Dolores, Colorado  AGENDA  TOWN OF DOLORES COLORADO BOARD OF TRUSTEES MEETING/WORKSHOP AUGUST 22, 2022, 5:30P.M.  THE MEETING WILLI BE HELD AT1 TOWN HALL 420 CENTRAL AVENUE.  IF YOUWISH' TO ATTEND' VIRTUALLY, PLEASE' VISIT1 THE TOWN WEBSITE UNDER GOVERNMENT TOWNI BOARD MEETING FOR  THE: ZOOM LINK  ntps//townofdolores.colorado.gov  WORKSHOP: 5:30 P.M. THROUGH 6:30 P.M: Includes dinner  1. Discussion: 2023 Budgetworkshop BOARD MEETING: 6:30 P.M. 1. CALLTO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL:  4.ACTION/APPROVAL OF THE AGENDA  5. IDENTIFICATION OF ACTUAL OR PERCEIVED CONFLICTS OF INTEREST.  6. CITIZENS TO ADDRESS THE BOARD: This is an opportunity for Citizens to address the Board at this time or during a Public Hearing. Each Person will have 5 minutes. The Town Board encourages public comment by the following sources: Live at the Town Hall, virtually via ZOOM (see the Town Website for the link), or by submitting your comments, via email, to the Town Clerk at ammyetowpocoorscom  any time before the dated Board meeting. 7.ADMINISTRATIVE BUSINESS AND PRESENTATIONS:  7.1 Logan Simpson. Joe Rowell Park Plan Update Presentation-lana McKenzie & Alex Buckley 7.2 Discussion: Bonnie Loving - Montezuma County Noxious Weed Department-Weed Management.  7.3 Discussion/Action: Bear Proof Trash Containers Vendor Selection  8. STAFF EPORIS/PAESENTATONS:    8.1 Managers Report:  8.1.a CIRSA Training Handout: Email Suggestions for Elected & Appointed Officials.  8.1.b. Dolores Donation Opportunities 8.1.c. Thank you letter-Dolores Rotary Club.  8.2A Attorneys Report:  9. PUBLIC HEARINGS: Public Hearing Second Reading of Ordinance 559 Series 2022: Amending Ordinance 532 Series 517 creating a Park/Playground Advisory Committees for the Town of Dolores.  (Adding ai fifth member position).  10. DISCUSSION/ACTION ORDINANCES/RES/RESOLUTIONS:  10.1 Discussion/Action: Approval Second Reading of Ordinance 559 Series 2022: Amending Ordinance 532 Series 517 creatinga al Park/Playground Advisory Committees for the Town of Dolores.  (Adding a fifth member position). 11.OTHER ORGANIZATIONS:  10.2 Appointment of the 5th member to Parks Committee Chamber and. Jim-we may want to debrief on Escalante Day  12. EXECUTIVE SESSION: To discuss the purchase, acquisition, lease, transfer, or sale of real, personal, or other property interest under C.R.S. Section 24-6-402(4)(a); specifically, discussion on whether to make an offer to purchase a parcel of real property currently listed for sale in which no Trustee has a  personal interest and which may be as suitable structure for Town offices  13. FUTURE AGENDAS: September 13.1 Budget  13.2 Discuss Code Enforcement 13.3 Utility Improvements 13.4 Review outcome of survey 14. TRUSTEES REPORTS AND ACTIONS:  15. ADJOURN    W  N 0 E 00 8 8  :    0  I  E  A & 0 U    a  - 00    E - N  M &  ,  3  a  5e    A A 8 a  N  -  U    6 - 3  a K  1 1  A  3  0    I  - e 9  Z - E  -    t 8 9 > a E e 13 e 5 Dt @ on 3 a 8 DE 9  o - e on Da 0  a - 09  - 7  @  0  5    8/18/2022 12:12:09PM  TOWN OF DOLORES Budget Analysis Reporting As Of06/01/2022 to 06/30/2022 Reporting Department: 10- General  Page 1of2  REVENUES Account Description Property Tax Sales Tax Revenue Cigarette Taxk Revenue Empire Franchise Fees Cable T.V. Franchise Atmos Energy Franchise Commnet Tower Lease Atmos Energy Tower Lease Liquor Licenses Business Licenses Building Permits Development Fees Dogl Licenses Grant Revenue Marijuana License Fees Lottery Funds Other Miscellaneous Revenue Parks &F Recreation Revenue Court Fines and Fees Interest Playground Donation Joe Rowell TOTALI INCOME Town Magistrate Trustee Education enoriRace/Scoselbike Club Easter Egg/TH Christmas Lights Elections Marijuana Licensing Interim Town Manager Treasurer Administrative Clerk Town Clerk Maintenance Salaries Maintenance Overtime Board Payment Health/DentalLife- Insurance Employee Payroll Taxes Employee Retirement State Compensation Subscriptions or Dues Codification Administrative Education Administrative Consulting Town Attorney Audit Fees Gas Expenses Electric Service Trash Removal Admin. Purchased Services Copier Lease Liability Insurance letpnonelmtemeurber Advertising & Legal Notices  Account No. 10-311-100 10-313-100 10-314-100 10-318-101 10-318-102 10-318-103 10-318-105 10-318-107 10-321-101 10-321-102 10-322-101 10-322-102 10-322-103 10-334-102 10-334-107 10-335-101 10-341-102 10-346-101 10-351-101 10-361-101 10-362-100  Current Month YTD Actual Budget Year YTD Variance 39,984.01 197,074.05 475,000.00 -277,925.95 3,699.28 24,872.33 45,000.00 -20,127.67  % Used 73.40 41.49 69.38 55.27 67.51 111.78 57.47 115.98 46.15 84.75 58.17 0.00 103.75 0.00 0.00 50.21 20.08 129.00 47.20 63.79 0.00 36.82 0.00 24.67 20.90 11.63 56.81 42.80 0.00 50.28 47.08 70.19 57.24 54.68 91.07 8.25 63.64 52.35 58.74 0.00 35.46 60.45 8.00 14.87 36.66 100.00 89.42 46.45 53.99 41.96 41.19 59.44 45.25 33.19  5,611.10 65,324.70 0.00 693.82 0.00 2,700.39 0.00 15,649.18 718.34 4,310.04 0.00 2,087.61 150.00 1,500.00 125.00 3,390.00 1,710.00 6,980.03 100.00 4,271.62 10.00 0.00 0.00 2,639.53 5,704.41 0.00 250.00 1,290.00 460.00 3,540.00 54.39 0.00 0.00 312.00 740.00 418.00 418.00 0.00 3,000.00 0.00 568.11 0.00 1,498.16 0.00 0.00 3,093.75 12,568.75 1,033.36 4,621.70 1,753.57 8,631.73 1,276.83 5,342.03 858.84 2,732.08 0.00 750.00 2,327.50 20,733.27 1,464.04 5,876.37 440.43 1,833.12 0.00 0.00 259.80 4,011.86 0.00 3,022.73 0.00 400.00 311.98 1,114.98 3,000.00 3,000.00 196.83 1,967.15 0.00 917.86 2,969.62 1,805.50 12,431.78 290.51 1,626.83 584.00 5,249.14 340.28 2,262.46 435.35 2,323.00  89,000.00 -23,675.30 1,000.00 4,000.00 -1,299.61 14,000.00 1,649.18 7,500.00 -3,189.96 1,800.00 287.61 3,250.00 -1,750.00 4,000.00 -610.00 12,000.00 -5,019.97 0.00 4,271.62 800.00 30.00 0.00 242,239.00 242,239.00 2,000.00 -2,000.00 11,360.00 -5,655.59 2,000.00 -1,598.32 1,000.00 7,500.00 3,960.00 500.00 2,000.00 -2,000.00  -306.18  830.00 0.00 401.68 318.94 0.00  290.00 -181.06  55,511.65 340,938.80 925,949.00 -585,010.20  Community Development EXPENSES 10-10-500  0.00 20,000.00 20,000.00 3,000.00 2,260.00 2,000.00 1,582.00 25,800.00 22,800.00 1,000.00 3,500.00 2,001.84 4,000.00 4,000.00 25,000.00 12,431.25 9,816.00 5,194.30 12,298.00 3,666.27 9,332.00 3,989.97 3,000.00 9,087.50 8,337.50 32,577.00 11,843.73 11,225.00 5,348.63 3,121.00 1,287.88 2,200.00 2,200.00 11,314.00 7,302.14 5,000.00 1,977.27 5,000.00 4,600.00 7,500.00 6,385.02 3,000.00 2,200.00 350.00 5,500.00 2,530.38 29,625.00 17,193.22 3,950.00 2,323.17 8,831.00 3,581.86 5,000.00 2,737.54 7,000.00 4,677.00  10-412-117 10-413-320 10-413-800 10-413-812 10-414-310 10-414-311 10-415-108 10-415-111 10-415-112 10-415-113 10-415-114 10-415-116 10-415-117 10-415-210 10-415-220 10-415-230 10-415-260 10-415-310 10-415-311 10-415-320 10-415-325 10-415-330 10-415-331 10-415-410 10-415-411 10-415-413 10-415-420 10-415-430 10-415-520 10-415-530 10-415-540  431.89  5,696.01 27,032.99 49,442.00 22,409.01  267.92  784.38 3,665.69 10,000.00 6,334.31  0.00 232.85 187.41  162.59    8/18/2022 12:12:09PM EXPENSES Account Description Travel & Mileage Postage & Freight Office Supplies Uniforms Supplies for Town Hall Web Page/Business Enhancement Miscellaneous Dog Control Costs Equipment Capital Outlay Master Comp. Plan (Land Use Code) AMERICAN RESCUE PLAN ACT (ARPI 10-419-326 THI Maint Purchase Service Town Hall Building Maintenance Sheriff and. Jail Expense Building Inspector Salaries Land Surveyor Services Tree Expenses/rimming: Park Employees Seasonal Salari Park Electricity Park Maintenance Equipment/Machinen, 10-452-501 ParkN Maintenance Supplies Park Bldg/Grounds Maintenance Joe Rowell Park Improvements Flanders Improvements Conservation Trust Fund/Lottery Expens 10-452-900 Plaground Donation Expense Solar Lease Purchase Principal DSB Solarl Lease Purchase Interest DSB TOTALI EXPENSES TOTALINCOME NETTOTALS  TOWN OF DOLORES Budget Analysis Reporting As Of06/01/2022 to 06/30/2022 Reporting Department: 10- General  Page2of2  Account No. 10-415-580 10-415-602 10-415-610 10-415-613 10-415-615 10-415-640 10-415-650 10-415-655 10-415-700 10-415-701 10-419-316 10-419-423 10-419-611 10-420-330 10-424-118 10-431-535 10-451-410 10-452-119 10-452-411 10-452-610 10-452-615 10-452-708 10-452-709 10-452-901 10-500-803 10-500-804  Current Month YTD Actual Budget Year YTDI Variance  %Used 24.30 46.68 52.27 52.51 23.66 12.68 33.78 0.00 36.35 0.00 100.87 6.69 0.00 0.00 38.41 50.87 0.00 0.00 28.70 29.78 96.32 53.70 41.56 13.04 74.49 8.32 0.00 99.27 100.00 31.30 36.82 -43.56  0.00 486.00 49.08 1,400.46 552.15 4,181.84 91.12 787.67 30.45 260.30 215.31 380.31 93.40 1,689.10 0.00 0.00 0.00 727.00 0.00 0.00 4,438.44 225.00 225.00 0.00 4,950.00 22,890.00 0.00 0.00 0.00 0.00 3,199.00 4,179.00 566.53 1,786.50 0.00 11,558.46 379.09 2,685.17 0.00 1,500.00 0.00 0.00 0.00 1,290.51 0.00 397.00  2,000.00 1,514.00 3,000.00 1,599.54 8,000.00 3,818.16 1,500.00 1,100.00 3,000.00 2,619.69 5,000.00 3,310.90 150.00 2,000.00 1,273.00 0.00 26,065.00 26,065.00 4,400.00 0.00 0.00 14,000.00 14,000.00  712.33 839.70 150.00 -38.44 -225.00  0.00 16,065.00 240,039.00 223,974.00 12,795.95 76,810.70 200,000.00 123,189.30  45,000.00 22,110.00 5,000.00 5,000.00 3,500.00 3,500.00 14,560.00 10,381.00 6,000.00 4,213.50 12,000.00 5,000.00 2,314.83 11,500.00 10,000.00 5,000.00 5,000.00 1,300.00 397.00  441.54  683.44 7,480.57 18,000.00 10,519.43 0.00 8,193.45 11,000.00 2,806.55 1,248.06 1,248.06 15,000.00 13,751.94  9.49 0.00  52,679.40 311,214.68 994,179.50 682,964.82 55,511.65 340,938.80 925,949.00 585,010.20 2,832.25 29,724.12 -68,230.50 97,954.62    8/18/2022 12:13:10PM REVENUES Account Description Specific Ownership Tax Sales Tax Revenue HUTF Revenue Road & Bridge Other Miscellaneous Revenue Bank Interest TOTAL INCOME STREET PAINTING Treasurer Administrative Clerk Town Clerk Maintenance Overtime Interim Town Manager Board Payment Heath/DentalLife- Insurance Payroll Taxes Employee Retirement State Compensation Building Inspector Maintenance Salaries Town Attorney Audit Fees Weed Control Maintenance on Equipment Gas Electric Service Streetl Light Electricity Liability Insurance Tetepnone/intemelFier Small Tools & Equipment Uniforms Traffic Signs Magnesium Chloride Parts and Supplies Fuel and Lubricants Miscellaneous/Cont. Equipment Capital Outlay Patching & Gravel Solar Lease Purchase Principal DSB Solar Lease Purchase Interest DSB TOTAL EXPENSES TOTALINCOME NETTOTALS  TOWN OF DOLORES Budget Analysis Reporting As 0f06/01/20221 to 06/30/2022 Reporting Department: 20-Street  Page 1of1  Account No. 20-311-101 20-313-100 20-330-100 20-330-101 20-341-102 20-361-101 20-20-431 20-415-111 20-415-112 20-415-113 20-415-116 20-415-118 20-415-119 20-415-210 20-415-220 20-415-230 20-415-260 20-424-118 20-431-115 20-431-330 20-431-331 20-431-340 20-431-341 20-431-410 20-431-411 20-431-412 20-431-520 20-431-530 20-431-612 20-431-613 20-431-614 20-431-615 20-431-618 20-431-626 20-431-650 20-431-700 20-431-701 20-431-730 20-500-803 20-500-804  Current Month YTD Actual Budget Year YTD Variance 1,296.00 7,417.75 11,000.00 3,582.25 21,916.34 149,374.38 275,000.00 -125,625.62 2,147.81 14,067.80 27,000.00 -12,932.20  %Used 67.43 54.32 52.10 112.51 0.00 212.62 56.50 0.00 47.08 40.59 51.55 91.07 50.28 32.59 63.64 42.06 38.34 0.00 50.87 43.98 36.66 100.00 0.00 33.54 0.00 16.84 43.78 59.44 45.25 28.21 42.11 19.21 0.00 56.60 34.95 35.96 36.35 0.00 0.00 47.41 34.63 37.25 56.50 -32.79  773.45 9,000.48 0.00 1,344.62 36.26 212.62 0.00 0.00 1,033.36 4,621.70 1,154.01 4,810.34 858.85 2,732.11 0.00 884.91 3,626.50 318.92 1,196.53 0.00 784.38 3,665.69 3,000.00 3,000.00 0.00 0.00 0.00 584.00 5,249.14 340.28 2,262.46 0.00 1,269.35 92.37 589.57 124.94 864.44 0.00 0.00 637.10 2,830.17 0.00 727.00 0.00 0.00 0.00 861.09 4,304.95  8,000.00 1,000.48 0.00 1,344.62 100.00 112.62  26,169.86 181,417.65 321,100.00 -139,682.35 1,231.47 4,991.86 12,298.00 7,306.14 3,093.75 12,568.75 25,000.00 12,431.25 2,327.50 20,733.27 32,577.00 11,843.73 1,650.00 7,630.00 15,000.00 7,370.00 5,426.64 21,742.37 49,442.00 27,699.63 1,240.98 3,689.06 11,000.00 7,310.94 2,300.81 11,381.63 26,000.00 14,618.37  6,500.00 6,500.00 9,816.00 5,194.30 9,332.00 4,521.66 3,000.00 1,687.50 1,137.50 8,623.00 4,996.50 3,121.00 1,924.47 2,200.00 2,200.00 10,000.00 6,334.31 3,000.00 1,500.00 1,500.00 500.00 2,400.00 1,995.79 8,831.00 3,581.86 5,000.00 2,737.54 4,500.00 3,230.65 1,400.00 4,500.00 3,635.56 10,000.00 10,000.00 5,000.00 2,169.83 2,000.00 1,273.00 8,000.00 8,000.00 0.00 50,000.00 50,000.00 12,433.00 8,128.05  EXPENSES  267.89  550.00 0.00  0.00 500.00  0.00 0.00 404.21  810.43  1,247.40 6,989.77 20,000.00 13,010.23 0.00 3,595.99 10,000.00 6,404.01 2,808.61 16,450.26 34,700.00 18,249.74 32,001.37 152,477.12 409,360.50 256,883.38 26,169.86 181,417.65 321,100.00 -139,682.35 -5,831.51 28,940.53 -88,260.50 117,201.03    8/18/2022 12:14:06PM REVENUES Account Description Development Fees Grant Revenue Water User Fees New Water Taps Water Dock TOTAL INCOME Treasurer Administrative Clerk Town Clerk Board Payment Interim Town! Manager Health/DentalLife- Insurance Payroll Taxes Employee Retirement State Compensation Maintenance Salaries Maintenance Overtime Subscriptions & Dues Public Works Education Town Attorney Audit Fees Licensed Operator Laboratory Services Water Permit Fees Plant-Electricity Plant-Propane Maint. on Equip. Purchased Ser Plant-Maintenance: of Equipment Liability Insurance Telephone/Intemet Travel &I Mileage Postage & Freight Office Supplies Building & Grounds Maintenance Small Tools/Equipment Uniforms Chemicals Parts & Supplies MiscelaneousComtingeny, Equipment Capital Outiay Firel Hydrants DSB Water Loan Payment DSB Water Interest Payment TOTALI EXPENSES TOTAL INCOME NETTOTALS  TOWN OF DOLORES Budget Analysis Reporting As Of06/01/20221 to 06/30/2022 Reporting Department: 30 Water Department  Page 1of1  Account No. 30-322-102 30-334-101 30-340-100 30-340-101 30-340-102 30-415-111 30-415-112 30-415-113 30-415-117 30-415-118 30-415-210 30-415-220 30-415-230 30-415-260 30-433-115 30-433-116 30-433-310 30-433-321 30-433-330 30-433-331 30-433-342 30-433-343 30-433-344 30-433-411 30-433-414 30-433-431 30-433-432 30-433-520 30-433-530 30-433-580 30-433-602 30-433-610 30-433-611 30-433-612 30-433-613 30-433-617 30-433-618 30-433-650 30-433-700 30-433-701 30-433-707 30-500-800 30-500-801  Current Month YTD Actual Budget Year YTD Variance  % Used 0.00 0.00 49.97 200.00 60.10 49.26 47.08 43.50 47.71 35.56 50.28 63.64 38.71 31.00 0.00 43.98 54.64 65.50 33.33 36.66 100.00 13.53 50.89 0.00 40.31 58.02 0.00 0.00 59.44 45.25 0.00 65.10 88.69 0.00 0.00 38.76 70.75 70.87 4.06 36.35 32.30 0.00 66.67 0.00 46.68 49.26 33.27  0.00 1,300.00 0.00 0.00 9,000.00 3,548.00 13,823.00 1,033.36 4,621.70 1,231.47 5,349.62 1,154.01 4,452.58 0.00 600.00 2,327.50 20,733.27 755.26 3,027.05 269.42 967.63 0.00 0.00 858.84 2,732.08 0.00 655.00 100.00 500.00 784.38 3,665.69 3,000.00 3,000.00 0.00 473.52 0.00 1,781.00 0.00 0.00 0.00 1,450.58 0.00 0.00 0.00 0.00 584.00 5,249.14 340.28 2,262.46 0.00 0.00 0.00 1,367.00 0.00 709.53 0.00 0.00 0.00 0.00 90.94 581.42 4,815.76 8,489.76 1,773.28 18,356.09 0.00 203.00 0.00 727.00 0.00 0.00 2,034.14 12,204.84 0.00 0.00  0.00 1,300.00 4,500.00 4,500.00 23,000.00 -9,177.00 9,816.00 5,194.30 12,298.00 6,948.38 9,332.00 4,879.42 1,687.50 1,087.50 32,577.00 11,843.73 7,820.00 4,792.95 3,121.00 2,153.37 2,200.00 2,200.00 5,000.00 2,267.92 1,000.00 1,500.00 1,000.00 10,000.00 6,334.31 3,000.00 3,500.00 3,026.48 3,500.00 1,719.00 500.00 2,500.00 1,049.42 1,000.00 1,000.00 750.00 8,831.00 3,581.86 5,000.00 2,737.54 1,000.00 1,000.00 2,100.00 800.00 750.00 1,500.00 1,500.00 1,500.00 12,000.00 3,510.24 25,900.00 7,543.91 5,000.00 4,797.00 2,000.00 1,273.00 500.00 18,306.00 6,101.16 6,102.00 6,102.00  0.00 25,000.00 -25,000.00  26,529.46 121,426.49 243,000.00 -121,573.51  30,077.46 145,549.49 295,500.00 -149,950.51  EXPENSES  3,093.75 12,568.75 25,000.00 12,431.25  5,426.64 21,742.39 49,442.00 27,699.61  345.00 0.00 500.00 750.00 733.00 90.47 750.00 918.58  2,094.75 8,061.84 20,000.00 11,938.16  2,480.00 17,860.05 55,300.00 37,439.95  500.00  34,247.78 164,392.99 352,132.50 187,739.51 30,077.46 145,549.49 295,500.00 -149,950.51 -4,170.32 -18,843.50 -56,632.50 37,789.00    8/18/2022 12:14:54PM REVENUES Account Description Sewer Users Fees New Sewer Taps Other Misc. Revenue TOTALI INCOME Treasurer Administrative Clerk Town Clerk Interim Town! Manager Board Payment Health/DentalLfe- Insurance Payroll Taxes Employee Retirement State Compensation Maintenance Salaries Maintenance Overtime Subscriptions & Dues Public' Works Education Town Attorney Audit Fees Maint on Equipl Purchase Servic Operator/Licensed, Services Laboratory Services Waste' Water Permit Electric Service Maintenance ofF Plant Equipment Liability Insurance Telephone Service Travel &I Mileage Postage & Freight Office Supplies Plant Building & Grounds Maint Small Tools & Equipment Uniforms Chemicals Parts and Supplies MiscelanepusComtingen, Equipment Solar Lease Purchase Principal DSB Solar Lease Purchase Interest DSB TOTALE EXPENSES TOTALI INCOME NET TOTALS  TOWN OF DOLORES Budget Analysis Reporting As Of 06/01/2022 to 06/30/2022 Reporting Department: 40- Sewer Department  Page 1of1  Account No. 40-340-100 40-340-101 40-344-102 40-415-111 40-415-113 40-415-117 40-415-118 40-415-210 40-415-220 40-415-230 40-415-260 40-432-115 40-432-116 40-432-310 40-432-321 40-432-330 40-432-331 40-432-341 40-432-342 40-432-343 40-432-345 40-432-411 40-432-432 40-432-520 40-432-530 40-432-580 40-432-602 40-432-610 40-432-611 40-432-612 40-432-613 40-432-617 40-432-618 40-432-650 40-432-700 40-500-803 40-500-804  Current Month YTD Actual Budget Year YTD' Variance 20,082.61 100,700.63 189,000.00 88,299.37  % Used 53.28 100.00 0.00 54.50 47.08 40.59 51.55 50.28 41.48 63.64 40.24 31.97 0.00 47.08 54.64 0.00 17.50 36.66 100.00 114.64 0.00 21.98 0.00 31.06 0.00 59.44 45.28 0.00 24.92 40.00 0.00 0.00 33.44 33.17 89.37 8.20 36.35 100.00 85.67 50.27 54.50 29.09  0.00 4,500.00 0.00 249.07  4,500.00 0.00  0.00 249.07  20,082.61 105,449.70 193,500.00 -88,050.30 1,231.49 4,991.80 12,298.00 7,306.20 3,093.75 12,568.75 25,000.00 12,431.25 2,327.50 20,733.27 32,577.00 11,843.73  1,033.35 4,621.64 1,153.97 4,810.31 0.00 755.16 3,146.67 269.33 0.00 5,426.45 23,277.31 858.78 2,731.90 0.00 0.00 784.36 3,665.68 3,000.00 3,000.00 0.00 1,719.62 0.00 220.00 1,758.00 0.00 0.00 2,112.72 0.00 1,727.53 584.00 5,249.06 340.28 2,264.04 0.00 0.00 0.00 249.24 0.00 200.00 0.00 0.00 0.00 0.00 90.94 468.14 189.85 829.25 108.72 4,468.67 0.00 204.96 0.00 727.00 0.00 8,500.00 0.00 598.00  9,816.00 5,194.36 9,332.00 4,521.69 1,687.50 7,820.00 4,673.33 3,121.00 2,123.08 2,200.00 2,200.00 49,442.00 26,164.69 5,000.00 2,268.10 1,200.00 1,200.00 2,000.00 1,650.00 10,000.00 6,334.32 3,000.00 1,500.00 300.00 8,000.00 6,242.00 1,700.00 1,700.00 6,802.00 4,689.28 0.00 -1,727.53 8,831.00 3,581.94 5,000.00 2,735.96 500.00 1,000.00 500.00 100.00 750.00 1,400.00 2,500.00 1,670.75 5,000.00 2,500.00 2,295.04 2,000.00 1,273.00 8,500.00 698.00  EXPENSES 40-415-112  700.00 997.92 0.00 0.00 350.00 0.00 0.00  987.50  0.00 -219.62 300.00  500.00 750.76 300.00 100.00 750.00 931.86 531.33 0.00 100.00  21,467.93 116,671.48 232,074.50 115,403.02 20,082.61 105,449.70 193,500.00 -88,050.30 -1,385.32 -11,221.78 38,574.50 27,352.72    INTRODUCTION TO THE: 2023 BUDGET TOWN BOARD WORKSHOP, AUGUST2 22, 2022  Tonight, our goal is to begin discussing the 2023 budget, introduce significant revenue and expense decisions, and present capital projects for consideration. During this workshop format, we will go over actuals for our existing budget through. June 2022 and highlights of the proposed 2023 budget. Our main goals are for the Town Board to understand the process, decisions points, and their roles during We are interested int the Town Board's preferences to help us create the Town's draft budget that will be presented at the October 10th meeting. The final budget will not be adopted until December 12ths sO there will be opportunities for discussion and development throughout the Fall, and a "Notice of Budget" will be published int the newspaper along with a public hearing scheduled for November 14th. 1. Severance Taxes and Mineral Lease Funds- These funds are part of the Streets revenue and were dramatically reduced by the state in 2021. Severance taxi is at taxi imposed upon non-renewable natural resources that are removed from the Earth, such as oil and gas. The state also receives money from the sales, bonuses, royalties, and rentals under the Federal Mineral Lands Leasing Act to pay for the social and economic impacts caused by thei federal mining leases. For 2023, we will program the actuals we received in 2022 or less if the funds are predicted to continue declining by the state.  budget formation and seek guidance from the Town Board on their priorities.  REVENUE DECISIONS  In2 2020, the Town planned for $8,000 in Severance Tax; in 2021, we planned for $5,200, but only In2020, the Town planned for $45,0001 in Mineral Lease funds; in 2021, we planned for $37,500,  received $413 in 2021  but only received $25,881 in September 2021  2. Water and Sewer Rate Increase- Ift the Town adopts the new water and sewer rate increases at $2.50 and $5.00 per tap, that would be $16,500 for the wateri fund and $33,000 for the sewer fund. Additional We want to follow-up with the Town Board regarding a 3-yearvs. a 5-year increase in rates for 3. Sales Tax - In 2022, the Town budgeted: $650,000 in sales tax and' is on target to meet that goal. In 2021, the Town budgeted $450,000 in sales tax, compared to $350,000 in 2020. (Total sales tax  funds could also be received from the newly proposed tiered rates. inflation, as a 3-year increase may be in our besti interests.  collected in 2021 was $815,876 andi in 2020 was $632,000).  In2 2023, sales tax will be combined with marijuana sales tax and marijuana occupational tax as one line item to comply with the CO Department of Revenue confidentiality requirements. We will: see many requests for sales taxi revenue, and we will be approaching you with recommendations on how to best appropriate sales taxi in 2023 and remain conservative. Our initial recommendation ist to budget $700,000 with $425,000 in the general fund and $275,000 Some items that sales taxi revenue could be utilized for are annual operating increases to liability and health insurance premiums, capital improvement wish list projects, and potential cost of  ini the streets fund. living raises for the staff.  1    4. American Rescue Plan (ARP) Act -We received $240,039 from this program, some of which willl be utilized this fiscal year. Remaining funds will be planned for 2023. Projects likely funded in 2022  include:  Community Intervention Program $16,065 (paid/funded in: 2022)  Affordable Housing $10,000 Economic Development $10,000 Emergency Sirens $10,000 Generator fori the Water Plant $17,000 Flanders Bathroom $70,000 (2022/2023)  Montezuma County Senior Nutrition Program $12,000 (Board approved) Joe Rowell Park Master Plan $5,000 (additional project costs)  Total= = $150,065 Remaining Funds = $89,974 Potential ARPA projects for 2023 include: : Workforce Housing  Town Hall maintenance, such asi installing heating/cooling in the BI/Sheriff's Offices  Other Capital Improvement Wishlist projects  5)., Franchise Fees- Franchise fees are from utilities that pay the Town for the use of rights-of-way and are long term agreements. These revenues rarely change, but total around $74,000 annually. In 2022, we budgeted $72,300 in franchise fee revenue from. Atmos Energy, CommNet, Empire Electric, etc.  EXPENSE DECISIONS  1. Operating Expense Increases - There will be some: standard cost increases this year, such as a 4.5% increase in our health insurance from CEBT and ani increase in our liability insurance through CIRSA. Additionally, postage and IT services have increased, as well as the costs of parts and supplies. 2. Sheriff's Budget - In 2022, we budgeted $200,000 for the Sheriff's Department, while in 2021, we budgeted $240,000 for their services and a new' vehicle ($40k), which may arrive this December. Actual costs in 2021 were $153,594, andi in 2020 were $153,561. Sheriff Department costs for 2023 are 3). Cost of Living Raises- - The Consumer Price Index (CPI) continues to rise, and at the end of. July 2022, was at 8.2% in Colorado according to the US Bureau of Labor Statistics. Ifwe consider raises for the staff to keep up with inflation at 2,3,4, or 5% and exclude the manager, attorney, and building inspector,  estimated at $230,000 with increases in salaries, benefits, fuel, etc.  these are the impacts to salaries and FICA:  2% COLA would include a $6,498 annual salary increase, $497 in FICA, and $195 in retirement 3% COLA would include a $9,746 annual salaryi increase, $744 in FICA, and $293 in retirement 4% COLA would include a $12,995 annual salary increase, $994 in FICA, and $390 in retirement 5% COLA would include a $16,244 annual salaryi increase, $1,243 in FICA, and $487i in retirement  for at total of $7,190. for at total of $10,783. fora a total of $14,379. for ai total of $17,974.  Salaries & benefits represent 34% oft the expenses in the budget  2    5). Donatonsycontrloutons- Donations in 2021 were $15,750, and in 2022 were programmed at $25,800. We propose similar funding for 2023, along with a new web-based contribution form for not- 6). DRAFT Parks Department & Conservation Trust Fund 2022 Budget = This is a sample ofl last year's draft parks budget within the general fund, highlighting the projects that did not make it to the final  for-profits and other government agencies.  budget. Difficult decisions need to be made with the limited funding available. PRELIMINARY 2022 BUDGET-SUBECTTO CHANGE - EDITED 9/22/2021 PARKS DEPARTMENT & CONSERVATION TRUST FUND  2022 $11,360 $1,000 $100 $12,460 $47,741 $10,546 $6,000 $5,000 $9,000 $1,000 $79,287 $5,000 $12,000 $8,000 $5,000 $2,500 $4,000 $10,000 $20,000 $5,000 $10,000 $500 $81,500 $160,787  PARKS-INCOME  10-335-101 Lottery Funds (Conservation Trust Fund) 10-346-101 Parks & Recreation Revenue 10-100-137 Playground Donations Joe Rowell  Annual Total  PARKS- OPERATING EXPENSES 10-415-411 Maintenance Salaries (Parks utilize 1.25FTE) 10-452-119 Park Employees Seasonal 10-452-411 Park Electricity 10-452-610 Park Maintenance Supplies 10-452-615 Park Bldg./Grounds Maintenance PARKS WISH LIST CAPITAL IMPROVEMENTS  10-452-709 Flanders Improvements Annual landscaping by Town Hall 10-452-125 Concession Stand - Design for new concession stand 10-452-501 Park Maint. Equipment Replace Utility Terrain Vehicle 10-452-615 Park Bldg./Grounds Maintenance Bear Trash Containers 10-452-708 Joe Rowell Park improvements Pump Track 10-452-708 Joe Rowell Park Improvements Community Garden 10-452-708 Joe Rowell Park Improvements Fishing is Fun Project 10-452-709 Flanders Improvements- Restroom Design 10-452-709 Flanders Improvements- - Galloping Goose Shed for winter 10-452-900 Cons. Trust Fund Expense JRP Master Plan (GOCO match) 10-452-900 Cons. Trust Fund Expense JRP Shade Structure 10-452-901 Playground Donation Acct Expense ANNUAL TOTAL ALLI PARKS EXPENSE CATEGORIES  Annual Total  storage (50% shared expense)  Annual Total  3    2023 CAPITAL IMPROVEMENTS WISH LIST (Items that have a useful life of5y years or more and cost $5,000 or more)  PROJECT  2023 FUND SOURCE $12,000 GF & ARPA $12,000 General Fund $55,000 General Fund $25,000 General Fund $20,000 GF&ARPA $124,000 General Fund $10,000 Parks/GF & $3,000 $17,000 $70,000 Parks/GF & $18,000 $6,000 $124,000  GENERAL FUND Town Hall Sheriff's Office Heating/Cooling Town Hall Exterior Painting Town Hall Building Inspector Wall Repair/Carpet Comprehensive Plan Workforce Housing Project Annual Total  PARKS DEPARTMENT & CONSERVATION TRUST FUND JRPI Implement Project from thel New Master Plan  ARPA Parks/GF Parks/GF ARPA Parks/GF Parks/GF Parks/GF  JRP Dugouts & Tree Planting  Fishing is Fun River Project (received CPW grant for $53,250) Flanders Park Restroom (received CDOT grant for $150,000) Diesel Mower Replacement JRP Sprinkler Upgrade for Girls Softball Field Annual Total STREETS FUND Chip/Seal, Gravel, or Patching Mag Chloride Utility Line Locator Backhoe Annual Total  $50,000 Streets Fund $10,000 Streets Fund $5,000 Streets Fund $160,000 Allf funds? $8,000 Streets Fund $233,000 Streets Fund  Collaborative Projects (sidewalks, curb & uter-homepusinesse)  ENTERPRISE FUNDS-WATER FUND Phase 2 Water Project Planning Update Turbidimeter WTP Repair Roof & Siding Water Tanks Mandatory 5 Year Cleaning Annual Total ENTERPRISE FUNDS SEWER FUND Spare Blower Motor Annual Total TOTAL- All Departments  ? $2,500 $40,000 Water Fund $5,000 $47,500 Water Fund $2,000 $2,000 Sewer Fund $530,500  Water Fund Water Fund Water Fund  Sewer Fund  4    2023 Projects August 2022  Thisi is a partial list of projects staff will be undertaking in 2023. Some like the Comprehensive Plana are  potential.  Ampstum on-line bill paying Fishing is Fun grant project Flanders Park Restroom Attainable Housing Phase II Water Improvements Town Hall Improvements Comprehensive Plan Chip/Seal Roads Dust Control  Water Treatment Plant Building-roofand stucco  Records Management Shredding of documents and storage room conversion - New storage racksx2  Municipal Code Updates    7.3  Dolores, Colorado) Est. 1900  Meeting Date: August 22, 2022 AGENDA DOCUMENTATION  Discussion and Possible Action  ITEM  TO: TOWN OF DOLORES MAYOR &TRUSTEES  FROM: KEN CHARLES TOWN MANAGER  SUBJECT: DISCUSSION AND POSSIBLE ACTION CONCERNING AWARDING PURCHASE FOR' THE HUMAN-BEARCONFLICT REDUCTION GRANT PREVENTION GRANT  PROGRAM  PURPOSE AND BACKGROUND  The town applied for and received a $27,078 grant from CPW to purchase 231 bear-prooftrash containers. This award will complete the transition int the parks and river trail to alll bear prooftrash containers. The The town has been phasing in, as our budget allowed, a few bear proofcontainersyear for the last three years. When the town began, they looked at several vendors and decided on BearSavers. One oft the companies they reviewed was product from the Colorado Correctional Industries (CCI). Even though the cost was less, town staff preferred BearSavers as it was determined it was a superior product. One ofthe more: important features is the difference in steel material where CCI uses cold rolled steel and BearSavers uses galvannealed steel which is al hot-dip galvanizing process that leaves a baked-on zinc coating that allows for the powder coat finish to adhere and this results in superior rust prevention. Other preferred features include the latch mechanism where the CCI container requires the user to undo aj pin to open the lid and then replace the pin. The BearSavers unit has a "Mailbox" type opening where the CCI unit the user must lift the lid. The trash removal function is also different, where BearSavers the hinges are interior and opens with al hand release and the CCI the hinges are exterior and secured by aj paddle lock.  town of Rico and City of Cortez partnered with Dolores for the application.  There is also the value of staying with the same brand and style. The CCI container are halft the cost oft the BearSaver units  FISCAL IMPACT CCI23 containers $13,570 BearSaver 23 containers $28,083 Shipping costs are similar.  The town has budgeted $8,000 in 2022 and that will cover the 25% match requirement for both vendors.  CPW does noti require awarding contracts to the lowest bidder.  RECOMMIENDATIONS  Iti is thei recommendation oft the Public Works Director and' Town Manager that the mayor and trustees  approve the purchase oft thel bear proofcontainers to BearSavers.  420 Central Ave, POI Box 6301 Dolores, CO. 81323 Ph. 970-882-7720: fax. 970-882-7466 https:!! lowmoholvrscolomdogow    BeaSaver  SPECIFICATIONS FOR BEARSAVER HA-CH SERIES REFUSE RECEPTACLE  GENERAL DESCRIPTION  The HA Series receptacle is a Universally Accessible unit designed in cooperation with thel National Park Service Denver Design Center. The HA-CH combines the proven cabinet oft the traditional HA models with the loading chute configuration found on the CE: series receptacles. The unit is a 40 or 80 gallon capacity receptacle and has a secured front service door, which allows the unit to bei installed against a wall. Recycled faux wood siding in Cedar (Beige color) or Redwood (Gray color) is available. The HA receptacle is ai rugged, low maintenance unit made with corrosion-resistant components to ensure years oft trouble-free performance. Thel HA-CH receptacle meets all American Disabilities Act (ADA): requirements in that there is no grasping, twisting or pinching required to open the unit. The HA is available in single or double configurations. AIII HA configurations are certified bear-resistant with a 5-star rating from the Interagency Grizzly Bear Committee. This testing was donei in conjunction with the USFS.  Resistant to bears, this design is also rodent-resistant. MATERIALS AND CONSTRUCTION  All latches, hinges and handles are made of stainless steel or zinc plated steel. The housing and doors are fabricated oft rust-resistant 12, 14-gauge galvannealed steel. The receptacle is finished inside and out with powder coating. The finish is resistant to humidity, salt spray, fog, ultraviolet light, abrasion and chemicals. The receptacle is  assembled with welds and 3/16" rivets. ENVIROMENTAL CONSIDERATIONS  Recycled content oft the galvannealed steel is ai minimum of 25%-3 30%; with a 15.4% post consumer recycled content (Steel Recycling Institute, Bulletin IRC-1004/98).  MEASUREMENIS  Accessibility: Height to loading door handle is 47.4" Capacity: 40 Gallons (HA-CH) or 80 Gallons (HA2-CH)  Weight of loading door is <5 Ibs.  Dimensions: 51.6'High: x 24"Wide x 24'Deep (HA-CH) or 51.6 "High X 48"Widex  24'Deep (HA2-CH)  Weight: 147 Ibs (HA-CH) or 245 Ibs (HA2-CH)  Proudly made in the USA www.bearsaver.com e ales@bearsaver.com  1390 S. Milliken Ave. . Ontario, California 91761 . 909-605-1697 . Fax 909-605-7780    S    2  e :  T    BeaSaver ACompumeric Company Equipment Proposal  Customer: Attention: Ship To:  Town of Dolores Anthony Sisneroz Dolores, CO81323  Date: Aug 16,2022 Phone: (970): 394-4243 Email: unterssperoiegmalcon  Equipment Proposed HA-CH- QTY1-24 HAS SERIES SINGLE TRASH ENCLOSURE WITHY WIDE LOADING CHUTE, ADA COMPLIANT ANIMAL RESISTANT, LINER INCLUDED, TRASH LABEL HID-A-BAG SINGLE TRASH ENCLOSURE- QTY1-24 70 GAL CAPACITY, ANIMAL RESISTANT, TRASH LABEL HID-A-BAG SINGLE RECYCLED PLASTIC WOOD OPTION COLOR- WEATHERED REDWOOD (GRAY)  Model# Color HA-CH  Qty Unit Price Ext. Price 23 $1,204.00  Forest Brown  $27,692.00  HB1-P HB1-R  Forest Brown  3 $1,285.00  $3,855.00  3  $240.00  $720.00 $32,267.00 $0.00 $2,106.00 $34,373.00  EquipmentTotal: Shipping/Handling:  Tax: Total:  Lift Gate Required: No  Terms  Federal government terms are per GSA contract G5-07F-6004P. State, County and Municipal government terms arel Net 30 days. Non-government orders under $5,000 are payable by check or credit card prior to order acceptance. Non-government orders over $5,000 must! be paid by check prior to order acceptance. AIIC Orders FOB Ontario, California unless specified. Lead time is approximately 45-90 Days ARO and willl be confirmed at time of order. Quote is valid for 30 days with the exception of freight charges.  Steve Thompson  P.O. Box: 1438 Guasti, CA91743 Email: sales@bearsaver.com  Phone: (909)605-1697  Fax: (909) 605-7780    August 8, 2022 Ken,  Thank youi for your time on the phone today. As discussed, we can provide you with our regular size Front Single Container (MPBPFSC) in Forest Service Brown for $550 plus $40 for the paddle latch and  cover for the top door.  23-MPBPFSC w/paddle latches: = $13,570.00 Shipping for 231 MPBPFSC-51,200.00 Total Cost: = $14,770.00  Please let me know ify you have any questions.  Thanks again, Andrew Goad 719-269-4556        E  CN E 23 3 u    Dolores, Colorado 1900  8.1  Dolores Colorado  To: From: Dt: RE:  MAYOR AND TRUSTEES Ken Charles, Dolores Town Manager Meeting Information Update  August 22, 2022  Monday/s Town Board Meeting On the agenda are:  On the agenda for our regular meeting Monday August 22, 2022:  1. We will have an update on the. JRP Master Plan from Logan Simpson. 2. Also presenting will be Bonnie Loving of the Montezuma County Noxious Weed 3. A Public Hearing and Second Reading Ordinance 559 Adding a fifth member to the  Department to discuss weed: management.  Park Advisory Committee will be held and action to follow. 4. There will be an Executive Session at the end oft the meeting.  General Updates  Logan Simpson is presenting its preliminary plan for JRP tonight. Itis a compilation oft the public input they have received and from the Parks Committee. We will post the results oft the latest survey and map oft the plan on our website once the presentation to the trustees is made. We will have the same presentation for our August 22 town board meeting. This will be followed by aj public workshop with the community to: review thei results ofthe questionnaire, review the Opportunities and Challenges exhibit and the two alternatives. Logan Simpson will facilitate twol breakout groups toi identify thel best areas for the alternatives. The First meeting of the town's Housing Taskforce was Tuesday August 9. The members oft the task forcei include Trustee Wheeler and Mayor Reeves, P&Z members Watters and Heeney, DSB Larry Engel, School superintendent Blincoe, Citizens Jen Stark and Lainey Beyhan. The Flanders Restroom-staff. met with our architect Connie Giles to discuss and make decisions on the design oft the restroom. Linda Robinson who is working on the Flanders Master Plan and Mayor Reeves attended. Staff will create al link on the town's website like what we. have for the JRP master plan that will list information. We settled on the original location facing Railroad Avenue just east ofthe water tank. Final design and bid documents are the next step. The GGHS will be taking the Goose to Chama and Durango for excursion runs in September. Staffh has prepared a form and process for those not-for-profit organizations who request funds from the town. Last year we budgeted $25,000. Forms are: included ini this packet.  next meeting is set for August 30th.  420 Central Ave, POI Box 6301 Dolores, CO. 81323 Ph. 970-882-7720 fax. 970-882-7466 https:!l lowpoltdolorscolomaogow    Dolores, Colorado) Est. 1900  Upcoming Events  August 25 Mayors, Tribal Council, Local Government Officials dinner 7:00 pm September 28, CML outreach dinner meeting in Pagosa Springs, 4-7 pm.  September board meetings: September 12 and 26 P&ZI Meting September 6, 6:30 pm Parks Committee September 8, 6:00 pm  September 29 Region 9 Economic Development District board meeting, 9:00 am in] Durango  420 Central. Ave, POI Box 6301 Dolores, CO. 81323 Ph. 970-882-7720: fax. 970-882-7466 https:!! lowpololbvrscolondogow    CIRSA Training: Email Suggestions for Elected  & Appointed Officials  8.J.a.  By Sam Light, CIRSA General Counsel  The use of email by elected or appointed officials to discuss public business raises issues under both the Colorado Open Meetings Law ("OML"), CRS.S24-6-401 et seq., and the Colorado Open Records Law ('CORA"), C.R.S. $ 24-72-201 et seq. The OML recognizes that discussions by email cani trigger notice and openness requirements. Specificaly, the OML provides that any meeting of a quorum, or three or more members of a local public body (whicheveri is less), at which public business is discussed or at which formal action may occur must be open to the public. Also,t the meeting must be preceded by proper notice if a quorum will be present, or any action willl bet taken.. AI meeting cani include a discussion that Additionally, CORA recognizes that public records can include emails of elected and appointed officials where the communications involve City/Town business or public funds and are made, maintained or kept by the City/Town as part of its operations. Under CORA, emails may be public records eveni if they doi not trigger open meetings rules. Based on these rules, thet following are suggested email "dos and don'ts."  occurs by phone or email.  Email - OkaytoDo  - Have a one-on-one discussion with another council/board member. - Respond to constituent emails consistent with "role discipline."   Correspond directly with City/Town staff.  Email other counci/board members concerning scheduling and availability, or posing a question for later discussion, or sharing "FYI" onlyi information. But, such communications must not morph into a  discussion of the merits or substance of any public business. Copy other councilboard members on an email, subject to the same limitation. - Do use your ity/lown-assigned email address and device, if applicable.  Email - Don'ts   Do not use email (or similar technology) to discuss the merits or substance of any matter of public business among a quorum or more than two members (whichever is less), whether simultaneous and/  or serial or not.  Do not use email as a substitute for open public meeting discourse. Dor not use email as a substitute for taking any official action. that clearlyhave no policy purpose (e.g. "FYI" emails).  . Do not' "reply to all" on emails sent to more than two coundllpordmembers excepting only emails  - Do not send messages that discuss both personal matter and public business. Most importantly, do not use email to discuss pending quasi-judicial matters.  (CIRSA)  Saifer Together  P:800-228-7136 www.cirsaorg    CIRSA Training Quasi-Judicial Handout  What does it mean to be acting in a quasi-judicial capacity?  Acting like aj judge  Deciding the rights, duties or obligations of a specific person or entity Making a decision based on facts developed at a hearing Applying existing standards or criteria to the facts  Are we always in a quasi-judicial capacity?  No, some actions are legislative, and others are administrative Legislative actions are more general and permanent, usually don'trelate toa single person or entity, and affect their rights only in the abstract Administrative actions carry out existing policies and purposes, are generally temporary in operation or effect, and typically don'ti involve the need for  notice or a hearing  So, what are some examples?  Quasi-Judicial  Legislative Legislator  Administrative Executive Buying equipment Appointing boards Acting on contracts Operating policies License agreements  Think: Judge  Zoning/rezoning Development application Subdivision request Liquor licensing Variance request Conditional or special review use  Health/safety ordinance Master plan approval Adoption oftax Annexation Vacatingar road  Amending development regulations Determining benefits  Why are there special constraints on how we handle quasi-judicial matters?  Because the due process clause and other laws require we ensure fundamental) fairness in the decision-making process, which mandates the applicant and other interested parties have notice and a meaningful opportunity to be heard before a neutral and impartial decisionmaker Failure to adhere to these principles can increase the risk of personal liability and the risk that your decision will be overturned  1    So, what shouldid do/not doi in relation to quasi-judicial matters?  DO stick to your criteria - use the criteria list from your staff report or DOa avoid ex parte (outside the hearing) contacts; thati is, do not discuss quasi-judicial matters outside of the Board room hearing DO disclose unavoidable ex parte contacts DO avoid inappropriate confrontations ori inquisitions  another summary if needed  DO take time (and ink) to decide - use a resolution and, particularly for complex or contentious cases, consider making a tentative decision and directing staff to prepare a draft resolution or order with conclusions of law and factual findings, for further consideration at your next meeting  DO ask for staff advice on how the criteria operate DON'T make your decision based on irrelevant criteria  DON'T make decision on things you "know" but didn't learn at hearing DONT participate if you weren'tt there for the whole hearing (or at least DON'T participate ify you have a conflict of interest..and know that even an appearance of impropriety can be as damaging as an actual conflict  listened to the tape of any portion you missed)  DON'T sign any "pro" or' "con" petitions DON'T make up your mind before the hearing (bias) DON'T ignore the record; if all the evidence points to yes...  Another way to look at quasi-judicial decision making is to remember that you are  acting like aj judge, and ask yourself:  Would a judge seek out citizens and invite or ask them to come and testify Would aj judge allow himself/herself to be "lobbied" on a pending matter Would a judge compromise the appearance (and possibly reality) of fairness by singling out one side or another to be overly friendly with? Would a judge decide a matter in which the judge had a financial interest, or on which the judge's mind was already made up? Would aj judge make a public statement that could come back to haunt him/her later on in terms of displaying a possible bias?  as witnesses in a case pending before the judge? at home or at the local supermarket?  2    2023 Town of Dolores Donation Guidelines  81.6  Each year, the Dolores Board ofTrustees budgets money from the General Fund to support community organizations that preserve or enrich thel health, education, welfare, and fitness of  the community. PROGRAM OVERVIEW  The Dolores Board ofTrustees endeavor to promote community support organizations through this donation process. Community support organizations may receive funding to support activities and programs that are accessible to the Town of] Dolores community and encourage the development ofhealthy community organizations that provide programs for citizen welfare and education ini thei region. Board ofTrustee funding priorities for 2023 are: 1. Nonprofits with verification of status from the State ofColorado. 2. Organizations that address a unique community: need. 3. Organizations that serve a broad spectrum oft the community. 4. Organizations that avoid overlapping services. 5. Established service providers. 6. Local government agencies. ELIGIBILITY CRITERIA meet the: following eligibility criteria:  Dolores Board ofTrustees will consider proposals from community organizations that 1. Applications will be accepted from organizations that provide programs for citizen welfare, arts and education. Programming and activities shall be accessible to the Town 2. Only one (1) application may be submitted per organization. The application may be obtained on-line at owpololorescoomogow click on the opportunities tab. Paper copies are available at' Town Hall. Completed applications can be submitted electronically tot treasurer@townotdolores.com or can be mailed or delivered to Town of Dolores PO 3. Grant requests for $5,000 or less shall bei made using the Town ofDolores' grant  ofDolores community.  Box 630or420 Central Ave application. ACCOUNTABILITY  Ifyou received funds for 2022, a follow-up report on the use of any Town ofI Dolores funds awarded for 2022 is required with the application or by October 31, 2022 ift the applicant does not apply for a 2023 grant. Please provide an account for how you spent the funds.  REVIEW PROCESS December of2 2022.  Each application will be evaluated according to its strengths, merits, and completeness. Amount ofawards, funding agreements, and comments to applicant organizations will be mailed out in    APPLICATION DEADLINE 5:00 p.m. on Monday, October 31,2022. 81323), Attention: Tricia Gibson  Completed applications can be emailed to treasurer@townofdolores.com or dropped off/mailed to Town Hall 420 Central or PO Box 630 Dolores, CO. Complete applications will have priority consideration. Late applications  will be considered on a first come-first served basis.  FUNDING PERIOD early January. OTHER CONDITIONS  The funding period is January 1 through December 31, 2023. Most payments will bei mailed in  Nondiscrimination: including statutes prohibiting discrimination on the basis ofrace, creed, redtVACkowiedgment grantee agrees that a notice will be included in appropriate "This actvtyeventprogram is supported by donation funding from the Town of  disability, national origin, sex, sexual orientation, age, or marital status.  announcements and promotional efforts stating:  Dolores."    Colerado)  2023 Town of Dolores Application for Funding  Application must be completed IN FULL in order to be considered. Supplemental documentation may only be sent to members ofthe Application Deadline is 5:00 p.m. on Monday, October 31, 2022. Please submit via email to caur@lompodoorescon or deliver/mail one  Dolores board ofTrustees at their request.  (1) original to: Town ofDolores 420 Central Ave POBox 630 Dolores, CO. 81323  Part 1: Applicant Information Name of applicant organization: Name of umbrella organization (if applicable): Applicant contact person:  Phone: Mailing address: State:  Fax:  E-Mail Address:  City:  Zip:  Non-profit Tax ID number:  List Board of] Directors:  How many years has your organization been in existence?    Part 2: Funding Request  Cash Request Amount $  1. Mission Statement (if available) A clear and concise statement of organtration'smision,  not including goals and objectives.  State precisely:  2. Purpose of requested funds. *List budget items for which funds will be expended.  3.1 List your organizations total budget.  4. Why is it important you receive this funding?  5. How will you evaluate the success of your organization or program?    6. Please list other support provided to your organization by the Town ofDolores (ifany).  Application submitted by:  Please print  Signature:  Date:  Part4: Follow-up Report Nor more than one page (front and back) report on the Year 2022 organization. A. Number of people served B. Actual use of funds  All Year 2022 donation recipients that are applying for 2023 funds are required to submit a follow-up  Reports should include, but not necessarily be limited to:  a. b. C. e. Other  Budget items  Describe how your organzationprogram benefited the community  Describe any problems with your programming or organization that The Board of  Trustees should know about.    8.LC  Gmail  Ann Swope smn@townolcoores.com  Fwd: Escalante Bike Rodeo - Town Assistance  1message  Kenneth Charles <manager@townofdolores.com> To: Ann Swope amn@townolcoores.om"  Thu, Aug 18, 2022 at 9:35AM  Add to packet  Forwarded message From: Shawna Valdez SVadez@myasb.com> Date: Mon, Aug 15, 2022 at 11:33 AM Subject: Escalante Bike Rodeo Town Assistance To: anager@oamoloces.com anapereoaocooscone  Ken,  wanted to send you an e-mail and let you know how much la appreciate the help Ir received from your staff last Friday. Unforeseen circumstances resulted int the parking lot (where the bike rodeo was tol be held) being dirty and rocky. Ina panic went into the Town Hall to see ift there was anything the Town could do to help out, knowing this was not the Town's problem. Ann was very helpful and contacted' Wyatt, who agreed to come and clean off the lot. Not only did they understand our problem, and the urgency, their attitudes were positive and pleasanti in helping solve the problem! Please forward Rotary's and my personal thank you to Wyatt and his supervisor. He did a great job and It think all the kids who  attended had a great time in part because of the help the Town gave on Friday.  Shawna Valdez Ken Charles Dolores Town Manager 970-882-7720-0 970-759-0016-C    Welcome!  Welosito  Thel Town ofD Dolores isan must-stop for anyone whoi 1s nearby. makes allo of thea and outdoor enthuslast'ss wonderland. three RVP parks tow welcome roadt travelers.  Wea area awonderful smalit town! locatedi inac canyons witht thet beautiful Dolores Riverc cutting along ones sidea andr rock cliffs on thec other. Summer temperatures range! between 85 ands 900 degreesy witho cool, clear nights. We alsol haver nearby mountains andt thes second- largest reservotr Int thes state, McPhee Reservolr. The San Juan National Forest sc onlyo one milea away, which Along with thec outdoors, Dolores offersa a uniquer mixture of shops, restaurants, taverns ande evena brew pub.1 There aref four townp parks, a resourceful public librarya anda peacéful biket trail that runsa along thet beautiful Dolores River. Dolores alsol has  above  9.  Newpaper TOWN OF DOLORES TOWN BOARD OF TRUSTEES PUBLIC HEARING FOR  Latest News JUAY1,2022 projects page. JUNE3 30,2022 Fire Restrictions to be Res 2022 Effective July MAYI 13, 2022  Public Notices AUGUST9,2022 Ordinance 559 Series 2022  Follow the Master Planofs Ordinance 559 Series 2022  View thel latest news regarding thep pa NOW, THEREFORE, BE IT mail TOWN OF DOLORES TOWN BOARD OF TRUSTEES PUBLIC HEARING FOR Ordinance 559 Series to ngerStowusders.on or cal KNOWN, that notice is hereby the 2022 NOW, THEREFORE, BEI ITI KNOWN, thatr noticel Is! herebys glven ofal Publick Hearing! before  given of a Public Hearing before the Dolores Town Board of Trustees at6 6:30P.M. on Monday August 22nd, The purpose of the Hearing is on the second reading amending Ordinance 532 Dolores Park/Playground Advisory Committee that under. title 2.09.010 of the Dolores Municipal Code the Park/Playground Advisory Board consist of six voting members-one Town of Dolores Board Member and five Citizens. All members shall bei for terms oft two years upon expiration of the initial appointments, with the exception of the Town Board Member which shall serve as determined by the Board. To attend virtually please. visit the Town website ER-DADAbOPasis, .govl. All comments shall. bei in writing to Town of Dolores, P.O. Box 630, Dolores, CO or 420 Central Avenue, Dolores, CO 81323 or by email to ammgomnoasoorscon Done this 9th day of August 9th, 2022 Is/7 Tammy Neely, Town Clerk Published in the Journal August 10th and August 17th, 2022. Us Out On The Web www.thejournal.com THE JOURNAL  the Dolores Town Board of Trustees at6:30 PM. on Monday August 22nd, 2022. Water Conservation Needed in Dolores  MAY9,2022  Dolores and thes surrounding areas are experiencing extreme drought conditions with limited run off coming down the Dolores River. Predictions are that Dolores Basin runoff forecast is between 50a ande 60p percent of normal. Agricultural usersf the face water River restrictions.  Sans Juan National Forest reminds thet toa allow the publict to comment Town of Dolores Commur Series 2017 creating the  APREL 19, 2022  Flanders Park Restroom Project    Notice Boare  TOWN OF DOLORES TOWN BOARD OF TRUSTEES PUBLIC HEARING FOR  Ordinance 559 Series 2022  NOW, THEREFORE, BEI ITI KNOWN, that notice is hereby given ofa Public Hearing before the Dolores Town Board of" Trustees at 6:301 P.M. on Thej purpose ofthel Hearing is to allow the public to comment on1 the second reading amending Ordinance 532 Series 2017 creating the Dolores Park/Playground Advisory Committee that under title 2.09.010 ofthe Dolores Municipal Code the Park/Playground Advisory Board consist of six voting members-one Town of Dolores Board Member and five Citizens. All members shall be fort terms oft two years upon expiration oft the initial appointments, with the exception ofthe' Town Board Member which shall serve as determined by the  Monday August 22nd, 2022  Board.  To attend virtually please visit the Town website orb by email to ammy@ionmoroors.on Done this gth day of August gt, 2022 /s/ Tammy Neely, Town Clerk  htps/townoflolores.coloradogov. All comments shall bei in writing to Town of Dolores, P.O. Box 630, Dolores, CO or 420 Central Avenue, Dolores, CO81323  Posted in the Journal August 10th and August 17t, 2022.    ORDINANCE NO 559 SERIES 2022  AN ORDINANCE AMENDING 2017 ORDINANCE 532 CREATING A PARKIPLAYGROUND  ADVISORY COMMITTEE FOR THE TOWN OF DOLORES, COLORADO  WHEREAS the Town of Dolores Board of Trustees created the Park/Playground Advisory Committee for the Town of Dolores by Ordinance 532 Serries. 2017 on December 11,  2017.  WHEREAS, the Town of Dolores Board of Trustees contnues to recognize the need for a Park/Playground Committee to advise and guide the Dolores Town Board on matters  involving the Town of Dolores owned parks, trails, and playground; and,  WHEREAS, the Town of Dolores Board of Trustees has determined that the committee will function more efficiently and have greater community involvement by expanding the  number of members of the committee.  NOWTHEREFORE. BE IT ORDAINED BY TOWN OF DOLORES BOARD OF  TRUSTEES THAT below in Title 2 Administration and Personnel Article 2.09 of the Park/Playground Advisory Committee Section: 2.09.010. is hereby amended to read as follows: Section 2.09.010 Creation, Appointments. Qualifications and Terms of Committee  Members. 1. Creation  There is hereby created a ParkPlayground Advisory Committee, for the Town of Dolores, consisting of six voting members = one Town of Dolores Board Member and  five Citizens.  2. Appointments and Removal  All Committee members shall be appointed by the Town of Dolores Board of Trustees. Committee members may be removed from the Committee, only by action of the Town of Dolores Board of Trustees, for excessive absence or for cause see (5) below.  3. Qualifications of Committee Members  All Committee members must be Town of Dolores Residents residing within the Town  of Dolores.  4. Terms or Committee Members  Town Board Member shall serve as determined by the Town Board  All other members shall be for terms of two years upon the expiration of the initial  appointments.    A Town of Dolores staff member shall be appointed by the Town Manager to serve as liaison between the Committee, and the Dolores Town Manager and the Town of Dolores Board of Trustees. This staff member shall not be a voting member of the If Committee member position becomes vacant for any reason the Town Board shall appoint a new member to finish out the balance of that unexpired term.  Committee.  5. Removal  1. Committee members may be removed for cause- -  "For cause" shall mean any cause affecting and conceming ability and fitness of a Committee member to perform the duties of a member of the Town of Dolores For cause shall also include an unexcused absence of a Committee member  Park/Playground Advisory Committee.  from three consecutive board meetings, regular or special,  2. The Committee secretary and/or the staff liaison shall report any reasons for cause removal to the Town of Dolores Board of Trustees, through the Town Manager. There shall be a chairperson, a vice chair and secretary all elected by the members of  6. Officers of the Committee  the Committee from the Committee membership.  All terms shall be for one year with successive terms allowed. Elections shall be held in January of each year.  7. Meetings  Meetings shall be held monthly. Special meetings may be called at any time at the  request oft four members of the Committee or the chairperson. All meetings shall be preceded with the appropriate public notice.  All meetings are public meetings and shall be held in accordance with the Colorado  Open Meetings Law. 8. Rules, Records, Sub Committees ordinance to the contrary.  The Committee shall follow Robert's Rules of Order, except where set out in this The Secretary shall keep a record of all meetings either through minutes or recording All records of the Committee are public records and subject to the Colorado Open  the meeting as the Committee decides.  Records Act.    All records of the Committee shall be kept in Town Hall under the care and custody of  Town Clerk.  9, Voting  A simple majority oft those Committee members attending any meeting shall be sufficient  for Committee action.  10. Powers and Duties  (a) The Committee shall review items and make non-binding recommendations regarding the same to the Town of Dolores Board of Trustees and Town staff, when necessary, with respect to all aspects of planning, programming, procurement, installation, operations, maintenance, restoration, and promotion of Town-owned public (b) The Committee shall review, consider, evaluate and make non-binding recommendations regarding any Park projects when requested by the Town of Dolores  parks and playgrounds.  Board of Trustees or the Town Manager.  Repealer. All orders, bylaws, ordinances, and resolutions, or parts thereof, inconsistent or inconflict with this Ordinance, are hereby repealed to the extent only of such inconsistency Severability. If any section, paragraph, clause, or provision of this Ordinance shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause, or provision shall not affect any of the remaining provisions of Recording and Authentication. Upon adoption hereof, this Ordinance shall be recorded in a book kept for that purpose and shall be authenticated by the signatures of the Mayor  or conflict.  this Ordinance, the intent being that the same are severable.  and the Town Clerk.  Effective Date. This ordinance shall be effective upon publication.  PUBLIC HEARING. This ordinance shall be considered for second or final reading on the August 29, 2022, at the hour of 6:30p.m. in the Town Board Chambers in Town Hall, Dolores Colorado, at which time and place all persons may appear and be heard  concerning the same.    PASSED, ADOPTED AND APPROVED ON FIRST READING August 8, 2022.  TOWN OF DOLORES  ATTEST:  Mayor  Town Clerk  PASSED, ADOPTED AND APPROVED ON SECOND AND FINAL READING  On August 29, 2022.  TOWN OF DOLORES  ATTEST:  Mayor  Town Clerk    12.  EXECUTIVE SESSION MOTION FORM  (Note: 2/3 Quorum Present Must Vote Yes; the session may only occur at a regular or special meeting of  the body)  DATE  MOTION  SECOND  IMOVE' TO GO INTO EXECUTIVE SESSION:  (Language in bold-face is fori inclusion in the motion as applicable; ift the stated purpose oft the executive session is legal advice, donot combine it with any other purpose): For a conference with the City/Town attorney for the purpose ofr receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b); For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, To discuss the purchase, acquisition, lease, transfer, or sale ofi real, personal, or For discussion of a personnel matter under C.R.S. Section 24-6-402(2)() and not involving: any specific employees who have requested discussion of the matter in open session: any member of this body or any elected official; the appointment of any person to fill an office of this body or ofa an elected official; or personnel policies that do not require the discussion ofmatters personal toj particular  under C.R.S. Section 24-6-402(4)(e);  other property interest under C.R.S. Section 24-6-402(4)(a);  employees;  For discussion ofa a matter required to be kept confidential by the following federal or state law, rule, or regulation:under C.R.S. Section 24-6- 402(4)c; For discussion of specialized details of security arrangements or investigations For consideration of documents protected by the mandatory nondisclosure provisions oft the Open Records Act under C.R.S. Section 24-6-402(4)(g);  under C.R.S. Section 24-6-402(4)(d);  Other (specify).  AND THE FOLLOWING ADDITIONAL DETAILS ARE PROVIDED FOR IDENTIFICATION PURPOSES (Presiding Officer may ask Attorney/staff toj provide the  details):