MINUTES CARBONDALE BOARD OF TRUSTEES REGULAR MEETING CARBONDALE TOWN HALL AND VIA ZOOM OCTOBER 26, 2021 MEETING  Mayor Richardson called the Board of Trustees Regular Meeting to order on October  26, 2021, at 6:00 p.m.  ROLL CALL:  The following members were present for roll call:  Mayor Trustees  Dan Richardson Ben Bohmfalk Marty Silverstein Lani Kitching Erica Sparhawk Luis Yllanes Heather Henry Boden Hamilton  Student Trustee Staff Present: Interim Town Manager Town Clerk Finance Director Police Chief  Kevin Schorzman Cathy Derby Renae Gustine Kirk Wilson CONSENT AGENDA  Parks and Recreation Director Eric Brendlinger  Accounts Payable totaling $337,799.69 BOT 10-12-2021 Regular Meeting Minutes Liquor License Renewal - Phat Thai Liquor License Renewal - Atina Bar & Grille Liquor License Renewal = Silo Liquor License Renewal - Black Nugget  Recommendation for Approval = Carbondale Public Arts Commission  Trustee Yllanes made a motion to approve the Consent Agenda. Trustee Kitching 7 yes votes: Bohmfalk, Silverstein, Kitching, Henry, Richardson, Sparhawk, Yllanes  seconded the motion and it passed with:    Trustee Meeting Minutes October 26, 2021  Page 2  PERSONS PRESENT NOT ON THE AGENDA  Joann Teeple, Carbondale, stated she viewed the gth Street sidewalk project plans, and she questioned its necessity. Last week she walked the route and only saw one other person during a busy time of day. She noted that people will be responsible for snow removal, and the snow is not allowed to be placed in the street, sO where will people put it? Also, who will enforce snow removal? She urged the Board to question if the Mayor Richardson replied that an enormous amount of thought and effort went into the planning process and he would be happy to discuss it with her in private.  sidewalk is a good use of taxpayer dollars.  TRUSTEE COMMENTS  Boden Hamilton told the Board that the Roaring Fork High School Homecoming was Trustee Sparhawk informed the Board that she attended the Colorado Communities for Climate Action (CC4CA) virtual board retreat. They did a great job getting everyone to Trustee Bohmfalk stated that the State election is Tuesday, November 3rd, and he urged everyone to vote. Trustee Bohmfalk announced that there will be two Comprehensive Plan updates on October 27th in Spanish and October 28th in English from 6-8 p.m. at the Third Street Center. He noted that this is the last important step in the update Trustee Yllanes told the Board that WineTime is closing. One of the reasons is their lack of staff. Trustee Yllanes told the Board that we need to address housing. Trustee Kitching said that she attended the CoVenture Board meeting on October 18th. Their Back to Work Initiative is underway. Apparently, the consumer base is aggravated because they feel they aren't being appreciated. The Aspen Institute and Start Up Colorado are also addressing employment issues. Trustee Kitching stated that the CoVenture Business Pitch is scheduled for October 28th from 12:00 p.m. - 2:30 p.m. Trustee Kitching attended the Garfield County Latino Community Commission meeting where they talked about the Equity in Action project. She stated that it seems like a great resource to pursue. The next meeting is November 10th in Rifle. Trustee Silverstein stated that several Carbondale businesses have reduced their hours, or days open, due to lack of staff - it's happening everywhere. Mayor Richardson stated that the problem keeps getting worse and is estimated that it will last Mayor Richardson thanked staff and the community for their help with the Town Manager interviews. Mayor Richardson attended the Hearst Community Initiative sponsored by the Aspen Institute. Mayor Richarson attended a meeting with Garfield  fantastic.  know each other. CC4CA now has 40 members.  process.  for a few years.    Trustee Meeting Minutes October 26, 2021  Page 3  County where they discussed the Meals on Wheels program. Funding is running out and ini the coming months there will be a decrease in senior meals unless something shifts. Mayor Richardson attended the RFTA Board meeting where they discussed the budget. RFTA agreed to support the free Aspen to Snowmass bus route. To make it equitable amongst jurisdictions, RFTA is also not charging riders who ride within one zone, they have reduced the cost for riding the bus anywhere between Glenwood Springs to Aspen and they have reduced youth fares. RFTA will be giving the Board a presentation on the Bike Share program in November. Mayor Richardson noted that the Police Department is short staffed by 30-40%. He has been receiving complaints on Mayor Richardson asked the Board if they want to pursue the Manaus Equity Action Project. Trustee Kitching responded that she wants to check references from people who have attended. Trustee Silverstein questioned if its worth the money. Trustee Bohmfalk stated that he agrees with the goal, but he doesn't know if it's the best process. He questioned the program being remote, the cost, and the timing because the Police Department is short staffed, and a new Town Manager will soon be coming  speeding cars and he asked everyone to be patient.  on board.  ATTORNEY'S COMMENTS  Mark Hamilton was not present for the meeting.  APPOINTMENT OF PLANNING AND ZONING (P&Z) COMMISSIONERS  Mayor Richardson commented that is not very often that we have more applicants than Janet Buck's memo explained that two P&Z Commissioners recently resigned. Three applications were received for two open seats. P&Z interviewed all three candidates and at the conclusion of the interviews P&Z made a recommendation that Kim Magee, who is currently a 1st Alternate, and Jarrett Mork, who is currently a 2nd alternate, be appointed as regular voting members. They also recommended that Kade Gianinetti be appointed as the 1st Alternate and Elizabeth Cammack be appointed as the 2nd Trustee Sparhawk made a motion to appoint Kim Magee and Jarrett Mork as regular voting members of the Planning and Zoning Commission and appoint Kade Gianinetti as the 1st Alternate and Elizabeth Cammack as the 2nd Alternate. Trustee Silverstein 7y yes votes: Sparhawk, Bohmfalk, Kitching, Richardson, Henry, Silverstein, Yllanes CONSIDERATION OF STAGE FEE WAIVER - DIA DE LOS MUERTOS  seats on a commission.  Alternate.  seconded the motion and it passed with:  Eric explained that Carbondale Arts has asked the Town to waive the stage fee for Dia de los Muertos. Eric noted that they will need to pay staff's time for the set up and take down of the stage. Trustee Silverstein asked if there is a policy for waiving fees or ifitis is    Trustee Meeting Minutes October 26, 2021  Page 4  done on a case-by-case basis. Eric answered that there is not a policy but currently the Town is only letting non-profits use it. Mayor Richardson stated he would like staff to provide criteria to evaluate future waivers. Trustee Sparhawk suggested one criteria Trustee Silverstein made a motion to approve a fee and damage deposit waiver for the Town stage on 4th Streed for the Dia de los Muertos First Friday celebration. Trustee 7yes votes: Bohmfalk, Kitching, Richardson, Henry, Silverstein, Yllanes, Sparhawk  could be the whole community can attend for free.  Silverstein seconded the motion and it passed with:  POLICE DEPARTMENT UPDATE comments were made:  Kirk presented lessons learned from the first Citizens Police Academy. The following  Itwas an enjoyable event  After reading comments the PD eliminated the registration requirement Enjoyed the open and honest discussion Make sure not to succumb to the "us" VS. them" mentality Itwas a great platform to listen to the community There is a desire for officers to hold educational events Enjoyed the co-responders conversation (w/ Hope Center) Desire for the department to actively look to hear from the marginalized  population  Trustee Bohmfalk asked how can we share lessons learned?  Trustee Henry asked after people finish the Academy is there anything we ask them to go out into the community and do? Kirk said' he would like to establish a Chief's Kirk presented on the 29 Pillars recommended by President Obama's Task Force on 21st Century Policing. Kirk stated that currently the Police are practicing 20 of the 29 recommended pillars. Kirk identified the pillars that the Town is not practicing:  Advisory Board.  Building Trust and Leglimacy-Agencles should track the community's level of trust through annual community surveys. The Police Department has not created Policy and Oversight - Police organizations should have clear and consistent departmental policies guiding the use of force, and those policies need to be made public. The PD has clear policies and training regarding the use of force. Those policies are available upon request. The PD will soon be posting those  as survey.  policies, along with several others on the Town's website.    Trustee Meeting Minutes October 26, 2021  Page 5  Policy and Oversight = Police Departments should also implement non-punitive peer review in situations involving critical incidents, sometimes referred to as "near misses" or "sentinel events." Currently the PD holds informal debriefs after critical incidents and near mises. The PD is looking into how to change this into Technology and Social Media - The Police should engage the public when developing policies for new technologies and evaluate technologies using input from the community and from personnel throughout their agencies. The department does not currently solicit the public when developing and evaluating Training and Education - Include more community input and engagement into police training. The department does not currently have a direct link for the Officer Wellness and Safety - Law enforcement agencies should promote wellness and safety at all levels of the organization, as well as regularly collect and analyze data on officer deaths, injuries, "nearmisses" and other measures of health and wellness that support this goal. The Department has a wellness program in place. The Department does not currently collect data at this time, as itrelates to near misses and other measures of health and wellness. Officer Wellness and Safety - Shift lengths should be scientifically supported to reduce fatigue and stress that can negatively impact performance. The PD has  a more formal peer review.  technologies.  community to voice specific training concerns.  not looked at scientifically supporedt shift lengths at this time.  Discussion ensued.  Trustee Henry noted that Kirk did not address the five points on crime reduction. What's challenging is how we treat each other and the police role for when the PD is called when problems escalate. Trustee Henry stated that conducting a survey is very Mayor Richardson stated that he would like Kirk to establish areas the PD will focus on improving. The Board could choose a handful of pillars as priorities and Kirk could Trustee Yllanes stated that procedural justice makes sense because you are treating everyone with respect. He likes the idea of an advisory board composed of different community members. Trustee Silverstein agreed that an advisory board is a good idea and also the whole community should be surveyed. Trustee Sparhawk said to make sure that the information on the survey is relevant to the current police department - not on staff, or an experience from 10 years ago. The advisory board could be helpful in  important because it's how you establish a baseline.  report back on them and track their progress.  creating the survey.    Trustee Meeting Minutes October 26, 2021  Page 6  Mayor Richardson suggested that Kirk provide a memo on the PD's priorities and consult the Board as to what they want the PD to focus on. The PD should then report Trustee Bohmfalk stated that the approach is admirable, and he asked how do we Boden stated that First Friday would be a great opportunity to speak with the community, and going to Stepping Stones would be a great place to connect with  back to the Board on a regular basis. engage the community going forward?  teenagers.  APPROVE AGREEMENT WITH MUNICIPAL ADVISOR  Kevin stated that staff is proposing to hire a municipal advisor to assist with the aquatic facility election bond question. Staff published a Request for Proposal, and three Kevin explained the adviser would be responsible for analyzing the Town's finances, financing options, and market trends to provide estimates and advice related to data necessary to generate an election question and to actually finance the project should the election question be approved by the electorate. They will also present their financing plan to stakeholder groups, help select bond council, and negotiate with bond Staff recommends hiring Hilltop Securities because they are committed to getting the Trustee Henry made a motion to authorize the Mayor to execute the engagement letter with Hilltop Securities. Trustee Silverstein seconded the motion and it passed with: 7 yes votes: Kitching, Bohmfalk, Henry, Silverstein, Sparhawk, Yllanes, Richardson ORDINANCE NO. 8, SERIES OF 2021 - AMENDING CHAPTER2, ARTICLE70F Eric explained that the Parks and Recreation Commission voted to make changes to Chapter 2, Article 7, pertaining to the make up of the Parks and Recreation Commission. The Commission proposed the four following changes:  proposals were received.  underwriting.  work done within the Town's limited time frame.  THE CARBONDALE MUNICIPAL CODE  1. Increase the number of members that compromise the Commission from the 2. With the increase to nine, the Commission would be comprised of seven voting members and two alternates - one of the alternate seats would be available for a  current number of eight to nine. youth representative 4. Eliminate the secretary position  3. Change the length of the Youth representative to a one-year term    Trustee Meeting Minutes October 26, 2021  Page 7  Trustee Bohmfalk made a motion to approve Ordinance No. 8, Series of 2021, Section 2, Article 7 of the Town's Municipal Code modifying the Parks & Recreation Commission membership number, the appointment terms of the youth commissioner, and the elimination of the secretary position. Trustee Yllanes seconded the motion and 7 yes votes: Yllanes, Richardson, Silverstein, Sparhawk, Henry, Bohmfalk, Kitching  itp passed with:  2022-2026 CAPITAL IMPROVEMENT PLAN  Kevin explained that the Capital Improvement Plan covers five years. This year staff added $30,000 to the budget to cover the cost of assessing Town-owned buildings that Trustee Silverstein questioned if the 8th Street project has $500,000 allocated for both Trustee Henry cautioned staff to be prepared to have back up plans if project bids Trustee Bohmfalk questioned appropriating funds to surface the 4th Street parking lot. He doesn't think the Board discussed paving it in 2022 or 2023. Kevin responded that we should have money in the budget to do something there. The Board agreed that paving the lot is a low priority. Kevin replied we should finish the 4th Street sidewalk Trustee Bohmfalk stated he is glad to see money budgeted for the roundabout and Industry Place. There is a sense of urgency based on the level of development that is taking place in the Highway 133 corridor. Kevin commented that budgeting the money Mayor Richardson stated that after reviewing the third quarter financials staff may want to revisit projections for the tobacco tax revenue. Renae responded that she will be Eric noted that there was a typo in the grant amount received for the Crystal River At 8:00 p.m. Trustee Sparhawk made a motion to go into an Executive Session fora discussion of a personnel matter under C.R.S. 24-6-402(2)() and noti involving: any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office of this body or of an elected official; or personnel policies that do not require the discussion of matters personal to particular employees; and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6- 402(4)(e). Trustee Kitching seconded the motion and it passed with:  staff doesn't frequent (3rd Street Center, Launchpad, etc.). 2022 and 2023? Kevin replied that is correct. double (due to the current economic situation).  connection - the Board agreed.  earlier than 2024 is unrealistic.  reviewing all projections later in the budget process. Project. The correct amount is $90,000, not $90,00,000.    Trustee Meeting Minutes October 26, 2021  Page 8  7yes votes: Henry, Silverstein, Yllanes, Sparhawk, Bohmfalk, Kitching, Richardson At 9:30 p.m. Trustee Kitching made a motion to adjourn the Executive Session and return to the regular meeting. Trustee Yllanes seconded the motion and it passed with: 7y yes votes: Sparhawk, Henry, Yllanes, Richardson, Kitching, Silverstein, Bohmfalk  ADJOURNMENT  The October 26, 2021, regular meeting adjourned at 9:30 p.m. The next regularly scheduled meeting will be held in person and virtually on November 9, 2021, at6:00  p.m.  APPROVED AND ACCEPTED R  ATTEST  CARBO SEAL ASCLORADO  Town  Clerk, Cathy Derby