TOWN OF HOT SULPHUR SPRINGS MEETINGI MINUTES JUNE20,2024  6:31 pmA MEETINGCALLTOORDER-R-ROLLCALL  Mayor Ray Tinkum, Mayor pro-tem Christine Lee, Trustee" Tim Harvey, Trustee Richard Gott, Trusteel Kathy Knight, Trustee Danl Nolan, Trustee Stacey Paulson: Absent: Trustec Richard Gott and Trustec Tim! Harvey; Trustce Kathyl Knighto arrivedat  6:48pm.  1. CONSENT. AGENDA  Agenda for June 20, 2024 andr meeting minutes from? Mayl 16, 2024  Motionn madeb by Trusteel Dan! Nolant to accept thec agendac andt ther mectingr minutes from Aprill 18,2 2024; sccondedlyA Mayor pro-tem Christine Lee. Trustec Dan? Nolan requested thatn noxious wceds sprayingb bec addedtot thed discussion itcms; item was Town Clerk Katiel LaDrig presented thel bank statement for United Business Bank for thei month of! May, the COLOTrust savings account statement fort the month of May. $10,000 willl be: added tot the Water Fund: andt the Sewer Fund, $5000 eachi int ther next month fromt the general checking account. These funds tol be deposited: are coming from they water capital replacement: ands sewer capital replacement moniest that are paidt through the utility! billings. Accounts Payable for the month of] June was significant duet tot ther mag chloride: application and the] purchase oft the! BOLLflter. Thec credit cards statement was: also] providedt tot thet trustees.  added.. Ally votedaye motion carricd.  2. FINANCIAL REPORT  3. PUBLIC COMMENT  4. STAFF. AND COMMUNITY PLANNING: STRATEGIES UPDATES  a. Public Works Department: Nick Rardin, Public Works Department reported thatt they are stilll looking for quotes ont the construction oft the BOLL filter. The State Revolving) Fund application isc duel byt the 30th oft the month: andy willl be completed ont time. Thel Projects Needs Assessment willl bep put out tol bid int the next month. Awaitinga a quote ont the auto-sampler: fort the wastewater treatment plant. This will help withl I&I ando other reporting thati isI required by the State. Resource Roadmap draft from Sustainable Strategies wasj just received andy willl ber reviewedi int the next week. CIRSA: auditi isc coming upi next week. An extension: request has been madet to CDPHE fort ther replacement oft thel lagoon) liner to b. Town Hall: Katie LaDrig, Town Clerk reported thata aj partt time assistant has beenl hired fort town) hall, Peggy Marsh. Delinquent account status: There were two red-t tagr notices delivered: andl both accounts havel been paid. The: auditors have received accounti information tol begint the 2023: audit. Gopher traps were] purchased byt the" Town and: are: available for residents top purchase. Ac deposit was finally received onat two- year old grant reimbursement for $100,000. Dropbox has beent updated and the cost fort this Wendy Bourn - Grant applications update: Wendyl has beenl looking into a grant through "Safe Streets4 All". She willl be doing some more researchi intothis. She willa alsol bel looking intot the Town's water rights ande exactly whatt the Towncould dor regarding these rights fora alternate water sources and revenue. Thei request forar new websitet through SIPA, whichy wouldy provide: ay website tot the Town: atl no cost hask been submitted. The report on Grand County wages for the last quarter of 2023 was published andt the wagess showni iss significantly. lowert than the rate study hadi reported for our town. This could impact our disadvantaged community status and! helpt the townr reduce expectations for future rate studies. Discussion ensued regarding obtaininga grant tof fix upt tennis courts, basketball court,etc. d. CPS/TJ Dlubac: Building permits, currently four being active, are continuing. Development applications have slowedi int thel last few weeks. Comp plan and the Codel Update continues withi more discussion needed. TJS suggested thatt the Comp Plan andt the Code Update be: separated with adoption oft the Comp Plan proceedinga and the Code Update continuing. A community. listening session. ist beingl held along with: ab business owner's roundtable tol bes scheduled. Discussion ensued. Thel IGA with the Building Department: att the Countyl has not been finalized yet. Alsos stilli int the worksi isl building permit fees. TJis stilly working withl Nick Rardin on building improvement policy updates. TJ spoke with Chris Price regardinga a Use Taxi implementation. Thiso couldconceivablyl bringi ini revenue annually oft upto a. Surveillance camera in Town) Park/ Pavilion- due to vandalism at Town Park, it was decidedt to get an b. Town Halle exterior] painting estimate- an estimate was received top prep: and] paint Town) Hallf fora a cost of $6,300.00. This wouldi include everything from scrapingt toj painting. There was alsoa ane estimates givent to  movet thec deadline tor nexty year. Noi response: as of yet.  service was changed from $4201 monthly to $1981 monthly.  Wendy willl looki into this.  $250,000.  5. DISCUSSIONITEMS  estimate ons surveillance. Thec cost for this wouldl be $6,504.00 paint outbuildings: at Town! Park fort the cost of $3,500.00.  REGULARI BOARDMEETING, June2 20,2024 MSV WORD;MINUTES: MM062024    C. Replacement ofN Meredi Howe onl P&Z Committee Mayor Ray Tinkum: requested the Board's d. New moratorium onl building: Thei new moratorium: addresses the wastewater: issues the towni is experiencing. Ity was suggested by Element Engineeringt that thet town nol longer accept any, newl building that wouldi require new tapi installations. This moratorium willl bei ine effect until December 2025, or until thet town can resolvet thec current issues with our capacity at the lagoons. Ifpeoplel havea already purchasedt tapf fees, they wouldl be: allowed to continuel building permit process andl building of their homes. Therei isa an exception tot the moratorium for the property owner on Colorado Street because of previous comverationsycommitmemt that the" Town) has madey with that owner. Performance evaluations for Staff-) Evaluations were conducted with employees andt thef following recommendations: were made: Increase: from $38.00to $41.00h hourly for Nick Rardin; increasef from $35.00to$ $37.00f for) Johnny Hirt; increase from $28.60to $32.00f for Billl LaDrig; increase from $30.00to $34.50f for Katiel LaDrig. Discussion ensued. Suggestion wasi madet tog give part-time employees raises also; Donald Dailey increasef from $19.00t to $20.00and Andy Hugley from $33.52t to $35.00. f. Leslie Lemon (Johnny Hirt's daughter) Memorial -Thes staffy wouldl liket to extendt the Town's sympathies tol Leslie'sf family int thej planting oft trees by ther memorial company inl honor ofl her life. Fivet trees would g. Permission. letterf from Meredi Howe re: dogl limit allowance the request wasi madet to allow the dog limit tol bei relaxedf for thisl resident inc orderf forl her tob breedl her dog: andt to also possibly foster dogs for temporary time periods. There would alsol bet the possibility oft taking dogs for training for several weeks atatime. Discussion ensued. The decision was madet tot table the discussion untilaf future meeting. Motiony was? madeby Trusteel Kathy Knight toextendt thel BoardofTnusteesi mectingpast 9:00pm. h. Agreement contract for accountant: services - Contract was distributed tol boardi members regarding the i. Additional credit card for Nick Rardin - Suggestion was made now that the Town's financial situation hasl becomel better toa add: another credit cardt tot the USI Bank credit card account for Nick Rardin. The limit of] purchasing would stay: at $5000, ity wouldj justl bes split between thet two cards. j. Noxious Weed Spraying: Request for Proposal was sent to) Weed Wizard, the company, whol has typicallys supplied thes servicei int thep past. They have: agreed tos spray fort the $4200. Board ofTrustees k. Employee Guidebook: revisions for 2024 included additional: information ont the drug/alcohol policy, sick time policy, clarification oft the 4day/1Ohr work weekl holiday pay, clarification ofl holiday pay when 2. Grand Places 2050-Trustee Dan! Nolane explained thej purpose oft this organization for thel benefit oft the new trustee, Stacey Paulson. Also, trainingf for frontliners was held andt thei information of 250,000tree  acquiescencei tor replacing Meredi Howec onl P&Z withl himself.  bej planted inl her memory forac cost of $115.00.  Sccondedk by Trustce Dan Nolan. Allv voted aye, motiono carricd. accountant services that was recommended by the auditors.  unanimously agreed.  employee has worked ont that holiday.  6. OPEN ACTIONITEMS  saplings that willl bep planted int thel burn: area. b. Crosswalk: across Highway 40-1 noi information at this time C. Building permit andi IGA with County on hold att thist time d. Follow up onl Engineering firms research continues ont this a. Accounts payablei int the amount of: $115,914.45  7. ACTIONITEMS  Motion wasi madel by Trustcel Dan! Nolant toa approved accounts payablei int thed amounto of$ $115,914.45; sccondedby  Mayor pro-tem Christinel Lcc. Alpauadlegsmatoncamia.  b. Payrolli int the amount of:  05/20/24-C 06/02/24 06/03/24 -06/16/24 Paulson. Allvotedayc,n motionc carricd. Christinel Lce; allvoteda dys, motioncarried.  $15,741.23 $13,266.88  Motion) wast madcl byl Mayorp pro-tem Christinc Lce toapprovet thc-porollisteddhoves secondedby Trustce Staccy Motiony was madeh by Trustcel Kathy Knight toc approvet the builingr moratorium, scomdedlyM Mayor pro- tem . Motioni wast madet to approvet the agreement betweent the Townd amdSiherCraCPAby Trustcel Danl Nolan; i. Motiony wasr madet toc approvet the pdintingofl Town Hall and! buildings at Townl Parkr not tocxceeds $10,000by Trustee Dan? Nolan;s secondedby Trustce Staccyl Paulson.. Ally voted aye, motiond carried. L Motion wasr madet toa approvet thep purchasfasunellomc. camerdat? Townl Parkl by Trusteel Dan? Nolan, seconded byA Mayorp pro- tem Christinel Lcc. Discussion tookp place toi inform the frechigfoft thci installation. Allyotedays,  C. Ordinance 2024-06-20-2141 Building Moratorium: d. Agreement letter with SilverCreek CPA: e. Town! Hall: and Townl Park exterior) painting: f. Surveillance camera at7 Town) Park  secondedb by Trustees Stacey Paulson.. Allv voted ays,n motiono carricd.  motioncarricd.  REGULARI BOARDMEETING:, June 20,2024 MSV WORD;MINLTES: MM062024    g Performance Evaluations and raises for staff  Motioni wds madet toc approvet ther raises fort thes staffly Trustecl Dan! Nolan;s secondedby Trustces Staceyl Paulson. Discussion onr raise for Katicl LdDrige ensued. Motionf failed. Discussiond ont ther raisef fork Katicl LaDrigregarding whether ther raises shouldbef for 12% ar$33.60or 159at$34.50. Motiony wasn madet toa approvet ther raiseso as proposed byth thel Mayor byl Trusteel Danl Nolan; secondedbys Stacey Paulson. Allvoteda aye, motiono carricd. Motioni was madcl by7 Trustees Stacey Paulson; secondedbyA Mayor pro-tem Christinel Lcc. Allvotedays,n motion Motioni wast madebyT Trustces Stacey Paulson;s sccomdedly Trustecl Dan! Nolan. Allvoudlegmatiomcmial  h. Replacement of P&Z Commission member Meredi Howe with Mayor Ray Tinkum  carried. Employee Guidebook Revisions  7. OTHER BUSINESS: Mayor Ray Tinkum Mayor pro-tem Christinel Lee Trustee Tim) Harvey Trustee Richard Gott Trustee Stacey Paulson 8. ADJOURNMENT:  Trustee Dan! Nolan Land Trusti isl hosting wildflower walk. Question on] pasture lease with) Monte Linke.  Monte willl bec called re: COWS onl Himebaugh Gulch Trail. Trustee Kathy Knight- Why: aret there extra speed bumps oni roads?  Motion was madel by Trustecl Kathy Knightt toadjournt thc mecting; secondedby7 Trustec Dan? Nolan. Allvotedayc,n motion  carried. Meeting adjourned at 9:36p pm  Raymond R.Tinkum, Mayor KEL Sy  eal) o ADC  Clerk/Treasurer  REGULARE BOARDMEETING:, June 20,2024 MSV WORDMINUTES: MM062024