MINUTES CARBONDALE BOARD OF TRUSTEES WORK SESSION CARBONDALE TOWN HALL AND VIA ZOOM FEBRUARY 21, 2023 MEETING  Mayor Bohmfalk called the Board of Trustees Regular Meeting to order on February 21,  2023, at 6:00 p.m.  ROLL CALL:  The following members were present for roll call:  Mayor Trustees  Ben Bohmfalk Lani Kitching Colin Laird Luis Yllanes Chris Hassig Erica Sparhawk Marty Silver  Arrived Late Staff Present: Town Clerk Acting Town Clerk  Cathy Derby Jessica Markham  Parks and Recreation Director Eric Brendlinger  CARBONDALE AGE-FRIENDLY COMMUNITY INITIATIVE UPDATE  Judy Blanchard, Niki Delson, and Ron Kokish presented Carbondale Age- Friendly Community Initiative's update. CAFCI is performing a "Walk Audit," which addresses every street and intersection in town, strongly emphasizing 8th Street. They are collaborating with the Parks and Recreation Department on an instrument to evaluate town parks. They are also working on updating seating around town to be They are currently focusing on their comprehensive plan and the 10 most universal Ron Kokish updated the trustees about the merger with Senior Matters. Senior Matters will no longer be a forward-facing entity. Mr. Kokish stated that an age-friendly community benefits all ages, not just seniors. He pleaded for the town to go to CAFCI for help with grants for accessibility, even if it is not directly senior citizen related, for  more ADA-compliant. design features.  example, a playground.    Trustee Meeting Minutes February 21, 2023 Discussion ensued.  Page 2  Mayor Bohmfalk asked if there were any specific ideas or if they had a proposal. Judy and Ron responded that they do not have anything specific but want to open the Mayor Bohmfalk stated that he believes the question is in the structure of how the town Trustee Silverstein asked what is happening to Senior Matters 501(c)3 status.  conversation between Town and CAFCI.  and CAFCI can create an open form of communication.  Ron responded that senior matters is a corporation.  Trustee Silverstein asked if it was possible to develop a Senior Advisory Board. The mayor stated that is the clearest path, and questioned if there was a reason not to Trustee Sparhawk asked the members of CAFCI to create a one-pager sO that town Trustee Laird asked the members of CAFCI to provide examples of other communities Mayor Bohmfalk stated that the next steps would be to have CAFCI create a fact sheet  go that route.  staff knows how to reach out to CAFCI for any questions. that have worked with AARP in this type of relationship.  for town staff.  BIKEPEDESTRIANTRALS COMMISSION UPDATE  Matt Gworek, David Clair, and Rick Blauvelt Presented the Trustees with the Bike, Matt started with a summary of the commission's 2022 highlights. Of which, the commission added 4 new members. At First Friday Bike Lights, the group gave out 50 bike lights in 20 minutes, an activity they plan to continue in 2023. The commission also In2 2023 the group plans on continuing to partner with CAFCI on the walk audits. They hope to work with CAFCI on the Highway 133 Project and stated that there may be money for a pedestrian island at Cowen Street Crossing. They will continue with Bike Matt added that the town needs to plan for what it wants. It needs to take control of the situation to create a future with bikes in town, laying out a vision to preserve the town's  Pedestrians, and Trails Commission update.  spent a lot of time planning for 2023 and beyond.  Lights on First Fridays and look forward to working with WeCycle.  character.    Trustee Meeting Minutes February 21, 2023  Page 3  Rick Blauvelt added that he knows development is scary, sO the town needs to be  proactive, rather than reactive.  PARKS & RECREATION COMMISSION UPDATE  Ina attendance for the Parks and Recreation Commission was Hollis Southerland, Ashley Hejtmanek, Leslie Keery, Susan Rhea, Drew Sorenson, John Williams, and Misha Hollis stated that the commission is looking to change the term start date for new members. She stated that it has been a challenge with onboarding and bringing new members up to speed. The Parks and Rec Commission Resource guide was created in 2021 and contains various pieces of information on the commission. New commissioners are responsible for reviewing and orienting themselves to the materials. Hollis stated that it would be helpful to have a comprehensive orientation where all commissioners would come together for formal training led by the town. Ashley updated the Board on 2023 significant projects. Those projects are to be:  Logan.  Park Assessment Tool Integrated weed management plan  Susan presented the board with how the commission would like to update certain parts of the parks including updates to signage, wayfinding, and dog park rules & proper behavior. And showed how the Girl Scouts were involved with updates to the Hendricks Drew Led the discussion on Chacos Park Master Plan and the MOU with Rodeo Event. At Chacos Park landscaping and irrigation improvements will take place this spring to correct what are considered hazards. The Memorandum of Understanding with Carbondale Wild West Rodeo Association will define roles and responsibilities between the Town and the CWWRA regarding maintenance, parking, cleanup, alcohol, and Misha gave a presentation on what he has learned as a youth commissioner. He stated that it has been a great opportunity to share his voice. He plans to let his friends know Eric gave his update on the pool project. He stated that bids for the project will be due The mayor asked if there will be any fundraising for the project. Hollis answered that  Park Playground.  security.  about the position that will open once his term is finished.  March 7th.  they are looking into many ways to raise funds for the project including:  Creating a way for people to donate tax-free  Setting up a foundation or using the services of a community foundation They are currently leaning toward Aspen Community Foundation.  Other grant sources.  Trustee Kitching asked why they were leaning toward Aspen Community Foundation.    Trustee Meeting Minutes February 21, 2023  Page 4  Hollis responded by saying that Two River Community Foundation is now being run Trustee Sparhawk said that she thinks going with a community foundation makes sense because the administration is already set up. Hollis let the board know that to set up a fund with Aspen Community Foundation the town would have to start with $100,000 in the fund. Susan added that this option would eliminate the murkiness of town money VS Trustee Laird stated that Western Colorado Community Foundation has a lower start-up The mayor asked if we start fundraising when we know how much the pool will cost. Eric responded that yes, the parks department will have to find out how much will need John presented the board with what is coming up on the horizon for the Commission. He stated that they will need to start thinking about a new 10-year master plan. Their current plan runs from 2015-2025. He stated that the master plan will be used to help Leslie talked to the board about the status of the Nature Park. It is one of the town's most popular parks. She stated that the focus on the park is slowly heating up and an overall plan is going to be needed sooner rather than later. The commission has heard from Dog walkers, birders, and CAFCI. The two master plans in this area are either outdated or lost the partner organization and funding. This is also the largest problem area for noxious weeds. Leslie suggests that hiring a neutral third party to engage the  under a Grand Junction community foundation.  pool money. fee.  to be raised.  set priorities in addition to the Park Assessment Tool.  public and assimilate their input will be important moving forward.  INTRODUCTION OF NEW TOWN PLANNER  The new town planner Kelly Amdur was asked to speak about her past experiences and  was welcomed by the board.  COLORADO ASSOCIATION OF SKIT TOWNS MEMBERSHIP LIASON CALENDAR The mayor recalled that the town is a member of the Colorado Association of Ski Towns. He stated that if any of the trustees would like to stop receiving member emails, they are welcome to unsubscribe by themselves. He also stated that Trustee Laird and  himself would continue to be the main point person to the association.  ADJOURNMENT  The February 21, 2023, work session adjourned at 8:19 p.m. The next regular meeting  has been scheduled on February 28, 2023, at 6:00 p.m.    Trustee Meeting Minutes February 21, 2023  Page 5  APPROVED AND ACCEPTED  ATTEST  Ben Ben Bohmfalk,  Bayar  SEAL CCED  G)