MINUTES REGULAR MEETING APRIL 12, 2022 CARBONDALE TOWN HALL AND VIA ZOOM STUDENT OF THE MONTH  CARBONDALE BOARD OF TRUSTEES  The following student from Crystal River Elementary School was presented a Certificate  of Achievement Award from Mayor Richardson:  Moncerrat Castro Barrera  Mayor Richardson called the Board of Trustees Regular Meeting to order on April 12,  2022, at 6:05 p.m.  ROLL CALL:  The following members were present for roll call:  Mayor Trustees  Dan Richardson Ben Bohmfalk Marty Silverstein Lani Kitching Luis Yllanes Erica Sparhawk Heather Henry Boden Hamilton  Student Trustee Staff Present: Town Manager Town Clerk Finance Director Attorney Public Works Director Police Chief  Lauren Gister Cathy Derby Renae Gustine Mark Hamilton Kevin Schorzman Kirk Wilson CONSENT AGENDA  Accounts Payable totaling $525,360.93 BOT 3/15/2022 Work Session Minutes BOT 3/22/2022 Regular Meeting Minutes Liquor License Renewal - Sopris Lodge  Recommendation for Appointment - Environmental Board Retail Marijuana Manufactured Infused Product License Renewal    Trustee Meeting Minutes April 12, 2022  Page 2  Application - akta Renewal Application - akta  Medical Marijuana Manufactured Infused Product License Maintenance Contract - North Face Bike Park Modification of Premises - Street Side Dining - Allegria Modification of Premises = Street Side Dining - Phat Thai Modification of Premises - Street Side Dining - Brass Anvil Modification of Premises - Street Side Dining - Black Nugget Modification of Premises - Retail and Medical Marijuana Manufactured Infused Product Facility - akta  Trustee Silverstein made a motion to approve the Consent Agenda. Trustee Bohmfalk 7yes votes: Yllanes, Richardson, Henry, Silverstein, Sparhawk, Bohmfalk, Kitching  seconded the motion and it passed with:  PERSONS PRESENT NOT ON THE AGENDA  There was no one present who wished to address the Board.  TRUSTEE COMMENTS  Trustee Silverstein thanked everyone who worked on the election. He also thanked Mayor Richardson, Trustee Henry, and Student Trustee Boden Hamilton for their service on the Board. He thanked Mayor Richardson and Trustee Henry for helping the economically disadvantaged during the pandemic, and their work acquiring property. Trustee Kitching informed the Board that she was interviewed by a CU grad student on the flavored tobacco ban. Carbondale was recognized as a primary driver of the ban. She should receive the grad student's paper next month, and she will share it with the Trustee Sparhawk stated that she has been busy with Colorado Communities for Climate Action (CC4CA). She co-authored an opinion piece printed in the Colorado Sun regarding a bill that hasn't been introduced yet. The bill would put pressure on plastic manufacturers to increase recycling efforts. The bill was introduced on April 7 and she testified on it on behalf of CC4CA. The other topic CC4CA asked her to testify on was the Advanced Clean Truck rule making its way through the Colorado Department of Transportation and the Air Quality Control Commission. Tomorrow Trustee Sparhawk will be attending the Chamber of Commerce and Tourism Council rebranding session. The idea is to manage tourism in the community rather than promoting tourism. Trustee Silverstein stated that the State passed a bill that allows governmental entities to spend their lodging tax revenue on things impacted by tourism Trustee Henry told the Board that she attended the Colorado Mountain Housing Coalition annual meeting. She will distribute information that she received at the  Board.  (i.e. affordable housing.)  meeting. There    Trustee Meeting Minutes April 12, 2022  Page 3  was a presentation on how Eagle is addressing affordable housing under their non-profit umbrella. They have a down payment assistance program, buy-down program, and a cash offer program. The State gave an update on the distribution of affordable housing funds. The Regional Affordable Housing Authority is currently recording their non-profit documents with the Secretary of State. Once they receive non-profit designation they will appoint a Board of Directors, and they will discuss ways to leverage the State  affordable housing money.  Boden told the Board that graduation is 4 Y weeks away.  Mayor Richardson stated that he wrote an article encouraging the Public Utilities Commission to close Comanche 3 because it not cost effective or reliable. Mayor Richardson thanked the clerks and judges in the valley for their work on the election, and all of the candidates who ran for office. Mayor Richardson also thanked staff and the Planning and Zoning Commission for their work on Chart Carbondale. The Planning and Zoning Commission hosted a final meeting for public comment -1 the meeting was  well attended. MANAGER COMMENTS  Lauren stated that the Board will be having a conversation on the soon to be vacated Trustee seat process. The application has been advertised on the website, Facebook, KDNK and the Sopris Sun. The deadline to apply is April 28th at noon. The applicants will be interviewed on May 10th and at the time the vacancy may possibly be filled. If not, the seat needs to be filled by the last meeting in May to avoid an election. Lauren noted that there are two available hotel rooms for the CML Conference in June.  ATTORNEY'S COMMENTS  The Attorney did not have any comments.  SPECIAL EVENT LIQUOR LICENSE - BLUE LAKE PRESCHOOL  Blue Lake Preschool has applied for a Special Event Liquor License for a fundraiser to be held at the Orchard. All fees have been paid and the Police Department has Trustee Sparhawk made a motion to approve Blue Lake Preschool's Special Event Liquor License. Trustee Kitching seconded the motion and it passed with: 7 yes votes: Kitching, Yllanes, Bohmfalk, Henry, Sparhawk, Richardson, Silverstein  reported no problems with the applicant or the premises.    Trustee Meeting Minutes April 12, 2022  Page 4  SPECIAL EVENT LIQUOR LICENSE - WILDERNESS WORKSHOP  Wilderness Workshop has applied for a Special Event Liquor License for an event to be held at Sopris Park. All fees have been paid and the Police Department has reported Trustee Sparhawk made a motion to approve Wilderness Workshop's Special Event Liquor Licenses. Trustee Kitching seconded the motion and it passed with: 7y yes votes: Sparhawk, Silverstein, Yllanes, Richardson, Bohmfalk, Henry, Kitching  no problems with the applicant or the premises.  AWARD OF YARD WASTE CONTRACT  Kevin stated that at the February 22, 2022, meeting, the Board directed staff to solicit proposals for yard waste drop site collections. Two proposals were received from EverGreen ZeroWaste (EGZW) and Mountain Waste and Recycling (MW). Although EGZW's proposal was more expensive their proposal demonstrated a high level of commitment to sustainability, public outreach and education. Kevin recommended the Trustee Kitching thanked Kevin and staff for doing the due diligence and she trusts that Trustee Kitching made a motion to approve, and authorize the Mayor to execute the attached Agreement with EverGreen ZeroWaste for Yard Waste Drop Site Collection. 7 yes votes: Kitching, Henry, Yllanes, Bohmfalk, Silverstein, Sparhawk, Richardson 4TH STREET - RIO GRANDE TRAIL PUBLIC STREET CROSSING APPLICATION Kevin explained that prior to 2002, the crossing of the railroad (Rio Grande Trail) right- of-way by what is now 4th St., was considered a private crossing. Private crossings are approved by the right-of-way owner, while public street crossings have to be approved by the Colorado Public Utilities Commission (PUC). In 2002, the right-of-way for 4thSt. from the northern edge of the RFTA right-of-way to Merrill Avenue was dedicated to the town as part of the Carbondale Industrial Park Subdivision Exemption Plat. However, since that time there has been no application made to the PUC to convert this crossing to a public crossing. RFTA and the town are joining forces to convert the 4th St. crossing of RFTA right-of-way to a public crossing. The long-term benefit of the conversion is that it will positively affect Industry Way in the future. Trustee Kitching made a motion to authorize the Mayor to execute documents necessary to file a joint application with RFTA to the Colorado Public Utilities Commission to convert the 4th Street crossing of the RFTA right-of-way to a public  contract be awarded to EGZW. Kevin sees no logistical challenges.  Trustee Yllanes seconded the motion and it passed with:    Trustee Meeting Minutes April 12, 2022  Page 5  crossing. Trustee Silverstein seconded the motion and it passed with:  7y yes votes: Henry, Yllanes, Sparhawk, Richardson, Bohmfalk, Silverstein, Kitching  BOARDS AND COMMISSION ASSIGNMENT PROCESS  Mayor Richardson encouraged the Board to start thinking about what boards and  commissions they would like to serve on. COVID EMERGENCY TASK FORCE DISCUSSION Andrea Stewart were present for the discussion.  COVID Emergency Task Force members PC Drew, Kirk Wilson, Ryn Calhoun, and Mayor Richardson explained that the purpose of this discussion is to recognize the Task  Force members and to decide the future of the Task Force.  Mayor Richardson thanked:  PC Drew - for creating the Task Force and for his strategic planning experience Andrea Stewart ran the economy aspect and communication with businesses Ryn Calhoun - was dedicated to finding COVID testing solutions, vaccine clinics, and Amy Kimberly - was in charge of human capital, she coordinated with volunteers, Renea Gustine was responsible for finance and the government COVID funds Justin of Roaring Fork Technology - developed an app to connect resources Erica Sparhawk = was responsible for advocacy, she connected the State agencies for Gene Schilling - oversaw the Crisis Response Team, they pooled resources, when Jay Harrington - was very involved behind the scenes, helped secure DOLA funding Parks and Recreation Department = established a hotline and were available to help Sydney Schalat, Manaus and LaMedichi - advocated the Town to make financial Mayor Richardson stated that the Task Force was a shinning moment for the community; it was a demonstration of compassion, extraordinary organization and  she provided a link to Valley View Hospital Sarah Jane Johnson - headed strategic communications tapped resources, ran neighborhood heroes  testing and vaccine clinics  Gene retired Kirk Wilson took his place and he helped set up communications  where needed  contributions to those affected by COVID  cooperation. Discussion ensued.  PC stated that the lesson learned was there are sO many people with knowledge and resources in town. LaMedich/Manaus helped distribute $3.2 million that the Town received for COVID relief. During the pandemic Lift-Up food distribution lines were    Trustee Meeting Minutes April 12, 2022 advocacy.  Page 6  significant. Going forward the aspects of the Task Force that can be maintained include using non-profits to leverage different sources of funding to achieve a unified vision and Andrea Stewart stated that being a member of the Task Force was time well spent. It put a humbling perspective on what we were faced with. She agrees with the future framework. She noted that Roaring Fork Valley Destination Alliance was created during Ryn Calhoun stated that she was impressed with how quickly the team came together and became functional. She thanked Mayor Richardson for his leadership and PC for his facilitation. She thinks going forward we need to improve incoming and outgoing Kirk Wilson explained that what made Carbondale's Task Force SO successful was relationships were already in place whereas other towns were scrambling. It's difficult Trustee Sparhawk stated that PC's idea came forward on March 13, 2020. The meetings happened fast and were well facilitated. She was told that Garfield County was appreciative of the Task Force. We have sO many experts in our community. Lauren noted that Carbondale formed the Task Force without any government mandates. In Connecticut they had mandates and they got in the way.  the pandemic.  communications.  to start from scratch in the middle of chaos.  There was a willingness to listen and follow up.  Discussion ensued on the future of the Task Force.  Mayor Richardson stated that he would like the Town to adopt the framework and track institutional knowledge. The Chamber should be in charge of economy, Carbondale Arts should facilitate human capital, Manaus and Valley Settlement should oversee strategic communication, which is integral because there was a disconnect between health care and public health officials. The Town should manage advocacy and the Town of Carbondale Finance Department should oversee financial operations. Trustee Silverstein stated that the Fire Chief should be involved.  Trustee Kitching concurred that there was a major disconnect between health care and the public health department. There were so many aspects to the pandemic - in the beginning there were no vaccines and COVID tests were being scheduled three weeks out. They had no idea how long the pandemic would last. She believes it would be beneficial to educate officials on the impacts of public health. A crisis revolves around personal loss, economic loss, etc. It's important for public health to react quickly to the Mayor Richardson asked what is the Town's role going forward? Lauren answered that we should form a base framework. We need to put a plan together on how to react in certain situations. We should work with community partners, maintain relationships, and define potential roles in times of crisis. Mayor Richardson agreed that the Town.  unknowns.    Trustee Meeting Minutes April 12, 2022  Page 7  would be responsible for the framework and facilitation. He suggested the Task Force  meet quarterly.  Trustee Henry wants to keep the Neighborhood Hero.  Trustee Bohmfalk stated that he likes the idea of folding the Task Force into emergency management - don't make it bureaucratic. He agrees that the Neighborhood Heroes PC stated that the Task Force is the missing component to institutional management - it  should continue.  organizes the private efforts. ADJOURNMENT  The April 12, 2022, regular meeting adjourned at 8:05 p.m. The next regular meeting  has been scheduled on April 26, 2022, at 6:00 p.m.  APPROVED AND ACCEPTED 4062  ATTEST  Dan  Cathy Derby, Town Clerk   SEAL COLORK