TOWN OF COLUMBINE VALLEY BOARD OF TRUSTEES MEETING  November: 21,2023 6:30PM AGENDA  1. ROLLCALL  6:30  2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT  Eachs speaker willl be limited to three minutes. The Board of Trustees is not authorized. by the Colorado Open Meetings Law to discuss, comment, or act at the meeting on any issue raised by public comment. The. Mayor may refer the matter to the Town. Administrator or Town. Attomey, for immediate comment, or to stafft to obtain additional information and report back to the Board as  appropriate. 4. CONSENT AGENDA  Mayor Palmer Mr. McCrumb Mr. McCrumb  a. Approval ofOctober 17,2023 Minutes b. Set December Trustees Meeting for December 12,2023 Resolution #4 - Mail Ballot Election d. Resolution #5 -] Election Judges a. There are no scheduled presentations.  5. PRESENTATIONS 6. REPORTS a. Mayor b. Trustees Finance Report d. Town Administrator Chiefo of! Police  7. OLD BUSINESS  a. Trustee Bill #3 (2nd) Watson Lane Subdivision  Mr. Kaslon Mrs. Rodriguez Mr. McCrumb Mr. McCrumb  b. 2024Town Budget Draft a. Capital Budget Updates b. Fairway Pavers PUBLIC HEARING - 2023 Town Budget a. IGA W. Arapahoe County re Snow Removal  8. NEW BUSINESS  9. EXECUTIVE SESSION An executive session to Conference with an Mayor Palmer  attorney for the purposes of receiving legal advice on specific legal questions regarding the Polo Meadows sound wall, pursuant to C.R.S. $ 24-6-402(4)(b); and to discuss personnel matters, involving performance and compensation, pursuant to C.R.S. $24-6-402/4)00.  10. ADJOURNMENT    TOWN OF COLUMBINE VALLEY BOARD OF TRUSTEES Minutes October 17,2023 following present: Trustees: Also present:  Mayor Palmer called the Regular Meeting oft the Trustees to order at 6:30 p.m., in the Conference Room at the Town Hall at 2 Middlefield Road, Columbine Valley, Colorado. Roll call found the  Roy Palmer, Bill Dotson, Kathy Boyle, Ed Icenogle, Jim Tarpey, and Lee Schiller,J.D. McCrumb, Bret Cottrell, Brent Kaslon, and Diane  AITimothy Rodriguez  ADGENDA AMMENDMENT: Mayor Palmer requested that the Trustees change the Executive Session topic from legal advice to personnel matters, to discuss salaries ofTown leadership.  The Trustees approved this change. PUBLIC COMMENT: There was no public comment  CONSENT AGENDA  ACTION: upon a motion by Trustee Tarpey and a second by Trustee Boyle, the  Board ofTrustees unanimously approved the consent agenda.  PRESENTATIONS: There were no presentations.  REPORTS  A. Mayor Palmer provided an update on the 2023 road project. B. Trustee Boyle provided an update on the PD and History projects. C. Mrs. Rodriguez reviewed the September financials as presented in the Trustees Packet. D. Mr. McCrumb reviewed his report as presented in the Trustees Packet. E. ChiefCottrell reviewed the report as presented in the Trustee Packet.  OLD BUSINESS  2024Town Budget Draft: Mr. McCrumb and Mrs. Rodriguez presented the draft budget. The Trustees asked clarifying questions and discussed some line items Specifically the Trustees directed a 10% increase in the police salary line item and a 5% increase in the administrative salary line item. The staff will update the draft accordingly and present a follow-up draft in PUBLIC HEARING: Mayor Palmer opened a public hearing on the 701 Watson Lane Final Plat and Plan at 6:59 p.m.. Mr. Kaslon presented the staff report and findings. The Trustees Public Comment: Terry Swenson representing Scott Swenson, 3220 W Lake Avenue. Appreciates the formalization ofaccess to their property. They do not have any plans at this There was no additional comment and Mayor Palmer closed the public hearing at 7:09 p.m. Trustee Bill #3-2023: The Mayor invited any further questions or discussion by the Trustees ACTION: upon a motion by Trustee Timothy and a second by Trustee Boyle, the Board of Trustees unanimously approved with conditions recommended by staff  November. No action was taken.  NEW BUSINESS  asked clarifying questions.  time to develop their property.  on the 401 Watson Lane Plat and Plan. The Trustees discussed briefly.  Trustee Bill #3-2023 on first reading.    EXECUTIVE SESSION  Upon a motion by Trustee Icenogle and a second by Trustee Tarpey the Trustees went into executive session at 8:12 p.m. to discuss the salaries and performance of the Town Administrator, Chief of Police, and Police Sergeant pursuant to C.R.S. $ 24-6-402(4)(); ADJOURNMENT: The Trustees adjourned from Executive Session and there being no further  business, the meeting was adjourned at J.D. McCrumb, Town. Administrator  p.m.  Submitted by,    Townof  ColumbineValley Request for Board ofTrustee Action  Colorado  Date: Title: Presented By: Prepared By: Background:  November 21, 2023 Set date for Special Meeting J.D. McCrumb, Town Administrator J.D. McCrumb, Town Administrator  The Town is required to certify the 2024 mill levy to the Arapahoe County Commissioners no later than December 15, 2023. Accordingly, the regular December meeting set for December 19th will be moved forward one week to December 12, 2023 at 6:30p.m. "I move to set a Special Meeting for Tuesday, December 12, 2023 at 6:30 p.m. to be held at Columbine Country Club in order to consider Town businessi including the 2024 mill levy and 2024 Town Budget, and to cancel the Regular Meeting on Tuesday, December 19, 2023".  Recommended Motion:    Townof  ColumbineValley Request for Board of Trustee Action  Colorado  Date: Title: Presented By: Prepared By: Background:  November 21, 2023  Resolutions #4 and #5, Series 2023 -] Municipal Election Procedures  J.D. McCrumb, Town Administrator J.D. McCrumb, Town Administrator  Inj preparation for the 2024 Columbine Valley Municipal Election several procedural steps are necessary. These resolutions officially schedule the election and appoint the Town Clerk as the Designated Election Official (#4) and grant the Town Clerk the ability to appoint  and compensate election judges (#5). Resolutions #4, Series 2023 Resolutions #5, Series 2023  Attachments:  Staff Recommendations:  Approve Resolutions #4 and #5, Series 2023 as presented.  Recommended Motion(s): "Imove to approve Resolutions #4, Series 2023 as presented."  and  "Imove to approve Resolutions #5, Series 2023 as presented."    RESOLUTION NO. #4 SERIES OF 2023  Al RESOLUTION SCHEDULING A REGULAR BIEINNIAL MAIL BALLOT ELECTION FOR THE PURPOSE OF ELECTINGTHREE TRUSTEES AND A MAYOR. AS MEMBERSOFTHE  COLUMBINE VALLEY BOARD OF TRUSTEES  WHEREAS, the Board of Trustees desires to schedule a Regular Biennial Mail Ballot Election, conducted in accordance with Title 1, Article 7.5 and Title 31, Article 10ofthe Colorado Revised Statutes, as amended, for the purpose of electing three Trustees andal Mayor as members of  the Columbine Valley Board ofTrustees;  WHEREAS, thel Board desires to appoint J.D. McCrumb as the Designated Election Official  under the terms of the plan for conducting the mail ballot election;  WHEREAS, the Board desires to set a date for the regular election; NOW1 THEREFORE, BEI IT RESOLVED as follows:  1. 2.  That. J.D. McCrumb is hereby appointed to serve as Designated Election Official. That the date for the Mail Ballot Election shall be April 2, 2024.  ADOPTED AND APPROVED this  day of November 21, 2023. J.D. McCrumb, Clerk  Roy Palmer, Mayor    RESOLUTION NO. #5 SERIES OF 2023  Al RESOLUTION: DELEGATIGTOTHECLERKTHE, AUTHORITY ANDRESPONSIBILITY  TO APPOINT JUDGES OF ELECTION.  WHEREAS, C.R.S. 31-10-401 provides that at least fifteen days before each municipal WHEREAS, each ofj judge of election must be a registered elector and at least 18 years of WHEREAS, the governing body may by resolution delegate to the clerk the authority and WHEREAS, the governing body may by resolution establish the amount of compensation WHEREAS, the Board ofTrustees ofthe TownofColumbine Valley deem it appropriate to delegate to the Town Clerks the authority and responsibility to appoint judges of election, for the  election, the governing body appoint judges of election; and  age; and  responsibility to appoint judges of election; and election judges shall be paid; and  year 2024 and establish compensation to be paid to election judges. NOWT THEREFORE, BE ITI RESOLVED as follows:  Section 1. J.D. McCrumb, Clerk of the Town of Columbine Valley is hereby granted the Section 2. Each election judge sO appointed by the Clerk ofthe TownofColumbine Valley Section2. This resolution shall become operative, effective and ini force from and after the  authority and responsibility to appoint judges of election, for the year 2024.  shall be compensated by receiving a payment of $150.00.  date of its adoption.  ADOPTED AND APPROVED this  day of November 21, 2023.  Roy Palmer, Mayor  J.D. McCrumb, Clerk    HAPPY THANKSGIVING  Town Administrator's Report  November 2023  Towno of  Town of Columbine Valley Tel: 303-795-1434 2Middlefield Road Fax: 303-795-7325 Columbine Valley, CO8 80123 Amcugolmascalgen  ColumbineValley  Colorado    TOWN OF COLUMBINE VALLEY Financial Statements Ended October 31, 2023  Variance Summary  General Fund Revenues  General Fund Revenues are at 96% of budget (PY 108%) Property taxes $586,378, 99% ofbudget (PY 99%) Lennar violations $107,780 Interest $218,482 in general fund and total of$295,319 Bow Mar IGA is paid in full for the year Health insurance --Bonnie was unbudgeted  Administration- = 619ofbudget (PY66%) Public Safety-79% ofl budget/PY82%) Public Works-' 70% of budget (PY55%) General Fund Expenditures  Telephone - Comcast $280, Allstream $423 and employee reimbursement $100, $803 per mth  Telephone Verizon $261 employee reimbursement $100, $361 per mth Offsite server backup & protection - overbudget for add'lprotection Health insurançe - problem with employee deductions being fixed over remainder of year Streets and gutter maintenance - Front Range Asphalt concrete work $28k  General Fund Expenditures are at 69% of budget (PY 70%).  Transfer to capital fund of$1,160,000 The ending fund balance is $847,780 Denver water contribution $378,131 NEU grand $376,773 Road improvement: $1,628,272 Gain on sale of2017 Ford SUV$9,200 Ending fund balance $5,299,547 Ending fund balance $27,663  Capital Fund  Conservation Trust Fund  Arapahoe County Open Space Fund  2023 Arapahoe County open space revenue $57,860  Ending fund balance $607,865 Ending fund balance $1,252,869 Ending fund balance $258,826  Wild Plum Impact Fees Transportation Fees  Transportation fees $78,872 79% of budget (PY 116%)  Page I1    TOWN OF COLUMBINE VALLEY CASH POSITION YEAR TO DATE (YTD) AS OF OCTOBER: 31, 2023  TOTAL ALL 281,689 6,051,859 1,252,870 32,796 607,866 8,227,080 (5,299,547) (27,663) (607,865) (1,252,869) (258,826) 780,310  Account Activity Item Description  CHECKING INVESTMENTS ACCOUNTS  Bank of the' West checking C-Safe Primary C-Safe Wild Plum Impact fee C-Safe CTF Arapahoe County shareback VTD Cash Balances Less amount allocated for capital Less amount restricted for CTF Less amount restricted for ACOS Less amount restricted for impact fees Less amount restricted for transportation fees CURRENT UNRESTRICTED/UNALLOCATED BALANCE  $  281,689  6,051,859 1,252,870 32,796 607,866 7,945,391  281,689  281,689 s 7,945,391 $  Page1 1        TOWN OF COLUMBINE VALLEY BALANCE SHEET - ALL FUNDS GOVERNMENTAL FUNDS October 31, 2023 Unaudited  General $ 8,227,080 176,766 44,654 98,991 3,017 8,550,508  ASSETS Cash and investments Accrued revenue Prepaid expenses Other receivables Property tax receivable TOTAL ASSETS  LIABILITIES AND FUND BALANCES  LIABILITIES Accounts payable Accrued liabilities Deferred property tax revenue Total liabilities FUND BALANCES General Capital  $  251,439 1,502 3,017 255,958 847,780 5,299,547 27,663 607,865 1,252,869 258,826 8,294,550 8,550,508  Conservation trust fund Arapahoe county open space Wild Plum Impact fees Transportation fees Total fund balances  TOTAL LIABILITIES AND FUND BALANCES  Page 3    TOWN OF COLUMBINE VALLEY GENERAL-SUMMARY  STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE BUDGET. AND ACTUAL- MODIFIED ACCRUAL (BUDGETARY). BASIS FOR THE TEN MONTHS ENDED OCTOBER. 31, 2023  Unaudited YTD Actual  Percent of Annual Budget (83%YTD)  Adopted Annual Budget  YTD Variance from Annual Budget  REVENUES Taxes Permits and fines Intergovemmental Interest Other Grants Total revenues EXPENDITURES Administration Planning and engineering Public safety Public works Total expenditures EXCESS OF REVENUES OVER EXPENDITURES OTHER FINANCING USES Transfer to capital Total other financing uses NET CHANGE. INI FUNDI BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE  1,632,519 $ 1,865,778 $ (233,259)  87% 93% 96% 474% 100% 96% 61% 42% 79% 70% 69% 250% 387% 387%  341,172 405,482 218,482 4,660 4,590 2,606,905 581,527 22,027 760,824 235,211 1,599,589 1,007,316 (1,160,000) (1,160,000) 1,000,464 847,780  368,600 421,543 46,100 4,590 2,706,611 946,201 52,000 966,550 338,375 2,303,126 403,485 (300,000) (300,000)  (27,428) (16,061) 172,382 4,660 (99,706) (364,674) (29,973) (205,726) (103,164) (703,537) 603,831 (860,000) (860,000)  (152,684) $ 103,485 $ (256,169)  Page 4    TOWN OF COLUMBINE VALLEY GENERAL- DETAILS Unaudited  STATEMENT OF REVENUES, EXPENDITURES AND CHANGEI IN FUNDI BALANCE BUDGET. AND ACTUAL- MODIFIED. ACCRUAL (BUDGETARY). BASIS FOR' THEONEI MONTH AND' TENI MONTHS ENDED OCTOBER: 31,2023  Percent of Budget (83%YTD) 87% 99% 81% 80% 99% 87% 57% 66% 93% 100% 100% 62% 79% 151% 82% 96% 474% 100% 96% 114% 0% 73% 37% 91% 52% 50% 100% 77% 35% 0% 98% 76% 92% 42% 45% 25% 70% 79%  Adopted YTD Variance Annual  Current Month 1,433 109,078 3,387 6,824 124,097 2,733 21,920 6,580 31,233 1,908 489 135 4,381 6,913 29,162 111 191,516 8,885 314 2,610 2,050 750 267 15 610 3,315 1,192 1,347 1,965 234 159 1,044 928  YTD Actual 583,361 912,873 32,657 68,280 1,632,519 63,191 170,201 107,780 341,172 328,610 20,000 14,225 4,676 1,510 36,461 405,482 218,482 4,660 4,590 2,606,905 102,416 6,237 70,585 22,689 30,767 7,283 5,841 10,027 4,183 29,685 9,862 15,958 18,772 908 632 9,259 10,380  Annual Budget 586,378 1,128,700 41,000 69,200 1,865,778 110,000 258,600 368,600 327,543 20,000 22,900 5,900 1,000 44,200 421,543 46,100 4,590 2,706,611 90,000 500 8,600 190,000 24,860 59,500 14,500 5,864 12,980 12,000 3,000 30,303 13,000 17,419 45,000 2,000 2,500 13,200 13,200  from Annual Budget (3,017) (215,827) (8,343) (920) (233,259) (46,809) (88,399) 107,780 (27,428) 1,067 (8,675) (1,224) 510 (7,739) (16,061) 172,382 4,660 (99,706) 12,416 (500) (2,363) (119,415) (2,171) (28,733) (7,217) (23) (2,953) (7,817) (3,000) (618) (3,138) (1,461) (26,228) (1,092) (1,868) (3,941) (2,820)  REVENUES Taxes Cablet television Property taxes Sales and use taxes Specific ownershipt taxes Utility franchisc fces Total taxes Permits and fines Court fines Permits, fees and services Violations Total permits and fines Intergovernmental Bow Mar IGA Bow Mar IGA admin County highway tax revenue Motor vehicler registration fees State cigarette tax apportionment Statel highway user's tax Totali intergovermmental Interest Other Grants TOTALI REVENUES EXPENDITURES Administration Accounting and audit Advertising/notices Bank/credit card fees Building inspection and planning review Building maintenance and utilities Community functions Computer expense County treasurer's collection fees Dues andj publications Education and training Emergency response and preparedness Healthi insurance Human resources Insurance workers comp and liability Legal Meals Miscellancous Payroll taxes Pension  $ 3,375 S 35,348 $ 40,500 $ (5,152)  Page5    TOWN OF COLUMBINE VALLEY GENERAL- DETAILS Unaudited  STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE BUDGET. AND ACTUAL- MODIFIED ACCRUAL (BUDGETARY)! BASIS FOR' THEC ONE MONTH. AND' TENI MONTHS ENDED OCTOBER: 31,2023  Percent of Budget (83%YTD) 72% 56% 109% 129% 0% 61% 58% 8% 42% 50% 65% 82% 24% 83% 80% 87% 62% 87% 82% 39% 109% 56% 79% 90% 89% 0% 70% 83% 83% 79% 0% 0% 100% 0% 71% 85% 93% 75% 83% 102% 77% 6%  Adopted YTD Variance Annual  Current Month 19,045 6,838 1,299 705 53,572 1,350 1,350 1,156 2,252 465 90 1,342 7,050 3,438 1,687 3,729 39,043 (11) 262 1,677 62,180 500 2,580 200 3,280  YTD Actual 190,537 12,988 14,158 8,360 581,527 20,777 1,250 22,027 14,345 11,758 4,132 3,079 4,881 64,385 38,394 16,481 45,934 435,916 6,201 3,820 6,542 655,868 5,400 24,060 1,761 2,000 33,221 27,931 632 250 853 399 30,065 14,519 11,629 3,619 236  Annual Budget 264,075 23,000 13,000 6,500 81,200 946,201 36,000 16,000 52,000 28,700 18,000 5,050 12,620 5,875 80,380 44,250 26,500 53,000 529,211 15,980 3,500 11,750 834,816 6,000 27,000 2,000 2,500 2,400 39,900 35,560 1,262 500 632 500 350 1,000 430 40,234 17,500 11,400 4,700 4,000  from Annual Budget (73,538) (10,012) 1,158 1,860 (81,200) (364,674) (15,223) (14,750) (29,973) (14,355) (6,242) (918) (9,541) (994) (15,995) (5,856) (10,019) (7,066) (93,295) (9,779) 320 (5,208) (178,948) (600) (2,940) (2,000) (739) (400) (6,679) (7,629) (1,262) (500) (500) (100) (147) (31) (10,169) (2,981) 229 (1,081) (3,764)  Salaries Special projects Supplies, printing, postage Triephome-ommnications Emergency reserve Total administration Planning and engineering Town planning Town engineer Total planning and engineering Publics safety Operations Cruiser gas Cruiser oilmaintenance Cruiser insurance Education/ftraining Equipment repair Healthi insurance Insurance workers comp and liability Payroll taxes Pension Salaries Supplics/misellaneous: Tclephones/air cards Uniforms Total operations Municipal court Judge Legal Administration Supplies Interpreter Total municipal court Contracts Arapahoe county dispatch fee Tri-tech software Humane society Juvenile assessment Netmotion CACP CISC When/Work Total contracts Computer/IT Flocks safety Offsites server backup andj protection Office 365 açcounts Scheduled computer replaçement  1,458 1,070 420 236 Page6    TOWN OF COLUMBINE VALLEY GENERAL- DETAILS Unaudited  STATEMENT OF REVENUES, EXPENDITURES AND CHANGEI IN FUNDI BALANCE BUDGET. AND. AÇTUAL- MODIFIED. AÇCRUAL (BUDGETARY). BASIS FOR" THE ONE MONTH AND' TEN MONTHS ENDED OCTOBER31,2023  Percent of Budget (83%YTD) 83% 81% 79% 28% 94% 82% 78% 0% 81% 74% 101% 84% 84% 9% 44% 6% 100% 12% 65% 0% 17% 70% 69% 250% 387% 387%  Adopted YTD Variance Annual  Current Month 1,167 4,351 69,811 80 890 233 421 377 290 9,588 8,724 194 76 2,047 97 23,017 147,750 43.766  YTD Actual 11,667 41,670 760,824 2,832 7,926 2,066 4,216 3,560 3,244 7,605 73,741 86,874 96 2,426 428 25,000 4,783 9,822 592 235,211 1,599,589 1,007,316 (1,160,000) (1,160,000) 1,000,464 847,780  Annual Budget 14,000 51,600 966,550 10,000 8,397 2,520 5,440 5,000 4,408 4,408 7,543 88,163 103,874 1,082 5,500 7,500 25,000 40,000 15,000 1,040 3,500 338,375 2,303,126 403,485 (300,000) (300,000) 103,485 $ (256,169)  from Annual Budget (2,333) (9,930) (205,726) (7,168) (471) (454) (1,224) (5,000) (848) (1,164) 62 (14,422) (17,000) (986) (3,074) (7,072) (35,217) (5,178) (1,040) (2,908) (103,164) (703,537) 603,831 (860,000) (860,000)  Govpilot Total computer/IT Total public safety Public works Ground maintenance Healthi insurance Insurance vehicle Insurance workers comp and liability Other drainage/water Payroll taxes Pension Professional fees-mosquito control Salaries Sanitationytasi/recyele: service Signs maintenance Snow removal Stormy water permit process/NPDES Street and gutter maintenance Streets and gutters contingency Street lighting Striping Vehicle maintenance Total public works TOTALI EXPENDITURES EXCESS OF REVENUES OVER EXPENDITURES OTHER FINANCING USES Transfer to capital Total other financing uses NET CHANGEI INI FUND BALANCE BEGINNINGI FUND BALANCE ENDING! FUND BALANCE  43,766 $ (152,684)  Page7    TOWNOF COLUMBINE VALLEY  CAPITAL Unaudited YTD Actual  STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE BUDGET AND ACTUAL-MODIFIED ACCRUAL (BUDGETARY) BASIS FOR THE' TEN MONTHS ENDED OCTOBER 31,2023  Percent of Budget (83%YTD)  Adopted Annual Budget  YTD Variance Annual from. Annual Budget  REVENUES Denver water contributions CDOT grant NEU grant Totalrevenues EXPENDITURES Administration Townl Hall board room & basement carpet Public works Fumace and air conditioner Lightpole replacement Plattc Canyon Sidcwalk- Villagc to Fairway Platte Canyon/Coal Mine right tum lane Road improvements Total expenditures EXCESS OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES Gain on sale of asset Transfer from general Total other financing sources NET CHANGE IN FUND BALANCE BEGINNING FUND BALANÇE ENDING FUNDI BALANCE  378,131 $ 550,000 $ (171,869)  69% 0% 100% 57% 0% 103% 0% 3% 0% 43% 36% 28% 387% 390%  400,000 376,773 1,326,773  (400,000) (571,869) (15,000) 400 (12,000) (482,812) (280,000) (2,166,728) (2,956,140) 2,384,271 9,200 860,000 869,200  376,773 754,904  15,000 15,000 12,000 500,000 280,000 3,795,000 4,617,000 (3,290,227)  15,400 17,188 1,628,272 1,660,860 (905,956) 9,200 1,160,000 1,169,200 263,244 5,036,303 5,299,547  300,000 300,000  (2,990,227) $ 3,253,471  Page 8    TOWN OF COLUMBINE VALLEY CONSERVATION TRUST  STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE BUDGET AND. ACTUAL-, MODIFIED ACCRUAL (BUDGETARY) BASIS FOR THE TENI MONTHS ENDED OCTOBER 31,2023  Unaudited YTD Actual  Percent of Budget (83%YTD)  Adopted YTD Variance Annual  Annual Budget  from Annual Budget (976) 947 (29) (866) (866) 837  REVENUES Conservation Trust Fund entitlement CTF interest Total revenues EXPENDITURES Conservation trust fund expenditures Total expenditures NET CHANGE IN FUND BALANCE BEGINNING FUND BALANCE ENDING. FUND BALANCE  $ 7,724 $ 8,700 $  89% 479% 100% 86% 86%  1,197 8,921 5,134 5,134 23,876 27,663  250 8,950 6,000 6,000  3,787 $ 2,950 $  Page 9    TOWNOF COLUMBINE VALLEY ARAPAHOE COUNTY OPEN SPACEFUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE BUDGET AND ACTUAL- MODIFIED ACCRUAL (BUDGETARY) BASIS FOR THETEN MONTHS ENDED OCTOBER31,2023  Unaudited YTD Actual  Percent of Budget (83% YTD)  Adopted YTD Variance Annual  Annual Budget  from Annual Budget 5,660 17,915 23,575  REVENUES ACOPi interest Total revenues EXPENDITURES Total expenditures NET CHANGE IN FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE  Arapahoe County open space revenues  $ 57,860 $ 52,200 $  111% 399% 141%  23,915 81,775  6,000 58,200  81,775 526,090 607,865  58,200 $ 23,575  Page 10    TOWN OF COLUMBINE VALLEY WILD PLUM IMPACT FEES  STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE BUDGET AND ACTUAL- MODIFIED ACCRUAL (BUDGETARY) BASIS FOR' THETEN MONTHS ENDED OCTOBER: 31,2023  Unaudited YTD Actual 51,725 $ 51,725  Percent of Budget (83%YTD)  Adopted YTD Variance Annual  Annual Budget  from Annual Budget 51,725 51,725  REVENUES Interest Total revenues EXPENDITURES Total expenditures NET CHANGE IN FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE  0% 0%  51,725 1,201,144 $1,252,869  51,725  Page 11    TOWN OF COLUMBINE VALLEY TRANSPORTATION FEES  STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE BUDGET AND ACTUAL- MODIFIED ACCRUAL BUDGETARI)BASIS FOR THE' TEN MONTHS ENDED OCTOBER: 31,2023  Unaudited YTD Actual  Percent of Budget (83%YTD)  Adopted YTD Variance Annual  Annual Budget  from Annual Budget  REVENUES Transportation fees Total revenues EXPENDITURES Total expenditures NET CHANGE: IN FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE  78,872 $ 100,000 $ (21,128)  79% 79%  78,872  100,000  (21,128)  78,872 179,954 258,826  100,000  (21,128)  Page 12    Hapry  Thanksging  Town Administration  Town Website October Statistics Users: 1,222 Page Views: 2,782 Top Pages: Building Department Police Department Calendar Wildlife & Animal Control Town Nextdoor Statistics Posts: 4 Views: 86  Preparations for 2024: As the calendar year ends, staff is already busy looking to 2024 and all the projects and initiatives coming through the pipeline. This includes the completion of the municipal code codifica- tion (finally), updates to flood plain and fire code ordinances, and early Public Works in Demand: The public works and engineering teams re- main very busy. We hope to have the part-time public works position posted in the next month sO that we can fill the role in. January. The Preparing for the acceptance of Wild Plum infrastructure. The devel- oper has started work on damaged gutter pans and asphalt repairs. Managing ongoing street projects and significant gutter replacements. Planning the design and eventual (2025) construction ofthel Platte Canyon sidewalk. As this project is funded primarily by State funds- including a CDOT grant awarded to the Town-it will require several practices and procedures to be updated as well as significant coordina- Elections: Preparations for the biannual municipal elections are under- way, including coordinating with both the County and State to ensure we are. following any and all updated election laws and procedures.  planning for all the annual events.  teams are currently:  Dogs,  tion with entities both inside and outside ofTown.  Taiarn Adminictratnr'e Rennrt . Novamher 2072 . Pace ?    Building Department Monthly Stats 26 Permits Issued New SFR:0 Major Remodel: 0 Roofs/Solar: 15 Basement: 0 Miscellaneous: 11 116 Inspections 19 Licenses Issued General: 8 Electrical: 2 Plumbing: 2 Roofing: 6 Mechanical: 1  October Permit Revenue: $38,659.32  Transportation $7,079.03  Open Space. $1,077.99  Permit Fee $15,767.58  Sales & Use. $12,935.88  Plan Review $1,798.88  Building Department Revenue by Month  2022 $297,964.45 $287,227.51 $174,786.43 $156,834.81 $342,301.78 $62,386.70 $4,905.67 $134,962.71 $65,559,63 $202,544.94 $25,155.33 $5,138.03  2022YTD $297,964.45 $585,191.96 $759,978.39 $916,813.20 $1,259,114.98 $1,321,501.68 $1,326,407.35 $1,461,370.06 $1,526,929.69 $1,729,474.63 $1,754,629.96 $1,759,767.99  2023 $78,588.73 $25,246.21 $68,651.16 $21,506.86 $22,900.20 $9,544.02 $7,497.76 $47,845.29 $82,284.15 $38,659.32  2023YTD $78,588.73 $103,834.94 $172,486.10 $193,992.96 $216.893.16 $226,437.18 $233,934.94 $281,780.23 $364,064.38 $402,723.70  January February March April May June July August September October November December  Tain Adminictratnr'e Ronnrt . Novemher 2022 . Daae 2    Public Works Updates Town-Wide Paving Update Crews completed work on all streets ini need of milling and paving. On the remaining streets, crews finished all the preparation work for chipseal, including removing large cracks and ap- plying crack seal as needed. Due to cool night be halted. Street work will resume in the spring when the A-One Chipseal plant opens.  Wild Plum Street & Gutter Work The Wild Plum developer has marked more than 200 damaged gutter pans for repair or replacement along with -25 asphalt repairs. Once the develop- er completes these repairs, the Town will take pro-  Repairs Continue  temperatures, however, the chipseal process had to bationary acceptance of the streets.  Top lef: Digging trenches for the emergency access area in Wild. Plum. Right: Paving the sidewalk for the emergency access area. Lower lef: Metro Pavers repairing the last of the cracks in the Brookhaven neighborhood.  Tniin Adminictratnr'e Renart Navemhor 2072 . Dace A    Public Works Time Usage & Municipal Court Updates  October Hours  Fines Collected  Code Enforcement Court Fleet Public Works Signs Snow Removal Street Lighting Streets & Gutters Stormwater Town Hall (IT) Town Hall (Other) Wild Plum  1 5.2 10.13 29.27 6.5 15.64 2 38.8 5.2 1 8.6 61.45  2022YTD  2023  2023YTD $4,530.00 $8,740.00  January February March April May June July August September October November December  $8,264.00 $4,530.00 $14,804.00 $4,210.00  $25,269.00 $9,620.00 $18,360.00 $36,578.00 $8,965.01 $27,325.01 $47,538.00 $10,007.00 $37,332.01 $53,593.00 $8,815.00 $46,147.01 $60,038.50 $5,615.00 $51,762.01 $64,081.75 $3,387.75 $55,149.76 $69,883.75 $1,727.50 $56,877.26 $77,043.76 $2,445.00 $59,322.26  Weather Report  Monthly High Monthly Low Inches of rain Inches of snow Days of snow plowing Days of salt spreading  84 12 0.32 11.25 2 1  $87,880.76 $94,323.77  October Total Stats Total on Docket Total Paid Before Court Cases Heard by Judge Continuances Default. Judgments Stays of Execution Classes Ordered Bench Warrants Trials Collections  31 13 15 5 6 9 1 3 0 3  New Laptop Streamlines Court Processes The Town purchased and configured a new lap- top for the Town Prosecutor to use during virtu- al court. The laptop reduces the setup time for monthly court dates and eliminates a bottleneck, allowing defendants to get through the court  process much quicker.  Tnian Ariminictratnr'e Rannrt . Navemher 2022 . Dace 5    Columbine Valley Police  Department  Serving Bow Mar 2Middlefield Rd. Columbine Valley, Colorado 80123 www. columbinevalley: org (303) )795-1434 Fax (303) 795-7325 Columbine Valley P.D. Monthly Report  For November 2023  Full Time Positions Part Time Positions Regular hours OT hours worked Off Duty PTO  5of6 4of4 850 61 0 120  October 2023 Violations  Charges For the Date Range 10/1/2023 Thru 10/31/2023  Qty Charge 9 7  1210(A) ON STREET PARKING PROHIBITEDO-6AM): 1101(2)(H): SPEEDING 10- 19N MPH OVER: 703(3)FAIL TOS STOP AT ASTOPS SIGN: 1101(1) SPEEDING EXCESS OF 30MPHO OVER LIMIT: 1402(2) CARELESS DRIVING RESULTING INJURY:  BMC 10-1521 POSSESSION OR CONSUMPTION OF INTOXIÇATING BEVERAGES:  1204(3)(B)s STOPPING, STANDING OR PARKING: PROHIBITED: INS SPECIFIED! PLACES (WHERE OFFIÇIAL SIGNS PROHIBIT):  BMC 10-250GOLF CARTS: 27 Total Number of Violations Issued  0    Monthly Case # Report  Case Number CV23-0000153 CV23-0000154 CV23-0000155 CV23-0000156 CV23-0000157 CV23-0000158 CV23-0000159 CV23-0000160 CV23-0000161 CV23-0000162 CV23-0000163 CV23-0000164 CV23-0000165 CV23-0000166 CV23-0000167 CV23-0000168 CV23-0000169 CV23-0000170 CV23-0000171 CV23-0000172  Event Date 10/01/202312:0113 AM 10/03/2023 09:57:56 AM 10/05/2023 08:15:47 AM 10/06/2023 10:31:37 AM 10/07/202312.14.13 PM 10/09/2023 03:36:44 PM 10/10/202311:06:561 PM 10/13/202311:0521 AM 10/13/2023 08:51:26 PM 10/15/2023 08:04:51 AM 10/16/2023 06:26:17 AM 10/16/2023 10:26:26 AM 10/20/2023 05:53:40 PM 10/26/2023 01:13:45 PM 10/26/2023 03:47:16 PM 10/26/2023 06:51:59 PM 10/27/202311:56.26 AM 10/27/2023 12:51:06 PM 10/27/2023 01:20:06 PM 10/27/202306,0820 PM  Situation Reported TRAFFIC STOP IP Identity Theft INJURY ACCIDENT IP ABANDONED VEHICLE IP* TRAFFIC ARREST IP Theft from Motor Vehicle INFORMATIONI IP Identity Theft TRAFFIC STOP IP TRAFFIC STOP IP Auto Theft DEAD ON ARRIVAL IP PROPERTY ACCIDENT IP PROPERTY ACCIDENT 1P Fraud Harassment TRAFFIC ARREST IP TRAFFIC ARREST IP TRAFFIC ARREST IP TRAFFIC ARREST IP    Problem Type Summary 8:34 AM 11/7/2023 Data Source: Data Warehouse  ency: vision: Range: clusion:  ACSO  Bow Mar, Bow Mar Inactive Personnel, Columbine Valley, Columbine Valley Inactive Pers  Date From 10/1/2023 To 10/31/2023 Calls canceled before first unit assigned Calls canceled before first unit at scene  Select a format Excel Acrobat (PDF) file Export  UNWANTED SUBJECT IP TRAFFIC OBSTRUCTIONI IP Theft from Motor' Vehicle SUSPICIOUS PERSON IP RESIDENTIAL ALARM IP PARKING COMPLAINT IP*. MESSAGE FOR DEPUTY IP KEEP THE PEACE IP* INFORMATION IP Harassment- - DEAD ON ARRIVAL IP BUSINESS ALARM IP ASSIST TOOTHER AGENCY IP ABANDONED VEHICLE IP*.  10  15 20 Count  25  30  35  P3 Non Emergency P2 Urgent  P1ln Progress  Priurity 2 3 4 5 6 7 8 9  Description P1 In Progress P2 Urgent P3 Non Emergency P4 Police Details PS On View P61 Phone P71 Dispatch P8 CADTest Record P9Call on Hold  Priority  Problen Type  h  Total  MANGUPIP    AAIONEDVEITICLEIP CIDENT MERT I IMAL CMLIP* ault IST TOOTIER: AGENCY IP oTheft TOTIEFLIP plary glary Mtempt RGIARY ATTEMPT IP RGIARY IP SINESS AARMIP NINENSCHECKIP NCEL RUNWATIP Id. Abuse ILD, ABUSE. IP IZEN ASSIST IP DE EXORCEMIENTIE minal Impervonation IMINAI, INPERSON.TIONIP minal Mischief IMINAI. MISC HIEFIP minal' Fampering IMINAI. TAMPERINGIP MON. ARRIV ALIP urbance Physical TURBANCE PHYSIC. M.IP urbance V6 'erbal TURBANCE VERBMIP nestic Violence Physical MESTIC VIOLENCE PHYS SIC ALIP nestic Violence Verbal MESTIC VIOL.ENCE VERBAL.IP Violation UG VIOLATION IP INKSUBECTIP IP er Abuse DER ABUSE IP EWORKSIP NDPERSONIP UNDPROPERTY IP* ud MUDIP assment RASSMENT IP eCrime TECRIME IP MECHECKIP ptity Theft NTITY TIEFTIP POLNDED'VEIICLEIP ORNINTIONIP y Accident URY ACCIDENTIP IMIDATING. A WITNESSIP EPTHE PE ACE IP* JUOR V 10I. ATIONI IP UDNOISE COMPLNNIIP DIC. AI.IP nacing NACINGIP    NIALSUECTIP SSAGE FORDEPUT! SINGCILDIP sing Person SINGPERSONIP STRUCTIONI IP OR RVESTIGNTIONI  DOORI IPA RN/EDVEIICIEIP NIMECONIPLNNIIP XSHOISFIKEDIP perty lecident PEKIY.NCCIDENIIP FINGVEIICIEIP OVEREDSIOLENIYIP OVEREDSIOLENVEIICLEIP DIREPORTIP UNMESSEDVEIICIEI SIDENTIAL. MARMIP training Order Vie STRNINING ORDERY VIOIP bhery BBERY IP naway NAWAYIP EZTELL ECTIVEENFORC Asault ASSAULTIP Crime C RIMEI IP tsFired YTS FIREDIP kide Attempt CIDE ATTEMPT IP CIDE COMPLETED! CIDE THREATIP PICIOUNCIRCUMSIANCEIP SPICI JOUSPERSON IP PCIOIKVHIICLP fr fif from Motor Vehicle EFT FROM MOTORY VEHICLEIP FFTIP MFFIC ARRESTIP ffic Complaint IFFIC COMPLAINTIP NFICOINIRLCINIP FFIC STOPIP INSPORTIP spass to Property FSPASS TO PROPERTYIP spass to Vehicle ESPASS TOVEHICLEIP KNOWNINJURY: ACCIDENTIP AWFUL. ACTSIP MANIEDSUMIKCTIP HICLELOC KOUTIP RRANT ARRESTIP RRANTI PICKUPIP apons Violation APONSVIOL ATIONIP  10  IP*  30    LFARFCHECKIP MnimalCall Suspicious Person Suspicious Vehicle Unwanted: Subject LONINGI IP  Total  69  50  120    Town of  ColumbineValley Request for Board ofTrustee Action  Colorado  Date: Title: Presented By: Prepared By: Background:  November 21, 2023  401 South Watson Lane Plan/Plat Approval Brent Kaslon, Town Planner Brent Kaslon, Town Planner  This is a request for Final Development Plan, and Final Plat approval for a 3-lot subdivision on a 3.875-acre site which is currently zoned - A( (Agriculture). The property contains one parcel, one located at 401 South Watson Lane in Columbine Valley. This parcel is owned by Carol Carson the longtime owner of the property and is the applicant on the case. It is proposed to rezone the parcels to Residential Planned Development (RPD). Lot 1 uses will remain intact as is (agriculture), Lots 2 & 3 are planned single family homes (architecture to be determined) that front South Watson Lane. The site is bounded on the north by the Brookhaven neighborhood, on the east by the Watson Lane Reserve in the City ofLittleton, on the west by the Swenson and Ausfahl properties, and on the south by the This application was heard by the Planning and Zoning Commission on April 11, 2013 and again on September 12, 2023. The Planning and Zoning Commission recommended favorably with conditions and the Board of Trustees approved the plan with conditions that are contained in the staff report. The applicant has since corrected the plans to reflect these conditions of approval. The remaining conditions are items that can only be completed after the approval of The Trustees held a public hearing and approved this ordinance on Trustee Bill #3 - 2023: 401 S Watson Lane Plan/Plat Approval  Ausfahl property.  the plan and plat for the subdivision. first reading on October 17, 2023. Original Staff Report Approve as presented. presented.  Attachments:  StafRecommendations: Recommended Motion:  "Imove to approve Ordinance #3 - 2023 on second reading as    TOWN OF COLUMBINE VALLEY  TRUSTEE BILL NO.3 SERIES OF2 2023  INTRODUCED BY TRUSTEE: JIMTARPEY  Al BILLFOR ANORDINANCE  CONCERNING THE DEVELOPMENT KNOWN AS WATSON LANE SUBDIVISION NOW THEREFORE BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN  OF COLUMBINE VALLEY, COLORADO:  Section 1. A portion Tract 9 and all ofTract 10, Walter A. Bowles Gardens, situated in the Northwest one-quarter of Section 20, Township 5 South, Range 69 West oft the Sixth Principal Meridian, Town of Columbine Valley, County of Arapahoe, State ofColorado is hereby rezoned from RA to Residential Planned Development (RPD), and the Final Development Plan and Final Plat for Watson Lane Subdivision are approved by the Board ofTrustees, subject to the  conditions recommended by the Town Planner, as follows:  a. Revise the Final Plat and Final Development Plan to eliminate any errors and b. Address any Town engineer comments made after review of the construction Construction documents for the structures to be constructed on Lots 2&3to be submitted and approved by the Architectural Review Committee of the Planning and Zoning Commission, prior to the approval of Building Permits. d. Coordinate and work with the Town Attorney and the Town Planner to finalize the Subdivider Improvement Agreement ("SIA"), Homeowners Association ("HOA") formation and the Covenants, Conditions, and Restrictions ("CC&Rs") for the Section 2. Should any section clause, sentence, part or portion of this Ordinance be adjudged by any court to be unconstitutional or invalid, the same shall not affect, impair, or invalidate the Ordinance as a whole or any part thereof other than the part or portion declared by  omissions prior to recording. documents for Lots 2&3.  subdivision.  such court to be unconstitutional or invalid. its contents and passage to be published.  Section 3. The Town Clerk shall certify the passage ofthis Ordinance and cause notice of Section 4. This Ordinance shall bei in full force and effect upon the expiration ofthirty (30) days after the publication of this Ordinance in the Littleton Independent, Littleton, Colorado, said newspaper being a weekly newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado.    Introduced at a regular meeting of the Board ofTrustees oft the Town of Columbine Valley, Colorado, on the 17h day of October, 2023, after a Public Hearing and passed by a vote of Plat for Wilder Lane, passed on second reading, as Trustee Bill No. 1, Series of2023 at a regular November, 2023, and ordered published ini the Littleton Independent on the day of  for and  against on first reading; the Rezoning and Final Development Plan and Final  meeting oft the Board of Trustees, by a vote of  for and  against on the 215 day of  November, 2023.  Roy Palmer, Mayor  TRUSTEE BILLNO.3 SERIES OF 2023 ATTEST: JDI McCrumb,  Clerk of the Town of Columbine Valley    Board ofTrustees October 17,2023  REZONINING AND: FINAL DEVELOPMENT PLAN, FINAL: PLAT. APPROVAL- Revised This is a request for Final Development Plan, and Final Plat approval for a 3-lot subdivision on a 3.875-acre site which is currently zoned A (Agriculture). The property contains one parcel, one located at 401 South Watson Lane in Columbine Valley. This parcel is owned by Carol Carson the longtime owner of the property and is the applicant on the case. Iti is proposed to rezone the parcels to Residential Planned Development (RPD). Lot 1 uses will remain intact as is, Lots 2&3are planned single family homes (architecture to be determined) that front South Watson Lane. The site is bounded on the north by the Brookhaven neighborhood, on the east by the Watson Lane Reserve in the City ofLittleton, on the west by the Swenson and. Ausfahl properties, and on the south by the For this case, due to the minor nature of the proposal, the preliminary and final development plans and the preliminary and final plat have been combined into one submittal titled as the final development plan and the final plat. A minor subdivision is allowed in the Zoning Code and Land Use Regulations for 3 or fewer lots which this site meets, but the current zoning (Agriculture) does not allow for lots smaller than 2 acre lots and will need to be changed. For this reason, a final This application was heard by the Planning and Zoning Commission on April 11, 2023 and again on September 12, 2023. The Planning and Zoning Commission recommended favorably with  401 South Watson Lanel Property, Carol Carson (Applicant)  I. Purpose and Location  Ausfahl property.  development plan and final plat are required to change the zoning to RPD.  conditions that are contained in Section X oft this report.  I. Plan and Plat Description  A. Final Development Plan (FDP) is attached and consists of two sheets  Sheet 1: Isa standard cover sheet and includes the title, legal description, standard and  special notes, certifications and signature blocks, the applicant's project team and a vicinity map. Development notes for each of the lots are also listed for a better narrative of each of the planning areas. Sheet 1 also includes the development  stipulations chart which follows:  DEVELOPMENT STIPULATIONS CHART  Land Use Tabulation Land Use: Maximum Allowable Units: Maximum Allowable Density: Existing Zoning: Proposed Zoning: Area Tabulation Use Lotted Area Total  Lotl 0.5DU/AC Agriculture (A) Residential Planned Development (RPD) %ofTotal 100.00% 100.00%  Lots2&3 2 1.38 DU/AC Agriculture (A) Residential Planned Development (RPD)  Agrculural/keidenta Residential  Area 3.875 Acres 3.875 Acres  1    Board ofTrustees October 17, 2023  Development Stipulations -Lotl  ACREAGE DENSITY Building Height Setbacks From Street ROW (Watson Lane): Side (Lake Avenue) All other sides: Rear: Walls, Fences, Hedges Along Watson Lane West/North/South  2.43 acres 0.41 DU/AC 35-0" 25'-0" 35'-0" 15'-0" 15'-0" Type, Materials, Height 2or31 Rail Fence 2or3F Rail Fence with and without wire mesh and agricultural enhancements or chain-link fence (5' Maximum) 1.445 acres 0.50 ACRES 1.38 DU/AC 35'-0" 25'-0" 25'-0" 15'-0" 30'-0"  Development Stipulations - Lot2&3 ACREAGE MINIMUM LOT SIZE DENSITY Building Height Setbacks From Street ROW: Front: Side: Rear:  25'-0" prior to private drive; 15'-0"- after private drive is built Type, Materials, Height Allowed until lot is developed for residential use, 2or 3-Rail Temporary Fence for interim use, 5' Max Height. All other fences not allowed.  Minimum Distance Between Buildings:  Walls, Fences, Hedges Temporary Fence  Sheet 2: Shows the site plan including perimeter boundaries, lot layout, access points, road Also included with the submittal were an application form, letter ofintent, list of abutting properties (and map), title work, Phase III Drainage Study, and will serve letters.  alignment, street cross section, and easements throughout the site.  2    Board ofTrustees October 17, 2023  B. The Final Plat consists of two (2) Sheets  Sheet 1: Contains the title, vicinity map, legal description, boundary closure report, standard  and special notes, and signature blocks and certifications. Sheet 1 also includes the  Lot Summary Chart.  Land Use Summary Chart (From Front Cover)  AREA (SF) 105,794 26,245 36,744 168,783 168,783  AREA (AC) 2.429 0.602 0.844 3.875 3.875  LOT 1 Lot Lot2 Lot3 TOTAL LOT AREA TOTAL SITE AREA  USE Single Family Residential/ Agriculture Single Family Residential Single Family Residential  OWNER Jeffery Berg &  MAINTENANCE Jeffery Berg  &  Carol Carson Carol Carson Jeffery Berg & Jeffery Berg & Carol Carson Carol Carson Jeffery Berg & Jeffery Berg & Carol Carson Carol Carson  This subdivision plat contains 31 lots, 2 easements (one existing and one proposed) for access. Sheet 2: Shows plat map and the perimeter boundary, lots and tracts with dimensions,  easements with dimensions and purpose, and record information on adjacent  property owners.  II. Character of Adjacent Property  The site is bordered on the north by the Brookhaven Neighborhood, on the east by single family residential (Watson Lane Reserve) and the Littleton Golf Club, on the south by the Agriculturally zoned Ausfahl Property and on the west by the agriculturally zoned Swenson property. The Watson Lane area is characterized by a mix of residential custom homes and agriculturally used land  including barns and horse arenas. IV. Comment of Referral Agencies  The Final Development Plan/Plat with relevant supporting documents were sent to the following City ofLittleton, South Metro Fire, Denver Water- Columbine Water and Sanitation District, South Suburban Parks and Recreation District, the Mile High Flood District, Xcel Energy and the HOA's  agencies:  for Columbine Valley Estates, Brookhaven Estates, and Villa Avignon.  Comments received to date are: City ofLittleton - Public Works/Planning We offer the following comment regarding this final plan:  20' ROW Reservation on north edge of property should remain in place to preserve access to 3220 W Lake Avenue. IfLot 1 subdivides in the future the ROW reservation may be  considered for vacation at that time.  3    Board of Trustees October 17, 2023  Manhole incorrectly labeled as Sanitary. This is a storm sewer manhole associated with Any future connections to City of Littleton sanitary sewer from Lots 2& 3 will require a Remove notes regarding vacation of ROW reservation as there is no guarantee Lot 1 will subdivide, this vacation should wait until that time if/when it does happen. See note #1 Any properties with drainage outfalls to City ofLittleton's MS4 are subject to review by the Planning staff did not have any comments pertaining to the proposed subdivision at 401  Brown Ditch. main extension.  above from the Plat review. City of] Littleton on future development. South Watson Lane.  Xcel Energy  Public Service Company of Colorado's (PSCo) Right of Way & Permits Referral Desk has reviewed the subdivision plat for 401 South Watson Lane and requests that 8-foot-wide utility easements are added to the plat as noted for connectivity and looping. PSCo also requests that the following language or plat note is placed on the preliminary and  final plats for the subdivision:  Utility easements are dedicated to the Town of Columbine Valley for the benefit of the applicable utility providers for the installation, maintenance, and replacement of electric, gas, television, cable, and telecommunications facilities (Dry Utilities). Utility easements shall also be granted within any access easements and private streets in the subdivision. Permanent structures, improvements, objects, buildings, wells, and other objects that may interfere with the utility facilities or use thereof (Interfering Objects) shall not be permitted within said utility easements and the utility providers, as grantees, may remove any Interfering Objects at no cost to such grantees, including, without limitation, vegetation. Public Service Company of Colorado (PSCo) and its successors reserve the right to require additional easements and to require the property owner to grant PSCo an easement on its standard form.  Mile High) Flood District  We have reviewed the referral only as it relates to a major drainageway and for maintenance  eligibility of storm drainage features, in this case: MHFD staff has the following comments to offer:  Drainageway D  The proposed development area is located within an effective floodplain Zone A. Any construction activities within the mapped 100-year floodplain will likely require a floodplain Based on our review of the current application and supporting documentation, it does not appear there will be any proposed features that would be considered maintenance eligible. However, please note that ift the project will add/modify an existing outfall, then MHFD  development permit from the local government.  will need to review those plans.  Columbine Waterand Sanitation District (Summary)  Sewer and water service to the site was considered by both Columbine Water & Sanitation District (District) and the City of Littleton. Service by the District would cause the owner to annex into the District and extend the existing public sewer main to serve the property. Also, the elevation oft the  4    Board ofTrustees October 17, 2023  District's public sewer main would cause the development toj pump sewage from site into the District public sewer main. The City ofLittleton has an existing sewer main that has easier access to the development, so The City ofLittleton will be the water and sewer provider. The City ofLittleton is planning to extend the service boundary to serve the site. The City ofLittleton has a' Total Service Contract with Denver Water and will include the Watson Lane development into the service area. The Villa Avignon HOA does not have any objections or concerns regarding the proposed South South Suburban staff reviewed the referral for the 401 South Watson Lane development, and have no comments. Thank you for the opportunity to comment on this project. There have been no formal comments from South Metro Fire Rescue on the proposed Final There have been no formal comments from the Brookhaven HOA on the proposed Final  Villa Avignon HOA Watson Lane subdivision.  South Suburban Parks and Recreation District  South Metro Fire Rescue Development Plan and Final Plat. Brookhaven HOA Development Plan and Final Plat. Columbine Valley Estates HOA Final Development Plan and Final Plat. subdivision per our regulations. submittal dated September 28*, 2023. VI. Traffic Impact  There have been no formal comments from the Columbine Valley Estates HOA on the proposed No comments have been received at this time from any residents that were notified about the All of the comments received have been correct, incorporated, or addressed in the applicants latest At traffic impact report was not thought to be needed by the Town's Traffic Engineer and as it is considered a minor subdivision, this was not a requirement for the application. For larger projects, this is a consideration that will need to be met to address any on-site or off- site improvements that may be warranted because of the impact of the development. The applicant is proposing to form an HOA for lots 2& 31 but not to include lot 1 currently until at such time the use changes from agriculture to fully residential. The current Zoning Code and Land Use Regulations states that all new: residential subdivisions or mult-lot/multi-unit developments are required to have al homeowner's association formed. Thel Board of Trustees may waive the requirement for an HOA for minor subdivisions of five or fewer upon finding that there are no publici improvements or common open space to be maintained by the homeowners. The applicant is proposing private roads for the subdivision rather than public roads to gain more  VII. Variances  control over the use oft the roads in the neighborhood.  5    Board ofTrustees October 17, 2023  VIII. Report of the Town Engineer abutting property owner map, and title report.  ICONI has reviewed the Submittal for the Watson Lane Subdivision. Materials included in this review include drainage report, plat document, Ist submittal comment response, will serve letters,  The following comments should be addressed before final approval:  1. Existing pond. There is an existing retention / water quality pond that was approved when the barn structure was constructed. The barn's water quality pond is located on Lot3. (Shallow graded pond between 5327 contour and 5325 contour.) As Lot 3 develops, constructing its own stormwater control features, Lot 1 will be required to recreate the pond feature. This can be done with above ground cistern, or other modernized stormwater controls. It does not have to replicate the exact in-ground pond 2. Address any mentioned comments per the 19 submittal review and subsequent 2nd 3. Provide construction documents prior to any construction occurring on any of the lots that will show grading, drainage infrastructure, and utility information. The applicant has either addressed or agreed to address the Town Engineer's comments in their latest plans and reports. Construction documents will be created and reviewed once the applicant Town Staff have reviewed the final development plan and plat, the supporting documents and have conducted site visits. Based on these reviews and site visits the following findings  that was approved previously. submittal review.  has sold the lot(s) to a potential! homeowner and prior to any construction.  IX.Findings are presented.  A. Zoning Code and Land Use Regulations  The zoning code and land use regulations regard minor subdivisions (Article XII, Section 12) are allowed if certain intentions are met and meet the following criteria: 2. The proposed subdivision contains all the contiguous property owned or under control of the applicant. Minor Subdivisions are not to be the first stage ofa 3. There are no major public improvements required or the public improvements would be minimal such as short extensions of water and sewer lines, utility  1. There are three or fewer lots in the proposed subdivision.  larger subdivision.  hookups, provision ofa short cul-de-sac, etc.  Having met this criterion, it is also up to the Town Planner and Town attorney to decide how the case will be presented. Since the plans call for creation of1 lots 2 and 3 that do not meet the size requirements to meet the current agriculture zoning (A), it was determined that a modified process could be implemented. This modification skips the preliminary plan/plat portion and went straight to final plan/plat. Part of this modification was to give staff more time to review, make comments to the applicant and have the corrections made prior to presenting the plan to the planning and zoning commission for hearing. Having done this, town staff felt comfortable bringing the plan to the planning commission for review and subsequently the Board of Trustees for  approval.  6    Board ofTrustees October 17, 2023  The planned development zoning allows the applicant to choose the setbacks, uses, and other rules they deem as necessary for the site. The applicant is proposing leaving one as a modified Agriculture Zoning (A) and the other two as a modified Residential Zoning (R) as outlined in the Zoning Code and Land Use Regulations and as noted on The Master Plan density designation for this site is Low-Medium with densities from 1 to2.4 dwelling units per acre. The applicant is proposing rezoning to RPD for all the lots associated with the plan. The two smaller lots meet the criteria in the master plan as 1.38 DU/Acre with the larger lot as 0.5 DU/Acre. Taken as an aggregate, the density for all three lots is 0.77 DU/Acre (3 dwelling units on 3.875 acres). The planned development zoning in the Town of Columbine Zoning Code allows the applicant to choose the setbaçks, uses, and other rules they deem as necessary for the site. The proposed use ofLots 2 and 3 as single family residential and the proposed Lot 1 does not conform as planned to the master plan, but staff does not see an issue as ito currently conforms to the uses existing and the uses immediately adjacent to the project. Since it is to remain used as it is currently and the lot meets the necessary limitations for the zoning of Agriculture for size, the existing use as single family and lower density is not a concern for Town Staff. That being said, ift the Swenson property were to be subdivided, prior to Lot 1 being subdivided, the access currently shown as easements will need to be worked out with the applicant and the Swenson property applicant. Staff feels that this has been appropriately addressed in notes and proposed There are multiple residential neighborhoods in close proximity to the proposed development. The proposed development is comparable to the surrounding areas as it pertains to density and lot size. The neighboring residential subdivisions statistics are  their final development plan. B. Master Plan Consistency  density is consistent with the Master Plan designation.  easements on the plan and plat documents.  B. Compatibilitywith Adjacent Residential Development  listed below:  Density and Lot Size:  As proposed the subdivision at 401 South Watson Lane would have a density of.77 DU's per acre with lot sizes of 26,245 square feet (SF), 36,744 SF, and 105,794 SF. Watson Lane Reserve in Littleton, directly across Watson Lane and east of the proposed subdivision has 11 homes on 6.56 acres or 1.67 DU/Acre. Lot sizes in the Watson Lane Reserve Neighborhood average around 26,000 SF. Brookhaven Neighborhood directly north and west of the site has 29 homes on 27.40 acres or 1.06 DU/Acre. The average lot size in Brookhaven is 23,509 SF. Columbine Valley Estates directly to the south of the site, has 7 homes on 13.36 acres or 0.52 DU/Acre. The average lot size in Columbine Valley Estates is 76,141SF.  Architectural Style:  Architectural exhibits are not inçluded in the package as they are not required fora minor subdivision. Prior to construction permits being issued architectural exhibits will be required with any submittal and will be reviewed by staff at that time. This  7    Board ofTrustees October 17, 2023  information will also be presented to the architectural review committee oft the planning and zoning commission through administrative review.  C. Landscaping and Screening  A landscape plan will be required with any submittal for construction permits and will be reviewed by staff at that time. This information will also be presented to the architectural review committee of the planning and zoning commission through  administrative review. D. Access and Streets  The applicant's current plan is to provide 10-foot access easement along the southern boundary ofLot2 2, and a 10-foot access easement along the northern boundary ofLot 3. The access easement will be converted into a private 20-foot roadway/driveway ifLot 1 were to subdivide further. Construction of the roadway/driveway will be initiated ifLot 1 is subdivided. All costs for construction and maintenance for this private roadway/driveway are to be borne by the Lake Avenue on the north side ofLot 1, will be dedicated as a 20-foot private roadway if2 or more. lots are developed at 3220 West Lake Avenue as needed. The plan notes also call for construction and maintenance costs for this private roadway are tol be borne by the beneficial Stafft thinks that this is an adequate solution for the access that may be needed for future 1.As the applicant moves forward with selling of the two lots (Lots 2&3) construction documents will be reviewed by Town Staff and the architectural review committee of the planning and zoning commission through administrative review prior to approval of the proposed structures. There are many details that will need to be worked out by the new owners prior to construction beginning for 2. Per the Zoning Code and Land Use Regulations, an HOA is required to be formed as a part of any new subdivision. This was discussed in detail at the Planning and Zoning Commission meeting and the consensus was to not include the agricultural used lot in the proposed HOA for lots 2 &3. The agreed upon language that was added to the plans is that any future subdivision of land into non-agriculturally used lots will become part of the HOA formed for lots 2 & 3. In addition, the overall objective for this HOA is to also annex any other new subdivisions in the Watson Lane area and staff considers the proposed solution acceptable. 3. Town staff plans to complete one final look at the plan and plat prior to recording. Ifany new minor errors and omissions are found, these corrections should be made. Staff does not feel that any of these items will have a substantial effect on  beneficial users of said access.  users of said access.  development and subdivision if these were to occur.  E. Other  the two new single-family residences.  the plan/plat intent and will be easily corrected.  8    Board ofTrustees October 17, 2023  X. Planning Commission Action  At their hearing on April 11, 2023 and subsequent meeting on September 12, 2023, the Planning and Zoning Commission voted to recommend the case favorably subject to the following conditions: 1. Revise the plan note for the access between Lots 2 and 3 and for Lake Avenue to read: All costs for construction and maintenance of proposed accesses to be borne by the beneficial 2. Change HOA Language: IfLot lis further subdivided in the future, all non-agriculturally used lots created will become part ofand subject to the same HOA formed for Lots 2&3. 3. Revise the fencing on the development stipulations chart and in the notes to only be included on agricultural use lots. All fencing shall be no greater than 5'i in height. Temporary 3-Rail fencing is allowed on Lot 2 until such time as the lot is developed for residential use. 4. Remove the allowance ofsheds on the residential use lots (Lots 2 and 3). Sheds are allowed 6. Revise the final plat and plan to eliminate the errors and omissions either prior to the Board 7. Revise the setback on north side of Lot 1 to 35' to account for the Lake Avenue access 8. Address all the comments as noted from the Referral Agencies. 9. Address the Town Engineers requirement to provide a plan for the relocation of the existing shallow retention/water quality pond that was installed for the existing barn on Lot 1. 10. Construction documents, drawings and plans are to be submitted for approval by the architectural review committee of the Planning and Zoning Commission through administrative review prior to the construction documents and plans being submitted to the Town for building permits for each home.  users of said accesses.  on agriculturally used lot (Lot1). 5. Remove the mention of garages on PD notes.  ofTrustees meeting or prior to recording, as appropriate.  easement of20'.  The applicant has made all the changes to their revised plans that were required. The outstanding conditions ofapproval are listed below in section XI. The conditions ofapproval left are items that can only be completed after the approval of the plan and plat for the subdivision. Based on the finding that the request meets all the criteria for a minor subdivision and rezoning and having incorporated all the recommendations from the Planning and Zoning Commission, staff recommends approval of the Final Plan and Final Plat for the 401 South Watson Lane Subdivision  XI. Recommendations  with the following conditions: A. SalfRecommendations: appropriate.  1. Revise the final plat and plan to eliminate any errors and omissions prior to recording, as 2. Address any Town Engineer's comments that could come from the review of the 3. Construction documents are to be submitted and approved by the architectural review committee of the planning and zoning commission through administrative review prior to approval of the proposed structures prior to the approval of building  construction documents for each ofthe lots 2&3.  permits for the site.  9    Townof  ColumbineValley Request for Board ofTrustee Action  Colorado  Date: Title: Presented By: Prepared By: Background:  November. 21, 2023 2024 Town Budget  Diane Rodriguez, Finance Manager, J.D. McCrumb, Town Administrator Diane Rodriguez, Finance Manager  This is the final draft of the 2024 Town Budget presented for final review. It has been drafted by Town staff and reviewed by the Board A public hearing on this budget will be held on November 21, 2023. The budget is scheduled for adoption by Resolution on Tuesday,  ofTrustees.  December 12. 2023. 2024 Town Budget  Attachments: Recommended Motion:  Noaction is requested at this time.    TOWN OF COLUMBINE VALLEY SUMMARY 2024 PROPOSED. BUDGET  WITHI 2022 ACTUAL, AND2023 BUDGET, 2023 YTD ACTUALI AND: 2023 ESTIMATED. AMOUNTS  2022 Actual  2023 Adopted 1,326,773 8,950 58,200 100,000 4,200,534 2,303,126 4,617,000 6,000 6,926,126 (2,725,592)  YTDA Actual 10/31/2023 754,904 8,921 81,775 51,725 78,872 3,583,102 1,599,589 1,660,860 5,134 3,265,583 317,519 9,200 9,200 326,719 7,967,831 8,294,550 $ 8,041,752 847,780 $ 802,219 5,299,547 27,663 607,865 1,252,869 258,826  2023 Estimated 754,904 10,136 86,558 62,070 100,000 3,858,656 1,993,233 1,794,702 6,000 3,793.935 64,721 9,200 9,200 73,921 7,967,831  2024 Proposed  REVENUES PER CATEGORY General Capital Conservation trust fund Arapahoe county opens space Wild Plum Impact fees Transportation fees Total revenues EXPENDITURES PER CATEGORY General Capital Conservation trust fund Arapahoe county open space Totale expenditures EXCESS OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING: SOURCES (USES) Sale ofc capital: assets Other loss Total other financings sources (uses) NET CHANGE INI FUNDI BALANCE BEGINNING: FUNDI BALANCE ENDINGI FUNDI BALANCE ENDINGI FUNDI BALANCE BY CATEGORY General Capital Conservation trust fund Arapahoe county open space Impact fees Transportation fees ENDINGI FUNDI BALANCE BY CATEGORY  3,672,929 $ 2,706,611 $ 2,606,905 $ 2,844,988 $ 2,595,555  9,985 60,642 324,301 72,615 4,140,472 1,999,800 216,765 4,292 24,296 2,245,153 1,895,319 5,000 (97,605) (92.605) 1,802,714 6,165,117 7,967,831 1,000,464 5,036,303 23,876 526,090 1,201,144 179,954 7,967,831  10,000 84,900 60,000 100,000 2,850,455 2,346,026 2,933,698 6,000 5,285,724 (2,435,269)  (2.725.592)  (2,435,269) 8,041,752 5,606,483 801,748 2,372,007 32,012 697,548 1,323,214 379,954  5,055,705 28,012 612,648 1,263,214 279,954  8,294,550 $ 8,041,752 $ 5,606,483  DRAFT-FORI DISCUSSION PURPOSES    TOWN OF COLUMBINE VALLEY OPERATIONS- DETAILS 20241 PROPOSED BUDGET  WITH 2022. ACTUAL, AND: 2023 BUDGET,2023 YTD ACTUALAND: 2023 ESTIMATED AMOUNTS  2022 Actual  2023 Adopted  YTD Actual 10/31/2023  2023 Estimated  2024 Proposed 42,400 584,382 1,009,300 40,900 81,900 1,758,882 100,000 173,000 273,000 343,973 20,000 17,100 5,600 1,800 43,800 432,273 95,400 4,000 32,000 2,595,555 112,400 500 7,700 70,000 26,360 50,500 10,000 5,844 13,480 11,000 4,000 26,624 12,000 15,987 25,000 1,000 1,500 11,400 11,400 228,144 19,000 13,000  REVENUES Taxes Cable television Property taxes Sales andi uset taxes Specific ownership taxes Utilityf franchise fees Total taxes Permits and fines Fines Permits, fees and: services Violations Total permits and fines Intergovermmental Bow Mar IGA police Bow Mar IGA: admin Countyl highwayt tax revenue Motor vehicle registration fees State cigarette tax apportionment State highway user's tax Totali intergovernmental Interest Other Grants Covid 19 Cares Act TOTALI REVENUES EXPENDITURES Administration Accounting anda audit Advertising/notices Bank/credit card fees Building inspection and plan review Building maintenance and utilities Community functions Computer expense County treasurer's collection fees Emergency response and preparedness Dues and publications Education andt training Election Health insurance Human resources Insurance workers compliabilitybonds Legal Meals Miscellancous Payroll taxes Pension Salaries Special projects Supplies, printing. postage  41,648 $ 612,007 1,572,053 38,857 77,935 2,342,500 99,487 496,222 246,776 842,485 304,833 20,000 15,653 5,915 1,660 44,403 392,464 61,672 6,923 26,885 3,672,929 102,016 2,062 9,159 198,870 21,653 38,680 5,811 6,127 1,225 11,698 3,174 28,844 34,616 42,881 715 4,313 8,274 8,827 241,026 10,350 9,023  40,500 $ 586,378 1,128,700 41,000 69,200 1,865,778 110,000 258,600 368,600 327,543 20,000 22,900 5,900 1,000 44,200 421,543 46,100 4,590 2,706,611 90,000 500 8,600 190,000 24,860 59,500 14,500 5,864 3,000 12,980 12,000 30,303 13,000 17,419 45,000 2,000 2,500 13,200 13,200 264,075 23,000 13,000 2  35,348 $ 583,361 912,873 32,657 68,280 1,632,519 63,191 170,201 107,780 341,172 328,610 20,000 14,225 4,676 1,510 36,461 405,482 218,482 4,660 4,590 2,606,905 102,416 6,237 70,585 22,689 30,767 7,283 5,841 10,027 4,183 29,685 9,862 15,958 18,772 908 632 9,259 10,380 190,537 12,988 14,158  42,418 $ 586,378 1,056,105 39,188 81,936 1,806,025 75,829 190,766 107,780 374,375 328,610 20,000 17,070 5,611 1,812 43,753 416,856 238,482 4,660 4,590 2,844,988 110,000 100 7,484 84,702 26,552 49,000 9,000 5,864 12,550 10,200 34,427 13,000 18,093 20,000 1,000 1,000 13,200 13,200 264,075 10,000 13,000  DRAFT- FORI DISCUSSION PURPOSES    TOWN OF COLUMBINE VALLEY OFERATIONS-DETAIS 2024 PROPOSED BUDGET  WITH: 2022 ACTUAL, AND: 2023 BUDGET, 2023 YTD ACTUAL/ AND: 2023 ESTIMATED. AMOUNTS  2022 Actual 7,311 796,655 28,385 22,020 50,405 19,111 9,824 4,558 7,244 1,742 76,157 33,740 20,413 47,494 517,951 9,233 2,453 9,508 759,428 6,000 2,400 29,933 1,328 1,312 40.973 34,406 1,224 595 179 36,404 26,346 7,400 4,519 2,286 14,000 54,551 891,356  2023 Adopted 6,500 81,200 946,201 36,000 16,000 52,000 28,700 18,000 5,050 12,620 5,875 80,380 44,250 26,500 53,000 529,211 15,980 3,500 11,750 834,816 6,000 2,400 27,000 2,000 2,500 39,900 35,560 1,262 500 632 500 350 1,000 430 40,234 17,500 11,400 4,700 4,000 14,000 51,600 966,550  YTD Actual 10/31/2023 8,360 581,527 20,777 1,250 22,027 14,345 11,758 4,132 3,079 4,881 64,385 38,394 16,481 45,934 435,916 6,201 3,820 6,542 655,868 5,400 2,000 24,060  2023 Estimated 9,660 726,107 24,000 5,000 29,000 18,000 13,000 4,803 12,620 3,539 81,900 45,273 26,500 53,000 529,211 15,000 4,344 11,750 818,940 6,600 2,400 21,200 1,500 2,500 34,200 35,560 1,262 500 632 500 250 853 400 39,957 17,500 12,000 4,343 4,000 14,000 51,843 944,940  2024 Proposed 10,143 77,900 764,882 20,000 16,000 36,000 20,000 13,000 5,575 12,620 4,000 88,700 46,061 29,600 59,200 591,598 15,000 4,561 10,000 899,915 9,000 2,400 26,000 11,246 2,340 2,340 46,800 1,000 2,500 103,626 36,894 1,262 500 650 500 350 1,000 430 41,586 17,500 12,000 5,000 4,000 14,000 52,500 1,097,627  Tetphondcommuncation: Emergency reserve Total: administration Planning and engineering Town planning Town engineer Miscellaneous Total planning and engineering Publics safety Operations Cruiser gas Cruiser oilmaintenance Cruiser insurance Education/training Equipment repair Health insurance Insurance workers comp/liability Payroll taxes Pension Salaries Swpplsvduymisellmou: Telephones/air cards Uniforms Total operations Municipalo court Judge Interpreter Legal Health insurance Payrollt taxes Pension Salaries Administration Supplies Total municipal court Contracts Arapahoe county dispatch fee Mobile Cad Human society Juvenile assessment Netmotion CACP ÇISC WhenlWork Total contracts Computer/IT Flock safety Offsite server backup and protection Office 365 accounts Scheduled computer replacement Govpilot Total computer/IT Total public safety  1,761 33,221 27,931 632 250 853 399 30,065 14,519 11,629 3,619 236 11,667 41,670 760,824  DRAFT FOR DISCUSSION PURPOSES  3    TOWN OF COLUMBINE VALLEY OFERATIONS-DETAILS 20241 PROPOSED BUDGET  WITH2022. ACTUAL, ANDI 2023 BUDGET, 2023YTD, ACTUAL: AND: 2023 ESTIMATED. AMOUNTS  2022 Actual 6,467 8,297 2.750 4,339 7,042 79,568 99,291 3,209 1,055 19,209 8,338 19,200 2,619 261,384 1,999,800 1,673,129 (3.800,000) (97,605) (3,897,605) (2,224,476) s 3,224,940 1,000,464  2023 Adopted 10,000 8,397 2,520 5,440 5,000 4,408 4,408 7,543 88,163 103,874 1,082 5,500 7,500 15,000 25,000 40,000 1,040 3,500 338,375 2,303,126 403,485 (300.000) (300,000) 103,485  YTD Actual 10/31/2023 2,832 7,926 2,066 4,216 3,560 3,244 7,605 73,741 86,874. 96 2,426 428 9,822 25,000 4,783 592 235,211 1,599,589 1,007,316 (1,160,000) (1,160,000) (152,684) 1,000,464  2023 Estimated 5,000 9,360 2,401 5,059 5,000 4,408 4,408 7,605 88,163 104,700 1,082 4,000 1,000 15,000 25,000 10,000 1,000 293,186 1,993,233 851,755 (1.050,000) (1,050,000) (198,245) 1,000,464  2024 Proposed 7,000 9,966 2,787 6,283 5,000 5,522 5,522 7,985 110,448 109,200 1,104 2,500 1,200 15,000 105,000 50,000 1,000 2,000 447,517 2,346,026 249,529 (250,000) (250,000) (471) 802,219  Public works Ground maintenance Health insurance Insurance vehicle Insurance workers compliability Other drainage/water Payroll taxes Pension Professional feest mosquito control Salaries Sanitation'trasihiecyeke service Signs maintenance Snow removal Storm water permit process/NPDES Street lighting Streets and gutters maintenance Streets and gutters contingency Striping Vehicle maintenance Total public works TOTAL EXPENDITURES EXCESS OF REVENUES OVER EXPENDITURES OTHER FINANCING USES Transfer to capital Other loss Total other financing uses NET CHANGE: INI FUNDI BALANCE BEGINNINGI FUNDI BALANCE ENDINGF FUNDI BALANCE  847,780 $ 802,219 $ 801,748  DRAFT- FOR DISCUSSIONI PURPOSES    TOWN OF COLUMBINE VALLEY CAPITAL 2024 PROPOSED! BUDGET  WITH2 2022 ACTUAL, AND: 2023 BUDGET,2023 YTD. ACTUALAND: 2023 ESTIMATED. AMOUNTS  2022 Actual  2023 Adopted $ 550,000 $ 400,000 376,773 1,326,773  YTD Actual 10/31/2023  2023 Estimated  2024 Proposed  REVENUES Denver water contribution CDOT grant NEU grant Total revenues EXPENDITURES Public safety Vehicle Administration Town Hall board room & basement carpet Public works Furnace and: air conditioner Lightpole replacement Platte Canyon Sidewalk- Village to Fairway Platte Canyon/Coal Mine right turn lane Roadi improvements Trails Truck- Snow Removal Totalexpenditures EXCESS OF EXPENDITURES OVER REVENUES OTHERI FINANCING: SOURCES Sale ofassets Transfer from general Total other financing sources NET CHANGEI INI FUNDI BALANCE BEGINNINGI FUNDI BALANCE ENDINGFUND BALANCE  378,131 $ 378,131 $  376,773 754,904  376,773 754,904  56,679  69,000 12,000 482,812 280,000 2,059,886 30,000 2,933,698 (2,933,698) 250,000 250,000 (2,683,698) 5,055,705  15,000 15,000 12,000 500,000 280,000 3,795,000 4,617,000 (3,290,227) 300,000 300,000  15,000 15,400 12,000 17,188 1,735,114 1,794,702 (1,039,798) 9,200 1,050,000 1,059,200 19,402 5,036,303  15,400 17,188 1,628,272 1,660,860 (905,956) 9,200 1,160,000 1,169,200 263,244 5,036,303  91,011 69,075 216,765 (216,765) 5,000 3,800,000 3,805,000 1,448,068 5,036,303  3,588,235 $ (2.990,227) $  5,299,547 $ 5,055,705 $ 2,372,007  DRAFT- FOR DISCUSSIONF PURPOSES  5    TOWN OF COLUMBINE VALLEY CONSERVATION TRUST FUND 2024 PROPOSED! BUDGET  WITH2 2022 ACTUAL, AND: 2023 BUDGET, 2023 YTD ACTUALAND: 2023 ESTIMATED. AMOUNTS  2022 Actual $ 9,605 $ 380 9,985 4,292 4.292 5,693 $ 18,183 23,876  2023 Adopted 8,700 $ 250 8,950 6,000 6,000 2,950 $  VTD Actual 10/31/2023 7,724 $ 1,197 8,921 5,134 5,134 3,787 23,876 27,663 $  2023 Estimated 8,700 $ 1,436 10,136 6,000 6,000 4,136 23,876 28,012 $  2024 Proposed 8,700 1,300 10,000 6,000 6,000 4,000 28.012 32,012  REVENUES Conservation trust fund entitlement CTF interest Totalrevenues EXPENDITURES Conservation trust fund expenditures Totale expenditures NET CHANGEI INI FUNDI BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE  DRAFT- FORI DISCUSSION PURPOSES    TOWN OF COLUMBINE VALLEY ARAPAHOE COUNTY OPEN SPACE 2024 PROPOSED BUDGET  WITH 2022 ACTUAL, AND: 2023 BUDGET,2023 YTD ACTUALAND: 2023 ESTIMATED AMOUNTS  2022 Actual $ 51,447 S 9,195 60,642 4.296 20,000 24.296 36,346 489.744 $ 526.090  2023 Adopted 52,200 S 6.000 58.200  YTD Actual 10/31/2023 57,860 $ 23.915 81.775  2023 Estimated 57.860 S 28,698 86.558  2024 Proposed 57,900 27,000 84.900  REVENUES Arapahoe county open spacer ACOP interest Totalr revenues EXPENDITURES Trails Master Plan Nevada ditch Totalexpenditures NET CHANGE INI FUND BALANCE BEGINNINGI FUND BALANCE ENDINGFUND BALANCE  58.200 $  81,775 526.090  86.558 526.090  84.900 612.648  607.865 $ 612.648 s 697.548  DRAFT-FORI DISCUSSIONF PURPOSES    TOWN OF COLUMBINE VALLEY WILD PLUM IMPACTE FEES 2024 PROPOSED BUDGET  WITH: 2022 ACTUAL, AND: 2023 BUDGET, 2023 YTDACTUALAND: 2023 ESTIMATED AMOUNTS  2022 Actual $ 304,800 $ 19,501 324,301  2023 Adopted  YTD Actual 10/31/2023  2023 Estimated  2024 Proposed $ 62,070 62,070  REVENUES Wild Plum Impact fees Wild Plum Impact fees interest Total revenues EXPENDITURES Totale expenditures NET CHANGEI INI FUNDI BALANCE BEGINNING FUND BALANCE ENDINGI FUNDI BALANCE  51,725 51,725  60,000 60,000  324,301 876,843 1,201,144  51,725 1,201,144  62,070 1,201,144  60,000 1,263,214  1,252,869 S 1,263,214 S 1,323,214  -FORI DISCUSSIONI PURPOSES 8    TOWN OF COLUMBINE VALLEY TRANSPORTATION FEES 2024 PROPOSED BUDGET  WITH: 2022 ACTUAL, AND: 2023 BUDGET, 2023 YTD ACTUALAND: 2023 ESTIMATED. AMOUNTS  2022 Actual  2023 Adopted 100,000  YTD Actual 10/31/2023  2023 Estimated  2024 Proposed  REVENUES Transportation fees Totalrevenues EXPENDITURES Totalexpenditures NET CHANGEI IN FUNDI BALANCE BEGINNING FUNDI BALANCE ENDINGI FUND BALANCE  72,615 S 100,000 $ 78,872 $ 100,000 $ 100,000  72,615  78,872  100,000  100,000  72,615 $ 100,000 107,339 179,954  78,872 179,954  100,000 179,954  100,000 279,954  258,826 S 279,954 $ 379,954  DRAFT- FOR DISCUSSIONI PURPOSES  9        Townof  ColumbineValley Request for Board ofTrustee Action  Colorado  Date: Title: Presented By: Prepared By: Background:  November 21, 2023  Agreement with Arapahoe County for Snow Services J.D. McCrumb, Town Administrator Town Staff; Arapahoe County Public Works  From time to time conditions dictate the necessity for Columbine Valley Public Works to treat ice or remove accumulated snow on Coal Mine road in unincorporated Arapahoe County, for reasons of This Intergovernmental Agreement facilitates those operations as required. It has been reviewed by Columbine Valley Administrative, Legal, and Public Works staff and has been approved by the Town's Allowable operations would be limited to only the most sever circumstances and will not be aj part of normal snow/ice removal Agreement with Arapahoe County for Snow Plowing Activities  health and safety.  insurance providers as acceptable.  routes.  Attachments: Staff Recommendations: Recommended Motion:  Approve as presented.  "Imove to approve the Agreement for snow plowing activities with  Arapahoe County as presented."    AGREEMENT Roads  To Authorize Snow Plowing Activities on Unincorporated Arapahoe County  THIS AGREEMENT to authorize Snow Removal and Plowing Activities on by and between the Arapahoe County Board of County Commissioners ("the County"), and' The Town of Columbine Valley, A Colorado Municipal Corporation (the "Town"  unincorporated Arapahoe County Roads, dated this  2023, is made  or" "Operator").  RECITALS  WHEREAS, the Board of County Commissioners for Arapahoe County, in accordance with the provisions of Article 2 ofTitle 43 oft the Colorado Revised Statutes ("CRS") and CRS 30-11-101, 103 and 107(1)(h) have jurisdiction and authority over County roads in the unincorporated territory of Arapahoe County and, as such, have authority to authorize WHEREAS, the Board of County Commissioners have by Resolution authorized the Director ofthe Department of Public Works and Development to execute agreements such as  snow removal and plowing activities on County Roads; and  this Agreement to authorize on behalfof the Board; and  WHEREAS, the Town is a political subdivision ofthe State of Colorado, incorporated as a statutory town pursuant to Title 31, Colorado Revised Statutes of WHEREAS, due to the necessity for the County to prioritize snow removal on County roads to best facilitate winter travel on all County roads, the County is generally unable to assign a high priority for snow removal on all roads or other relatively low use County WHEREAS, the Town desires to have snow removed or plowed from the County roads described in this Agreement on a more frequent basis than the County is able to give the overall County road priority and demand for snow removal or plowing countywide; and WHEREAS, the County is willing to authorize the Town to remove or plow snow eF centraet-for the removal or plowing of snow on the roads described herein, subject to the terms and conditions for such snow removal or plowing operations as are set forth in this WHEREAS, Coal Mine Road between Platte Canyon Road and South Sheridan Blvd., said road segment is depicted in Exhibit A attached hereto and incorporated herein by this reference, is a County maintained 2-lane roadway and is the segment of County road from which the Town desires to Pefomerserherepafammaseafsow removal in  1973, as amended; and  roads, such as the roads described in this Agreement; and  Agreement; and  accordance with this Agreement.    NOW,THEREFORE, in consideration oft the mutual promises, authorizations, and conditions set forth in this Agrcement, the Parties hereto agree as follows:  BPHECNENPEe on the - day of  1.The Term oft this Agreement shall be for aj period of eighteen months and shall commence 2024, unless sooner terminated in accord with the provisions of this Agreement.  2023 and shall end on the day of  2. The Town is hereby authorized to plow snow on Coal Mine Road between Platte Canyon and South Sheridan Blvd., using its own employees and equipment, with a plow width in each direction (one lane east and one lane west) and/or provide such sanding and de-icing as deemed necessary by the Town, during the term oft this Agreement, as further identified in Exhibit A, which is attached hereto and is incorporated into this Agreement by this reference. All plowing or other snow removal activities shall be conducted in compliance with the rules PABFe-CORReReeEAYROPESoMAHeFPwmEePeHeNFNAEFINSABFeEReREtE Tewp-shallidentify-eCeumy-riseppewahanyseniaseisandersahe wlbeperfemminglhesormwepiwwhalfeflhe-Towa-f phswhe-aheeaadPeseshMids. OF-SHbCORFaeHOFSdHrEHReIeFM-OFN-Agrement,te-TowsOWPSAAHFROHy-tRe-Ceuy-and Mal-ntpeFermeFAMGRReHAPeFiomanceefanyeFRPW-FeOovaHerPlewng Pe-CeayPwwwewsorsus-tNe Ceumy-msywihhokan-pfyehsuhemisereraNy easomableamd-awcse-lowsalAHAPARePPemRRO-eeRevaFameplewg eperatiems-werk-imeladmephaigsalaoa-heraadwypuaNte-he-Agrement- 4.(a). Insurance The Town shall maintain OperatershalensHFe-RaHReOperaters-SReW emevaleemtraetereFanysaheniracierperering ResePeAEAHANMGHReCeUAS wfafaemmwwalgmant liability insurance covcraRcPrewdg-nHPARe-PeEe in an amount oft no less than $450,000 per individual claim and $1,500,000 aggregate coverage. Such insurance shall be obtained and provide the liability coverage required hereunder for the full term of this Agreement and throughout the performance of the snow removal or plowing activities authorized under this Agreement. Such eemmereia-general insurance coverage shall be provided against any claim, demand, suit or action for property damage, personal injury or death resulting, directly or indirectly, from the performance by the Townpeseramder-Ppessmww-remevaksomtse, including any its-efficers employees, agents, contractors or subcontractors performing snow removal or plowing on County Roads as OFRPSRGWFeeAOFPeRgAeMHS authorized under this Agreement or otherwise related to such activities. The said policy or policies shall include as an  and guidelines identified in Exhibit B.    additional named insured: Arapahoc County Board ofCounty Commissioners, Arapahoc County Officers, agents and employees. Failure to maintain such coverage for the full term of this Agreement or throughout the performance ofany of the snow removal or plowing activities authorized hereunder shall be deemed a material event of default and shall result in the termination oft this Agreement effective immediately as of the date oft the lapse of the insurance coverage. Proof of such-eeniaetererswbeeniaeters insurance coverage and of the County' 's additional insured status shall be furnished to the County prior to the performance of any snow removal or plowing activities under this Agreement-by-that AAPAPeMSA No snow removal operations may be performed under this Agreement unless and until the liability insurance described in this Agreement is inj place mtniheewemhw-9eweNASP-eNea: Pesien-mayhepefaewwwwhi.wnse. Fheinsanergeindn-f-htw-Paigan Cemsiruclion-SlandamderdshaberegrerayakeNelerPeeneSROW-TePROVA 5.All equipment used in the performance ofthe snow removal or plowing activities authorized under this Agreement and the performance of such snow removal or plowing activities shall comply with all applicable federal, state, and local laws, ordinances, and rules 6.7 This Agreement, and any issues involving this Agreement, are subject to and shall be interpreted under the law of the State of Colorado and the rules and regulations of Arapahoe County. Court venue and jurisdiction shall exclusively be in the Colorado District Court for Arapahoe County. The parties agree that this Agreement shall be deemed to have been made in, and the place of performance is deemed to be in, Arapahoe County, State of Colorado. 7.Any dispute as to the interpretation of this Agreement or the requirements stated in Exhibit B shall be submitted to Arapahoe County's Road and Bridge Division Manager. The Division Manager shall review and make a written decision on the dispute within ten (10) Arapahoe County business days of receiving the dispute. The Road and Bridge Division 8. In accordance with the Colorado Constitution, Article X and CRS 29-1-110, performance ofany County obligations under or related to this Agreement, ifany, is expressly subject to the appropriation of funds by the Arapahoe County Board ofCommissioners. Nevertheless, it is expressly understood and agreed that this Agreement and the snow removal or plowing activities authorized thereunder are for the benefit of the Town and shall be at the sole expense of the Town, The County has no obligation to pay for any of or any portion oft the snow removal or plowing activities authorized hereunder and the Town is entitled to no  PMigeaHheRRRuNaeAgreeN  and regulations.  Manager's decision shall be final and binding on the Town.    compensation from the County for its performance ofs samc.  9.This Agreement may be amended only in writing by the duly authorized representatives of  the Parties. For the Town  Town of Columbine Valley 21 Middlefield Road Columbine Valley, CO80123 Road and Bridge Division 7600 South Peoria Street Englewood, CO 80112 (720)874-7623  For the County: Arapahoe County Public Works  10. THIS AGREEMENT IS MADE AT THE REQUEST OF THE TOWN FOR THE TOWN'S BENEFIT. THE TOWN DOES HEREBY WAIVE, REMISE, AND RELEASE ANY CLAIM, RIGHT, OR CAUSE OF ACTION THE TOWN MAY HAVE OR WHICH MAY ACCRUE IN THE FUTURE, WHETHER UNDER THEORIES OF CONTRACT OR ANY OTHER CAUSE OF ACTION WHATSOEVER, AGAINST THE COUNTY ARISING IN WHOLE OR IN PART 11.The Town does not waive any governmental immunity available to it or its elected officials, employees or agents under CRS 24-10-101, ets seq., or any other federal or state law or the common law, and nothing in this Agreement shall be interpreted to affect a waiver of any such governmental immunity available to the Town, its elected officials, employees or 12. The County does not waive any governmental immunity available to it or its elected officials, employees or agents under CRS 24-10-101, et seq., or any other federal or state law or the common law, and nothing in this Agreement shall be interpreted to affect a waiver of any such governmental immunity available to the Town, its elected officials, employees or 13. Either Party may terminate this Agreement for convenience upon thirty (30) calendar day's prior written notice to the other party. Any notice of termination shall state the actual effective date oft termination. Upon termination of this Agreement, all rights and obligations hereunder shall terminate, except that the Town shall remain responsible and liable for any damages caused, directly or indirectly, by its performance under this Agreement and the Bond or other surety referenced above shall remain in effect or be retained by the County, as applicable, for one (1): year after the date of such termination as provided herein.  FROM THIS AGREEMENT.  agents.  agents.    14. Iti is expressly understood and agreed that enforcement of the terms and conditions of this Agrcement, and all rights of action relating to such cnforcement, shall be strictly reserved to the parties hereto, and nothing contained in this Agrecment shall give or allow any such claim or right of action by any other or third person or individual homeowner association member or other person or entity whatsocver on or under this Agreement. It is the express intention ofthe parties hereto that any pcrson or entity, other than the Parties to this Agreement, receiving services or benefits under this Agreement shall be dcemed to be incidental beneficiaries only. 15. This Agreement constitutes the entire Agreement between the Parties hereto, and all other representations or statements heretofore made, verbal or written, are merged herein. 16. The Town shall not assign or otherwisc transfer this Agreement or any right or obligation 17.To the fullest extent permissible under the law of the State of Colorado, the Town agrees to indemnify, defend, and hold harmless the County, its officers, employees and agents, from and against any and all loss, damage, injuries, claims, cause or causes of action, or any liability whatsoever resulting from, or arising out of, or in connection with the Town's obligations or actions or inactions, and the Town's snow removal or plowing contractor's or subcontractor's 18. The Town and Road and Bridge Staff will jointly review the condition of Coal Mine Road prior to commencement oft the authorization of the snow removal. The Town shall promptly repair to the County's standards and satisfaction, or pay to the County the costs of repairing, any damage to County roads, curbs, gutters, sidewalks, signage, or any other County property resulting from operations or activities under this Agreement. The Town's indemnity obligation under this Paragraph shall be for the full amount of any such loss, damages, injuries, claims, cause or causes of action or any liability whatsoever, including attorneys' fees, and court costs, and shall not in any way be capped or limited by the insurance or bonding or surety provisions of  hereunder without the prior written consent ofthe County.  obligations or actions or inactions, under this Agreement.  this Agreement.  [signatures on following pagel    IN WITNESS WHEREOF, the Parties hereto set their hands in agreement as ofthe  date first written above.  For Arapahoe County Board ofCounty Commissioners:  By  Director, Arapahoe County  Department of Public Works and Development Pursuant to the Authority of Resolution No. 23-  038  For the Town ofColumbine Valley  By. Its  Attest:    EXHIBIT. A  ARAPAHOE COUNTY  IGAwith Columbine Valley: Coal Mine Rd  LEGEND IGAPAVEMENT JURISDICTION CITYUMITS UNINCORPORATED OUTSIDE ARAPAHOE COUNTY  Approx. 115,421 sqin Arapahoe County Approx. 115,421sq Maintained by Columbine Valley    EXHIBITB  General Considerations:  -All snow removal or plowing services to be provided shall be performed and completed ina a similar manner as performed by the County upon other public roads, exercising all reasonable and Al-requestseprewAdesmeW-remsvAOrPiowamgANy-NS-besaNieeNe-A1apahee-Cewny  due care, and in good and workman like manner.  astadBadgeDwEeN  Phe-CemaeierereseremPeyslye-TowReNyey-e-eseeReS- --As provided in the Agreement authorizing the snow removal or plowing operations and in addition to the insurance requirements contained therein, the Town to the cxtent authorized by Aw-almg#HeCeNFReeePei: agrees to indemnify and hold harmless the County and its employees against all claims, damages, losses, and expenses, arising from accidents or property damage due to winter operations. In addition, the Town to the extent authorized by law HOA-l-AHCes-Pperses agrees to indemnify and hold harmless the County and its employees against all claims, damages, losses, and expenses arising from non-performance of This document requires certain actions be taken by either the Town or their designated winter operations Contractor/Operator at certain times before, during and after the snow season. The Town shall notify thc County, via telephone or cmail, when it has performed any snow plowing or removal activities under the Agreement within six (6) hours of performing such  winter operations.  activitics. Prior to Winter Operations: ARAemaAeNYE  Phe-TowA-iReeHabeHaseraHeHesPperabeees--Re-Rea8-ane Big-DivisienieperiorP-stawmepalyeaiw-le-aeataha molude-he-mame-deseFNeePPePwiemepeHaamdaS-eHayeE  PePeyeewkeeMcHiemaeN  Licensing:  he-CORFaeOFOralerelanes-by-te-ew ARAMAeHreaN4-Desiga-Slandarde. Pre-season mecting:  omse-eraN-aneNrCNy  PPAA#FA thatmay-bereguid-e-Arapahee-Ceunty    Upon execution of the Agreement, the Town and their designated Contractor/Operator will schedule a pre-season meeting with the Road and Bridge Division staff to discuss procedures and associated  paperwork. veyAiCemNN  Fhe-TewP-Fis-desgmseiCmiserOperatershaidevelepamdsbam-#vemgery-eHHhe-readway mwhh-ieP"N---ywt eaiimgthe-regiredwesePaiePdwAMNERNFNe equested-ems-tesegHre#emeyareSHeeERAReS-SEReeEdHmeseNS4-he-cent PORdROROFPavememeMEu#-gesewa,danwge-emsinE-aoNa:G-THN-NventeP-mNSEbe  hmde-eConeDDAvseerMe.  Dry Run: staff. List of Equipment:  The Contractor/Operator must arrange for a dry run of all applicable roads with County Road and Bridge  The Town in collaboration with its Contractor/Operator must submit and update as necessary, a complete list of equipment planned for winter operations. The equipment description should include specific information i.e., type & make of trucks, make of plow, type ofblades (carbide /regular steel), model of sanders, calibration units; pre-wetting systems; types & make of loaders/graders, etc.  qpmet-nepecton staff Materials:  Fhe-Cemiasie:Op-aierwg-PasisFNrwePCagam-s  Notwithstanding any contrary provisions of the List of Equipment section stated above, no solid materials may be used as either a de-icing agent or for traction. Any liquid materials must be first approved by the  Arapahoe County Road and Bridge Division manager.  APPEMEPedes  the-Tw-m-eloraHOR-IHS-COMet-pesaiormustprovidaeepeHeIFSROW-remeva eSAdre-e-NeCA.mNeNNSion-thse proeedwres-hal-melade-cempiele bmatweweawd---hae Camrasier-OpersierpleslseraNerMtdREsNwwaNunerheysiermse BHad-cmdHOReNEwmmeenemgeperaHeNs- le-disesand-agreupopeieplowamgstamdanlsamdechages-paReuyasney-relatele-ping  PeWAsReWsierageagearas,windrewa  ReBEeHdRNeAyerIPIPLedeaapsre.  raining  The-Tewa-in-eellabelebessio-wilisCemiselrOperalermustemsrealieerser-ewine-drivesamd-I- ns-havereceivedpepersigeRisHEsayaF-mopieso-precedwres-The    peratermay-beregurediepatiepateiatasteme4-howagelasseleriewCeNe  Rodand-B-dge-Dwiseramaly During Winter Operations: Event Logs:  On a daily basis during winter operations, the Contractor/Operator shall complete an event log. Ona monthly basis, or when requested by the County, the contactor shall supply these logs to the Road and Bridge Division. Contractor/Operator critique at any time the County may require a meeting with the Town HOA-and their Contractor/Operator to discuss performance issues. Ifs said issues are not corrected to the County's satisfaction, the Town shall be asked to replace their Contractor/Operator or this  agreement can be terminated. End of Season: End of Season Report:  On or around June 1 the Town along with their Contractor/Operator shall supply to the Countya combined report that includes all information supplied on a by request or monthly basis as requested  above.