MINUTES REGULAR MEETING JULY2 26, 2022 CARBONDALE TOWN HALL AND VIA ZOOM  CARBONDALE BOARD OF TRUSTEES  Mayor Bohmfalk called the Board of Trustees Regular Meeting to order on July 26,  2022, at 6:00 p.m.  ROLL CALL:  The following members were present for roll call:  Mayor Trustees  Ben Bohmfalk Erica Sparhawk Luis Yllanes Lani Kitching Chris Hassig Marty Silverstein Colin Laird Lauren Gister Cathy Derby Kevin Schorzman Renae Gustine  Staff Present: Town Manager Town Clerk Public Works Director Finance Director  Parks and Recreation Director Eric Brendlinger  Police Chief Kirk Wilson presented newly promoted police officers Bill Kirkland promoted to Lieutenant, Ciarra Chacon and Jerry Alcorta both promoted to Sargeant to  the Board.  CONSENT AGENDA  Accounts Payable totaling: $346,593.00  Ordinance No. 4, Series of 2022 - Main Street and 66 N. 2nd Street  Rezoning  Trustee Sparhawk made a motion to approve the Consent Agenda. Trustee Kitching 7. yes votes: Yllanes, Sparhawk, Silverstein, Laird, Kitching, Hassig, Bohmfalk  seconded the motion and it passed with:  PERSONS PRESENT NOT ON THE AGENDA  There was no one present who wished to address the Board.    Trustee Meeting Minutes July 26, 2022 TRUSTEE COMMENTS  Page 2  Trustee Sparhawk thanked Kevin Schorzman for his persistence dealing with a postal delivery issue during the 8th Street construction. Trustee Sparhawk thanked staff for their work on saving water and energy. Energy consumption at the waste water treatment plant has been reduced by 50%. Trustee Sparhawk thanked John Leybourne Trustee Kitching thanked staff for their help on the Ruedi Water and Power Authority request for the town to release/contriute water from the Town's Ruedi reserves. The release of water has made a favorable difference including lowering the water temperature of the river. Trustee Kitching attended the GCE meeting where they received an update on the 2017 Energy Action Plan. They are focusing on building energy consumption. Trustee Kitching attended the Garfield County Public Health Focus Group meeting where they discussed the shortcomings of Carbondale's access to health care. Trustee Kitching also took a tour of the Sopris Lodge during their open Trustee Sparhawk told the Board that she and Lauren attended a Language Justice Workshop. They wore ear translators and the technology worked really well. Trustee Silverstein wished Janet Buck well in her retirement and he thanked John Leybourne for filling in this past month. Trustee Silverstein stated that the Post Office is  for covering during the planning department staff shortage.  house.  having a hiring event on Friday.  Trustee Hassig also thanked John Leybourne for his help this past month. Trustee Laird informed the Board that he and Lauren attended the Regional Housing Coalition meeting. The items they are discussing dovetails with the town's ideas.  ATTORNEY's COMMENTS Mark was not present at the meeting. MANAGER'S REPORT  Lauren informed the Board that the town agreed to release 100 acre feet of contract water in Ruedi. A total of 880 acre feet (from all of the stakeholders) will gradually be released. Lauren told the Board that she hired Jared Barnes as the planning director. He will start work on August 22nd. Lauren is also interviewing for finance director and  public information officer this week. SPECIAL EVENT LIQUOR LICENSE  Roaring Fork Sports Foundation/CowDoy Up has applied for a Special Event Liquor License for a fundraiser to be held ati the 4th Street Plaza. All fees have been paid and the Police Department has reported no problems with the applicant or the premises.    Trustee Meeting Minutes July 26, 2022  Page 3  Trustee Hassig made a motion to approve Roaring Fork Sports Foundation/CowDoy Up's Special Event Liquor License. Trustee Silverstein seconded the motion and it 7j yes votes: Sparhawk, Bohmfalk, Hassig, Kitching, Yllanes, Laird, Silverstein  passed with:  RELEASE OF SECURITY - SOPRIS LODGE  Kevin explained that in 2019 the Board approved the Development Improvement Agreement (DIA) for Sopris Lodge. As part of the approval, the owners were required to provide the town with a security deposit to ensure completion of the public improvements associated with the development. The total security for the project was $251,048.64. The DIA did not allow for partial releases of the security as work was completed, but it does allow for 90% of the security to be released once all of the  conditions listed have been satisfied:  100% completion of public improvements completed per approved design As-built files showing the public improvements  Certification from the developer's engineer that the public improvements were Required documents and title insurance for dedication of easements All of the required items except the documents and title insurance related to the easement dedication were completed. Staff recommends the Board approve a partial release of $225,943.78 of the security for the public improvements related to Sopris Trustee Kitching made a motion to approve the partial release of $225,943.78 of the security for the public improvements related to Sopris Lodge and accept the public improvements effective July 1, 2021. Trustee Sparhawk seconded the motion and it 7y yes votes: Silverstein, Laird, Hassig, Bohmfalk, Kitching, Yllanes, Sparhawk ORDINANCE NO. 5, SERIES OF 2022 - AUTHORIZING ISSUANCE FOF PARKS Representatives from Butler and Snow (attoreys) and Hilltop Securities (financial Lauren explained that the town is proceeding with the selling of the bonds authorized in The next step is to present the bonds to rating agencies to rate the bonds. Itis anticipated that the funds will be available on September 27th. Currently the interest rate is 4.3%. Hilltop Securities is confident that the full $8 million in funding will be  Lodge.  passed with:  AND RECREATION SLAES AND USE TAXI REVENUE BONDS  advisors) were present for the discussion.  the April 2022 election to build a new aquatics facility.  issued.    Trustee Meeting Minutes July 26, 2022  Page 4  Mayor Bohmfalk commented that the interest rate looks attainable.  Trustee Sparhawk made a motion to approve Ordinance No. 5, Series of 2022, authorizing the Town of Carbondale to issue Parks and Recreation sales and use tax revenue bonds. Trustee Hassig seconded the motion and it passed with: 7yes votes: Yllanes, Hassig, Bohmfalk, Kitching, Laird, Sparhawk, Silverstein  Discussion ensued on the pool construction timeline. Hire an owner's representative by October 2022 Finalize design and construction documents by July 2023 Construction bidding by September 2023 Demolition by October 2023 Construction October: 2023 - May 2024 The Board made the following comments:  The owner's rep should address energy efficiency immediately  Like the separate lap pool  Consider a building design that will allow for an employee unit to be built in the  future  CONTINUED DISSCUSSION ON THE SHORT TERM RENTAL (STR) LODGINGTAX Carbondale Chamber of Commerce and Tourism Council Executive Director Andrea Stewart stated that the Tourism Council is requesting the Board put a 2% tax increase question on the November ballot. The additional revenue can be viewed as a Destination Stewardship Tax. The Tourism Council is shifting away from promotion to At the last meeting the Board reached consensus that they would like to put a STR tax question on the November ballot, but they did not agree at that time to put a lodging tax  the management of tourism.  increase on the ballot.  Discussion ensued on the appropriate STR tax percentage.  The Board agreed to place a question on the November ballot requesting a 6% tax on STR's. The Board agreed not to put a lodging tax increase question on the November Trustee Laird made a motion to place a question on the November ballot requesting a 6% tax on STR's. The revenue would be allocated to affordable housing. Trustee 7. yes votes Kitching, Bohmfalk, Hassig, Silverstein, Sparhawk, Yllanes, Laird  ballot.  Hassig seconded the motion and it passed with:    Trustee Meeting Minutes July 26, 2022 ADJOURNMENT  Page 5  The July 26, 2022, regular meeting adjourned at 8:00 p.m. The next regular meeting  has been scheduled on July 26,2022, at 6:00 p.m.  APPROVED AND ACCEPTED  ATTEST  B Ben Bohmfalk,  uz  CARBO SEAL CLORADO ees  Bg  BR eathy Derby, Town Clerk