TOWN OFI HOT SULPHUR SPRINGS MEETING MINUTES FEBRUARY15,2024  6:36 pm MEETING CALLTOORDER- -ROLLCALL  Mayor Ray Tinkum, Mayor pro-tem Christine Lee, Trustee Timl Harvey, Trustee Meredil Howe, Trusteel Richard Gott, Trustee) Kathy) Knight, Trusteel Danl Nolan: Allpresent withl Trusteel Meredil Howed andl Trustee Kathyl Knightc callingin.  1. CONSENT. AGENDA  Agendaf for February 15, 2024a andi meeting minutes from] January 18,2024 and) January 25, 2024 i Motioni madel by? Mayorp pro-tem Christine Lec toa acceptt thec agendac andt ther mectingr minutes from) Janudry 18, 2024 and January 25,2024:secomdedly? Trustec Tim Harvey. Ally voted dyen motion carricd.  2. FINANCIALREPORT  Town Clerk/Treasurer) Katiel LaDrig presented thel Board of Trustees with copies oft the credit cards statement fromj January, thel banks statement! for thes month of] January, the current transaction report for the bank account through February 13-2024: and the statement for) January fort the COLOTrust! Savings accounts. The financial statement for ther month ofj January was disseminated: for the 2024 forj perusall by the Boards showing the current budget, expenditurest to-date and percentage ofi money spent as compared tot thel budget. Thel Board willr read this  report and: ask questions oft thist report att the next meeting.  3. PUBLICCOMMENT  Annie Stiefel was: ar resident there to observet the meeting: and was introducedi tot the Board  4. STAFF& COMMUNITYPLAMAING STRATEGIES UPDATES  a. Public Works Department: Thel BOLL filter project design was uploadedtot the State earlieri int the week asv well as the Source Water Protection Plang grant that will be used for possible fire mitigation. Thej public works director hasl been working with a company tod obtaing grant funding for various] projects that the town wants to begin working on. The company appearst tol have knowledge forc obtainings grants andi is willing to work with the Townt tol begint the grant process. Philip McElroy and thes grant writers are working to use the current grant money that the Townk has witht the River District for the purpose ofthel BOLLfilteri installation inc ordert to offset some oft those costs. Therei isar new water operator, Johnny Hirt, that hasj just started his first week. Thei issue of brown wateri isi iron: andi manganese int the water system and willl be addressed whent the plant getsi itst upgrades. The: sewer lagoon issue willl havet tol be addressed through the USDA in ordert to) repair thel lagoonl liner. Att this time, iti isl being monitored! by our on-call engineering company. Mayor Tinkum pointed out that there hadb been ani incident witha at town road where: a car had hit: a treel head- on ando duet tothes safety issue oft the tree, thet tree b. Town) Hall: Worki is] progressing on the 2022 Audit and should bec completed int the next couple of weeks. At thatt time, thel Board willy vote to approvet the2 2022 Audit. Work has begun ong getting reimbursement for and outstandings grantt through CWRPDA: and CDPHE thatl hasb been sitting for two years. Therei is paperwork that! hast tol bes submitted and approved before progress can! ber made ont thisr money being sent tot the Town. The Quarter 41 reimbursement request was submittedi for the Comp Plan Grant andi ist up-to-date att thist time. The W/SI Delinquent list was] printed andt there are no accounts that ares severely delinquent att thist time. Thes second notice ont the ratei increase willl ber mailed out next week along withr notifications on thel Easter Egg Hunt, the Town Clean- Upl Day: and Hot Sulphur Springs Days. The CIRSA audits are due: and willl bec completed on time. C. Wendy] Bourn - Grant applications update: After thinking that there wouldi be a grant to] payf for workshop onl learning how toa apply for grants, Wendy found out that that was not the case. Shel has reached out tos several peoplet tol helpi inf finding grants and is hopeful that shey will be: able tog get more: information: int the near future on grant- writing. Wendy willl bec concentrating on state grants moving forward. Future discussion willl be d. CPS/TJ Dlubac: Update ont the Comp Planj progress - allocation of additional meeting times may be necessary for thel Planning and: Zoning Commission to complete their review oft the codet updates anda any revisions thati may needtol be made. CPSisi int the homestretch off finalizing the last two ort three codes sections andi it willt then] bes sent tot the: attorney, Chris Price, for thel legal review. A publici meeting willt then! bel held: at the end ofl March, early April. Theg goali istol have the votet to: adopt the Comp Plan att the April boardi meeting. The moratorium extension that willl be voted oni iss sett toe expirei in September. Trustee Dan Nolanj just wantedt to clarify thati ifthe Comp! Plani is completed: at an earlier date, can thei moratorium bel liftede earlier. Thisis  was cut down.  held onl lodgingt tax.  affirmative.  REGULARE BOARDMEETING: February 15,2024 MS WORD;MINUITES: MM021524    5. DISCUSSIONITEMS  a. COLOTrust. Authorization Change- Past procedure allowed employee tor move money out of ori intot the COLOTrust accounts withouta approval froml boardi members. Ther newj procedure wouldi require thatt the employee cannot: move: any money out oft thea accounts, only witht the approval ofad dual authorization by board b. Uniform Allowance for Public Works Department - Request was made to givet the public works employees a uniform allowance duet tot the wear: andi teari incurred int that department. Thei request wasi madet to give thej public works employees $5001 pery year, pere employee; fullt time employees only. C. Building Permit Fees / Changes tol Procedures Changes andi updatest tot thel building permit process will bec changed tor reflect thel labori involved when accepting new permits. Thej proposed changes includeac deposit of $1000 by the permittee to cover costs of thel labor bys staff. Thej permittee would be directly invoicedl by CPS for thej planning portion oft thej permit process. TJ will contact the county regarding anl IGA onl building permit d. Letter ofl Engagement for Community Development Services- - Service costs did increase fromt the e. Himebaugh Gulch/ /COTREX- -Thisisa ana appt that CPW and DNR manage where allt thet trailsi in the state: arep posted ont the appf for userst toa access. Pioneer Park traily will alsol be: addedt tot the COTREXa app. Headwaters Trails Alliancel has offered andy willf facilitate addingt thet trails tot the app. Ther requesti isf for HSS Board to: agreet that the! Himebaugh Traill be] placed ont the appf fori users. Alll boardi members were in: agreement. f. Addition ofc checking account for Water/Sewer. Fund - Thes suggestion was tos split the checking account that the town usesi intot two checking accounts inc order tol better keep funds separate withr respect tot the different accounts used. Discussion ensued witht the final resultl being no changes willl be made: att thist time. Processes willl bei investigated with our current accounting practices tos see how we can! better trackf funds and g. Signature Stamps Policy- Subject was raised regarding thet use ofs signature stampsi inj place ofa actual signatures. The request was madel byt the Mayor tol havea policy thati nos signature stamps willl bet usedf for official correspondence: and/orf financial purposes. AlIT boardi members werei ina agreement; signatures stamps will no  members can: any money ber moved.  processes.  previous year,] however not ane exorbitant: amount.  expenditures.  longer bet used for official correspondence. 6. OPEN ACTIONITEMS: a. Grand Places 2050- No update at thist time b. Crosswalk across Highway 40 - No update att thist time 7. ACTIONITEMS: a. Accounts] payable int the amount of: $51,567.44  i.  Motiony wds madeb by Mayor pro- tem Christinel Lect toa approve accounts! payablc int thec amount of$51567.44;  secondedbyl Trustecl Dan? Nolan. Ally votedo ays, motiono carricd.  b. Payroll int the amount of: 01/01/2024 -01/14/2024 01/15/2024- -01/28/2024  $11,369.37 $10,370.61  i Motiony wast madel by Mayor! pro- tem Christinel Lect toa approvet thep payrolll listeda above;s scondedbyl Trustce Tim  Harvey. Allvoteda laye,motioncaried  C. Building Permit Fees / Changes tol Procedures i. Allmembersoft thel Boardagreed toprocced withr new! procedures d. Letter of Engagement for Community Development Services Trusteel Dan? Nolan. Ally voted ayc, motiono carried. Nolan. Allvoteda lays, motiono carried. COLOTrust, Accounts.  i. Motions wasi madek by. Mayor pro-tem Christinel Leet toaccept the terms oft thel Lettero of Engagement; secondedby  e. Extension of Moratorium Ordinance f. COLOTrust. Authorization Changes  Motion) wast madel by Mayor! pro- tem Christine Lect toextend ther moratortumordinance: scondedbyT Trustee Dan i. Agreement by dlE Boardn members tor requiret twol boardn member signatures Wormnybmwdawran.k  8 Uniform allowance for Public Works Department employees  REGULARI BOARDMEETING: Februaryl 15,2024 MSV WORD,MINUTES: MM021524    i. Motiony wasn madek by Trusteel Danl Nolant togivet the fullt timep publicy workso cmployces SsO0gpromployeperyear ford clothingo dllowance; secondedby Trusteel RichardGott. All votedo dyc, motiond carricd.  8. OTHERI BUSINESS: Mayor Ray Tinkum Days willl bel heldJ June7 7-9,2024 Trustee Dan! Nolan Trustee Meredi Howe Trustee Timl Harvey Trustee Kathy Knight Trustee Richard Gott 9. ADJOURNMENT: i.  Mayor pro-tem Christine! Lee J Justa al reminder oft thel Easter Egg Hunt on 03/30/24 and Hot Sulphur Springs  Motion) was madek by Trusteel Dan! Nolant toc adjournt ther mecting; secondedby Trustec Timl Harvcy. Allvotedaye,  motiono carried.  Meeting adjourned at 8:351 pm  Mayor  Seal) &  LE  Katie  Townc Cler//Treasurer  Slys  REGULARE BOARDMEETING: February 15,2024 MSV WORD:MINLTES: MM021524