MINUTES CARBONDALE BOARD OF TRUSTEES REGULAR MEETING CARBONDALE TOWN HALL AND VIA ZOOM OCTOBER 12, 2021 MEETING  Mayor Richardson called the Board of Trustees Regular Meeting to order on October  12, 2021, at 6:00 p.m.  STUDENT OF THE MONTH  The following students from Ross Montessori and Crystal River Elementary Schools  were awarded a Certificate of Achievement from Mayor Richardson:  Liam Beery Santiago Feria  Hailey Granados Diaz McKenna Morgan ROLL CALL:  The following members were present for roll call:  Mayor Trustees  Dan Richardson Ben Bohmfalk Marty Silverstein Lani Kitching Erica Sparhawk Luis Yllanes Heather Henry Boden Hamilton  Absent Trustee Student Trustee Staff Present: Interim Town Manager Finance Director  Kevin Schorzman Renae Gustine CONSENT AGENDA  Board and Commissions Clerk Kae McDonald  Accounts Payable totaling $ 294,461.53 BOT 9-21-2021 Special Meeting Minutes BOT 9-28-2021 Regular Meeting Minutes Retail Marijuana Cultivation Renewal - Happy Farmer    Trustee Meeting Minutes October 12, 2021  Page 2  Trustee Silverstein made a motion to approve the Consent Agenda. Trustee Sparhawk 6 yes votes: Bohmfalk, Silverstein, Kitching, Richardson, Sparhawk, Yllanes  seconded the motion and it passed with:  PERSONS PRESENT NOT ON THE AGENDA  Susan Rhea, Carbondale, asked the Board to forgo their cars and walk around Carbondale for two weeks to experience the obstacles she is facing. Susan's biggest obstacle is getting to City Market. She has to walk an extra mile to get to an intersection and she can't believe a better intersection wasn't constructed in front of City Market. Kevin had informed Susan that it will be at least three years before an intersection is constructed by City Market. She asked if there can be a temporary solution. Also, drivers need to be made aware that pedestrians have the right of way. Mayor Richardson suggested that Susan contact the Bike/Pedestian/Trais  Commission and let them know of her experiences.  TRUSTEE COMMENTS  Trustee Silverstein announced that KDNK completed their fall fundraiser and met their goal. He appreciates what KDNK does for the community. Trustee Silverstein noted that the Andy Zanca Youth Empowerment program is also in the midst of fundraising. However, they have not quite met their goal. Trustee Silverstein noted that Potato Day was a great success. Also, the RFHS Rams won their first football game in a few years. Trustee Bohmfalk informed the Board that he attended the ike/Pedestnan/rais (B/P/T) meeting where they received a series of updates. It was more of an informational meeting. Carbondale Age Friendly Community Initiative will be updating the walking obstacles audit. The B/P/T Commission will review the audit at their November meeting and make recommendations as to what Public Works should focus Mayor Richardson told the Board that he attended the RFTA Board meeting where they discussed the budget. New legislation has changed the way the Elected Officials Transportation Commission collects use tax. The new legislation will cause their use tax revenue to decrease while RFTA's will increase. They had used the funding to pay for the free bus service between Aspen and Snowmass. They have asked RFTA to fund the free bus service. Mayor Richardson commented it's a hard decision because RFTA wants to be equitable to all of its members. Mayor Richardson stated that Police Chief Wilson sent the Trustees a memo describing the police department staffing shortages. They are at 65% of full capacity until March when two officers graduate from the academy. As a result, the police department will be modifying priorities and they are Trustee Yllanes thanked the parks and recreation staff for keeping the pool open longer  on.  asking the community for patience and understanding.  than usual.    Trustee Meeting Minutes October 12, 2021  Page 3  ATTORNEY'S COMMENTS  Mark Hamilton was not present for the meeting. ACCEPT PUBLIC IMPROVEMENTS- - 1201 MAIN  Kevin explained that in 2020 the Board approved the Development Improvement Agreement for the 1201 Main Street project. The majority of the public improvements on this project were related to sidewalk construction as well as the construction of parking areas and drywells in the Colorado Avenue right-of-way. Sopris Engineering was hired to perform periodic inspections on the project. In addition, town staff also visited the project frequently, received copies of materials testing reports, and witnessed  required water and sewer service line testing.  Kevin noted that our attorney wants to make changes to the title work.  Staff recommends that the Board accept the public infrastructure installed as required by the Development Improvement Agreement for this project. In addition, staff recommends that the Board approve reducing the security for the project to 10% of the Trustee Bohmfalk made a motion to accept the public improvements related to 1201 Main Street project contingent upon the attorney's satisfaction with the changes to the title, with a warranty start date of October 13, 2021, and authorize the security for the project to be reduced to $25,260.51. Trustee Kitching seconded the motion and it 6 yes votes: Kitching, Bohmfalk, Silverstein, Sparhawk, Yllanes, Richardson  required security or $25,260.51.  passed with:  BUDGET - PROPOSED 2022 BUDGET  Renae noted that there have been two additional budget meetings, sO the budget has been well presented. Discussion ensued and the following points were made: Trustee Yllanes asked if money is being allocated to tackle short-term housing rentals? Kevin stated that staff is proposing to hire a planning tech who would focus on housing issues part-time, or free up some of a planner's time to work on housing issues. Trustee Bohmfalk suggested that the Board not pursue eliminating plastics for another year due to changing legislation. Mayor Richardson replied that the Board could keep Trustee Bohmfalk said that the budget is allocating $300,000 of the $325,000 collected from the tobacco tax to the Family and Youth Advisory Group. He thought we were giving them $250,000. He would like to reserve some of the money for town-specific  the money in the fund and use it for other things.  projects - the Board agreed.    Trustee Meeting Minutes October 12, 2021  Page 4  Discussion ensued on whether the Board wants to allocate money to the Manaus Equity Action Project training. Three entities attend each training. Manaus would like staff and police officers (2/3 of the participants) to attend the training at a cost of $26,000. The Board requested a breakdown of costs and how the costs are allocated. The Board agreed that if they do allocate funding ($13,000) only the Board/staff would attend because the police department is currently understaffed sO they cannot commit to the  training.  EXECUTIVE SESSION  At7:30 p.m. Trustee Sparhawk made a motion to go into an Executive Session for a discussion of a personnel matter under C.R.S. 24-6-402(2)() and not involving: any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office of this body or of an elected official; or personnel policies that do not require the discussion of matters personal to particular employees; and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e). Trustee Yllanes seconded the motion and it passed 6 yes votes: Yllanes, Bohmfalk, Kitching, Richardson, Sparhawk, Silverstein At 9:20 p.m. Trustee Silverstein made a motion to adjourn the Executive Session and return to the regular meeting. Trustee Kitching seconded the motion and it passed with: 6yes votes: Sparhawk, Bohmfalk, Kitching, Richardson, Silverstein, Yllanes  with:  ADJOURNMENT  The October 12, 2021, regular meeting adjourned at 9:20 p.m. The next regularly scheduled meeting will be held in person and virtually on October 26, 2021, at 6:00 p.m.  APPROVED AND ACCEPTED Dan Richardson, Mayor AM  ATTEST  Town Clerk,  E  SEAL COLORK