MINUTES REGULAR MEETING OCTOBER 25, 2022 CARBONDALE TOWN HALL AND VIA ZOOM  CARBONDALE BOARD OF TRUSTEES  Mayor Bohmfalk called the Board of Trustees Regular Meeting to order on October 25,  2022, at 6:00 p.m.  ROLL CALL:  The following members were present for roll call:  Mayor Trustees  Ben Bohmfalk Lani Kitching Marty Silverstein Colin Laird Chris Hassig Luis Yllanes Erica Sparhawk Lauren Gister Cathy Derby Mark Hamilton Christy Chicoine Kevin Schorzman Jared Barnes  Staff Present: Town Manager Town Clerk Town Attorney Finance Director Public Works Director Planning Director  Parks and Recreation Director Eric Brendlinger  CONSENT AGENDA  Accounts Payable totaling: $246,211.85 BOT 10/11/2022 Regular Meeting Minutes Retail Marijuana Cultivation Renewal Application - Happy Farmer Liquor License Renewal Application - Rhumba Girl Liquor Change of Trade Name - Chocolate Resolution No. 8, Series of 2022 - Authorizing Mayor, Mayor Pro Tem, Manager and Finance Director to Sign Checks Building Official Salary Adjustment Red Hill Landscaping Contract Police Officer Mental Health Grant  Trustee Yllanes made a motion to approve the Consent Agenda. Trustee Kitching 7 yes votes: Hassig, Silverstein, Laird, Kitching, Bohmfalk, Yllanes, Sparhawk  seconded the motion and it passed with:    Trustee Meeting Minutes October 25, 2022  Page 2  PERSONS PRESENT NOT ON THE AGENDA  There was no one present who wished to address the Board.  TRUSTEE COMMENTS  Trustee Laird informed the Board that he testified in front of the Public Utility Commission on behalf of Colorado Communities for Climate Action. There is a movement for communities to choose their energy provider and buy wholesale energy directly from them. There is not a lot of push back to this idea. Trustee Laird attended the Regional Housing Authority Meeting. They are trying to figure out how to take Mayor Bohmfalk told the Board that he attended the Garfield Clean Energy meeting where they adopted the following five goals: 1) energy savings of 12% by 2030;2 2) carbon free electricity by 2030; 3) clean mobility = have 15% of electric cars by 2030; 4) greenhouse gas omission by 2030; 5) clean energy economic development. Mayor Bohmfalk also attended the RFTA Board meeting. They are returning to a full winter schedule due to an aggressive recruiting effort and creative scheduling. The Board authorized RFTA to purchase a motel in Glenwood Springs for employee housing. Mayor Bohmfalk attended CML's Mayor Summit. After talking with numerous Mayors Mayor Bohmfalk acknowledged that Carbondale is doing a lot of great work -1 for example, we have inclusionary housing. Mayor Bohmfalk stated that he attended the Camp Hale National Monument signing event where he met President Biden and  advantage of grants.  Senator Bennet.  ATTORNEY'S COMMENTS Mark did not have any comments MANAGER'S REPORT  Lauren informed the Board that the town has received eight Request for Qualification AGREEMENT TO FUND WITHDRAWAL MANAGEMENT SERVICES IN GARFIELD  submissions for the development of the Town Center property.  COUNTY  Debbie Wilde was present for the discussion.  Debbie explained that every member has signed the agreement. She asked the Board to select a Trustee for the Governance Committee. Trustee Kitching volunteered to be  the town's representative. Discussion ensued.    Trustee Meeting Minutes October 25, 2022  Page 3  Mayor Bohmfalk inquired about on-going funding. Debbie explained that the facility will be heavily funded by Medicaid, private donors, grants, and money from the opioid Trustee Laird asked Debbie when she anticipates the services will start. Debbie Trustee Kitching asked if the facility will be capable of accepting out-of-state patients. Trustee Sparhawk made a motion to authorize the Mayor to sign the Agreement to Fund Withdrawal Management Services in Garfield County, and appoint Trustee Kitching to the Governance Committee. Trustee Silverstein seconded the motion and it passed 7j yes votes: Silverstein, Laird, Hassig, Bohmfalk, Kitching, Yllanes, Sparhawk ORDINANCE NO. 9, SERIES OF 2022 - ADOPTING THE 2018 INTERNATIONAL Jeff Dickenson of Bio Space and Zuleika Pevec of CLEER were present for the Jeff noted that he and John Plano, the Town's former building official, worked on this Jeff explained that Carbondale's Climate Action Plan has set a goal of Carbondale being net zero by 2030. The adoption of the 2018 IGCC, with the suggested amendments, continues to move our building regulations towards this rigorous goal. The Code addresses energy efficiency, electrification (eliminate natural gas consumption), encourage renewables and back-up energy storage. New construction has to meet the Code including solar requirements and construction that is electric ready. Set trigger points will require existing commercial buildings to follow the Code. Jeff noted that net zero buildings will not have to comply with all of the Code  settlement.  answered possibly spring of 2023. Debbie answered yes.  with:  GREEN BUILDING CODE (IGCC)  meeting.  Code for 2-3 years.  requirements. Discussion ensued.  Trustee Hassig asked if the Code includes residential buildings? Jeff answered no, we Mayor Bohmfalk asked if Jeff and John received feedback from eveloperaycontractor. We need to make sure we are doing all that we can to not make new development prohibitively expensive. Jeff answered that there was a lot of public outreach. Most of Trustee Sparhawk suggested that a summary of the Code should be provided to the  have a Residential Green Building Code.  the pushback was on the renewables requirement.  public.    Trustee Meeting Minutes October 25, 2022  Page 4  Mayor Bohmfalk asked it the new Code will require additional work from staff? Jeff answered no, the eveloper.contractor will be required to hire a green code consultant Trustee Sparhawk made a motion to approve Ordinance No. 9, Series of 2022, adopting the 2018 International Green Building Code. Trustee Hassig seconded the motion and 7yes votes: Yllanes, Hassig, Bohmfalk, Kitching, Laird, Sparhawk, Silverstein PATHTO NET ZERO ROADMAP FOR NEW CONSTRUCTION BUILDINGS Jeff explained the Path to Net Zero Roadmap for Existing Buildings table. The path to net zero includes: commercial renewable requirements, commercial electrification, the commercial building code, residential efficiency, residential renewables and residential electrification. Jeff stated that the town's buildings need to be assessed for electrification. Jeff noted that this is currently a goal, an ordinance would be needed to Trustee Sparhawk made a motion to adopt the Roadmap to Net Zero for New Construction Table. The 2022 columns should be changed to 2023. Trustee Laird 7 yes votes: Sparhawk, Bohmfalk, Kitching, Laird, Hassig, Silverstein, Yllanes PATHTO NET ZERO ROADMAP FOR EXISTING BUILDINGS  too quantify and perform commissioning required by the IGCC.  itp passed with:  make this part of the code.  seconded the motion and it passed with:  Jeff presented the Path to Net Zero Roadmap for Existing Buildings table. He noted that it addresses efficiency, renewables, electrification and creates triggers for buildings to adhere to the requirements. The triggers include: a building permit, appraisal,  refinancing. Discussion ensued. list of triggers.  Trustee Sparhawk asked that applying for a short-term-rental license be added to the Trustee Laird suggested that a fund be created to help with retrofitting costs.  ENVIRONMENTAL BOARD (EBoard) CHECK-IN EBoard. All of his efforts are truly appreciated.  EBoard Chair Hannah Hunt Moller thanked Colin Quinn for his years of service on the  Hannah explained that the EBoard would like to discuss two of the nine recommendations in the EBoard memo in the Trustee packet.    Trustee Meeting Minutes October 25, 2022  Page 5  1. The EBoard would like the town to join GOEV City to create a vehicle electrification roadmap, including increasing EV chargers in town. The Board was unanimous in their support for joining GOEV City. 2. The Eboard recommends that the town hire a sustainability manager to implement the Climate Action Plan, write grants to fund climate action implementation, and lead Carbondale's myriad of environmental initiatives.  Discussion ensued on hiring a sustainability manager. more employees in all of the town departments.  Trustee Laird stated he in not opposed to hiring a sustainability manager = we need Trustee Silverstein stated that the Board previously discussed hiring a grant writer. However, we currently don't have the budget to hire additional staff. Mayor Bohmfalk knows that the EBoard is frustrated. He explained that the town has a relationship with CLEER and we should increase their scope of work before adding Pat Hunter, EBoard member, stated that he has been a member of the EBoard for eight years and his focus has been on sustainability. Pat said if our goal is to reduce greenhouse gases by 2030 we need to hire a sustainability manager in order to meet Fred Malo, EBoard member, told the Board that CLEER doesn't have a grant writer. If Trustee Sparhawk told the EBoard that the town is already addressing several of the  additional staff.  this goal.  we hire a grant writer they would pay for themselves. EBoard's priorities and recommendations including:  Two of the developers who submitted a Request for Proposal for the Town Center development are experienced with net zero construction The pool is in its preliminary planning phase but the town wants to build an as The town fleet is not huge but staff is identifying opportunities for the We just adopted the 2018 International Green Building Code The Trustees acknowledge that we need to pursue grant funding We need to increase our Scope of Work contract with CLEER  efficient facility as possible electrification of the fleet  Trustee Hassig made a motion recognizing Colin Quinn's years of service on the Environmental Board. Trustee Sparhawk seconded the motion and it passed with: 7 yes votes: Hassig, Laird, Sparhawk, Yllanes, Kitching, Bohmfalk, Silverstein    Trustee Meeting Minutes October 25, 2022  Page 6  ROARING FORK SCHOOL DISTRICT MEADOWOOD STAFF HOUSING COURTESY Mayor Bohmfalk, who is employed by the RF School District, recused himself and left Normally the School District would follow the State's building regulations when constructing a new building. However, Mark explained that when the School District bought the land in 2002 they signed an agreement that they would abide by the Town's planning and building regulations. The RF School District and town attorneys will  REVIEW the meeting.  investigate this matter.  Bob Schultz, planner for the School District, stated the following:  They have been designing the buildings in accordance with the UDC since the They agree that a Development Improvement Agreement is required The project is permitted in the RHD zoning district, meets the setback requirements, the impervious restrictions, and parking requirements The housing units will have private outdoor spaces, bulk storage, and great views They are designing energy efficient buildings and are striving for total  project's conception  Their goal is to break ground next spring  electrification, and the units will be solar ready The development team presented the sketch plan.  Discussion ensued  Trustee Silverstein stated it appears to be family friendly development. He likes the proximity to the schools - it will result in less car trips. The School District is addressing Trustee Hassig stated that this is a great project - it will allow families to have housing and teachers will be able to stay at their jobs. He likes the larger outdoor spaces, however, he would like to see more privacy screening. He also likes the solar readiness. He is willing to adjust the height requirements for solar. He would like the building pallet to have more natural hues. He suggested that the carports have Trustee Laird stated if you can build all electric buildings that would be fantastic. He Trustee Sparhawk likes the outdoor spaces. She asked if they could plant shade trees on the south side of the project. She stated that she is also flexible on the height to  a serious need for affordable housing.  electricity.  suggested they install more bike parking - possibly covered.  accommodate solar.    Trustee Meeting Minutes October 25, 2022 Board.  Page 7  Trustee Silverstein suggested that the landscape architect should speak to the Tree BUDGET REVIEW - CAPITAL PROJECTS AND POTENTIAL BUDGET CHANGES Kevin explained that at the last meeting the Trustees had questions about the proposed Industry Place roundabout. Kevin stated that staff is working on a conceptual layout. It's imperative that the two properties most impacted by the roundabout agree to the project. In a best case scenario construction could begin in 2024. Federal funds will  become available but there will be a lot of competition.  Discussion ensued.  Trustee Hassig suggested that staff talk to CDOT about helping with the design. Trustee Laird asked ifit would be possible to move the pedestrian crossing improvement(s) scheduled for 2024 to 2023. Trustee Kitching asked if we should wait until the developments currently under construction are completed? Kevin stated the Cowen Center crossing wouldn't be affected by the construction. The Board agreed to add $50,000 to the 2023 budget for Cowen Center pedestrian crossingimprovements. Trustee Hassig questioned finishing the 8th Street project. Alternative routes need to be strengthened. After a short discussion the Board agreed to finish the 8th Street project Kevin informed the Board that staff investigated purchasing an electric street sweeper. The price is $670,000 compared to $350,000 for a diesel sweeper. Kevin stated that energy consumption can be offset by getting rid of other diesel equipment and replacing itwith electric equipment. Kevin noted that staff has concerns that we wouldn't be able to use the electric sweeper at all in the winter, they also question how long the batteries  in2023.  will last, and its expected life span at cooler temperatures.  Parks and Recreation  Eric noted that it will be good to build a new park bathroom before pool construction  begins. Miscellaneous  Christy summarized the budget changes from the previous meetings. There is $1million in the housing fund. Christy will add a note in the budget stating that housing funds will  be spent in 2023.    Trustee Meeting Minutes October 25, 2022  Page 8  ADJOURNMENT  The October 25, 2022, regular meeting adjourned at 9:40 p.m. The next regular meeting  has been scheduled on November 8, 2022, at 6:00 p.m.  APPROVED AND ACCEPTED BBp  ATTEST  - Myor  CED Cathy Derby, Town Clerk  E SEAL COLORADO