TOWN OF HOT SULPHUR SPRINGS  MEETING MINUTES JANUARY1,2024  6:3lpm MEETING CALTOORDER-ROLCALE  Mayor Ray Tinkum, Mayor pro-tem Christine Lee, Trustee Tim Harvey, Trustee Meredi Howe, Trustee Richard Gott,  Trustee Kathy Knight, Trustee Dan Nolan: Absent: Dan? Nolano and Richard Gott  CONSENT AGENDA  Agenda for] January 18, 2024 andi meeting minutes froml December 21, 2023  Motiont madel by, Mayor! pro-t tem Christine Lectoa accept thec agenda andt ther mecting minutes, sccondedby7 Trustee Town Clerk/Treasurer Katiel LaDrig presented the Board of Trustees with copies of the credit card statement for December, thel bank statement for the month of December, the current transaction: report fort the bank account through) January 16,2024. Trusteel Meredi Howe askedt that int the future, when checks are printed for Accounts Payable that therel bea a description of what the checki isf fori in the memo linec oft the checks. Katiel LaDrigs saidt thati it wouldl bei no] problem to addt that tot the checks. The credit cards statement balance was $3,733.62. Thes subject was raised ast to what the limit should be when makinga credit card purchase before pre-approval: ist required. Al limit of $500 was establishedi for all Motionn madel by Trusteck Kathy Knightt torequirep pre approvdl onp purchaseso over $500f from! Mayor orl Mayor Question was askedi regarding ac credit card charge to City Market. Town Clerk explained the mistake made andt the ensuing reimbursement madel byl her. The current balance on the checking account was $92,514.54. Also! presented wast the COLOTrust: statement: for November: $323,388.22: in General Fund,  Meredi Howe. Ally votedo dyen motiond carried.  2. FINANCIAL REPORT  future purchases on credit carde expenditures.  pro-tem, secondedb by Mayor! pro- tem Christinel Lec. Ayes:4,Nay;1 Motioncarried.  $291,878.70: in' Water Fund and $78,628.43 in Sewer Fund.  3. I PUBLICCOMMENT  No] public comment a. Public Works Department:  4. STAFF& COMMUNITYI PLANNING: STRATEGIES UPDATES  Philip McElroy reported thatt the] preliminary design package ont the BOLL filter has been completed and sent tot the engineers. Theg goali ist tol havet thef filter inj place before the end of March. The cost estimate changed ont this project and! hei isl hoping tog get grant money tol help witht thei increase on costs. Another issue facingt the plant ist the amount of water being usedt to cleant thel bar screen, whichi is21 million gallons ofp potable water per year. Atacost of$ $15 perl 1000, thisi isar major cost tot the Town of $30,000 pery year. Therei isa as solution that is available to allow the Public Works Department tol havet the ability to use non- potable water, savingt the Townt that $30,000 pery year. The cost oft this solution. is $10,000: and does not require any engineering costs or state approval. This will be voted oni int the Action Items. The Town Clerki reported that the W-2sl havel been completed and were mailedt today. 1099 forms are being completed at this time and willl be mailed out int the next couple of days. Thel budget hasl been certified tot the County andt thes submission tot the Statef for certification willl be on) January 19th. Heartlandhasl begun charging customers the convenience: feel beginning the middle of] January. The Town Clerk willl be writing ther narrative andr requesting reimbursement: for Quarter 4t tol DOLA in the next two weeks. There was ac conference call with the Auditors and the audit isl being finalized in the Wendy hasl been] looking for grant-writingt training andl has found a grant that actually isf for training people ong grant writing. She willl be pursuing this avenuei inc ordert tol betters serve the Town. This  b. Town Hall:  next weekt tol 10d days.  Wendy Bourn Grant applications update  MSWORD,MINUTES: REGULARE BOARDMEETING: MM011824 Januaryl 18,2024    programi is specifically set upi fors small communities tol better help these towns receive the money they Attended by Zoom duet to weather conditions. Phone callsl havel begun again asking about the moratorium, questions ing general aboutl building. Southwest corner of Cedar and) Hwy 40isl being asked about. 320 Colorado Street was discussed regarding the easement that al homeowner believes ist their property. Thisi isa a civil matter andt the Towni ist not involved. P. Dempsey was inquiring onl building and nothing willl happen until the moratorium isl lifted. Maggie Hillj projecti is stilll beingl looked at, The draft oft the new codel hasl been put onl Dropbox for everyone tol look at. Additionally, there willl bei more draft editions publishedi int ther near future. Comments neededl by the 29th in ordert to complete this project. Perl Town Code, ifal Boardi memberi is currently serving an extended term, they wil continue tos serve until elections arel held. Ifaresident isi interestedi ins serving at that time, they wouldl have the ability to taket the place oft the current member serving an extended term. Limited-out Boardi members would! be Thisi is stilll beingy worked on, however a general number of around $15.001 has been given as an  need. d. CPS/TJ Dlubac:  5. DISCUSSIONI ITEMS  a. Letter ofI Interest for BOT - Stacey Paulson  replaced ifc contested within a 90-day time frame oft the regularelection.  b. Cost of Water perl 1000 gallons approximate number. Change inc certified budget for 2024  While certifying the budget tot the Board of County Commissioners, the amount for property taxes first agreed uponl hadt tol be changed duet tol Mill Levy number. Ity was decreased from $170,000to $162,969. The difference was addedt tot thel Franchise Feel budget, increasing itf from $35,000to! $42,031. This change did not changet thel bottom- linel budgetr numbers for they year, but dida allow the certification to Itv was determined that since the Townl has already approved al business license for another fishingguide service within Town. limits, this request for a business license would notl be approved. Ast thisl lodgingt taxi isal TABOR: issue, we cannot holdas special election during primary election year. Thel Board of Trustees willo continue to work onar rate study over the coming months, while proceeding with the SFES structure that isa already in place. Water/Sewer billing willl be voted on duringt the Action Degradation oft the sewerl lagoon linersl has been determined. As such, the moratorium might needt tol be extended ast thes sewer lagoon would havet tob bef fixed, which wouldi reduce the amount ofi residents the town could service. New buildings/residences: wouldl have tol bel haltedi inc ordert to repairt thes sewer lagoon. The current moratorium woulds stayi inj place, witha a new moratorium puti inj place duet tothis issue. Once datal has been collected, a decision willl bei made. Meanwhile, a vote willl bet taken att the next Itv was determined att thist time toI not givei increases. This subject willl ber revisited in 61 months.  move forwardt tot the County and the State. d. Letter ofI Interest for Business License - John) Knox  Electionf for Lodging Tax Update Rate Study Philipl McElroy Itemst tor raise amounts 20%. Moratorium extension  We willl have to wait tol bring thist to an election votei inl November.  board meeting toe extend/not extend the moratorium: for another 61 months.  h. COLA: for Staff 6.0 OPENACTIONITEMS a. Grand Places 2050 b. Crosswalk across Highway 40 Nou update  REGULARI BOARDMEETING: Januaryl 18, 2024 MSV WORD; MINUTES: MMOI1824    7. ACTIONITEMS  a. Accounts] payable int thea amount of $57,942.68 Harvey. Allvotedo dye, motionc carried.  Motiony wast madel by. Mayor! pro-tem Christinel Leet toaccept the accounts payablccxpenditure: secondedby Trustee Tim  b. Payroll int the amount of: 12/04/23-12/723 12/18/23-1 12/31/23 dye, motionc carried. Department not to exceed $10,000  $11,866.46 $ 9,740.56  i. Motiony wasr madel by Mayor! pro-tem Christine Leet toapprovepayroll: secondedby Trustce Timl Harvey. Allvoted Approval for replacing potable water with non- potable water fort the bar screenf for the Public Works Motiony wast madel by Trustee Timl Harveyt toagproverplaingpouahe water withr non potable water fort thel bars screen withi replacement costi nott toexceed$ $10,000; secondedbyl Trusteel Meredi Howc. Allvotedo aye, motioncarricd. d. W/SI ratei increase of2 209,i including water, sewer, capital replace water and capital replace sewer as well aso overage costs goingf from $10.55t to $12.66 per] 1,000 gallons beginning in Quarterlof2 2024. Motiony wast made byT Trustee Tim Harvey;s secondedby? Mayor! pro-t tem Christine Lee. Allvoteda aye, motioncarried.  8.  OTHER BUSINESS Mayor Ray Tinkum Trusteel Richard Gott Trustee Tim Harvey Trustee Kathy Knight Trustee Dan Nolan 9. ADJOURNMENT-825; pm  Mayor pro-tem Christinel Lee Easter egg hunt willl bel heldt thisy yeart the Saturday before Easter Sunday, whichis March 30, 2024; thel Homesteaders 4H Club willl bes stuffingt the eggs. The Mayor/Manager meeting was held on  January 8, 2024 and the printout was given tol boardi members.  Trustee Meredi Howe- Reiterated. her concern with transparency on all monetary matters.  Motionr madel by Trustec! Kathy Knight; sccondedby Trustee Timl Harvey. Allvotedayc, motioncarried.  Tinkum  6hibas  MaybrRaymondT  Sflys  Seal) &  REGULARI MSWORD;M  Januaryl 18,2024 MM011824