MINUTES REGULAR MEETING OCTOBER 22, 2019  CARBONDALE BOARD OF TRUSTEES  Mayor Pro Tem Marty Silverstein called the Board of Trustees Regular Meeting to order  on October 22, 2019, at 6:00 p.m. ini the Town Hall meeting room.  ROLL CALL:  The following members were present for roll call:  Mayor Pro Tem Trustees  Marty Silverstein Lani Kitching Ben Bohmfalk Erica Sparhawk Luis Yllanes Heather Henry Dan Richardson  Arrived After Roll Call Absent Staff Present: Town Manager Finance Director Town Attorney Public Works Director Parks & Recreation Director Planning Director Planner  Jay Harrington Renae Gustine Mark Hamilton Kevin Schorzman Eric Brendlinger Janet Buck John Leybourne CONSENT AGENDA  Boards and Commission Clerk Kae McDonald  Accounts Payable totaling: $511,022.65  Trustee Bohmfalk made a motion to approve the Consent Agenda. Trustee Kitching 6 yes votes: Bohmfalk, Silverstein, Sparhawk, Kitching, Yllanes, Henry  seconded the motion and it passed with:    Trustee Meeting Minutes October 22, 2019  Page 2  PERSONS PRESENT NOT ON THE AGENDA  Larry Bogats, Settlement Lane, representing the Carbondale Age Friendly Community Initiative (CAFCI), an ad hoc group of seniors, stated that AARP will be presenting CAFCI with an AARP Certificate of Participation on November 21, 2019 from 3:30 pm - 6:00 pm at the Third Street Center. He invited the Trustees and public to attend the Sam Anderson, a Roaring Fork High School Student and member of the Youth Water Leaders Team, invited the Trustees to attend the Healthy Rivers Youth' Water Summit on December 5, 2019 from 9 am - 2:30 pm at the Third Street Center. The event is not Summers Scott, Main Street, stated that he opposes CoVenture receiving public funding  presentation/celebraton.  open to the general public.  and he feels that there are better ways to spend the money.  TRUSTEE COMMENTS  Trustee Sparhawk stated that she attended "Build Day" at the Habitat for Humanity Vista Project. She highly recommends visiting the project and taking a tour of a net zero affordable housing unit. The event was attended by several elected officials in the Roaring Fork Valley. After the event they had a discussion on local policies including net zero building codes. Trustee Sparhawk attended the Chamber Board meeting where they were given an overview of the Confluence Business Conference. Trustee Sparhawk stated that the Carbondale Communities for Climate Action (CC4CA) is Trustee Kitching stated that she attended the Garfield County Public Land and Natural Resources Steering Committee. They reviewed access and Right-of-Ways, tourism, and economic viability. Trustee Kitching also attended the Ruedi Water and Power Authority (RWAPA) quarterly meeting. On November 19th there will be a meeting with Ruedi Water Reservoir contract water holders and she recommended that staff attend. They also discussed Proposition DD which proposes using gaming revenue for the Mayor Pro Tem Silverstein attended Indigenous People Day at Sopris Park - it wasa a  looking for people to join the Legislative Committee.  Colorado River Basin Plan.  nice event.  ATTORNEY'S COMMENTS  The attorney did not have any comments.  SPECIAL EVENT LIQUOR LICENSE - TRUE MEDIA  True Media has applied for a Special Event Liquor License for an event to be held at the Third Street Center. The Police Department has reported no problems with the  applicant or the premises.    Trustee Meeting Minutes October 22, 2019  Page 3  Trustee Sparhawk made a motion to approve True Media's Special Event Liquor License. Trustee Henry seconded the motion and it passed with: 6 yes votes: Bohmfalk, Henry, Yllanes, Silverstein, Kitching, Sparhawk  SPECIAL EVENT LIQUOR LICENSE - COVENTURE  CoVenture has applied for a Special Event Liquor License for an event to be held at their establishment. The Police Department has reported no problems with the Trustee Sparhawk made a motion to approve True Media's Special Event Liquor License. Trustee Yllanes seconded the motion and it passed with: 6yes votes: Bohmfalk, Henry, Yllanes, Silverstein, Kitching, Sparhawk  applicant or the premises.  Evan Zislis told the Board that he will talk to Summers Scott about his concerns with  CoVenture receiving funding from the Town. Applicant: Jerome and Donna Dayton Location: 315 Oak Run Road  PUBLIC HEARING - CRYSTAL ACRES PUD AMENDMENT  John Leybourne explained that this a hearing for a Major PUD amendment for the Crystal Acres Planned Unit Development (PUD). The applicants have requested the amendment to update Section 12, Special Restrictions of the PUD, to better define what a "primitive footpath" is by providing a review through a conditional use permit with review criteria and providing design and construction details for a "low impact trail." The Planning and Zoning Commission held two public hearing and, after numerous changes to the text as it relates to the primitive trail allowed in the riparian zone, John noted that after the Planning & Zoning review neighbors submitted revised language to the PUD amendment. The applicant approves of the revised language. John stated that the Board has the option: to either remand the application back to the Planning & Zoning Commission for review, or suggest that the neighbors amend the Mark explained that an amended application would need to be re-filed, re-noticed, etc. He pointed out that the Code states that in order to change a PUD it requires approval of 50% +1 of the PUD households. As a result, tonight is techniçally not a public hearing because they do not have the required number of signatures.  recommended approval of the amendment to the Board.  language in their Homeowners Association covenants.    Trustee Meeting Minutes October 22, 2019  Page 4  Trustee Henry made a motion to remand the Crystal Acres PUD Amendment to the Planning & Zoning Commission. Trustee Sparhawk seconded the motion and it passed  with:  6 yes votes: Henry, Yllanes, Silverstein, Kitching, Sparhawk, Bohmfalk RESOLUTION NO. 13, SERIES OF 2019-I INTEGRATED WEED MANAGEMENT Gwen Garcelon, a member of the weed task force who spearheaded the Plan, was Eric explained that the State signed the Noxious Weed Act in 1990. The Act directs that each municipality shall adopt a Noxious Weed Management Plan for all lands (public and private) within the municipality. Staff and volunteers have been working on a Plan for several years. The proposed plan focuses on soil and land management, the re- introduction of native species to help crowd out the invasive species, and non-chemical innovative weed management strategies utilizing the expertise of local land managers and the increasing knowledge of natural weed management and options available to Gwen stated that the Plan allows for specialists to use protocols to eliminate weeds before the Board decides the next step. She said that it is imperative to keep herbicides  PLAN  present at the meeting.  staff.  and pesticides out of public parks. We need to focus on soil health. Mayor Pro Tem Silverstein opened the meeting to public comment.  Sara Larose, works for Garfield County Vegetation, thanked everyone responsible for a very detail, well written document. She looks forward to seeing the results, a strong  partnership, and exchanging ideas.  Gwen stated that she hopes other municipalities can use the Plan.  Itv was noted that the Parks and Recreation Commission and the Environmental Board The Board stated that they appreciate the amount of work has gone in to creating the Gwen would like to hold a press conference and pursue educational opportunities (Dandelion Day, Farmer's Market) to inform the community of the plan. Trustee Sparhawk made a motion to approve Resolution No. 13, Series of 2019 approving the Integrated Weed Management Plan. Trustee Henry seconded the motion  are very supportive of the Plan.  document and they appreciate the document itself.  and it passed with:  6. yes votes: Yllanes, Silverstein, Kitching, Sparhawk, Bohmfalk, Henry    Trustee Meeting Minutes October 22, 2019  Page 5  Jay informed the Board that the clerk has received an inquiry on how to file a petition proposing to ban the use of all herbicides and pesticides in Carbondale.  PROPOSED BUDGET REVIEW MAJOR CAPITAL PROJECT  Kevin gave an overview of the proposed major capital projects for 2020. They include:  Red Hill Parking Trail maintenance River Valley Ranch road maintenance Sidewalk construction and construction Mobile stage for community events Replace the 2001 backhoe Replace the light plant Replace a police car  Street re-surfacing including street light replacement in the Hendrick area  The Sieredestanrals Commission has recommended spending $90,000 to study 8th Street improvements, the money' would be used on a study, engineering  Combined, the proposed budget totals $638,000.  ADMINISTRATION  Renae Gustine presented the proposed Administration budget. The key expenditures  are:  The seasonal streets position will change to a full-time position Money has been put in the budget for a public relations consultant Funding for (possible) professional salary recruitment (police)  April Election  The Town will undertake a salary survey 3% cost of living increase - salary adjustment Provide funding for high School clinician Risk management insurance increase Blinds for Trustee Chambers and Room 2 Affordable housing $50,000 to Red Hill Lofts Garfield County Clean Energy membership Increase community requests to $70,000 Affordable Housing Coalition membership  One HVAC unit Water Heater Flooring  Economic development efforts - Chamber, CoVenture, WeCycle    Trustee Meeting Minutes October 22, 2019  Page 6  Michael Lowe of CoVenture was asked to provide a clear list of businesses that CoVenture has helped. The Board wants to be able to measure the return on  investment of taxpayer dollars. MISCELLANEOUS minutes. ADJOURNMENT  Jay thanked Kae McDonald, the new Boards and Commission Clerk, for her detailed  The October 22, 2019, regular meeting adjourned at 8:45 p.m. The next scheduled  meeting will be held on November 12, 2019 at 6:00 p.m.  APPROVED AND ACCEPTED AL  Dan E SEAL CLORADO  ATTEST: As  Bha  Cathy Derby, Town Clerk