MINUTES CARBONDALE BOARD OF TRUSTEES REGULAR MEETING NOVEMBER 24, 2020 VIRTUAL MEETING VIA ZOOM  Mayor Dan Richardson called the Board of Trustees virtual Regular Meeting to order on  November 24, 2020, at 6:00 p.m.  ROLL CALL:  The following members were present for roll call:  Mayor Trustees  Dan Richardson Marty Silverstein Lani Kitching Heather Henry Luis Yllanes Erica Sparhawk Ben Bohmfalk  Arrived After Roll Call Staff Present: Town Manager Town Clerk Finance Director Planning Director  Jay Harrington Cathy Derby Renae Gustine Janet Buck CONSENT AGENDA  Accounts Payable totaling $734,844.04 BOT 11-10-20 Regular Meeting Minutes Liquor License Renewal - Mi Casita Liquor License Renewal - Silo Liquor License Renewal - Carbondale Center Liquor License Renewal - La Fogata  Retail Marijuana Store Renewal - CO Rocky Mountain High Medical Marijuana Dispensary Renewal - CO Rocky Mountain High Retail Marijuana Cultivation - CO Rocky Mountain High Medical Marijuana Cultivation Renewal - CO Rocky Mountain High Recommendation for Appointment = Historic Preservation Commission Recommendation for Re-Appointment - Parks and Recreation  Commission  Approval of Trailer Skirting Bid    Trustee Meeting Minutes November 24, 2020  Page 2  Trustee Silverstein made a motion to approve the Consent Agenda. Trustee Kitching 6 yes votes: Richardson, Henry, Yllanes, Silverstein, Kitching, Sparhawk  seconded the motion and it passed with:  PERSONS PRESENT NOT ON THE AGENDA  There was no one present who wished to address the Board.  TRUSTEE COMMENTS  Trustee Silverstein encouraged the community to support local businesses. Trustee Silverstein stated that there is a lot to be thankful for during this difficult time. He noted that COVID hospitalizations are increasing. Trustee Silverstein stated that the COVID Emergency Task Force is reconvening. He added that Town staff, at every level, has been helping the community get through this trying time. Be mindful, it is probably six Trustee Yllanes thanked everyone for a great work session last week. He encouraged Trustee Kitching attended the RWAPA Board meeting. The IGA will be forwarded to members soon. She noted that the Board's composition will remain the same. Executive Director April Long will be extending an invitation to attend a demonstration Trustee Kitching attended the Garfield County Water Forum - Water Smart & Planning Department presentation. According to the Planning Department Carbondale is slated to have the highest population growth of the county's six municipalities going from under 7,000 to over 16,000 by 2050. The Water Appendix continues to be a work in progress. Trustee Kitching announced that Aspen Valley Land Trust (AVLT) received a Resilient Communities GOCO Grant to be shared among three Garfield County municipalities. Carbondale will use the grant for added Red Hill Trail amenities and dry land Riverside Park improvements called out in the Crystal River Management Plan. Trustee Kitching submitted a personal Letter of Support for the Roaring Fork  months before we will be able to get the vaccine.  the community to stay engaged with upcoming developments.  on the E-flow tool.  Conservancy's WaterSMART Grant Application.  Trustee Kitching attended the Colorado River Basin Roundtable. The Colorado Water Conservation Board posted the Colorado Water Plan on it's 5th anniversary. Trustee Kitching stated that at the Garfield County Water Forum Commissioner Sampson appealed to the leadership in attendance asking for support on behalf of the Commissioners in demonstrating decorum in public meetings. Ata recent meeting the Commissioners were verbally attacked based on their age, gender and ethnicity.    Trustee Meeting Minutes November 24, 2020  Page 3  Trustee Kitching is open to a future conversation with anyone interested in the long-term impacts of social inequity. Trustee Kitching considers herself fortunate to serve with such a collegial Board which consists of a variety of professional backgrounds, gender, Trustee Sparhawk attended the Carbondale Chamber of Commerce meeting. There were two development project presentations. She is appreciative that they were on the agenda because it gets varied people engaged. She announced that Chamber Board nominations will be coming up soon. Trustee Sparhawk also attended the Third Street Center Board meeting. They are experiencing low occupancy due to COVID. Some tenants are moving out while others are moving in. The Third Street Center is being Mayor Richardson congratulated the Aspen Valley Land Trust for receiving the grant. He thanked staff for putting up the holiday lights - they look great. Mayor Richardson attended the COVID Task Force meeting. They talked about improving testing. On December 1st testing will be available in the parking lot behind town hall. You must have an appointment which can be done on line. The testing will only be available for the month of December. He reminded everyone to avoid social gatherings. CONTINUED PUBLIC HEARING - ANNEXATION. REZONING, MAJOR SITE PLAN REVIEW, CONDITIONAL USE AND VESTED RIGHTS CONSIDERATION OF: DEVELOPMENT IMPROVEMENT AGREEMENT, RESOLUTION NO. 12, SERIES OF 2020 AUTHORIZING ANNEXATION; ORDINANCE NO. 13, SERIES OF 2020 ANNEXING PROPERTY: ORDINANCE NO.14, SERIES OF 2020 APPROVING ZONING, SITE PLAN, CONDITIONAL USE PERMITS AND VESTING  and generational diversity.  lenient with tenants who cannot afford their rent at this time.  Applicant: Eastwood 133, LLC Location: 0430 Highway 133  At a previous meeting Trustee Henry informed the Board that she has a professional relationship with the applicant. She recused herself and left tonight's meeting. Janet stated that the documents in the packet incorporate items that were discussed at the last meeting including: the monthly rental fee percentage (2%), ) public and private improvements including deadlines, a requirement for the applicant to report their finances quarterly to the Finance Department, more detail of the trail design and  corrections to the building setbacks.  Janet stated that she received an email form Dan Hogan prior to the meeting which she  forwarded to the Board and development team.  Staff recommends approval of the ordinances and resolution.  Mayor Richardson asked the applicant if they had any comments. Doug Pratte stated that they worked closely with staff and they are comfortable with the documents.  Trustee Bohmfalk joined the meeting.    Trustee Meeting Minutes November 24, 2020  Page 4  Mayor Richardson opened the public hearing. There was no one present who wished to address the Board sO Mayor Richardson closed the public hearing. Trustee Kitching made a motion to approve Resolution No. 12, Series of 2020; Ordinance No. 13, Series of 2020; the Annexation Agreement; Ordinance No. 14, Series of 2020; and the Development Improvements Agreement for Eastwood Self- Storage. Trustee Sparhawk seconded the motion and it passed with: 7y yes votes: Silverstein, Richardson, Henry, Bohmtalk, Kitching, Yllanes, Sparhawk AMENDMENT TO THE MAIN STREET MARKETPLACE DEVELOPMENT  IMPROVEMENT AGREEMENT TO EXTEND DEADLINE  Janet explained that the Board approved the Main Street Marketplace development in February 2019. The Development Improvements Agreement required that the public improvements be completed by November 1, 2020. On November 13, 2020, the Town received a letter from Sopris Engineering requesting that the deadline be extended until June 1, 2021. The Town currently has a Letter of Credit from ANB to secure the public improvements which expires on December 18, 2020. Staff is supportive of the Trustee Silverstein commented that there is a pile of dirt and electrical boxes on the corner which make it difficult to see to the right. Developer Briston Peterson responded that he will have Aspen Diggers move the dirt, but the electrical boxes will remain there Trustee Silverstein made a motion to approve the First Amendment to the Development Improvements Agreement for Carbondale Marketplace, Lot 1 approving an extension of the deadline to complete public improvements. Trustee Yllanes seconded the motion 7) yes votes: Yllanes, Henry, Bohmfalk, Kitching, Richardson, Sparhawk, Silverstein  extension.  permanently.  and it passed with:  2021 BUDGET REVIEW  Renae reviewed the 2020 supplementals which include:  CARES Act Funding - $596,000 RF Park Improvements - $25,000 Playground Equipment - $93,000 Pickle Ball Courts - $91,500 Plastics Consultants - $5,000 Fees for Overstuffing Trash Cans  Purchase of Third Street Center Solar Panels $123,000 Sales & Use Tax Fund Revenues Higher Than Anticipated  Renae stated that she will continue to monitor the sales tax revenue. She expects an  increase for October, November and possibly December.    Trustee Meeting Minutes November 24, 2020  Page 5  The revenue projections for the tobacco tax is difficult to judge. The Stated passed a tobacco tax which goes into effect in January. Jay suggested the Board have a discussion on the tax during the December work session. The tax may end up being a punishment more than a deterrent. Jay would like to also schedule a discussion on partners for cessation programs and substance prevention on the January work Renae cautioned that the Recreation Center fees may have a lingering effect (due to  session.  COVID) SO we need to be as realistic as possible with fees. Renae reviewed the expenditures including:  3% COLA  Communications - $50,000 Single Use Plastics $30,000 Energy Planning - $25,000  The Reserve Fund balance is 79.9% of expenditures.  Jay noted that the financial projections are very conservative, and we may finish the  year stronger. ADJOURNMENT  The November 24, 2020, regular meeting adjourned at 7:00 p.m. The next regularly scheduled meeting will be held virtually on December 8, 2020, at 6:00 p.m.  APPROVED AND ACCEPTED Dan Richardson, Mayor pR  ATTEST:  l  Cathy Derby, Town Clerk  E SEAL CICRID