MINUTES CARBONDALE BOARD OF TRUSTEES REGULAR MEETING SEPTEMBER 8, 2020 VIRTUAL MEETING VIA ZOOM  Mayor Dan Richardson called the Board of Trustees virtual Regular Meeting to order on  September 8, 2020, at 6:00 p.m.  ROLL CALL:  The following members were present for roll call:  Mayor Trustees  Dan Richardson Marty Silverstein Ben Bohmfalk Lani Kitching Heather Henry Luis Yllanes Erica Sparhawk  Absent  Staff Present: Town Manager Town Clerk Finance Director Town Attorney Public Works Director COMMUNITY HERO AWARD  Jay Harrington Cathy Derby Renae Gustine Mark Hamilton Kevin Schorzman  The Community Hero Award was presented to Carbondale Chamber of Commerce Executive Director Andrea Stewart for her assistance with COVID-19 pandemic  business impacts.  CONSENT AGENDA  Accounts Payable totaling $509,003.37 BOT 8-25-20 Regular Meeting Minutes BOT 8-18-20 Work Session Minutes Retail Marijuana Store Renewal Application - High Q Liquor License Renewal - Phat Thai Liquor License Renewal - Black Nugget    Trustee Meeting Minutes September 8, 2020  Page 2  Trustee Bohmfalk asked if the State is being lenient with late liquor license renewal applications during the pandemic. Cathy answered that she has only had one experience with a late renewal - the State forgave their late fee and they were lenient Trustee Bohmfalk made a motion to approve the Consent Agenda. Trustee Silverstein  with the renewal.  seconded the motion and it passed with:  6 yes votes: Richardson, Henry, Yllanes, Silverstein, Bohmfalk, Kitching  PERSONS PRESENT NOT ON THE AGENDA  There was no one present who wished to address the Board.  TRUSTEE COMMENTS  Trustee Kitching informed the Board that she attended the Garfield County Commissioners meeting earlier in the day. They discussed the Garfield County Federal Land and Natural Resources Plan and Policy. Two-thirds of Garfield County is owned by the federal government. The policy provides a collaboration road map for the County Trustee Silverstein stated that both KDNK and the Sopris Sun are ini the midst of their fall fundraising drives. He noted that the new City Market is open, and the parking lot always appears to be full. On September 9th Steve's Guitars will be steaming their Mayor Richardson asked Trustee Bohmfalk to inquire about Student Trustees. Mayor Richardson stated that he attended a celebration of RFTA receiving a $15 million grant. Mayor Richardson stated that Senator Bennett was in town last week and he attended several local meetings. Mayor Richardson noted that the Town is on budget and is fiscally doing better than a lot of other municipalities. He wished Renae a speedy Trustee Bohmfalk noted that Red Hill is open, and he thanked everyone involved in the  and federal government.  1,000th Friday night concert!  recovery. project.  ATTORNEY COMMENTS  The attorney did not have any comments.  PROCLAMATION - LIBRARY CARD SIGN-MONTH  Mayor Richardson read a proclamation encouraging everyone to obtain a library card.    Trustee Meeting Minutes September 8, 2020  Page 3  CARES ACT - BUSINESS ECONOMIC RELIEF PROGRAM  The Town received $592,000 for CARES Act funding. Jay stated that the Town has spent approximately $100,000 on COVID-19 expenses and we gave the Aspen Community Foundation $100,000 to distribute for mortgage/rent relief. There is $390,000 remaining for the Business Relief Program. Staff is proposing that funding requests under $7,500 would be processed by staff and requests over $7,500 would be processed by the Revolving Loan Committee. The Town will require businesses (including non-profits) to provide invoices/receipts. Jay noted that the funding may not be used to offset lost revenue. Staff hopes to launch the program on Thursday. Jay noted that there is an element of risk because if DOLA performs an audit and the businesses do not follow DOLA's guidelines the Town may need to pay back the Trustee Bohmfalk asked if more information will be provided than what is on the application. Jay stated yes, staff will be creating a Frequently Asked Questions (FAQ) Trustee Silverstein asked where can the businesses access the application. Jay stated itv will be on the Town's website. Staff will advertise the program on social media sites, will do a press release and the Chamber is also helping. Trustee Bohmfalk suggested that staff also work with CoVenture since they helped a lot of business obtain PPP Mayor Richardson suggested the FAQ should make it clear that funds may not be Trustee Kitching made a motion to approve the COVID CARES Act, Recovery for Carbondale Business Application and associated program. Trustee Silverstein 6 yes votes: Henry, Kitching, Yllanes, Richardson, Silverstein, Bohmfalk  funding.  sheet.  funding.  awarded if substantiated information is not received.  seconded the motion and it passed with:  ORDINANCE NO. 12-S SERIES OF 2020 - PROHIBITING MARIJUANA DELIVERY IN  TOWN  Staff requested that the Ordinance be pulled from the Agenda.  AUTHORIZE FINAL DESIGN OF THE NETTLE CREEK PUMP BACK SYSTEM Jay explained that the Board approved an agreement to study the feasibility of installing a pump-back system on the Nettle Creek Line which would allow for an emergency supply to be available from town to the Nettle Creek Treatment Plant. The pump system was identified during the VCAP process to avert water outages to the 46 out-of- town customers that are served along ini the line in the case of plant failure ora a call on  the Crystal River similar to what happened in 2018.    Trustee Meeting Minutes September 8, 2020  Page 4  The engineers provided 3 options: Option 1 - $332,609 - no hydro generation  Option 2A - $383, 208 - hydro generation with an approximate 16-year payback Option 2B $398,010 - hydro generation with an approximate 10-year payback  Staff recommends either Option 1 or Option 2B.  Trustee Bohmfalk asked if the difference between Option 2A and 2B is the is the turbine. Jay responded yes, Option 2B has a higher quality, more powerful turbine, with Trustee Bohmfalk made a motion to authorize the final design and installation of Option 2B pump back system on the Nettle Creek Pipeline. Trustee Kitching seconded the 6 yes votes: Yllanes, Bohmfalk, Henry, Richardson, Silverstein, Kitching,  aquicker payback.  motion and it passed with:  TOWN MANAGER'S ANNUAL EVALUATION  Town Manager Jay Harrington received a favorable evaluation.  ADJOURNMENT  The September 8, 2020, regular meeting adjourned at 7:20 p.m. The next regularly scheduled meeting will be held virtually on September 22, 2020, at 6:00 p.m.  APPROVED AND ACCEPTED  ATTEST:  L Richadson,Mayor  B CARBON SEAL COLORADO  Cathy  LLe