITURES POLICE DEPT EXPENDITURES  21,363.00 ( 2,931.96) 113.7 440,370.00 ( 2,266.89) 100.5 32,032.00 1,503.00 ( 15,376.00 137,614.00 22,817.00 7,491.00 ( 45,000.00 47,726.00 2,500.00 1,600.00 15,113.00 ( 1,000.00 1,000.00 ( 6,201.16) 720.1 23,500.00 15,000.00 ( 34,500.00 3,500.00 8,000.00 5,500.00 ( 12,000.00 17,300.00 12,948.00 8,209.00 ( 30,000.00 25,000.00 106,700.00 (  10-54-5000 SALARIES & WAGES 10-54-5001 SOCIAL SECURITY 10-54-5002 UNEMPLOYMENT 10-54-5003 WORKERS COMPENSATION 10-54-5004 HEALTH INSURANCE 10-54-5005 PENSIONI EXPENSE 10-54-5006 MEDICARE 10-54-5007 PUBLIC SAFETYOVERTIME 10-54-5009 AIRPORT: SECURITY WAGES 10-54-6002 AMMUNITION 10-54-6003 OFFICE SUPPLIES 10-54-6005 INSURANCE 10-54-6006 REPAIRS & MAINTENANCE 10-54-6007 ADVERTISINGALEGALI NOTICES 10-54-6008 PROFESSIONAL SERVICES 10-54-6009 VEHICLE EXPENSE 10-54-6010 EDUCATIONMEMBERSHIPITRAVEL 10-54-6011 10-54-6013 UNIFORMS 10-54-6014 GENERAL OPERATING EXPENSE 10-54-6015 BUILDING 10-54-6020 COMPUTERI PROGRAMSEQUPMENT 10-54-7000 UTILITIES 10-54-7001 TELEPHONE 10-54-9000 EQUIPMENT REPLACEMENT 10-54-9025 LEASE PAYMENT- SERVICE FUND 10-54-9050 LEASE PAYMENT -POLICE STATION  2,395.17) 107.5 85.52) 105.7 4,912.14 68.1 35,689.18 74.1 3,669.97 83.9 560.56) 107.5 6,257.09) 113.9 5,188.86 89.1 277.52 88.9 371.80 76.8 1,362.07) 109.0 479.10 52.1 18,537.50 21.1 4,741.76) 131.6 14,476.81 58.0 433.47 87.6 772.50 90.3 269.33) 104.9 539.96 95.5 322.69 98.1 1,029.24 92.1 804.22) 109.8 14,329.91 52.2 .04 100.0 20.00) 100.0 76,066.92 92.9  TOTALI POLICEI DEPT EXPENDITURES  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:7  135    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 12N MONTHSI ENDING DECEMBER 31,2021 GENERALI FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  STREETS DEPT EXPENDITURES  10-56-5000 SALARIES & WAGES 10-56-5001 SOCIAL SECURITY 10-56-5002 UNEMPLOYMENT 10-56-5003 WORKERS COMPENSATION 10-56-5004 HEALTHI INSURANCE 10-56-5005 PENSIONEXPENSE 10-56-5006 MEDICARE 10-56-5007 STREETSOVERTIME 10-56-5008 SEASONAL/ ANDI PTV WAGES 10-56-6003 OFFICE SUPPLIES 10-56-6005 INSURANCE 10-56-6006 REPAIRSEMAINT (NON-EQUIPMENT) 10-56-6008 PROFESSIONAL SERVICES 10-56-6009 VEHICLE EXPENSE &FUEL 10-56-6010 EDUCATIONMEMBERSHIPITRAVEL 10-56-6014 GENERAL OPERATING EXPENSE 10-56-6015 TOOLS 10-56-6018 STREETMANTENANCE 10-56-6022 WEED CONTROL 10-56-6024 STREET SIGNS 10-56-7000 UTILITIES 10-56-7001 TELEPHONE 10-56-8000 CAPITAL IMPROVEMENT PROJECTS 10-56-9025 LEASE PAYMENT- SERVICEI FUND  24,090.29 1,610.79 50.82 498.94 5,162.16 1,422.88 376.76 918.75 .00 .00 .00 13,083.50 1,518.00 881.14 .00 957.25 67.73 6,479.59 3.47) .00 3,145.10 397.20 56,332.75 2,916.67 119,906.85  197,239.34 14,237.86 649.82 7,206.98 72,194.54 12,147.99 3,329.57 9,942.27 10,336.00 487.77 7,010.50 86,297.43 9,802.55 13,430.73 681.97 6,914.00 2,074.69 24,594.85 615.57 13,132.98 42,359.95 2,158.76 326,867.18 35,000.04 898,713.34  193,392.00 ( 3,847.34) 102.0  15,277.00 707.00 11,916.00 71,754.00 10,803.00 ( 3,573.00 30,107.00 2,500.00 ( 500.00 6,953.00 ( 63,000.00 15,000.00 10,000.00 ( 3,430.73) 134.3 1,500.00 6,500.00 ( 1,500.00 22,000.00 ( 1,000.00 2,000.00 ( 11,132.98) 656.7 47,885.00 588.00 ( 283,000.00 ( 43,867.18) 115.5 35,000.00 836,455.00 ( 62,258.34) 107.4  1,039.14 93.2 57.18 91.9 4,709.02 60.5 440.54) 100.6 1,344.99) 112.5 243.43 93.2 20,164.73 33.0 7,836.00) 413.4 12.23 97.6 57.50) 100.8 23,297.43) 137.0 5,197.45 65.4 818.03 45.5 414.00) 106.4 574.69) 138.3 2,594.85) 111.8 384.43 61.6 5,525.05 88.5 1,570.76) 367.1 .04) 100.0  TOTAL: STREETSI DEPTI EXPENDITURES  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:8  136    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 12N MONTHSI ENDING DECEMBER 31,2021 GENERALI FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  PARKS DEPT EXPENDITURES  10-58-5000 SALARIES & WAGES 10-58-5001 SOCIAL SECURITY 10-58-5002 UNEMPLOYMENT 10-58-5003 WORKERS COMPENSATION 10-58-5004 HEALTHI INSURANCE 10-58-5005 PENSIONI EXPENSE 10-58-5006 MEDICARE 10-58-5007 PARKS OVERTIME 10-58-5008 SEASONALA ANDI PTWAGES 10-58-6005 INSURANCE 10-58-6006 REPAIRS & MAINTENANCE 10-58-6008 PROFESSIONAL SERVICES 10-58-6009 VEHICLEE EXPENSE 10-58-6010 EDUCATIONMEMBERSHIPITRAVEL 10-58-6020 PARKS OPERATING COSTS 10-58-6023 TREES 10-58-6500 FIELDS & TURF MAINTENANCE 10-58-7000 UTILITIES 10-58-7500 TRAILS 10-58-7800 EQUIPMENTEXPENSE 10-58-8000 CAPITAL IMPROVEMENT PROJECTS 10-58-9025 LEASE PAYMENT- SERVICE FUND  9,541.71 709.25 19.52 237.59 3,276.70 599.81 165.89 226.01 1,262.86 .00 1,225.57 .00 516.03 .00 368.15 .00 89.03 2,344.56 93.88 10.05) 2,583.48 333.33 23,583.32  76,783.76 6,386.91 286.75 2,288.20 21,985.66 5,265.76 1,493.74 4,615.74 16,393.29 7,181.17 9,974.41 3,840.84 4,927.35 .00 4,520.61 5,669.42 9,333.05 35,476.03 173.94 63.80 15,927.86 3,999.96 236,588.25  46,630.00 ( 30,153.76) 164.7  5,202.00 243.00 1,392.00 18,339.00 2,949.00 1,216.00 7,855.00 34,602.00 6,815.00 ( 10,000.00 1,000.00 ( 1,500.00 ( 1,000.00 2,500.00 ( 5,000.00 19,135.00 1,500.00 500.00 4,000.00  1,184.91) 122.8 43.75) 118.0 896.20) 164.4 3,646.66) 119.9 2,316.76) 178.6 277.74) 122.8 3,239.26 58.8 18,208.71 47.4 366.17) 105.4 25.59 99.7 2,840.84) 384.1 3,427.35) 328.5 1,000.00 .0 2,020.61) 180.8 669.42) 113.4 9,801.95 48.8 30,494.00 ( 4,982.03) 116.3 1,326.06 11.6 436.20 12.8 .00 ( 15,927.86) .0 .04 100.0 201,872.00 ( 34,716.25) 117.2  TOTALI PARKS DEPT EXPENDITURES MOSQUITO CONTROL EXPENDITURES  10-59-5003 WORKERS COMPENSATION 10-59-6005 INSURANCE 10-59-6008 PROFESSIONAL SERVICES  .00 .00 .00 .00 13,460.45 151,406.81 .00 164,867.26  .00 523.36 21,480.00 22,003.36 140,108.22 201,059.68 .00 341,167.90  400.00 675.00  400.00 .0 151.64 77.5  15,000.00 ( 6,480.00) 143.2 16,075.00 ( 5,928.36) 136.9  TOTAL MOSQUITO CONTROL EXPENDITURE TRANSFER EXPENDITURES 10-70-1000 TRANSFER TOI RECREATION FUND 10-70-2000 TRANSFER TOI ECONOMICI DEV. FUND 10-70-4000 TRANSFER TO CIP  140,000.00 ( 131,190.00  108.22) 100.1 .00 ( 201,059.68) .0 131,190.00 .0 271,190.00 ( 69,977.90) 125.8  TOTAL TRANSFER EXPENDITURES TOTALI FUNDI EXPENDITURES NET REVENUE OVERE EXPENDITURES LIABILITIES. ANDE EQUITY  494,923.37 3,036,666.23 2,943,354.00 ( 93,312.23) 103.2  116,595.00  244,728.02 ( 240,234.00) ( 484,962.02) 101.9  FORA ADMINISTRATION USE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:9  137    TOWN OF HAYDEN- DRAFT BALANCE SHEET DECEMBER31,2021 ECONOMIC DEVELOPMENT FUND  LIABILITIES 11-220100 ACCOUNTS PAYABLE TOTALI LIABILITIES FUNDEQUITY  693.21  693.21  11-280000 FUNDI BALANCE- UNRESTRICTED UNAPPROPRIATED FUNDI BALANCE: REVENUE OVERI EXPENDITURES-YID BALANCE- CURRENT DATE TOTALI FUNDI EQUITY TOTALI LIABILITIES. ANDI EQUITY  6,665.47  7,358.68)  7,358.68)  693.21) .00  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:10  138    TOWN OF HAYDEN- DRAFT REVENUES WITH COMPARISON TOE BUDGET FOR THE 121 MONTHSI ENDING DECEMBER 31,2021 ECONOMIC DEVELOPMENT FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEARNED PCNT  ECONOMIC DEV. FUNDI REVENUE 11-36-4050 OTHERI REVENUE 11-36-4052 ECONOMIC DEV. GRANT REVENUE 11-36-4061 ECONOMIC DEV. DONATIONS  .00 .00 .00 .00  .00 51,605.00 .00 51,605.00  17,800.00 16,000.00 73,800.00  17,800.00 .0 16,000.00 .0 22,195.00 69.9  40,000.00 ( 11,605.00) 129.0  TOTALE ECONOMICI DEV. FUNDI REVENUE  TRANSFERS 11-39-6000 TRANSFERI FROM GF- ECONDEV TOTAL TRANSFERS TOTAL FUNDI REVENUE  151,406.81 151,406.81 151,406.81  255,384.68 255,384.68 306,989.68  .00 255,384.68) .0 .00 ( ( 255,384.68) .0 73,800.00 ( 233,189.68) 416.0  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:11  139    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 121 MONTHSI ENDING DECEMBER 31,2021 ECONOMIC DEVELOPMENT FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  ECON DEVELOPMENT EXPENDITURES  11-55-5000 SALARIES & WAGES 11-55-5001 SOCIAL SECURITY 11-55-5002 UNEMPLOYMENT 11-55-5004 HEALTH INSURANCE 11-55-5005 PENSION! EXPENSE 11-55-5006 MEDICARE 11-55-6000 TRAVEL 11-55-6004 MISCELLANEOUS 11-55-6008 11-55-6010 EDUCAIONMEMBERSH 11-55-6014 GENERAL OPERATING EXPENSE 11-55-6015 MARKETING 11-55-7000 UTILTIES 11-55-7010 REVOLVINGI LOANF FUND/GRANTS 11-55-8000 CAPITALI PROJECT  1,829.00 118.70 3.66 8.74 125.26 27.76 .00 .00 5,725.00 .00 .00 1,620.00 67.20 15,903.55 .00 25,428.87 25,428.87  15,486.57 1,026.98 46.17 110.18 1,083.67 240.17 764.02 105.46 12,728.99 2,050.00 288.72 32,899.55 1,246.08 208,078.80 38,193.00 314,348.36 314,348.36  22,500.00 459.00 ( 21.00 .00 485.00 107.00 ( 850.00 500.00 2,500.00 ( 10,228.99) 509.2 1,000.00 ( 1,000.00 2,000.00 1,191.00 15,000.00 25,000.00  7,013.43 68.8 567.98) 223.7 25.17) 219.9 110.18) .0 598.67) 223.4 133.17) 224.5 85.98 89.9 394.54 21.1 1,050.00) 205.0 711.28 28.9 30,899.55) 1645.0 55.08) 104.6 193,078.80) 1387.2 13,193.00) 152.8  SERVICES  TOTAL ECON DEVELOPMENT EXPENDITUR TOTALI FUNDI EXPENDITURES NET REVENUE OVERI EXPENDITURES  72,613.00 ( 241,735.36) 432.9 72,613.00 ( 241,735.36) 432.9  125,977.94 ( 7,358.68)  1,187.00  8,545.68 (619.9)  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:12  140    TOWN OF HAYDEN- DRAFT BALANCE SHEET DECEMBER31,2021 RECREATIONFUND  ASSETS 12-123000 ACCOUNTS RECEIVABLE TOTALASSETS LIABILITIES. AND EQUITY LIABILITIES 12-220100 ACCOUNTSI PAYABLE 12-241000 OACMSMP-RCATOMENT TOTALI LIABILITIES FUNDEQUITY  583.20)  583.20)  12,659.94 10,000.00  22,659.94  12-280000 FUNDI BALANCE- UNRESTRICTED UNAPPROPRIATEDI FUNDI BALANCE: REVENUE OVERI EXPENDITURES-YID BALANCE-CURRENT DATE TOTALI FUNDE EQUITY TOTALI LIABILITIES. ANDI EQUITY  14,387.15  37,630.29)  37,630.29)  23,243.14) 583.20)  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:13  141    TOWN OF HAYDEN- DRAFT REVENUES WITH COMPARISON TOE BUDGET FOR THE 121 MONTHSI ENDING DECEMBER 31,2021 RECREATIONI FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEARNED PCNT  RECREATION: &F PARKS REVENUE 12-36-4002 SALES TAXH HAYDEN CENTER 12-36-4044 RECREATION PROGRAMS REVENUE 12-36-4045 RECI EVENTS REVENUE 12-36-4048 PARKI FACILITIES 12-36-4053 OTHERI REVENUE. RECREATION  27,444.68 1,405.00 .00 220.00 .00 29,069.68  300,285.65 10,534.50 15,468.21 4,075.00 .00 330,363.36  143,000.00 ( 157,285.65) 210.0  35,000.00 28,000.00 4,000.00 ( 4,200.00  24,465.50 30.1 12,531.79 55.2 75.00) 101.9 4,200.00 .0  TOTALI RECREATION & PARKS REVENUE HAYDEN CENTER REVENUE 12-37-4010 RECREATIONFTNESS MEMBERSHIP 12-37-4023 CHILD CARE FEES 12-37-4036 GRANTS REVENUEI HAYDEN CENTER 12-37-4044 HAYDEN CENTERI PROGRAMI REVENUES 12-37-4045 HAYDEN CENTERI EVENT REVENUES 12-37-4048 HAYDEN CENTERI FACILITYFEES 12-37-4050 MISCELLANEOUS  214,200.00 ( 116,163.36) 154.2  3,229.60 45.00 .00 .00 700.00) 2,890.50 .00 5,465.10  49,451.55 45.00 57,924.67 5,706.90 819.00 11,020.15 .00 124,967.27  47,800.00 ( 10,000.00 90,000.00 10,000.00 30,000.00 28,800.00 2,500.00 219,100.00  1,651.55) 103.5 9,955.00 .5 32,075.33 64.4 4,293.10 57.1 29,181.00 2.7 17,779.85 38.3 2,500.00 .0 94,132.73 57.0  TOTALI HAYDEN CENTERI REVENUE TRANSFERS 12-39-6002 TRANSFERI FROM GF-RECREATION TOTAL TRANSFERS TOTALI FUNDI REVENUE  13,460.45 13,460.45 47,995.23  140,108.22 140,108.22 595,438.85  140,000.00 ( 140,000.00 (  108.22) 100.1 108.22) 100.1  573,300.00 ( 22,138.85) 103.9  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:14  142    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 12N MONTHSI ENDING DECEMBER 31,2021 RECREATIONI FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  REC & FITNESS PROGRAMI EXPENSE  12-57-5003 WORKERS COMPENSATION 12-57-5004 HEALTHI INSURANCE 12-57-6005 INSURANCE 12-57-6006 REPAIRS & MAINTENANCE 12-57-6008 PROFESSIONAL SERVICES 12-57-6010 12-57-6020 RECREATION OPERATING COSTS 12-57-6022 RECREATION PROGRAMS 12-57-6023 RECREATION EVENTS 12-57-7000 UTILITIES 12-57-7001 TELEPHONE  190.07 .00 .00 .00 .00 .00 300.44 1,445.02 872.78 39.24 49.00 2,896.55 27,528.51 1,981.97 62.76 403.91 10,537.32 1,794.13 463.50 245.51 2,964.02 2,305.00 .00 5.48 .00 .00 2,077.14 1,014.99 1,585.75 .00 .00 4,036.61 .00 959.31 .00 .00 5,847.54 339.52 64,152.97  1,625.06 4,276.74 1,445.09 475.34 .00 682.45 1,910.09 10,606.54 22,931.78 797.14 552.27 45,302.50 197,084.28 15,560.37 693.01 1,882.46 83,796.93 13,070.35 3,638.99 756.87 40,544.56 14,363.00 108.11 3,667.63 311.87 8,827.83 22,401.88 2,363.51 5,893.45 188.29 .00 12,298.33 141.99 1,369.52 2,294.12 .00 54,757.77 1,751.52 487,766.64 100,000.00 100,000.00  .00 ( .00 ( 1,349.00 ( 500.00 1,500.00 1,000.00 1,700.00 ( 19,200.00 15,000.00 ( 2,160.00 222.00 (  1,625.06) .0 4,276.74) .0 96.09) 107.1 24.66 95.1 1,500.00 .0 317.55 68.3 210.09) 112.4 8,593.46 55.2 7,931.78) 152.9 1,362.86 36.9 330.27) 248.8  TOTAL REC&F FITNESS PROGRAMI EXPENSE HAYDEN CENTERI EXPENDITURES  42,631.00 ( 2,671.50) 106.3  12-59-5000 SALARIES & WAGES 12-59-5001 SOCIAL SECURITY 12-59-5002 UNEMPLOYMENT 12-59-5003 WORKERS COMPENSATION 12-59-5004 HEALTH INSURANCE 12-59-5005 PENSIONE EXPENSE 12-59-5006 MEDICARE 12-59-5007 HAYDEN CENTER OVERTIME 12-59-5008 SEASONAL EMPLOYEE WAGES 12-59-5009 CONTRACTEMPLOYEE WAGES 12-59-6002 POSTAGE 12-59-6003 OFFICE SUPPLIES 12-59-6004 MISCELLANEOUS 12-59-6005 INSURANCE 12-59-6006 REPAIRS & MAINTENANCE 12-59-6007 ADVERTISING & PROMOTION 12-59-6008 PROFESSIONAL SERVICES 12-59-6010 EDUCATIONMEMBERSHIPITRAVEL 12-59-6013 UNIFORMS 12-59-6020 HAYDEN CENTER OPERATING COSTS 12-59-6022 HAYDEN CENTERI PROGRAMS 12-59-6023 HAYDEN CENTERI EVENTS 12-59-6024 COMPUTERSAIT 12-59-6025 CHILDCARE 12-59-7000 UTILITIES 12-59-7001 TELEPHONE  209,902.00 12,817.72 93.9 13,014.00 ( 2,546.37) 119.6 699.00 5.99 99.1 3,000.00 1,117.54 62.8 55,799.00 ( 27,997.93) 150.2 16,205.00 3,134.65 80.7 175.00 ( 3,463.99) 2079.4 .00 756.87) .0 .00 40,544.56) .0 .00 ( 14,363.00) .0 500.00 391.89 21.6 1,500.00 ( 2,167.63) 244.5 500.00 188.13 62.4 2,600.00 ( 6,227.83) 339.5 10,000.00 ( 12,401.88) 224.0 200.00 2,163.51) 1181.8 1,500.00 ( 4,393.45) 392.9 500.00 311.71 37.7 300.00 300.00 .0 .00 ( 12,298.33) .0 .00 ( 141.99) .0 20,000.00 18,630.48 6.9 1,500.00 ( 794.12) 152.9 30,000.00 30,000.00 .0 62,000.00 7,242.23 88.3  500.00 ( 1,251.52) 350.3 430,394.00 ( 57,372.64) 113.3  TOTALI HAYDEN CENTERI EXPENDITURES TRANSFER EXPENDITURES 12-70-5000 TRANSFER TOI DEBT SERVICE TOTAL TRANSFER EXPENDITURES  .00 .00  100,000.00 100,000.00  .00 100.0 .00 100.0  FORA ADMINISTRATION USE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:15  143    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 12N MONTHSI ENDING DECEMBER 31,2021 RECREATIONI FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  TOTALI FUNDI EXPENDITURES NET REVENUE OVERE EXPENDITURES  67,049.52  633,069.14  573,025.00 ( 60,044.14) 110.5  19,054.29) ( 37,630.29)  275.00  37,905.29 (13683  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:16  144    TOWN OF HAYDEN- DRAFT BALANCE SHEET DECEMBER31,2021 2018 G.O. BONDSDEBT SERVICE  ASSETS  30-100000 CASHINO COMBINED CASHFUND 30-124000 PROPERTY1 TAXES RECEIVABLE 30-124100 RECEIVABLE FROM CTY TREASURER  216,192.79 409,101.00 1,942.43  TOTALASSETS LIABILITIES. ANDI EQUITY LIABILITIES 30-230510 DEFERRED PROPERTY TAXES TOTALI LIABILITIES FUNDEQUITY 30-280000 FUNDBALANCE-RESTRICTED  627,236.22  409,101.00  409,101.00  152,226.99  UNAPPROPRIATED FUNDI BALANCE: REVENUE OVERI EXPENDITURES-YID BALANCE- CURRENT DATE TOTAL FUND EQUITY TOTALI LIABILITIES. ANDI EQUITY  65,908.23  65,908.23  218,135.22 627,236.22  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:17  145    TOWN OF HAYDEN- DRAFT REVENUES WITH COMPARISON TOE BUDGET FOR THE 121 MONTHSI ENDING DECEMBER 31,2021 2018 G.O. BONDS DEBT SERVICE  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEARNED PCNT  PROPERTY TAXF REVENUE 30-31-4000 GENERAL PROPERTY1 TAX TOTAL PROPERTY TAXE REVENUE SPECIFIC OWNERSHIP TAXI REVENUE TOTAL SPECIFIC OWNERSHIP TAX REVENU MISCELLANEOUS REVENUES  655.64) 655.64)  410,671.29 410,671.29  409,101.00 ( 409,101.00 (  1,570.29) 100.4 1,570.29) 100.4  30-33-4010 SPECIFIC OWNERSHIP TAX  4,142.08 4,142.08  29,395.27 29,395.27  21,898.00 ( 7,497.27) 134.2 21,898.00 ( 7,497.27) 134.2  30-36-4032 INTEREST INCOME TOTALI TRANSFERS 30-39-6002 TRANSFER FROME RECF FUND TOTAL TRANSFERS TOTALI FUNDI REVENUE  (  60.52) 60.52)  1,365.15 1,365.15  1,000.00 ( 1,000.00 (  365.15) 136.5 365.15) 136.5  REVENUES  .00 .00 3,425.92  100,000.00 100,000.00 541,431.71  100,000.00 100,000.00  .00 100.0 .00 100.0  531,999.00 ( 9,432.71) 101.8  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:18  146    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 121 MONTHSI ENDING DECEMBER 31,2021 2018 G.O. BONDS DEBT SERVICE  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  DEBT SERVICE EXPENSE 30-61-6012 TREASURERI FEEI EXP. 30-61-8002 PRINCIPAL 30-61-8003 INTEREST 30-61-8004 CERTIFICATES OF PARTICIPATION 30-61-8005 REVENUE PRINCIPLE  13.11) .00 70,677.41) .00 70,677.41 13.11) 13.11) 3,439.03  8,254.43 215,250.00 123,571.57 57,770.07 70,677.41 475,523.48 475,523.48 65,908.23  8,182.00 ( 215,000.00 94,249.00 50,143.00 49,850.00  72.43) 100.9 250.00) 100.1 29,322.57) 131.1 7,627.07) 115.2 20,827.41) 141.8  TOTALI DEBT SERVICE EXPENSE TOTALI FUNDI EXPENDITURES NET REVENUE OVERE EXPENDITURES  417,424.00 ( 58,099.48) 113.9 417,424.00 ( 58,099.48) 113.9  114,575.00  48,666.77 57.5  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:19  147    TOWN OF HAYDEN- DRAFT BALANCE SHEET DECEMBER31,2021 CAPITAL IMPROVEMENT FUND  ASSETS  40-100000 CASHINO COMBINED CASHFUND 40-124500 DUEI FROM OTHER GOVERNMENTS  596,883.37 102,569.39  TOTALASSETS LIABILITIES. ANDI EQUITY LIABILITIES 40-220100 ACCOUNTS PAYABLE 40-230400 RETAINAGE PAYABLE TOTALI LIABILITIES FUNDEQUITY  699,452.76  563,362.25 81,825.85  645,188.10  40-280000 FUNDBALANCE- UNRESTRICTED UNAPPROPRIATED FUNDI BALANCE: REVENUE OVERI EXPENDITURES-YID BALANCE- CURRENT DATE TOTAL FUND EQUITY TOTALI LIABILITIES. ANDI EQUITY  96,542.83  42,278.17)  42,278.17)  54,264.66 699,452.76  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:20  148    TOWN OF HAYDEN- DRAFT REVENUES WITH COMPARISON TOE BUDGET FOR THE 121 MONTHSI ENDING DECEMBER 31,2021 CAPITAL IMPROVEMENT FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEARNED PCNT  TRANSFER 40-37-9000 TRANSFERI FROM OTHERE FUNDS TOTAL TRANSFER GRANT8 &E BONDI REVENUES  .00 .00  .00 .00  131,190.00 131,190.00  131,190.00 .0 131,190.00 .0  40-39-4035 GRANT REVENUE 40-39-4702 BONDI REVENUE  188,425.64  583,419.36 1,802,000.00 1,218,580.64 32.4  .00 1,777,006.85 188,425.64 2,360,426.21  1,900,000.00  122,993.15 93.5  TOTAL GRANT & BOND REVENUES TOTALI FUNDI REVENUE  3,702,000.00 1,341,573.79 63.8  188,425.64 2,360,426.21 3,833,190.00 1,472,763.79 61.6  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:21  149    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 121 MONTHSI ENDING DECEMBER 31,2021 CAPITAL IMPROVEMENT FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  TOWNI IMPR CAPITAL PROJECTS TOTALT TOWN IMPR CAPITAL PROJECTS TOTALI FUNDI EXPENDITURES NET REVENUE OVERE EXPENDITURES  40-45-8000 CAPITALOUTLAY  1,188,149.35 2,402,704.38 3,644,193.00 1,241,488.62 65.9 1,188,149.35 2,402,704.38 3,644,193.00 1,241,488.62 65.9 1,188,149.35 2,402,704.38 3,644,193.00 1,241,488.62 65.9  999,723.71) ( 42,278.17)  188,997.00  231,275.17 (22.4)  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:22  150    TOWN OF HAYDEN- DRAFT BALANCE SHEET DECEMBER31,2021 ENTERPRISE FUND  ASSETS  51-100000 CASHINO COMBINED CASHFUND 51-100001 RESERVE FUND- CONTRA-CASH 51-110000 CWRPDACASHI RESERVE 51-123000 ACCOUNTSI RECEIVABLE 51-150100 LAND 51-150200 TREATMENTPLANT 51-150300 LINES 51-150400 MACHINERY 51-150500 STRUCTURES & IMPROVEMENTS 51-150600 WATERMETERS 51-150700 ACCUMULATED DEPRECIATION 51-160800 CONSTRUCTIONI INF PROGRESS TOTALASSETS LIABILITIES. ANDI EQUITY LIABILITIES 51-220100 ACCOUNTS PAYABLE 51-222000 WAGESI PAYABLE 51-230000 ACCOUNTS PAYABLE 51-230100 ACCRUED INTEREST PAYABLE 51-230200 CUSTOMER! DEPOSITSI PAYABLE 51-230400 RETAINAGE PAYABLE 51-230500 BONDI DISCOUNT 51-230600 CRW&PDANOTE PAYABLE 51-230650 CRWPDA2 20141 NOTE PAYABLE 51-230700 STATE OF COLORADOI NOTE PAYABLE 51-240100 ACCRUED' VACATION TOTALI LIABILITIES FUNDEQUITY  350,012.59 29,398.50 29,398.50) 134,118.67 340,273.40 8,822,955.37 10,587,119.98 394,497.64 4,630,567.39 256,728.35 11,067,753.95) 85,978.00  14,534,497.44  48,823.53 17,638.49 2,411.74 2,791.39 76,654.96 11,040.69 300,113.38 .39 537,347.90 .33 20,579.00  1,017,401.80  51-280000 FUNDI BALANCE- UNRESTRICTED 51-284000 FUNDE BALANCE-F RESTRICTED  12,873,327.68 377,484.00  UNAPPROPRIATEDI FUNDE BALANCE: REVENUE OVERI EXPENDITURES-YID BALANCE- CURRENT DATE TOTALI FUND EQUITY TOTALI LIABILITIES. ANDI EQUITY  266,283.96  266,283.96  13,517,095.64 14,534,497.44  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:23  151    TOWN OF HAYDEN- DRAFT REVENUES WITH COMPARISON TOE BUDGET FOR THE 121 MONTHSI ENDING DECEMBER 31,2021 ENTERPRISE FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEARNED PCNT  WATERI INCOME 51-37-4100 WATERI BASE FEE 51-37-4101 METERED USERE FEE 51-37-4400 OTHER INCOME 51-37-4405 GRANT&L LOANS -WATER 51-37-4500 TAPF FEES  48,808.41 21,537.89 995.57 119,266.19 46.97  606,478.00 330,687.67 7,834.17 146,186.59 1,080,000.00 63,870.97  621,170.00 335,487.00 20,000.00 73,000.00  14,692.00 97.6 4,799.33 98.6 12,165.83 39.2 933,813.41 13.5 9,129.03 87.5 974,599.60 54.2  TOTALI WATER INCOME SEWER INCOME 51-38-4032 INTERESTI INCOME 51-38-4100 SEWERE BASEF FEE 51-38-4101 METERED USERE FEE 51-38-4400 OTHERI INCOME 51-38-4500 TAPFEES  190,655.03 1,155,057.40 2,129,657.00  .00 21,305.89 15,733.52 .00 46.97) 36,992.44  .00 254,653.42 187,865.40 412.93 51,573.03 494,504.78  1,000.00 257,302.00 174,241.00 ( 13,624.40) 107.8 100.00 64,900.00 497,543.00  1,000.00 .0 2,648.58 99.0 312.93) 412.9 13,326.97 79.5 3,038.22 99.4  TOTAL SEWERI INCOME REFUSE INCOME 51-39-4000 REFUSE COLLECTION TOTALI REFUSE INCOME TOTALI FUNDI REVENUE  22,209.44 22,209.44 249,856.91  262,982.88 262,982.88  242,935.00 ( 20,047.88) 108.3 242,935.00 ( 20,047.88) 108.3  1,912,545.06 2,870,135.00  957,589.94 66.6  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:24  152    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 12N MONTHSI ENDING DECEMBER 31,2021 ENTERPRISE FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  WATER OPERATING EXPENSES  51-67-5000 SALARIES & WAGES 51-67-5001 SOCIAL SECURITY 51-67-5002 UNEMPLOYMENT 51-67-5003 WORKERS COMPENSATION 51-67-5004 HEALTH INSURANCE 51-67-5005 PENSIONI EXPENSE 51-67-5006 MEDICARE 51-67-5007 WATER OVERTIME 51-67-6000 TRAVEL 51-67-6003 OFFICE SUPPLIES 51-67-6005 INSURANCE 51-67-6006 REPAIRS & MAINTENANCE 51-67-6008 PROFESSIONAL SERVICES 51-67-6009 VEHICLEEXPENSE 51-67-6010 EDUCATIONMEMBERSHIPITRAVEL 51-67-6016 TESTING 51-67-6101 BADDEBTS-WATER 51-67-7001 TELEPHONE  1,710.59) 1,119.28 34.54 190.07 3,007.18 1,074.32 261.78 616.93 .00 .00 .00 1,020.11 5.94 528.73 150.00 136.88 10,807.29 254.58 17,497.04 1,697.32 1,485.00 .00 60.96 .00 2,265.30 .00 5,508.58 1,049.00 .00 889.15 1,938.15 1,750.27 914.95 8,715.50 11,380.72  124,160.22 9,941.00 451.35 2,299.18 30,937.98 9,472.53 2,325.01 8,308.38 46.48 353.88 13,177.68 1,766.46 7,628.74 2,960.62 3,476.43 6,409.58 17,013.45 1,698.25 242,427.22 23,237.99 28,088.75 2,020.20 4,710.26 22,681.45 31,951.49 4,631.86 117,322.00 1,893.49 .00 11,866.73 13,760.22 3,060.31 10,425.13 266,806.97 280,292.41 1,035,550.00  126,522.00 10,024.00 461.00 3,075.00 34,141.00 2,344.00 13,513.00 .00 ( 200.00 13,090.00 1,500.00 1,000.00 1,500.00 3,000.00 5,729.00 8,500.00 887.00  2,361.78 98.1 83.00 99.2 9.65 97.9 775.82 74.8 3,203.02 90.6 18.99 99.2 5,204.62 61.5 46.48) .0 153.88) 176.9 87.68) 100.7 266.46) 117.8 6,628.74) 762.9 1,460.62) 197.4 476.43) 115.9 680.58) 111.9 8,513.45) 200.2 811.25) 191.5  8,129.00 ( 1,343.53) 116.5  TOTALI WATER OPERATING EXPENSES WATER TRMT PLANTI EXPENSES 51-68-6006 TREATMENTI PLANT REP& & MAINT 51-68-6008 PROFESSIONAL SERVICES 51-68-6100 LAB EQUIPMENT 51-68-6101 BUILDING MAINTENANCE 51-68-6103 CHEMICALS 51-68-7000 TREATMENTI PLANT UTILITIES 51-68-9000 TREATMENTI PLANT EQUIP REPLACE  233,615.00 ( 8,812.22) 103.8 10,000.00 ( 13,237.99) 232.4 5,000.00 ( 23,088.75) 561.8  2,500.00 30,000.00 25,000.00 33,568.00  479.80 80.8 25,289.74 15.7 2,318.55 90.7 1,616.51 95.2  2,000.00 ( 2,631.86) 231.6 108,068.00 ( 9,254.00) 108.6  TOTALI WATER TRMT PLANTE EXPENSES GOLDENI MEADOWS PUMPING! STATION  51-69-6006 GOLDENF REP & MAINT 51-69-6101 BUILDING MAINTENANCE 51-69-7000 GOLDENI MEADOWS UTILTIES  1,600.00 ( 500.00 11,759.00 ( 13,859.00  293.49) 118.3 500.00 .0 107.73) 100.9 98.78 99.3  TOTAL GOLDEN MEADOWS PUMPING! STATI HOSPITAL HILL WATER TANK/PUMP 51-70-6006 HOSP HILL REPAIRS &N MAINT. 51-70-7000 HOSP HILL UTILITIES 51-70-8000 CAPITAL IMPROVEMENT PROJECTS  1,000.00 ( 2,060.31) 306.0 9,550.00 ( 1,025,000.00  875.13) 109.2 758,193.03 26.0 755,257.59 27.1  TOTALI HOSPITAL HILLI WATER TANK/PUMP  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:25  153    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 12N MONTHSI ENDING DECEMBER 31,2021 ENTERPRISE FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  WATERI METERS & KEYF PUMP  51-71-6200 METERI REPAIR 51-71-6201 INVENTORY 51-71-6205 BACKFLOW TESTING 51-71-7000 KEY PUMPUTILITIES 51-71-8000 CAPITAL IMPROVEMENT PROJECTS  2,389.44 3,798.69 .00 724.15 .00 6,912.28 .00 126.00 .00 126.00 11,700.55 .00 11,700.55  4,276.28 31,179.27 144.29 2,700.46 21,386.51 59,686.81 3,994.86 3,534.75 33,064.00 40,593.61 42,227.92 5,860.44 48,088.36 42,875.06 42,875.06 64,333.31 5,028.30 224.26 287.40 25,518.87 5,107.97 1,175.97 1,851.70 241.82 9,815.19 113,584.79 9,207.60 2,736.31 11,943.91  2,000.00 ( 2,276.28) 213.8 25,000.00 ( 6,179.27) 124.7 500.00 900.00 ( 10,000.00  355.71 28.9 1,800.46) 300.1 11,386.51) 213.9  TOTALI WATERI METERS &k KEY PUMP WATERI RIGHTS & DITCH EXPENSES  38,400.00 ( 21,286.81) 155.4 2,000.00 ( 1,994.86) 199.7  51-72-6006 REPAIRS & MAINT. 51-72-6008 PROFESSIONAL SERVICES 51-72-9200 WATER STORAGE  15,000.00 34,493.00 51,493.00  11,465.25 23.6 1,429.00 95.9 10,899.39 78.8  TOTAL WATERI RIGHTS & DITCHE EXPENSES WATER DISTRIBUTIONI EXPENSES  51-73-6300 DISTRIBUTIONI REPAIR 51-73-6301 SAND& GRAVEL  20,000.00 ( 22,227.92) 211.1 5,000.00 ( 25,000.00 ( 23,088.36) 192.4  860.44) 117.2  TOTALI WATER DISTRIBUTIONI EXPENSES WATER DEBT SERVICEI EXPENSES TOTALI WATER DEBT SERVICEI EXPENSES WATER ADMINISTRATIONI EXPENSES  51-74-8000 PRINCIPAL: & INTEREST  .00 .00 154.66) 628.21 19.29 23.76 2,124.15 636.53 146.92 .00 .00 701.62 4,125.82 5,594.00 220.72 5,814.72  42,875.00 ( 42,875.00 (  .06) 100.0 .06) 100.0  51-75-5000 SALARIES & WAGES 51-75-5001 SOCIAL SECURITY 51-75-5002 UNEMPLOYMENT 51-75-5003 WORKERS COMPENSATION 51-75-5004 HEALTH INSURANCE 51-75-5005 PENSIONI EXPENSE 51-75-5006 MEDICARE 51-75-5008 PART-TIME' WAGES 51-75-6003 OFFICE SUPPLIES 51-75-6008 PROFESSIONAL SERVICES  50,655.00 ( 13,678.31) 127.0 4,660.00 ( 211.00 384.00 24,571.00 ( 4,920.00 ( 1,090.00 ( 15,000.00 600.00 10,000.00 112,091.00 (  368.30) 107.9 13.26) 106.3 96.60 74.8 947.87) 103.9 187.97) 103.8 85.97) 107.9 13,148.30 12.3 358.18 40.3 184.81 98.2 1,493.79) 101.3  TOTALI WATERA ADMINISTRATION EXPENSES SENECAHILL EXPENSES 51-76-6006 SENECAHILL REPAIR & MAINT. 51-76-7000 SENECAHILL UTILITIES  1,000.00 ( 8,207.60) 920.8 521.00 ( 1,521.00 ( 10,422.91) 785.3  2,215.31) 525.2  TOTAL SENECAHILLI EXPENSES  FORA ADMINISTRATION USE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:26  154    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 12N MONTHSI ENDING DECEMBER 31,2021 ENTERPRISE FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  SEWER OPERATING EXPENSES  51-77-5000 SALARIES & WAGES 51-77-5001 SOCIAL SECURITY 51-77-5002 UNEMPLOYMENT 51-77-5003 WORKERS COMPENSATION 51-77-5004 HEALTH INSURANCE 51-77-5005 PENSIONI EXPENSE 51-77-5006 MEDICARE 51-77-5007 SEWER OVERTIME 51-77-6003 OFFICE SUPPLIES 51-77-6005 INSURANCE 51-77-6006 REPAIRS & MAINTENANCE 51-77-6008 PROFESSIONAL SERVICES 51-77-6009 VEHICLEEXPENSE 51-77-6010 EDUCATIONMEMBERSHIPITRAVEL 51-77-6016 TESTING 51-77-7001 TELEPHONE 51-77-9000 EQUIPMENT REPLACEMENT  1,919.30) 1,055.53 32.62 118.80 2,034.97 1,007.01 246.80 616.92 .00 .00 705.52 5.94 292.13 .00 .00 246.60 .00 4,443.54 1,485.49 .00 22.98 137.67 .00 4,449.49 .00 6,095.63 .00 .00 134.46 134.46 1,994.00 .00 1,994.00  84,101.22 7,086.04 317.63 1,437.02 22,347.07 6,820.17 1,657.28 5,821.78 .00 4,059.90 3,176.02 6,052.30 2,433.69 1,566.48 1,444.15 1,659.30 240.50 150,220.55 4,116.74 2,036.17 873.55 5,721.07 92.00 61,405.89 3,432.08 77,677.50 898.89 .00 1,856.95 2,755.84 8,438.87 2,561.55 11,000.42  92,666.00 7,368.00 338.00 1,922.00 23,165.00 6,203.00 ( 1,723.00 10,064.00 500.00 3,509.00 ( 3,500.00 5,000.00 1,000.00 1,000.00 1,300.00 901.00 .00 160,159.00  8,564.78 90.8 281.96 96.2 20.37 94.0 484.98 74.8 817.93 96.5 617.17) 110.0 65.72 96.2 4,242.22 57.9 500.00 .0 550.90) 115.7 323.98 90.7 1,052.30) 121.1 1,433.69) 243.4 566.48) 156.7 144.15) 111.1 758.30) 184.2 240.50) .0 9,938.45 93.8  TOTAL SEWER OPERATING EXPENSES WASTEWATER TRMT PLANT EXPENSES 51-78-6006 TREATMENT PLANT REP&I MAIN 51-78-6100 LABI EQUIPMENT 51-78-6101 BUILDING MAINTENANCE 51-78-6103 CHEMICALS 51-78-6104 SEWER DISCHARGE PERMIT 51-78-7000 TREATMENTI PLANT UTILITIES 51-78-9000 TREATMENT PLANT EQUIPI REPLACE  1,500.00 ( 2,616.74) 274.5  4,500.00 1,500.00 8,425.00 .00 ( 60,293.00 ( 5,000.00 81,218.00 500.00 ( 350.00 1,370.00 ( 2,220.00 (  2,463.83 45.3 626.45 58.2 2,703.93 67.9 92.00) .0 1,112.89) 101.9 1,567.92 68.6 3,540.50 95.6 398.89) 179.8 350.00 .0 486.95) 135.5 535.84) 124.1  TOTAL WASTEWATER TRMT PLANT EXPENS WASHINGTON: STREETLIFTSTATION  51-79-6006 WASHSTF REPAIR & MAINT 51-79-6103 WASHS ST CHEMICALS 51-79-7000 WASHINGTON: STREET UTILITIES  TOTAL WASHINGTON: STREETLIFTSTATION SEWER COLLECTION: SYST EXPENSES  51-80-6300 COLLECTION REPAIR 51-80-6301 SAND& GRAVEL  5,000.00 ( 3,438.87) 168.8 650.00 ( 5,650.00 ( 5,350.42) 194.7  1,911.55) 394.1  TOTAL SEWER COLLECTION SYST EXPENS  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:27  155    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 12N MONTHSI ENDING DECEMBER 31,2021 ENTERPRISE FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  AIRPORTL LIFTSTATION 51-81-6006 REPAIRS & MAINTENANCE 51-81-6103 CHEMICALS 51-81-7000 UTILITIES  913.57 .00 426.26 1,339.83 894.00 .00 290.26 1,184.26 .00 .00 203.45 203.45 .00 .00 619.44 628.18 19.26 23.76 2,086.47 636.55 146.93 .00 .00 689.73 4,850.32 .00 .00  1,702.11 .00 4,643.84 6,345.95 1,589.57 .00 3,095.06 4,684.63 .00 .00 2,339.14 2,339.14 26,331.26 26,331.26 65,107.41 5,028.39 224.01 287.41 22,554.09 5,107.60 1,176.13 1,851.70 680.96 8,962.28 110,979.98  500.00 ( 1,202.11) 340.4 350.00 4,341.00 ( 5,191.00 ( 1,154.95) 122.3  350.00 .0 302.84) 107.0  TOTALAIRPORTLIFTSTATION DRY CREEKI LIFTSTATION 51-82-6006 REPAIRS ANDI MAINTENANCE 51-82-6103 CHEMICALS 51-82-7000 UTILITIES  1,000.00 ( 350.00 2,879.00 ( 4,229.00 ( 450.00 350.00 2,712.00 3,512.00 26,331.00 ( 26,331.00 (  589.57) 159.0 350.00 .0 216.06) 107.5 455.63) 110.8 450.00 .0 350.00 .0 372.86 86.3 1,172.86 66.6 .26) 100.0 .26) 100.0  TOTAL DRY CREEKI LIFT STATION WESTENDPRECISION: LIFTSTATION  51-83-6006 REPAIRS & 51-83-6103 CHEMICALS 51-83-7000 WESTEND-UTIUTIES  TOTAL WESTENDPRECISION: LIFTS STATION SEWER DEBT SERVICEI EXPENSES TOTAL SEWERI DEBT SERVICE EXPENSES SEWERA ADMINISTRATION EXPENSES  51-84-8000 PRINCIPAL & INTEREST  51-85-5000 ADMINISTRATION SALARY 51-85-5001 SOCIAL SECURITY 51-85-5002 UNEMPLOYMENT 51-85-5003 WORKERS COMPENSATION 51-85-5004 HEALTH INSURANCE 51-85-5005 PENSION EXPENSE 51-85-5006 MEDICARE 51-85-5008 PART-TIME WAGES 51-85-6003 OFFICE SUPPLIES 51-85-6008 PROFESSIONAL SERVICES  50,655.00 ( 14,452.41) 128.5 4,624.00 ( 209.00 ( 384.00 24,571.00 4,878.00 ( 1,081.00 ( 19,000.00 500.00 10,000.00 115,902.00 5,000.00 5,000.00  404.39) 108.8 15.01) 107.2 96.59 74.9 2,016.91 91.8 229.60) 104.7 95.13) 108.8 17,148.30 9.8 180.96) 136.2 1,037.72 89.6 4,922.02 95.8 5,000.00 .0 5,000.00 .0  TOTAL SEWER ADMINISTRATION EXPENSE CONTNGENCYTRANSFERS RESERVES TOTAL CONTINGENCY TRANSFERS RESER  51-86-9000 CONTINGENCY  .00 .00  FORA ADMINISTRATIONUSES ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:03PM PAGE:28  156    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 12N MONTHSI ENDING DECEMBER 31,2021 ENTERPRISE FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  REFUSE EXPENSE 51-87-6008 CONTRACT PAYMENT TOTAL REFUSE EXPENSE TOTALI FUNDI EXPENDITURES NET REVENUE OVERE EXPENDITURES  44,388.59 44,388.59  283,351.44 283,351.44  221,814.00 ( 61,537.44) 127.7 221,814.00 ( 61,537.44) 127.7  129,637.94 1,646,261.10 2,293,698.00  647,436.90 71.8 310,153.04 46.2  120,218.97  266,283.96  576,437.00  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:04PM PAGE:29  157    TOWN OF HAYDEN- DRAFT BALANCE SHEET DECEMBER31,2021 NTERGOVERMMENTAL SERVICE FUND  ASSETS 52-100000 CASHINO COMBINED CASHFUND TOTALASSETS LIABILITIES. AND EQUITY FUNDE EQUITY  170,444.77  170,444.77  52-280000 FUNDBALANCE- UNRESTRICTED  152,389.27  UNAPPROPRIATED FUNDI BALANCE: REVENUE OVERI EXPENDITURES-YID BALANCE- -CURRENT DATE TOTALI FUNDE EQUITY TOTALI LIABILITIES. ANDI EQUITY  18,055.50  18,055.50  170,444.77 170,444.77  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:04PM PAGE:30  158    TOWN OF HAYDEN- DRAFT REVENUES WITH COMPARISON TOE BUDGET FOR THE 121 MONTHSI ENDING DECEMBER 31,2021 NTERGOVERMMENTAL SERVICE FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEARNED PCNT  INTERGOVERMMENTAL REVENUES  52-30-4036 GRANT REVENUE 52-30-4402 EQUIPMENTLEASE 52-30-4500 SALE OFE EQUIPMENT  .00 5,333.33 .00 5,333.33 5,333.33  .00 63,999.96 .00 63,999.96 63,999.96  75,000.00 64,000.00 14,000.00 153,000.00 153,000.00  75,000.00 .0 .04 100.0 14,000.00 .0 89,000.04 41.8 89,000.04 41.8  TOTALI NTERGOVERMMENTAL REVENUES TOTALI FUNDI REVENUE  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:04PM PAGE:31  159    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 12N MONTHSI ENDING DECEMBER 31,2021 NTERGOVERMMENTAL SERVICE FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  INTERGOVERMMENTAL EXPENDITURES  52-40-6006 REPAIRS ANDI MAINTENANCE 52-40-9000 EQUIPMENT REPLACEMENT 52-40-9025 LEASE-PURCHASE  .00 .00 .00 .00 .00 5,333.33  .00 45,944.46 .00 45,944.46 45,944.46 18,055.50 (  12,000.00 95,000.00 50,000.00 157,000.00 157,000.00  12,000.00 .0 49,055.54 48.4 50,000.00 .0 111,055.54 29.3 111,055.54 29.3  TOTAL NTERGOVERMMENTAL EXPENDITUR TOTALI FUNDI EXPENDITURES NET REVENUE OVERI EXPENDITURES  4,000.00) ( 22,055.50) 451.4  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:04PM PAGE:32  160    TOWN OF HAYDEN- DRAFT BALANCE SHEET DECEMBER31,2021 CONSERVATION TRUSTF FUND  ASSETS 64-100000 CASHINO COMBINED CASHFUND TOTALASSETS LIABILITIES. AND EQUITY FUNDE EQUITY  37,171.58  37,171.58  64-280000 FUNDBALANCE- UNRESTRICTED  20,272.14  UNAPPROPRIATED FUNDI BALANCE: REVENUE OVERI EXPENDITURES-YID BALANCE- -CURRENT DATE TOTALI FUNDE EQUITY TOTALI LIABILITIES. ANDI EQUITY  16,899.44  16,899.44  37,171.58 37,171.58  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:04PM PAGE:33  161    TOWN OF HAYDEN- DRAFT REVENUES WITH COMPARISON TOE BUDGET FOR THE 121 MONTHSI ENDING DECEMBER 31,2021 CONSERVATION TRUSTE FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEARNED PCNT  MISCELLANEOUS REVENUES TOTALI MISCELLANEOUS REVENUES LOTTERYI REVENUES 64-37-4000 LOTTERYPROCEEDS 64-37-4500 GRANTS&LOANT PROCEED  64-36-4032 INTERESTI INCOME  .00 .00  .00 .00  250.00 250.00  250.00 .0 250.00 .0  6,007.26 .00 6,007.26 6,007.26  23,829.44 .00 23,829.44 23,829.44  19,700.00 ( 4,129.44) 121.0  70,000.00 89,700.00 89,950.00  70,000.00 .0 65,870.56 26.6 66,120.56 26.5  TOTALI LOTTERYI REVENUES TOTALI FUNDI REVENUE  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:04PM PAGE:34  162    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 121 MONTHSI ENDING DECEMBER 31,2021 CONSERVATION TRUSTE FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  CONSERV. TRUST FUND EXPENSES 64-46-8000 CAPITALI IMPROVEMENT PROJECT TOTAL CONSERV. TRUSTFUNDI EXPENSES TOTALI FUNDI EXPENDITURES NET REVENUE OVERE EXPENDITURES  .00 .00 .00 6,007.26  6,930.00 6,930.00 6,930.00 16,899.44  80,000.00 80,000.00 80,000.00 9,950.00 (  73,070.00 8.7 73,070.00 8.7 73,070.00 8.7 6,949.44) 169.8  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:04PM PAGE:35  163    TOWN OF HAYDEN- DRAFT BALANCE SHEET DECEMBER31,2021 HERITAGE CENTERI FUND  ASSETS 66-100000 CASHINO COMBINED CASHFUND TOTALASSETS LIABILITIES. AND EQUITY LIABILITIES 66-222000 WAGES PAYABLE TOTALI LIABILITIES FUNDEQUITY  3,570.45)  3,570.45)  1,440.98  1,440.98  66-280000 FUNDBALANCE- UNRESTRICTED UNAPPROPRIATED FUNDI BALANCE: REVENUE OVERI EXPENDITURES-YID BALANCE- CURRENT DATE TOTAL FUNDI EQUITY TOTALI LIABILITIES. ANDI EQUITY  4,484.69)  526.74)  526.74)  5,011.43) 3,570.45)  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:04PM PAGE:36  164    TOWN OF HAYDEN- DRAFT EXPENDITURES WITH COMPARISON TOE BUDGET FOR THE 12N MONTHSI ENDING DECEMBER 31,2021 HERITAGE CENTERI FUND  PERIOD ACTUAL YTDACTUAL ANN. BUDGET UNEXPENDED PCNT  MUSEUME EXPENSES 66-40-5000 SALARIES & WAGES 66-40-5001 FICA-MUSEUM: SHARE 66-40-5002 UNEMPLOYMENT 66-40-5003 WORKERS COMPENSATION 66-40-5006 MEDICARE/FICA  884.51) 54.82) 6.68) 19.67) ( 12.83) 978.51) 978.51) 978.51 (  368.37 209.89 9.57 110.16) 49.07 526.74 526.74 526.74)  .00 ( .00 ( .00 ( .00 .00 ( .00 ( .00 ( .00  368.37) .0 209.89) .0 9.57) .0 110.16 .0 49.07) .0 526.74) .0 526.74) .0 526.74  TOTALI MUSEUMI EXPENSES TOTALI FUNDI EXPENDITURES NET REVENUE OVERE EXPENDITURES LIABILITIES ANDE EQUITY FUNDE EQUITY  77-280000 FUNDI BALANCE- UNRESTRICTED 77-285000 RETAINEDI POLICE CONTRIBUTION TOTALI FUNDI EQUITY TOTAL LIABILITIES ANDI EQUITY  303,092.52) 303,092.52  .00 .00  FORA ADMINISTRATIONUSE ONLY-DRAFT  100% OF THE FISCAL YEARI HASE ELAPSED  03/29/2022 04:04PM PAGE:37  165