Dolores, Colorado t AGENDA TOWN OF DOLORES COLORADO BOARD OF TRUSTEES METING/WORASHOP MARCH 28TH, 2022 6:30P.M. THE MEETING WILL BE HELD ATT TOWN HALL 420 CENTRAL AVENUE. IFYOUWISH TO ATTEND' VIRTUALLY, PLEASE VISIT THE TOWNI WEBSITE UNDER GOVERNMENT TOWN BOARD MEETING FOR THE: ZOOMI LINK ttps/fownofdolores.colorado.goy 1. CALLTOORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. ACTION/APPROVAL OF1 THE AGENDA 5. IDENTIFICATION OF ACTUAL ORI PERCEIVED CONFLICTS OFI INTEREST. 6. CITIZENS TO ADDRESS THE BOARD: This is an opportunity for Citizens to address the Board at this time or during a Public Hearing. Each Person will have 5 minutes. The Town Board encourages public comment by the following sources: Live at the Town Hall, virtually via ZOOM (see the Town Website for the link), or by submitting your comments, via email, to the Town Clerk at ammyeowpocoorescon any time before the dated Board meeting. 8. STAFF EPOAIESPASENIATONS 8.1 Managers Report: Manager Ken Charles 8.2 Attorney's Report: Attorney. Jon Kelly 9. OTHER ORGANIZATIONS: 7. SPECIAL LICENSES/PERMITS: Nol License/Permits are scheduled at this time 9.1 MONTEZUMA COUNTY COMMISSIONER: Jim Candelaria 10. ADMINISTRATIVE BUSINESS: No Administrative Business is scheduled at this time. 11. ACTION/APPROVAL RONANCS/RESOUITIONS: 11.1 Action/Approval Resolution R474 Series 2022: In support of an application to the Colorado Department of Transportation Revitalizing Main! Streets Opportunity 2( (small grants) program. 11.2 Action/Approval Resolution R475 Series 2022: Declaring intention to pursue a Conservation 11.3 Discussion/Possible Action Resolution R476 Series 2022: Approving the Grant application tot the 11.4 Discussion/Possible Action for Resolution 477 Series 2022: Approving the Grant application to the DOLA-Innovative Affordable Housing Strateges-Prelminary Planning & Analysis Program. Easement with Montezuma Land Conservancy. CDPHE-Active People, Healthy Colorado Program. 12. TRUSTEES REPORTS AND ACTIONS: 14. ADIOURNMENT: Dolores, Colorado) Ese 1900 Dolores Colorado To: From: Dt: RE: MAYOR AND TRUSTEES Ken Charles, Dolores Town Manager Meeting Information Update March 28, 2022 Monday/s Town Board Meeting On the agenda for our regular meeting Monday March 28th: The trustees will review four resolutions at the board meeting Resolution R474 Series 2022: In support of an application to the Colorado Department of Transportation Revitalizing Main Streets Opportunity 2 (small grants) program. This is a revision to Resolution 472 that was approved in February. A change in costs required the Resolution R475 Series 2022: Declaring intention to pursue a Conservation Easement with Resolution R476 Series 2022: Approving the Grant application to the CDPHE-Active People, Resolution 477 Series 2022: Approving the Grant application to the DOLA-Innoyative Affordable Housing trategies-relminary Planning & Analysis Program. Jon Kelly will resolution to be amended. Jon Kelly will present. Montezuma Land Conservancy. Jon Kelly will present. Healthy Colorado Program. Kalin Grigg will present. present. General Updates The CDPHE Vaccine Bus will be in. JRP on the following Fridays 9:00 am to 1:00pm: April 1 More updates to the potential use for ARPA funds. Treasurer Patricia Gibson participated in an online update regarding what may be aq qualifying use of American Recovery Plan Act. The town was under the impression that ARPA funds could not be used to fund general items in the general fund, but to only replaced lost revenue. Apparently, that is not the case. Wei now think that we can use funds for projects such as the match for the Flanders Restroom. This removesa large challenge the town was trying to make by postponing other budgeted for items. Staff] had thel kick-offi meeting with SGM engineers who will begin designing Phase II ofthe water system improvements as identified ini the 2018 Capital Improvements Plan. We will keep you informed as the project progresses. Initially, we will make aj presentation at either the April orl May meetings as to the scope oft the project and what opportunities and challenges the and 22, May 13,June 10 and at the Farmers Market on June 15. project presents. 420 Central Ave, P O1 Box 630 Dolores, CO.81323 Ph.970-882-7720 fax. 970-882-7466 https:!! towmordoboresolomadgen Dolores, Colorado) FNC 100 The town will be setting the date for the annual May cleanup. The town continues to post the town survey on various websites. Staff did ai mass mailing to residents, with a self-addressed, stamped return envelope included. We have begun to receive An new sheriff's deputy, Gilberto Jacob, has rotated into the town to cover one of the two the Wea are continuing to have conversations with Amber Lansing and Good Samaritan's ofCortez many ofthe surveys. 40/hour/week shifts regarding building a community garden in. JRP. Upcoming Events April 11 and 25-town board meetings P&Z will hold its regular meeting on April 5 There will not be a planning commission meeting on April 7 Restroom grant to CDOT due by the last Wednesday ofe each month CDPHE Exercise grant and DOLA Housing grant due. April1 April 5-town election 420 Central Ave. POI Box 630 Dolores, CO. 81323 Ph. 970-882-7720 fax. 970-882-7466 https:!! owmoldolorsculomangow Town of Dolores Resolution No 474 Series 2022 A RESOLUTION IN SUPPORT OF AN APPLICATION TO' THE COLORADO DEPARTMENT OF TRANSPORTATION REVITALIZING MAIN STREETS WHEREAS, the Board of Trustees has identified the construction of a public restroom facility in Flanders Park as a public improvement that will serve the citizens, businesses and OPPORTUNITY 2 (SMALL GRANTS) PROGRAM visitors to the Town of Dolores; and, WHEREAS, the Town of Dolores has contracted with Connie Giles Architecture, Inc. to WEHREAS, Town of Dolores has the opportunity to submit an application for a grant from the Colorado Department ofTransportation Revitalizing Main Streets Opportunity 2 (Small Grants) Program, a multi-modal downtown redevelopment grant that may be available to fund a prepare architectural plans for the Flanders! Park restroom facilities; and, portion ofthe cost of the Flanders Park restroom facilities; and, WHEREAS, the Town agrees that if grant funding is awarded, the Town is required to complete the project by implementing grant funding supported by matching funds estimated to bea minimum of$72,46l;and WHEREAS,theTownunderstand: thati ifgrant fundingisawarded, all fundsreceivedunder WHEREAS, thel Board of Trustees desires to express its support for the grant application NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES FOR Section 1. The Board of Trustees strongly supports the application to the Colorado Department ofTransportation Revitalizing Main Streets Opportunity 2 (Small Grants) Program, for a grant in an amount up to $150,000 for construction of the Flanders Park public restroom facilities, and ift the grant is awarded, the Board ofTrustees supports the Projec'scompletion. Section 2. The Board of Trustees represents and warrants that the Grant Application includes matching funds for which the Town is solely responsible to provide, and that the Town has appropriated or will appropriate such matching funds if the grant is awarded not to exceed the grant must be spent by the deadline tol be determined: ini the grant contract; and and isofthe opinion that the Town staffs should request grant funding. THE TOWN OF DOLORES, COLORADO: $80,000. Section3. The Town Manager is hereby authorized and directed to execute all documents and do all other things necessary on behalf of the' Town to complete, execute, and submit the Grant Application; Section 4. All action heretofore taken in furtherance of the purposes of the Grant Section 5. This Resolution shall be in full force and effect from and after the date of its Section 6. This Resolution isi intended to repeal and replace Resolution R-472, Series 2022 Application are hereby ratified and confirmed. passage and approval. adopted on February 28, 2022. PASSED AND ADOPTED this 28h day ofMarch 2022. Mayor ATTEST: Town Clerk Updated Application: February 10, 2022 COLORADO Dyatuemaflampematon Part 2 $150,000) Financial Information 1. Total amount of grant funding request (maximum 2. Local Match: 10% of the grant funds listed above Expenses prior to the PO execution are not eligible Match contributions can be cash and/or donated 150,000.00 Amount: (10% of grant $97,171 Briefly describe match expenses: In-kind materials, fees &E Eq=$24,710 for a match. materials. funding request) Cash=$72,461 Match may not be staff or admin time. 3. Does this project leverage additional funds beyond the 10% match listed above? Please In-kind materials includet the water ands sewer tap fees and water ands sewer pipe and bedding, all the site work materials. Thet town will provide thel labor and equipment tot trench andi installt the water & sewer taps and lines and prepare the site. Thel list ofe equipment and explain. Yes Total cash expenses are $222,461. Thet town will provide the cash expenses over the $150,000 or $72,461. estimated timei fore each piece isi included int the cost estimate. Labori is excluded fromi the project budget 4. By checking this box, the applicant's President, Chief Executive Officer, Chief Elected Official (Mayor or County Commission Chair) or City/County Manager for local governments or Agency Director or equivalent for others, has certified it allows this project request to be submitted for funding and will follow all CDOT policies and state andi federal regulations when completing this project, if funded. Please provide a budget of project costs based on the tasks you Cost identified in Part One. Task one - Project Design (Completed & not included in totals) ($5,000.00) Task two - Bid process Task three - Site work and utilities Task four - Construction of the restroom Task five - Final phase (Not included in totals) $2,000.00 $24,710.00 $220.461.00 ($1,000.00) TOTAL: $247,171.00 5 Town ofDolores Resolution No R475 Series-2022 AJ RESOLUTIONDECLARING INTENTION TO PURSUE A CONSERVATION EASEMENT WITH THE MONTEZUMA LAND CONSERVANCY WHEREAS, the Town ofDolores, Colorado is a statutory town incorporated under the laws of WHEREAS the Town of Dolores acquired the 47 acre "Harris Property" and owns an approximately 140. acres of additional land on1 the northern boundary of the Town ofDolores. WEHREAS the Trustees find that iti is in the best interests of the Citizens of the Town of Dolores toj preserve these properties in perpetuity while allowing for limited public uses in the future. WHEREAS the' Trustees find that best mechanism to accomplish this goal is through a the state of Colorado. conservation easement. WHEREAS the Town's Comprehensive Plan calls for the acquisition and preservation of open WHEREAS the Montezuma Land Conservancy has expressed an interest in enteringintoa conservation easement agreement with the Town of] Dolores with these properties. NOW, THEREFORE, BE: IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN Section 1. The Board ofTrustees hereby declare their intention to enter into an agreement with the Montezuma Land Conservancy to hold a conservation easement for all or a part oft the real properties owed by the Town ofDolores along its northern corporate boundaries. The Trustees envision that the conservation easement would preserve these properties in perpetuity while allowing for certain public uses that benefit the Town and its citizens, such as but not limited to public access, preservation of views and habitat, and Town utilities and services. Section 2. The Board ofTrustees authorizes the' Town Manager, Town Attorney and staff to enter into negotiations with the Montezuma Land Conservancy to prepare a draft oft this conservation easement for the Trustees' consideration and to pursue available grants and funding to cover the costs oft the easement. This resolution does not commit funds or obligate the Town space for the benefit oft the public. OF DOLORES, THAT: to enter into al binding legal agreement. Passed, adopted, and approved March 28, 2022. THE. BOARD OF TRUSTEES OF THE TOWN OF DOLORES: By: Mayor Attest: Town Clerk Dolores, Colorado) Ft D00 Meeting Date: March 28, 2022 AGENDA DOCUMENTATION FROM: KEN CHARLES INTERIM TOWN MANAGER Discussion and Possible Action ITEM TO: TOWN OFDOLORES MAYOR &TRUSTEES SUBJECT: DISCUSSION AND POSSIBLE ACTION CONCERNING RESOLUTION 476 SERIES 2022 APPROVING THE GRANT APPLICATION TO THE CDPHE-ACTIVE PEOPLE, HEALTHY COLORADO PROGRAM PURPOSE AND BACKGROUND The Colorado Department of Public Health & Environment (CDPHE) invites communities to apply for quick-win funding to purchase equipment that helps promote physical activity. This funding willl help support local efforts to enhance activity-friendly routes connecting to everyday destinations like schools, jobs, food sources, parks, and recreation. Quick-wins arel low-cost, locally driven projects designed to promote active transportation, increase safety, and enhance the streetscape through equipment or public art. Although these projects may be small or temporary, the intention is that the quick-win projects will promote physical activity participation andj provide momentum toward or help implement policy change. Funding priority will be given to projects that helpi improve activity-friendly connections for lower-income populations, youth coalitions, or vulnerable road users, like older adults and people walking or bicycling. This is a small grant program of up to a $5,000 grant and due by April 1. In 2018 the town undertook a Playground community survey that primarily asked questions about the newj playground. The single most often mentioned improvement project, other than questions regarding the children's playground, by the 634 survey participants, however, was adult exercise equipment. The town's residents and surrounding community members who frequent the park (many traveling from outlying areas on the regional Native American Reservations) have a strong need and interest in having the children' 's play area expanded into a multigenerational, physical fitness area. The Parks Committee thought this was an opportunity the town should take advantage of and request funds for two pieces of outdoor exercise equipment. Ifs successful, the grant would allow the town to purchase and install the: first twoj pieces oft the adult exercise area. This is an unbudgeted for project, but there are: no match requirements. Even sO, match shows community support. We have chosen a rowing machine and stationary bike for a total expense of $6,500. Our local Rotarians agreed to donate $1,000 for the equipment. Installation costs are: not eligible for grant funds sO the town will pay for that, which we estimate to be $650 for materials and $1,115 fori in-kind labor and machinery. The town would also be responsible for the exercise equipment costs over the $6,000 grant and Rotary donation. That amount is estimated at $500+$300 FISCALIMPACT for shipping. RACOMMENDATIONS oft town: resources. Iti is thei recommendation ofthe town manager and Parks Committee that the: mayor and trustees support and approve Resolution 476 approving the grant application to CDPHE and the commitment 420 Central Ave, POI Box 630 Dolores, CO. 81323. Ph. 970-882-7720: fax. 970-882-7466 https:/! omotdoborescolomangos Dolores, Colorado) Er TCO Attachments: Outdoor Fitness Equipment Brochure 420 Central Ave. POI Box 630) Dolores, CO.81323 Ph. 970-882-7720: fax. 970-882-7466 htps//towmotdolores.colorado.gov 323122,9:24AM Rowing Machine Paris Site Furnishings and Outdoor Fitness PARIS Site Furnishings . Outdoor Fitness 1-800-387-6318 salesepemicom Login BLOG f Tibe HOME PRODUCTS ABOUT MANUFACTURING INSTALLATIONS CONTACT CATALOGUE Core