MINUTES REGULAR MEETING FEBRUARY 27, 2018  CARBONDALE BOARD OF TRUSTEES  Mayor Dan Richardson called the Board of Trustees Regular Meeting to order on  February 27, 2018, at 6:00 p.m. in the Town Hall meeting room.  ROLL CALL:  The following members were present for roll call:  Mayor Trustees  Dan Richardson Frosty Merriott Marty Silverstein Erica Sparhawk Ben Bohmfalk Luis Yllanes Heather Henry None  Absent Staff Present: Town Manager Clerk Attorney Finance Director Public Works Director Police Chief Police Sargent Police Officer Planner  Jay Harrington Angie Sprang Mark Hamilton Renae Gustine Kevin Schorzman Gene Schilling Chris Wurtsmith Gretchen Bell John Leybourne CONSENT AGENDA  Accounts Payable totaling $186,540.42 BOT 02/13/2018 Work Session Minutes Liquor License Renewal - The Beat Liquor License Renewal - Thunder River Theatre Liquor License Renewal - Wine Time Liquor License Renewal - El Pollo Rico    Trustee Meeting Minutes February 27, 2018  Page 2  Trustee Yllanes made a motion to approve the Consent Agenda. Trustee Bohmfalk 7 yes votes: Silverstein, Bohmfalk, Sparhawk, Merriott, Yllanes, Richardson, Henry  seconded the motion and it passed with:  PERSONS PRESENT NOT ON THE AGENDA  There was no one present not on the agenda who wished to address the Board.  TRUSTEE COMMENTS  Trustee Silverstein reported that CPAC selected 15 new art pieces for the 2018 Art Around Town art show. The Art Walk will take place on May 31st. Any interested citizens Trustee Sparhawk noted that the Parks & Recreation Commission is holding a Community Pool Forum from 6pm - 8pm on Wednesday, February 28, 2018 in the Town Hall Board Room. The forum is to gauge community interestsupport for a new community pool. The Parks & Recreation Commission will share pool survey results at the forum, and also talk about options for funding a new community pool. Trustee Henry reported that the final EPS contract was executed, and the Regional Affordable Housing Needs Assessment is moving forward. KT will administer the contract and process. Citizens can expect to see invites to workshops very soon! Trustee Henry thanked Sunlight Mountain for providing 4th graders with free season Trustee Henry reported that the E-board will be at the BOT meeting in early April. The E-board is interested in serving as the education arm of the Town's lighting ordinance, Trustee Yllanes reported that the Aspen Community Foundation in conjunction with AVLT is giving $3,000 to the most voted on project. Citizens can vote for the "Save Red Mayor Richardson offered sincere condolences to the Fegan family and the RFTA bus  can apply to be a member of CPAC via the Town website.  passes, and encouraged citizens to utilize the benefit.  which is in the conceptual phase.  Hill" through Wednesday, February 28, 2018.  driver involved in the recent tragic accident on Highway 82.  ATTORNEY'S COMMENTS  The attorney did not have any comments.    Trustee Meeting Minutes February 27, 2018  Page 3  PROCLAMATION: 1- HONORING RON LEACH  Mayor Richardson read a proclamation honoring Ron Leach for more than 40 years of PUBLIC HEARING - AMENDMENT TO THE UDC - 5.8 OFF STREET PARKING-  service as the Town's Fire Chief.  GROUP LIVING Applicant: Town of Carbondale Location: Town Wide  Janet Buck, Planning Director, proposed an amendment to the UDC section 5.8 in regard to off street parking for group living. Discussion ensued. Points made were:  The amendment factors in snow storage. in the amendment is valid.  Staff reviewed practices of other municipalities to ensure the measure of spaces Achange across the board including group homes would not be necessary as group homes are a different scale of use. Only caregivers use parking at group Proposed amendment factors in number of employees on the largest shift The item was opened up for Public Hearing. There were no public comments. Trustee Bohmfalk made a motion to approve the zone text amendment as shown in 1.) The proposed amendment will promote the public health, safety, and general 2.) The proposed amendment is consistent with the Comprehensive Plan as one of the strategies in the plan is to prepare for an aging population with a housing supply to serve age cohorts ranging from recent retirees to the elderly. An Implementation Measure in the Comprehensive Plan encourages a range off public and private options including assisted living, continuing care community, cohousing with professional caregivers and "active neighboring." The stated purposes of the UDC suggests lessening congestion in the streets and facilitating that adequate provision of transportation, and this amendment will require appropriate standards for the number of off-street parking spaces required for 3.) The proposed amendment is desirable because it will encourage housing and  homes, so multiple spaces arentnecessary.  Exhibit A with the following findings:  welfare;  assisted living facilities and nursing homes; and care facilities for the aging population.  Trustee Sparhawk seconded the motion and it passed with:  7. yes votes: Richardson, Silverstein, Sparhawk, Merriott, Bohmfalk, Yllanes, Henry PUBLIC HEARING - SOPRIS LODGE; COMPREHENSIVE PLAN AMENDMENT:;  REZONING & MAJOR SITE PLAN REVIEW Applicant: Pacifica Senior Living Re Fund LLC    Trustee Meeting Minutes February 27, 2018  Page 4  Location: 295 Rio Grande Avenue & Parcel to West  John Leybourne, Assistant Planner, presented Staff findings for Sopris Lodge Comprehensive Plan Amendment Rezoning and Major Site Plan Review.  Al hand written comment, with attachments, from an anonymous citizen was provided to  each member of the board for their consideration. Discussion ensued. Points made were:  Housing mitigation within the code does not apply  Any change of use will require code compliance with affordable housing Affordable housing voucher options do not apply to the project  mitigation, parking, etc.  Kevin Schorzman, Public Works Director, presented information about proposed changes to 2nd Street and connections to the Rio Grande Trail. Discussion ensued.  Points made were:  10 to 20 years from 2nd Street needing to be redone Sidewalk design will be revisited in future planning stages Keeping 2nd street narrow will keep speeds down Installation of a sidewalk won't hinder future road upgrades improvements; however, 3rd street is wider. 2nd street will be the only access point  Current road changes proposed on 2nd street are similar to recent 3rd street Staff will review street parking and signage in the final proposed design RFTA is nearly done with their review of crossings and utilities  Terrie Clausen, President of Sopris Lodge, presented the proposed Sopris Lodge senior  housing project. Discussion ensued. Points made were: Mr. Clausen plans to own the property for a long time Add bear proof trash and composting facility to plans Thoughtfully designed and well placed #of employees 20 to 22 total maintenance staff, kitchen staff, etc.) Location near downtown is nice for seniors  Analysis of the number of hotel rooms available for visitors could be beneficial  Jobs created are a mixed bag (e.g. skilled nurses, admin staff, landscaping and  Price point is 25% to 35% higher than the national averages  State national averages are: (1) independent living $2500-93500/month, (2) assisted living $3500-$4500, and (3) memory care $5500-$6500  Final pricing is not yet set in stone It's a high density development  Pets are allowed  Itwill be managed by "Well Age" a third party senior care management company    Trustee Meeting Minutes February 27, 2018  Page 5  Industrial property near there may be developed in the future and could be 4ths street access could not be negotiated but they do have a sliver of land that could create an alternative access point for the cost of $1million to $2million Trail to Carbondale Nature Park will remain open to the public 2nd street plans are a work in progress - not set in stone at this point and are to Access on 2nd street impacts further out to Main Street  medium to high density Vehichle access will be off 2nd street Farm to market concept is admirable be evaluated for safety before final  This item was opened for Public Hearing.  Judy Bartells, resident, asked if the property will be just for Carbondale residents, and when it will be ready for occupancy. The property will not be restricted to Carbondale Kelly, owner of the Dandelion Inn, addressed the board showing support for the project. She requested that the Town retain as much street parking on 2nd street as is possible.  residents, and should be open for occupancy in mid 2019.  The Public Hearing closed.  Discussion ensued among the trustees. Points made were:  Would like to see priority given to mid and down valley residents and their family Priority given to Eagle County residents in senior housing project because of a public private partnership - this project is fully funded privately The Town does not have money to contribute to the project and it will not be restricted to current residents and their family members Trail to Carbondale Nature Park will remain open for public use Town staff will explore different options for 2nd street to find best option, items to  members  explore are:  Possibly widening of the trail Possibly widening of the road Possibly widening of proposed sidewalk & pedestrian safety Best pedestrian connection to Rio Grande Trail 6ft sidewalk width may be best  Trustee Sparhawk moved to approve the Comprehensive Plan Amendment, Rezoning  and Major Site Plan with the following findings and conditions.  CONDITIONS:  1) Approval of the Major Site Plan Review is contingent upon Town Board approval of a Development Improvements Agreement which addresses construction of public improvements associated with the development  prior to issuance of a building permit.    Trustee Meeting Minutes February 27, 2018  Page 6  2) Approval of the Major Site Plan Review is contingent upon Town approval of the engineering plans. All of the comments in the Public Works Director's memo dated January 5, 2018 shall be addressed during the 3) Approval of the Major Site Plan Review is contingent upon RFTA approval of the access license agreement to include the utility crossings and 4) All required public utility easements shall be dedicated to the Town of Carbondale at the time of the review of the Development Improvements Agreement by the Board of Trustees. The location and size of the easements shall be subject to review and approval of Town Staff. 5) The Applicant shall enter into a drainage easement agreement with Paul and Celia Nieslanik for the detention area located on the Nielsanik 6) The applicant shall enter into an access easement agreement with Paul 7) All lighting shall be in compliance with Section 5.10 of the UDC (Exterior 8) All representations of the Applicant in written submittals to the Town or in public hearings concerning this project shall also be binding as conditions 9) The Applicant shall pay and reimburse the Town for all other applicable professional and Staff fees pursuant to the Carbondale Municipal Code. 10)That the approval be contingent upon the approval of the Parking  preparation of the engineering plans.  proposed Trail connection.  property.  and Celia Nielsanik for the cattle drive easement.  Lighting).  of approval.  Amendment to the Unified Development Code. site plan standards if the use were to be abandoned.  11)That the Applicant will need to comply with all multifamily residential and 12)That if the facility were to cease operations as a state licensed facility the owner would need to comply with the Town housing mitigation standard. 13)That the trail accessing the Nature Park will remain open for public use as  an easement.  Trustee Henry seconded the motion and it passed with:    Trustee Meeting Minutes February 27, 2018  Page 7  7yes votes: Richardson, Silverstein, Sparhawk, Merriott, Bohmfalk, Yllanes, Henry  DITCH RELOCATION AGREEMENT - SOPRIS LODGE  Kevin Schorzman, Public Works Director, informed the Trustees that for the Sopris Lodge project to move forward the ditch would need to be relocated. Trustee Sparhawk moved to approve and authorize the Mayor to execute, the attached agreement with Pacifica Senior Living RE Fund, LLC. Trustee Silverstein seconded the 7y yes votes: Richardson, Silverstein, Sparhawk, Merriott, Bohmfalk, Yllanes, Henry  motion and it passed with:  CASELLE CLOUD QUOTE  Renae Gustine, Finance Director, proposed the Town purchase a new accounting and data software, which will allow the town to integrate communication with online bill pay Trustee Henry moved to approve the Caselle Cloud for the accounting software and 7j yes votes: Silverstein, Sparhawk, Merriott, Bohmfalk, Yllanes, Richardson, Henry  options.  data. Trustee Yllanes seconded the motion and it passed with:  CHARGE AHEAD GRANT  Kevin Schorzman, Public Works Director, submitted a grant application for new and improved car charging stations. Potential locations for the upgraded stations could be near the Launchpad, which is in walking distance from shopping and dining for visitors. Charging stations create opportunities for sales tax from visitors and passers through. All charging stations are plotted on a state map for people with electric/hybrid cars. Trustee Silverstein moved to ratify the Charge Ahead Colorado grant application that was submitted on February 15, 2018. Trustee Bohmfalk seconded the motion and it 7 yes votes: Yllanes, Richardson, Silverstein, Sparhawk, Bohmfalk, Merriott, Henry  passed with:    Trustee Meeting Minutes February 13, 2018 ADJOURNMENT  Page 8  27  The February 27, 2018, regular meeting adjourned at 8:54 p.m. The next regularly  scheduled meeting will be held on March 13, 2018, at 6:00 p.m.  APPBQVED, AND T4  Dan  Richardson, Mayor  ATTEST:  OF E SEAL GORADO  TLS