MINUTES CARBONDALE BOARD OF TRUSTEES REGULAR MEETING CARBONDALE TOWN HALL AND VIA ZOOM FEBRUARY 8, 2022 MEETING  Mayor Richardson called the Board of Trustees Regular Meeting to order February 8,  2022, at 6:00 p.m.  STUDENT OF THE MONTH  The following students from Crystal River Elementary School, Carbondale Middle School, and Ross Montessori School were presented a Certificate of Achievement  Award from Mayor Richardson:  Diego Medina-Carranza Sebastian Miller Gael Castro Barrera  Melissa Arellanes Caroline Cole Leia Salcedo Gomez  ROLL CALL:  The following members were present for roll call:  Mayor Trustees  Dan Richardson Ben Bohmfalk Marty Silverstein Lani Kitching Luis Yllanes Heather Henry Erica Sparhawk Boden Hamilton  Arrived After Roll Call Absent Student Trustee Staff Present: Town Manager Town Clerk Finance Director Town Attorney Public Works Director  Lauren Gister Cathy Derby Renae Gustine Mark Hamilton Kevin Schorzman CONSENT AGENDA  Accounts Payable totaling $ 274,430.18    Trustee Meeting Minutes February 8, 2022  Page 2  BOT 1/18/2022 Work Session Minutes BOT 1/25/2022 Regular Meeting Minutes  Lassiter Electric Proposal and Contract = Gateway Park  Trustee Bohmfalk made a motion to approve the Consent Agenda. Trustee Kitching  seconded the motion and it passed with:  5yes votes: Bohmfalk, Silverstein, Kitching, Richardson, Yllanes  PERSONS PRESENT NOT ON THE AGENDA  Doc Philip asked the Board what is the Town doing about climate change? Our air, water and food are disappearing. He told the Board "we need to make Carbondale a  happy town." TRUSTEE COMMENTS  Trustee Silverstein stated that First Friday was very well attended. He announced that Carbondale Arts will be hosting Light Up the Night on February 11 and 12. He congratulated Carbondale Clay Center on celebrating their 25th anniversary. Boden stated that he met with Trustee Bohmfalk to discuss giving the Student Trustee Trustee Bohmfalk stated that he attended the BikelPedestian/Trais Commission meeting where they discussed the Comprehensive Plan and Access Control Plan. He Mayor Richardson congratulated Trustee Bohmfalk on becoming Carbondale's next Trustee Yllanes told the Board that he attended the Carbondale Public Arts Commission meeting. The call for entries is in process. He also attended the Parks and Recreation Commission meeting and noted that the Pro and Con Statements for the aquatics facility TABOR question deadline is February 18th at noon. Trustee Yllanes stated that  position more structure.  informed the Board that they have a new member.  Mayor as he is running unopposed.  he is now a member of the Latino Leaders Cohort. Trustee Henry arrived at the meeting.  Trustee Kitching told the Board that she attended the Garfield County Water Forum where they discussed the burn scar surrounding the Colorado River in the Glenwood Canyon. She also attended the Redstone to McClure Trail Extension Meeting because she wanted to make sure there will not be any negative impact to our current water flow. She said there is a fair degree of acceptance for the trail extension and it will be  reviewed one final time.    Trustee Meeting Minutes February 8, 2022  Page 3  Mayor Richardson thanked Lauren for attending the meet and greet the new Town Manager on First Friday. He also thanked the eight people who are running for Trustee. Mayor Richardson announced that Roaring Fork High School Basketball Senior Night is Trustee Henry stated that the Regional Housing Coalition discussion has been scheduled on the March 8th agenda. Once the Letter of Intent is signed they will be seeking a financial contribution. She asked the Board to send any comments on the  February 12th.  letter to her.  ATTORNEY'S COMMENTS  The Attorney did not have any comments.  PUBLIC HEARING - NEW RETAIL MARIJUANA STORE - GOODFLOWER  Applicant: Sean Ritchey  Location: 1101 Village Road., UL4B and UL5B  Sean Ritchey and Brandon Turner, representing Goodflower, were present for the Trustee Silverstein, who lives within 300 feet of the proposed business, recused himself Cathy explained that Goodflower would be located in the interior of the building, you The Board expressed concern about odor since many of the units share an HVAC system. Trustee Bohmfalk suggest that they should install a carbon filter and be Mayor Richardson opened the public comment portion of the meeting. There was not one present to address the Board sO Mayor Richardson closed the meeting to public Trustee Yllanes made a motion to approve Goodflower's new retail marijuana store application. Trustee Henry seconded the motion and it passed with: 5 yes votes: Yllanes, Henry, Bohmfalk, Kitching, Richardson  discussion.  and left the meeting.  would not be able to see it from the street.  proactive concerning odor; Mayor Richardson concurred.  comment.  Trustee Silverstein returned to the meeting. TOWN ENGINEERING CONTRACT EXTENSION  Kevin explained that the Town entered into a five-year agreement with Roaring Fork Engineers (RFE) with no renewal clause. Staff is recommending the Town approve an    Trustee Meeting Minutes February 8, 2022  Page 4  amendment to the original agreement to extend the contract for five additional years. RFE is located in Carbondale, many of their employees live in Carbondale and they Mayor Richardson asked Kevin if any firms have requested that we put the contract out Trustee Kitching asked if people in the industry knew the contract was expiring? Kevin Trustee Bohmfalk made a motion to authorize the Mayor to execute the Amendment to Agreement for Professional Services with Roaring Fork Engineering. Trustee 5yes votes: Bohmfalk, Kitching, Richardson, Silverstein, Yllanes  have consistently performed high-quality work for the town.  to bid? Kevin answered no.  stated that staff did not publicize it.  Silverstein seconded the motion and it passed with:  1A Abstain: Trustee Henry, attending the meeting via Zoom, was experiencing audio  difficulties  TOWN FACILITY WASTE HAULING CONTRACT EXTENSION  Kevin explained that in 2019 the Town entered into a three-year contract for trash and recycling collection at Town facilities with Mountain Waste & Recycling. The contract contains language that allows the Town and contractor to renew the agreement for two consecutive two-year renewal periods. Staff reviewed their performance and they have been very responsive to the needs of the town. Staff believes their price increase is consistent with the residential contract. Staff recommends the Town extend the Mayor Richardson asked if any companies contacted staff about an RFP? Kevin responded no. Trustee Kitching asked if a recent personnel change at Mountain Waste Trustee Kitching made a motion to authorize the Mayor to execute the Agreement for Trash and Recycling Collection at town facilities. Trustee Bohmfalk seconded the  contract for two more years.  would affect the contract? Kevin answered no.  motion and tit passed with:  5 yes votes: Kitching, Richardson, Silverstein, Yllanes, Bohmfalk 1A Abstain: Trustee Henry was experiencing audio difficulties SEASONAL YARD WASTE CONTRACT EXTENSION  Kevin explained that the seasonal yard waste was part of the initial RFP. The contract was for two years with the potential for three, two-year renewals. The contract stated in 2020. The program has been very popular. They have been very successful in educating consumers and managing the service without having to provide staff on-site on Saturdays. They provide great customer service, and the price will remain the same for the next two years. Staff recommends that the contract be extended for two years.    Trustee Meeting Minutes February 8, 2022  Page 5  Mayor Richardson opened the meeting to public comment.  Dave Reindel, Chief Operating Officer of Evergreen Zero Waste, asked the Board to put the contract out to bid. He explained that when the initial RFP was advertised they did not have a roll-off, they now have one. Evergreen has a tremendous amount of experience. Dave thinks the program could be improved, and they may be able to offer ac cheaper price. They are a local business, not a corporation. Mayor Richardson disclosed that some of his clients work for Evergreen. The Board did not feel that Mayor Richardson had a conflict of interest. Dave asked what are the down sides of Kevin stated that he has reservations with a new RFP if we do the contract for two years. The current contract has the potential to continue for eight years. We would be doing an RFP in an inflationary economy, and he struggles to see it being any cheaper without the service being subsidized. The current yard waste contract provides consistency with the residential and yard waste contracts - you only need go to one place for information. Kevin suggested the Board extend the contract for two years and  putting the contract out to bid?  then do an RFP. Board discussion ensued.  Trustee Kitching stated that she agrees with Kevin, there would be impacts to the current service. She supports local businesses but there is value in multi-year contracts Trustee Silverstein agrees with Kevin's suggestion = extend it for two years and then put out an RFP. We wanted consistency and he feels it is too late to be putting out an Mayor Richardson stated that if no one is interest it is easy to justify not putting it out to Trustee Bohmfalk stated he would be interested in seeing bids if the process is not too Trustee Henry stated that she is leaning towards staff's recommendation. We are just barely into this contract. She supports a two-year extension and then look at a whole Trustee Yllanes stated that if someone is interested in bidding on the service we should Trustee Bohmfalk made a motion to put the Seasonal Yard Waste Contract out to bid.  -you get better pricing.  RFP.  bid, but someone is interested sO we should put it out to bid.  onerous.  new contract. do an RFP.  Trustee Yllanes seconded the motion and it failed with: 3 yes votes: Bohmfalk, Yllanes, Richardson 3 no votes: Kitching, Henry, Silverstein    Trustee Meeting Minutes February 8, 2022  Page 6  The Seasonal Yard Waste Contract item was scheduled on the February 22nd Agenda.  TOWN CENTER DISCUSSION  Mayor Richardson stated, as most people know, the Town recently received a very generous land donation for which the Town is grateful. Mayor Richardson suggested the Town hire a consultant to explore the options for use/development of both Town Center and the 4th and Colorado lots; the Board agreed. The Board noted that it is critical to keep the public informed and there will be a major public outreach component Boden told the Board that he surveyed Roaring Fork High School students on what they would like to see happen to the 4th Street Plaza. The majority of students responded  to the process.  that they want it to remain as a park.  The Board scheduled a discussion for the March 15th Work Session.  ADJOURNMENT  The February 8, 2022, regular meeting adjourned at 7:45 p.m. The next regular meeting  has been scheduled on February 22, 2022, at 6:00 p.m.  APPROVED AND ACCEPTED  ATTEST  Cathy Derby, Town Clers 0  GAE  SEAL  C