MINUTES CARBONDALE BOARD OF TRUSTEES REGULAR MEETING MAY 11, 2021 VIRTUAL MEETING VIA ZOOM  Mayor Dan Richardson called the Board of Trustees virtual Regular Meeting to order on  May 11, 2021, at 6:00 p.m.  STUDENT OF THE MONTH  Mayor Richardson presented Student of the Month Awards to Montessori students  Aberdeen Kennedy and Westin Sherman.  ROLL CALL:  The following members were present for roll call:  Mayor Trustees  Dan Richardson Marty Silverstein Lani Kitching Heather Henry Erica Sparhawk Ben Bohmfalk Luis Yllanes Jay Harrington Cathy Derby Renae Gustine Mark Hamilton Janet Buck CONSENT AGENDA  Staff Present: Town Manager Town Clerk Finance Director Town Attorney Planning Director  Accounts Payable totaling $223,316.55 BOT 4-20-2021 Work Session Minutes Modification of Premises - The Black Nugget BikePedestan/rais Commission Reappointment  Trustee Sparhawk made a motion to approve the consent agenda. Trustee Kitching 7yes votes: Richardson, Henry, Yllanes, Silverstein, Kitching, Sparhawk, Bohmfalk  seconded the motion and it passed with:    Trustee Meeting Minutes May 11, 2021  Page 2  PERSONS PRESENT NOT ON THE AGENDA  There was no one present who wished to address the Board.  TRUSTEE COMMENTS  Trustee Sparhawk stated that she testified, on behalf of Carbondale Communities for Climate Action (CC4CA), on the State Transportation Bill. CC4CA supports the bill and they emphasized that they support multi-modal and rural transportation. Trustee Yllanes stated that the Carbondale Public Arts Commission should be changing out the sculptures next week and the art walk and reception are scheduled for June 3rd. Trustee Silverstein asked when will we be hearing from RFTA? Mayor Richardson answered that the study is not finished. He invited RFTA to the Trustee Work Session Trustee Bohmfalk stated that he attended the BikePedestian/rais Commission (BPTC) meeting last week where they debriefed on the 8th Street decision. The discussion helped them understand the BOT's perspective. They discussed the need for a volunteer to serve on the RFTA Advisory Task Force. Trustee Bohmfalk met with BPTC chair Matt Gworek and Kevin Schorzman to layout the pathway forward for the BPTC building on their work and decision making guidelines for future multi-modal projects. Kevin will give the BOT a map of the town's streets. They will put together parameters to use during the Comprehensive Plan update process. Mayor Richardson thanked town staff for their hard work. Mayor Richardson stated that First Friday and Dandelion Day were very successful - people are excited to be outside again. Mayor Richardson thanked the Carbondale Middle School students for hanging the Pride Flag in front of town hall. Mayor Richardson attended the Scenic Byways gathering last week. Mayor Richardson congratulated Roaring Fork High School for their athletic activities. He noted that a lot of volunteers put a lot of effort in to restoring the high school batting cage. Mayor Richardson announced that the Town was awarded $100,000 from the Department of Local Affairs for the micro-hydro project.  on May 18th but he has not heard back from them.  ATTORNEY'S COMMENTS  The attorney did not have any comments.  SPECIAL EVENT LIQUOR LICENSE - CARBONDALE ARTS - MOUNTAINF FAIR Carbondale Arts has applied for a Special Event Liquor License for Mountain Fair. All fees have been paid and the Police Department has reported no problems with the Trustee Sparhawk made a motion to approve Carbondale Arts' Special Event Liquor License Application. Trustee Yllanes seconded the motion and it passed with:  applicant or the premises.    Trustee Meeting Minutes May 11, 2021  Page 3  7y yes votes: Henry, Silverstein, Yllanes, Sparhawk, Bohmfalk, Kitching, Richardson  SPECIAL EVENT LIQUOR LICENSE - KDNK  KDNK has applied for a Special Event Liquor License to serve alcohol at the Mr. Carbondale event to be held at the 4th Street Plaza on June 5th. All fees have been paid and the Police Department has reported no problems with the applicant or the premises. Trustee Yllanes made a motion to approve KDNK's Special Event Liquor License Application. Trustee Silverstein seconded the motion and it passed with: 7yes votes: Yllanes, Henry, Bohmfalk, Kitching, Richardson, Sparhawk, Silverstein TOBACCO TAX DISCUSSION: PRESENTATION FROM COALITION OF YOUTH The Coalition of Youth Providers including Anna Gahl Cole (Roaring Fork School District and Family Resource Center), Jami Hayes and Keith Berglund (YourthZone), and Jonathan Greener (Stepping Stones) were present for the discussion. Anna said they last met with the Trustees on February 16th and were given the task of providing options on how to spend the Town's tobacco tax revenue. They agreed that the goal is to prevent addiction, treat addiction, and strengthen youth wellness. In order tod do sO, they believe the town needs to invest in prevention, intervention/reatmen, and community/parent/guardian education. They believe community collaboration would be They have formed a Youth Advisory Council which will meet monthly. At their first meeting the Council agreed that core issues need to be addressed, support should be offered, make sure kids have adequate resources (activities), and the circulator bus should be expanded to the high school. The Coalition would also like to form a Family The Coalition proposed that the tobacco tax revenue should be spent in the following  PROVIDERS  extremely beneficial.  Services Advisory Council.  allocations:  30% invest in prevention  30% intervention treatment (substance uselabuse, mental health counselors in schools)  5% invest in community parentguardian education  30% community collaboration/care coordination/case management  5% listen to experts Discussion ensued.  The Board had overall support for the general concepts presented. They asked the Coalition to come up with a simple fiduciary structure, provide specific funding amounts, possibly attract other communities in the valley to join in the prevention efforts, and  provide more detail on deliverables and outcomes.    Trustee Meeting Minutes May 11, 2021  Page 4  CONTRACT FOR UPDATE TO THE 2013 COMPREHENSIVE PLAN  Janet explained that the Board put $75,000 in this year's budget to prepare an update to the 2013 Comprehensive Plan. Request for Proposals (RFP) went out in February of AF P8Zsub-commitee (Marina Skiles, Michael Durant, Jay Engstrom) reviewed the proposals in March and made a short list of three consultant teams. Those three teams The sub-committee agreed that all three consultant teams were excellent and could do the job. But Cushing Terrell (CT) rose to the top for the following reasons:  2021. Five proposals were received.  were interviewed.  Deep bench -I mult-disciplinary  Extensive experience, particularly in Western towns  Strong economic experience to assist with Downtown and Downtown North Holistic approach - how do things interconnect and affect each other?  analysis Progressive ideas Good community outreach  Strong sustainability interspersed within all disciplines  On April 15th, the Planning Commission reviewed the sub-committee's work and Janet noted that this is not a new Comprehensive Plan. It is an update to address key Plan elements that require further analysis and updating. Some of those elements include Downtown, Downtown North, Climate Action Plan/VCAPs, Aging in Place, Multi- Modal, High Density Areas, etc. The Update will serve as a supplemental document to Staff recommends that the Board approve the Agreement for Professional Services with  recommended that the Trustees hire Cushing Terrell.  the 2013 Comprehensive Plan.  Cushing Terrell. Discussion ensued.  Trustee Bohmfalk asked if Spanish language outreach will be done separately. We need a plan to engage with the Spanish speaking community. Jay said staff will contact Valley Settlement to organize Spanish speaking outreach. Trustee Bohmfalk also said Itw was noted that the Advisory Boards and Commissions would like to be included in the Stakeholder meetings. They will be included in the discussions, but it was agreed that Trustee Henry suggested that the implementation matrix needs to be updated.  the multi-modal portion of the update needs to be robust.  everyone's input is important.    Trustee Meeting Minutes May 11, 2021  Page 5  Trustee Kitching stated that the term "Aging in Place" has been replaced with "Age Friendly Community" and she recommended that staff research the Age Friendly Community criteria in advance (provided on the AARP website.) Trustee Kitching made a motion to approve the contract with Cushing Terrell to update the Comprehensive Plan. Trustee Bohmfalk seconded the motion and it passed with: 7y yes vote: Sparhawk, Bohmfalk, Kitching, Richardson, Henry, Silverstein, Yllanes ORDINANCE NO. 5, SERIES OF 2021: RESCINDING MASK ORDER  Jay explained that the Town passed an emergency ordinance requiring face coverings in certain circumstances in May 2020. In April 2021 the State turned over the authority for most health orders to local county boards of health. A State mask order is still in place based on certain case counts. The Trustees directed staff to prepare an emergency ordinance for face covering which better aligns with the State's  requirements.  Proposed Ordinance 5 closely aligns with the State's mandates. It includes a provision that masks are not required when 80% oft the individuals in public indoor spaces have shown proof of vaccination. The ordinance will expire if the State's order is lifted, or the  Trustees repeal it. Discussion ensued.  Trustee Bohmfalk asked if the ordinance is rescinded will businesses still be allowed to  require masks? Jay answered yes.  The Board agreed that "full" should be added before vaccination in 2(f). Trustee Henry made a motion to approve Ordinance No. 5, Series of 2021 with the amendment that "full" will be added before vaccination in 2(f). Trustee Silverstein 7 yes votes: Bohmfalk, Silverstein, Kitching, Richardson, Yllanes, Henry, Sparhawk RESOLUTION NO.6, SERIES OF 2021 - RESCINDING EMERGENCY  seconded the motion and it passed with:  DECLARATION  Jay explained that the Town declared an emergency in March, 2020, and it has remained in place since then. The Trustees reviewed Resolution No. 6, Series of 2021 in April and directed staff to revise it to reflect the Town retaining an amended mask order. The powers granted to the Town Manager under the local emergency declaration are no longer necessary for the overall operations of the Town. Atthe April meeting the Board generally supported terminating the declaration of the local disaster  emergency.    Trustee Meeting Minutes May 11, 2021  Page 6  Trustee Bohmfalk made a motion to approve Resolution No. 6, Series of 2021. Trustee 7yes votes: Silverstein, Richardson, Henry, Bohmfalk, Kitching, Yllanes, Sparhawk  Silverstein seconded the motion and it passed with:  ADJOURNMENT  The May 11, 2021 regular meeting adjourned at 9:07 p.m. The next regularly scheduled  meeting will be held virtually on May 25, 2021, at 6:00 p.m.  APPROVED AND ACCEPTED Dan Richardson, Mayor A6  ATTEST  BR Cathy Derby   SEAL a CLORO