TOWN OF COLUMBINE VALLEY BOARD OF TRUSTEES MEETING  January 16, 2024 6:30PM AGENDA  1. ROLLCALL  6:30  2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT  Each speaker will be limited to three minutes. The Board of Trustees is not authorized by the Colorado Open. Meetings Law to discuss, comment, or act at the meeting on any issue raised by public comment. The Mayor may refer the matter to the Town. Administrator or Town Attorney for immediate comment, or to stafft to obtain additional information and report back to the Boardas  appropriate. 4. € CONSENT AGENDA  Mayor Palmer  a. Approval of November 21, 2023 Minutes b. Approval ofl December 12, 2023 Minutes Resolution #1-2024, Locations of! Notice d. Re-adopt Columbine Valley 3-Mile Plan ACSO Dispatch Agreement 2023 Audit Engagement Letter  5. REPORTS a. Mayor Trustees Finance Report d. Town Administrator ChiefofPolice  6. - PRESENTATIONS 7. OLDBUSINESS 8. NEW BUSINESS 9. ADJOURNMENT  a. There are: no Presentations a. Therei is no Old Business a. Therei is no New Business    TOWN OF COLUMBINE VALLEY BOARD OF TRUSTEES Minutes November 21,2023 following present: Trustees: Also present:  Mayor Palmer called the Regular Meeting of the Trustees to order at 6:30p p.m., in the Conference Room at the Town Hall at 2 Middlefield Road, Columbine Valley, Colorado. Roll call found the  Roy Palmer, Bill Dotson, Kathy Boyle, Mike Giesen, Ed Icenogle, Lee Schiller, J.D. McCrumb, Bret Cottrell, and Diane Rodriguez  Jim Tarpey, and Al Timothy  PUBLIC COMMENT: Tim Vandel, 14 Fairway Lane Spoke as representative of the Old Town HOA Board, asking the Town to reinstall the brick pavers that were at the intersection of  Fairway Lane and Platte Canyon Road.  CONSENT AGENDA  ACTION: upon a motion by Trustee Timothy and a second by Trustee Boyle, the Board of Trustees unanimously approved the consent agenda.  PRESENTATIONS: There were no presentations.  REPORTS  A. Mayor Palmer had no report.  B. Trustee Boyle provided an update on the History project. C.N Mrs. Rodriguez reviewed the October financials as presented in the Trustees Packet. D. Mr. McCrumb reviewed his report as presented in the Trustees Packet. E. Chief'Cottrell reviewed the report as presented in the Trustee Packet.  OLD BUSINESS  Trustee Bill #3 - Watson Lane Subdivision (2nd Reading): In response to a request from the appliçant, the Trustees took no action on this item. It will be advanced to a date in 2024 for 2024 Town Budget Draft: Mr. McCrumb and Mrs. Rodriguez presented the draft budget. PUBLIC! HEARING: Mayor Palmer opened a public hearing on the 2024 Town Budget at 6:57 p.m. There was no public comment. Mayor Palmer closed the public The Trustees discussed the Fairway pavers and directed staff to solicit bids for replacement. IGA w Arapahoe County: Mr. McCrumb presented an IGA with Arapahoe County that would allow the Town to treat a section of Coal Mine Road adjacent to the Town when conditions dictate. The Trustees asked clarifying questions and discussed the IGA. ACTION: upon a motion by Trustee Icenogle and a second by' Trustee Timothy, the Board of Trustees unanimously approved the IGA as presented.  consideration.  hearing at 6:58 p.m.  No changes were made to the budget. No action was taken.  NEW: BUSINESS  EXECUTIVE SESSION  Upon a motion by Trustee Icenogle and a second by Trustee Tarpey the Trustees went into executive session at 7:45 p.m. for the purposes of receiving legal advice on specific legal questions regarding the Polo Meadows sound wall, pursuant to CRS.S2464024)0); and to discuss personnel matters, involving performance and compensation, pursuant to C.R.S. $2 24-  6-402(4)(f).    ADJOURNMENT: The Trustees adjourned from Executive Session and there being no further  business, the meeting was adjourned at 8:06 p.m. J.D. McCrumb, Town Administrator  Submitted by,    TOWN OF COLUMBINE VALLEY BOARD OF TRUSTEES Minutes December 12, 2023 following present: Trustees: Also present: PUBLIC COMMENT NEW BUSINESS  Mayor Palmer called the Special Meeting oft the Trustees to order at 6:30 p.m., in the ball room at the Columbine Country Club, 17 Fairway Lane, Columbine Valley, CO 80123. Roll call found the  Roy Palmer, Bill Dotson, Mike Giesen, Ed Icenogle, and Jim Tarpey  Lee Schiller, J.D. McCrumb, and Bret Cottrell  There was no public comment.  A. Resolution #6, 2023: An extension for one year of the IGA between the Towns of Bow ACTION: upon a motion by Trustee Giesen and a second by Trustee Icenogle, the Board of Trustees unanimously approved Resolution #6 B. Resolution #7, 2023: Upon receipt of the valuation of the property in the Town from the Arapahoe County Assessor's Office, the Board took the following action: ACTION: upon a motion by Trustee Dotson and a second by Trustee Tarpey, the Board ofTrustees unanimously approved Resolution #7 as  Mar and Columbine Valley for police services:  as presented.  presented.  C. Resolution #8, 2024: Upon presentation and review of the 2024 Budget for the Town of ACTION: upon a motion by Trustee Icenogle and a second by' Trustee Tarpey, the Board of Trustees unanimously approved Resolution #8 as  Columbine Valley, the Board took the following action:  presented.  ADJOURNMENT: There being no further business, the meeting was adjourned at approximately 6:34 p.m.  Submitted by,  J.D. McCrumb, Town Administrator request at Town Hall, 2 Middlefield Road.  *All reports and exhibits listed "as attached" are available on the Columbine Valley web. site and by ** All minutes. should be considered in DRAFTform until approved by the Board of Trustees at the  next regular meeting.    TOWN OF COLUMBINE VALLEY Financial Statements Ended December 31, 2023  Variance Summary accrued and/or received.  Thisi isap preliminary report and financial statements - many invoices for December have not been  General Fund Revenues  General Fund Revenues are at 108% of budget (PY 119%)  Property taxes $567,738, 97% of budget (PY 99%) - includes prior year reduction adjustment  of($16,338)  Utility franchise tax $78,643 estimated to be over budget $9,443 Court fines $72,678 is under budget ($37,322) Permits, fees and services $205,673 is under budget ($52,927) Lennar violations $126,080 o Interest $270,820 in general fund and total of $365,096 Accounting and audit $118,239 over budget by $28,239 Building inspection & planning review $82,407 under budget ($107,593) Telephone = Verizon $261 employee reimbursement $100, $361 per mth  Administration: - 74% of budget (PY82%)  Telephone - Comcast $280, Allstream $423 and employee reimbursement $100, $803 per mth  Planning and engineering. - 50% of budget (PY93%) Public Safety 96% of budget (PY102%) Public Works = 81% ofbudget (PY66%) General Fund Expenditures  Streets and gutter maintenance Front Range Asphalt concrete work $28k, under budget  ($34,795)  General Fund Expenditures are at 84% of budget (PY 88%).  Transfer to capital fund of $1,160,000 The ending fund balance is $839,277 Denver water contribution $378,131 NEU grand $376,773 Platte Canyon Sidewalk $32,991 Road improvement $1,633,360 Gain on sale of 2017 Ford SUV $9,200 Ending fund balance $5,268,627  Capital Fund  Conservation Trust Fund - Ending fund balance $29,460 Arapahoe County Open Space Fund Ending fund balance $613,459 Wild Plum Impact Fees Ending fund balance $1,264,399  Transportation Fees  Transportation fees $93,235 93% ofbudget (PY 125%)  Ending fund balance $273,189  Page I1    TOWN OF COLUMBINE VALLEY CASH POSITION YEAR TO DATE (YTD) AS OF DECEMBER 31, 2023  TOTAL ALL $ 452,792 5,852,640 5,852,640 1,264,399 1,264,399 36,277 36,277 613,460 613,460 7,766,776 8,219,568 (5,268,627) (29,460) (613,459) (1,264,399) (273,189) 770,434  Account Activity Item Description  CHECKING INVESTMENTS ACCOUNTS  Bank of the West checking C-Safe Primary C-Safe Wild Plum Impact fee C-Safe CTF Arapahoe County shareback YTD Cash Balances Less amount allocated for capital Less amount restricted for CTF Less amount restrictedi for ACOS Less amount restricted1 for impact fees Less amount restrictedi for transportation fees CURRENT HESIRGEDUMAICCAEO BALANCE  $  452,792  452,792  $  452,792 $ 7,766,776 $  Pagei        TOWN OF COLUMBINE VALLEY BALANCE SHEET- ALL FUNDS GOVERNMENTAL FUNDS December 31, 2023 Unaudited  General $ 8,219,568 163,433 20,574 45,016 $ 8,448,591  ASSETS Cash and investments Accrued revenue Prepaid expenses Other receivables TOTAL ASSETS  LIABILITIES AND FUND BALANÇES  LIABILITIES Accounts payable Accrued liabilities Total liabilities FUND BALANCES General Capital Conservation trust fund Arapahoe county open space Wild Plum Impact fees Transportation fees Total fund balances  $  159,060 1,120 160,180 839,277 5,268,627 29,460 613,459 1,264,399 273,189 8,288,411 $ 8,448,591  TOTAL LIABILITIES AND FUND BALANCES  Page 3    TOWN OF COLUMBINE VALLEY GENERAL- SUMMARY  STATEMENT OF REVENUES, EXPENDITURES. AND CHANGE IN FUND BALANCE BUDGET AND ACTUAL- MODIFIED ACCRUAL (BUDGETARY) BASIS  FOR THE YEARI ENDED DECEMBER31,2023  Unaudited YTD Actual 404,431 419,082 270,827 4,778 4,590 2,933,188 704,437 26,200 930,356 273,382 1,934,375 998,813 (1,160,000) (1,160,000) 1,000,464 839,277  Percent of Annual Budget (100%YTD)  Adopted Annual Budget  YTD Variance from Annual Budget  REVENUES Taxes Permits and fines Intergovemmental Interest Other Grants Total revenues EXPENDITURES Administration Planning and engineering Public: safety Public works Total expenditures EXCESS OF REVENUES OVER EXPENDITURES OTHER FINANCING USES Transfer to capital Total other financing uses NET CHANGE IN FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE  1,829,480 $ 1,865,778 $ (36,298)  98% 110% 99% 587% 100% 108% 74% 50% 96% 81% 84% 248% 387% 387%  368,600 421,543 46,100 4,590 2,706,611 946,201 52,000 966,550 338,375 2,303,126 403,485 (300,000) (300,000)  35,831 (2,461) 224,727 4,778 226,577 (241,764) (25,800) (36,194) (64,993) (368,751) 595,328 (860,000) (860,000)  (161,187) $ 103,485 $ (264,672)  Page 4    TOWN OF COLUMBINE VALLEY GENERAL- DETAILS Unaudited  STATEMENT OF REVENUES, EXPENDITURES. AND CHANGE IN FUNDI BALANCE BUDGET, AND. ACTUAL- MODIFIED ACCRUALBUDGETARY, BASIS FOR THE ONE MONTH. AND YEARI ENDED DECEMBER. 31, 2023  Percent of Budget 105% 97% 98% 94% 114% 98% 66% 80% 110% 100% 100% 79% 97% 226% 101% 99% 587% 100% 108% 131% 0% 82% 43% 92% 72% 59% 97% 92% 53% 0% 115% 100% 107% 47% 50% 35% 87% 96%  Current Two Months (15,623) 189,075 5,840 10,363 196,961 9,487 35,472 18.300 63,259 3,817 1,024 751 8,008 13,600 52,345 118 326,283 15,823 828 11,822 183 12,178 1,292 (172) 1,942 2,164 5,110 3,123 2,696 2,198 88 236 2,277 2.292  Adopted YTD Variance Annual  YTD Actual 567,738 1,101,948 38,497 78,643 1.829,480 72,678 205,673 126,080 404.431 328,610 20,000 18,042 5,700 2,261 44,469 419,082 270,827 4,778 4,590 2,933,188 118,239 7,065 82,407 22,872 42,945 8,575 5,669 11,969 6,347 34,795 12,985 18,654 20,970 996 868 11,536 12,672  Annual Budget 586,378 1,128,700 41,000 69,200 1,865,778 110,000 258,600 368,600 327,543 20,000 22,900 5,900 1,000 44,200 421,543 46,100 4,590 2,706,611 90,000 500 8,600 190,000 24,860 59,500 14,500 5,864 12,980 12,000 3,000 30,303 13,000 17,419 45,000 2,000 2,500 13,200 13,200  from Annual Budget (100% YTD) 2,154 (18,640) (26,752) (2,503) 9,443 (36.298) (37,322) (52,927) 126,080 35,831 1,067 (4,858) (200) 1,261 269 (2,461) 224,727 4,778 226,577 28,239 (500) (1,535) (107,593) (1,988) (16,555) (5,925) (195) (1,011) (5,653) (3,000) 4,492 (15) 1,235 (24,030) (1,004) (1,632) (1,664) (528)  REVENUES Taxes Cable television Property taxes Sales and use taxes Specific ownership taxes Utility franchise fees Totalt taxes Permits and fines Court fines Permits, fees and services Violations Total permits and fines Intergovernmental Bow Mar IGA Bow Mar IGA admin County highway tax revenue Motor vehicle registration fees State cigarette tax apportionment State highway user's tax Totali intergovermmental Interest Other Grants TOTALI REVENUES EXPENDITURES Administration Accounting and audit Advertising/hotices Bank/credit card fees Building inspection: andp planning review Building maintenance and utilities Community functions Computer expense County treasurer's collection fccs Dues and publiçations Education and training Emergency response and preparedness Health insurance Human resources Insurance workers comp and liability Legal Meals Miscellaneous Payroll taxes Pension  7,306 $ 42,654 $ 40,500 $  Pages    TOWN OF COLUMBINE VALLEY GENERAL- DETAILS Unaudited  STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE BUDGET. AND ACTUAL- MODIFIED ACCRUAL (BUDGETARY) BASIS FOR THE ONE MONTH AND YEAR ENDED DECEMBER: 31, 2023  Percent of 90% 89% 126% 149% 0% 74% 62% 23% 50% 58% 92% 100% 41% 130% 94% 102% 76% 104% 101% 47% 122% 68% 96% 107% 99% 0% 111% 100% 96% 104% 0% 0% 100% 0% 71% 85% 93% 97% 104% 108% 96% 7%  Current Two Months 47,804 7,498 2,193 1,335 122,910 1,675 2,498 4,173 2,210 4,861 930 2,108 2,740 11,456 6,875 3,668 9,322 100,457 1,330 462 1,422 147,841 1,000 2,703 1,002 400 5,105 8,890  Adopted YTD Variance Annual  YTD Actual 238,341 20,486 16,351 9,695 704,437 22,452 3,748 26,200 16,555 16,619 5,062 5,187 7,621 75,841 45.269 20,149 55,256 536,373 7,531 4,282 7,964 803,709 6,400 26,763 2,763 2,400 38,326 36,821 632 250 853 399 38,955 18,276 12,291 4,508 291  Annual Budget 264,075 23,000 13,000 6,500 81,200 946,201 36,000 16,000 52,000 28,700 18,000 5,050 12,620 5,875 80,380 44,250 26,500 53,000 529,211 15,980 3,500 11,750 834,816 6,000 27,000 2,000 2,500 2,400 39,900 35,560 1,262 500 632 500 350 1,000 430 40,234 17,500 11,400 4,700 4,000  from Annual Budget Budget (100% VTD) (25,734) (2,514) 3,351 3,195 (81,200) (241,764) (13,548) (12,252) (25,800) (12,145) (1.,381) 12 (7,433) 1,746 (4,539) 1,019 (6,351) 2,256 7,162 (8,449) 782 (3,786) (31,107) 400 (237) (2,000) 263 (1.574) 1,261 (1,262) (500) (500) (100) (147) (31) (1.279) 776 891 (192) (3,709)  Salarics Special projects Supplies, printing, postage Tepnomecommuncatons Emergency reserve Total administration Planning and engineering Town planning Town engineer Total planning and engineering Publics safety Operations Cruiser gas Cruiser oillmaintenance Cruiser insurance Education/raining Equipmentrepairs Health insurance Insurance workers comp and liability Payrollt taxes Pension Salaries Suppliesimiscellaneous: Telephoneslair cards Uniforms Total operations Municipal court Judge Legal Administration Supplies Interpreter Total municipal court Contracts Arapahoe county dispatch fee Tri-tech software Humanc socicty Juvenile assessment Netmotion CACP CISC When/Work Total contracts Computer/IT Flock safcty Offsite server backupa and protection Office 365 accounts Scheduled computer replacement  8,890 3,757 662 889 55 Page6    TOWN OF COLUMBINE VALLEY GENERAL- DETAILS Unaudited  STATEMENT OFI REVENUES, EXPENDITURES AND CHANGEIN! FUNDI BALANCE BUDGET. AND. ACTUAL- MODIFIED ACCRUAL (BUDGETARY) BASIS FOR THE ONE MONTH AND YEARI ENDED DECEMBER: 31, 2023  Percent of Budget 100% 96% 96% 40% 108% 100% 93% 0% 100% 90% 101% 97% 101% 21% 69% 6% 100% 13% 72% 0% 28% 81% 84% 248% 387% 387%  Current Two Months 2,333 7,696 169,532 1,209 1,111 465 843 852 726 11,961 17,731 135 1,353 422 983 380 38,171 334,786 (8.503)  Adopted YTD Variance Annual  YTD Actual 14,000 49,366 930,356 4,041 9,037 2,531 5,059 4,412 3,970 7,605 85,702 104,605 231 3,779 428 25,000 5,205 10,805 972 273,382 1,934,375 998,813 (1,160,000) (1,160,000) 1,000,464 839,277  Annual Budget 14,000 51,600 966,550 10,000 8,397 2,520 5,440 5,000 4,408 4,408 7,543 88,163 103,874 1,082 5,500 7,500 25,000 40,000 15,000 1,040 3,500 338,375 2,303,126 403,485 (300,000) (300,000) 103,485 $ (264,672)  from Annual Budget (100% YTD) (2,234) (36,194) (5,959) 640 11 (381) (5,000) 4 (438) 62 (2.461) 731 (851) (1,721) (7,072) (34,795) (4,195) (1,040) (2,528) (64.993) (368,751) 595,328 (860,000) (860,000)  Govpilot Total computer/T Total public safety Public works Ground maintenance Health insurance Insurance vehicle Insurance workers comp and liability Other drainagewater Payroll taxes Pension Professional fees-mosquito control Salaries Sanitation/rasirecycle service Signs maintenance Snow removal Storm water permit process/NPDES Streetz and gutter maintenance Streets and gutters contingency Street lighting Striping Vehicle maintenance Total public works TOTALI EXPENDITURES EXCESS OF REVENUES OVER EXPENDITURES OTHER FINANCING USES Transfer too capital Total other financing uses NET CHANGE1 INI FUNDI BALANCE BEGINNING FUNDI BALANCE ENDING FUNDI BALANCE  $ (8,503) $ (161,187)  Page7    TOWN OF COLUMBINE VALLEY  CAPITAL Unaudited YTD Actual  STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE BUDGET AND. ACTUAL-MODIFIED ACCRUAL (BUDGETARY) BASIS  FOR' THE YEARI ENDED DECEMBER31, 2023  Percent of Annual Budget (100% YTD)  Adopted Annual Budget  YTD Variance from Annual Budget  REVENUES Denver water contributions CDOT grant NEU grant Total revenues EXPENDITURES Administration Town Hall board room & basement carpet Public works Furnace and air conditioner Lightpole replacement Platte Canyon Sidewalk Village to Fairway Platte Canyon/Coal Mine right turn lane Roadi improvements Total expenditures EXCESS OF REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES Gain on sale of asset Transfer from general Total other financing sources NETCHANGE IN FUNDI BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE  378,131 $ 550,000 $ (171,869)  69% 0% 100% 57% 67% 103% 0% 7% 0% 43% 37% 28% 387% 390%  400,000 376,773 1,326,773 15,000 15,000 12,000 500,000 280,000 3,795,000 4,617,000 (3,290,227) 300,000 300,000  (400,000) (571,869) (4,971) 400 (12,000) (467,009) (280,000) (2,161,640) (2,925,220) 2,353,351 9,200 860,000 869,200  376,773 754,904 10,029 15,400 32,991 1,633,360 1,691,780 (936,876) 9,200 1,160,000 1,169,200 5,036,303 5,268,627  232,324 - (2,990,227) $ 3,222,551  Page 8    TOWN OF COLUMBINE VALLEY CONSERVATIONTRUST  STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE BUDGET AND ACTUAL-MODIFIED ACCRUAL (BUDGETARY) BASIS  FOR THE YEAR ENDED DECEMBER31,2023  Unaudited YTD Actual  Percent of Budget (100% YTD)  Adopted YTD Variance Annual  Annual Budget  from Annual Budget  REVENUES Conservation Trust Fund entitlement CTF interest Total revenues EXPENDITURES Conservation trust fund expenditures Total expenditures NET CHANGE IN FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE  $ 10,897 $ 8,700 $ 2,197  125% 602% 139% 114% 114%  1,505 12,402 6,818 6,818 23,876 29,460  250 8,950 6,000 6,000  1,255 3,452 818 818  5,584 $ 2,950 $ 2,634  Page9    TOWN OF COLUMBINE VALLEY ARAPAHOE COUNTY OPEN SPACE FUND FOR THE YEAR ENDED DECEMBER31,2023  STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE BUDGET AND ACTUAL- MODIFIED ACCRUAL (BUDGETARY) BASIS  Unaudited YTD Actual  Percent of Budget (100% YTD)  Adopted YTD Variance Annual  Annual Budget  from Annual Budget 5,660 23,509 29,169  REVENUES Arapahoe County open space revenues ACOP interest Total revenues EXPENDITURES Total expenditures NET CHANGE INI FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE  57,860 $ 52,200 $  111% 492% 150%  29,509 87,369  6,000 58,200  87,369 526,090 613,459  58,200 $ 29,169  Page 10    TOWN OF COLUMBINE VALLEY WILD PLUM IMPACT FEES  STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE BUDGET AND ACTUAL- MODIFIED ACCRUAL (BUDGETARY) BASIS  FOR THE YEAR ENDED DECEMBER: 31, 2023  Unaudited YTD Actual 63,255 $ 63,255  Percent of Budget (100% YTD)  Adopted YTD Variance Annual  Annual Budget  from Annual Budget $ 63,255 63,255  REVENUES Interest Total revenues EXPENDITURES Total expenditures NET CHANGE IN FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE  0% 0%  63,255 1,201,144 $1,264,399  63,255  Page 11    TOWN OF COLUMBINE VALLEY TRANSPORTATION FEES  STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE BUDGET AND ACIUAL-MODIFED ACCRUAL (BUDGETARY) BASIS  FOR THE YEAR ENDED DECEMBER31,2023  Unaudited YTD Actual  Percent of Annual Budget (100% YTD)  Adopted YTD Variance Annual Budget  from Annual Budget  REVENUES Transportation fees Total revenues EXPENDITURES Total expenditures NET CHANGE IN FUND BALANCE BEGINNING FUND BALANCE ENDING FUND BALANCE  93,235 $ 100,000 $ (6,765)  93% 93%  93,235  100,000  (6,765)  93,235 179,954 273,189  100,000 $  (6,765)  Page 12    Columbine Valley Police  Department  Serving Bow Mar 2N Middlefield Rd. Columbine Valley, Colorado 80123 www. columbinevalley.org. (303) 795-1434 Fax (303) 795-7325 Columbine Valley P.D. Monthly Report  For January 2024  Full Time Positions Part Time Positions Regular hours OT hours worked OffDuty PTO  6of6 4of4 957 81 0 129  December 2023 Violations  Charges For the Date Range 12/1/2023 Thru 12/31/2023  Qty Charge 10 6 5 2 0  1210(A) ON STREET PARKING! PROHIBITEDG-6AM): 703(3)E FAILTOSTOP, ATAS STOP SIGN: 1101(2)(H): SPEEDING 10- 19MPHO OVER: 1402()CARELESSI DRIVING: I08C)FOLLOWING TOOCLOSELY:  1006(1) DROVE WRONG DIRECTION. AROUNDI ROTARY ISLAND:  25 Totall Number of Violations Issued    Monthly Case # Report  Case Number CV23-0000190 CV23-0000191 CV23-0000192 CV23-0000193 CV23-0000194 CV23-0000195 CV23-0000196 CV23-0000197 CV23-0000198 CV23-0000199 CV23-0000200 CV23-0000201 CV23-0000202 CV23-0000203 CV23-0000204 CV23-0000205 CV23-0000206 CV23-0000207 CV23-0000208 CV23-0000209 CV23-0000210 CV23-0000211  Event Date 12/02/202306.3422 PM 12/05/2023 03:08:20 PM 12/07/2023 02:43:28 PM 12/07/2023 307:13:25 PM 12/09/2023 07:23:38 AM 12/09/2023 11:38:58 AM 12/09/2023 12:42:36 PM 12/09/2023 12:49:32 PM 12/10/2023 07:40:30. AM 12/11/2023 02:32:05 PM 12/11/2023 04:15:41 PM 12/12/2023 05:43:06 PM 12/15/2023 05:25:32 PM 12/16/2023 02:42:23 PM 12/17/2023 06:47:43 AM 12/17/2023 09:18:05 AM 12/21/2023 03:42:18 AM 12/22/2023 09:36:52 AM 12/22/2023 11:53:58 AM 12/27/2023 08:20:40 PM 12/30/2023 01:57:32 PM 12/31/2023 10:03:14 PM  Situation Reported WARRANT ARREST IP PROPERTY ACCIDENTI IP Theft from Motor Vehicle DUIIP UNKNOWN INJURY ACCIDENT IP TRAFFIC ARRESTIP TRAFFIC ARREST IP PROPERTY ACCIDENT IP TRAFFIC ARRESTIP Theft Theft from Motor Vehicle PROPERTY. ACCIDENT IP PROPERTY. ACCIDENT IP TRAFFIC ARREST IP TRAFFIC ARREST IP TRAFFIC ARREST IP ASSIST TO OTHER AGENCYIP Theft Theft CITIZEN ASSIST IP CITIZEN ASSIST IP TRAFFIC ARREST IP    Problem Type Summary 11:52 AM 1/10/2024 Data Source: Data Warehouse  ency: rision: yR Range: clusion:  ACSO  Bow Mar, Bow Mar Inactive Personnel, Columbine Valley, Columbine Valley Inactive Pers  Date From 12/1/2023 To 12/31/2023 Calls canceled before first unit assigned Calls canceled before first unit at scene  Select a format Excel Acrobat (PDF) file Export  TRAFFIC ARRESTIP. Property Accident OVERSIZED VEHICLE IP*. MESSAGE FOR DEPUTY IP CITIZEN ASSIST IP. UNKNOWNI INJURY ACCIDENT IP SUSPICIOUS VEHICLE IP SUSPICIOUS CIRCUMSTANCE IP PROPERTY ACCIDENT IP  Theft  E de d0 o  DUIIP  ANIMAL CALL IP*  10 15 Count  20  25  P2 Urgent P3 Non Emergency  Priarity 2 3 4 5 6 7 8 9  Description PlIn Progress P2 Urgent P31 Non Emergency P4F Police Details P5On View P6 Phone P71 Dispatch P8 CAD' Test Record P9Call on Hold  Priority  Problem Type  6 7  Total  MANGUPIP    ADONIDVEIICIEIP CIDENT ALERTIP MICNLLIP ault IST TOOTHER AGENCYIP Theft TOTIEFTIP ylary glary Attempt RGLARY ATTEMPTIP RGI.ARYIP MINESXALARVIP NINENSCIECKIP NCEL. RUNAWAYIP ld Abuse ID ABUSEIP ZENASSISTIP DE ENFORCMENTIP minal Impersonation MIN. M. MPAONATIONIP minal Mischief IMIN AI. MISC TIEFIP minal Fampering IMINAI. TAMPERINGIP ADON ARRIV Al. IP urhance Physical TURBANCE PHYSIC A, IP urhancelerbal TUNENXCKVEKENLP nestic Violence Physical MESTIC VIOLENCE PIY SIC AL. IP pestic Violence Verbal MESTIC VIOLENCE VERB.ALIP Violation VIOI. ATIONIP NKSUBECTIP IIP er Abuse DER ABUSE IP EWORKSIP INDI PERSONIP INDPROPEKIVIP nd MUDIP rassment RASSMENTIP eCrime TECRIME IP ME CIECK IP* ntity Theft NIITY THEFTIP POINDEDYHICEEIP ORMATIONIP 1ry Accident URY ACCIDENTIP IMIDATING. WTTNESSIP EPTHEPENCEIP DLORVIOLATIONI IP DNUNICINPLNNIIP DICIIP nacing NACINGIP  13    NTALSUBJECT IP SSAGEI FORI DEPUTY IP NNGCHILD! sing Person SING PE RSON IP STRUCTIONI IP ORI IRVESTIENTIONI ENI DOORIP* KNIZEDVEICLE IP* RKINGCOMPI. AINTIP  SHOTS FIREDIP perty Accident DPERTY ACCIDENTIP FINGVEICLEIP DVEKIDSIOLENPROPEKIY! OVIREDSIOLEXVEIICLEI DIREPORT IP SIDENTIA. MA ARMIP training Order Vio STRAINING ORDER VIOIP phery BBERY IP paway NAWAYIP E2TELL. 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Town Administrator's Report  January 2024  Town of  Town of Columbine Valley Tel: 303-795-1434 2Middlefield Road Fax: 303-795-7325 Columbine Valley, CO: 80123 membaohmcalyes  Columbineyalley  Colorado    nv    Town Administration  Town Website December Statistics Users: 1,847 Page Views: 2,977 Top Pages: Building Department Police Department Calendar Contractor Licenses Trash & Recycling  Initiatives. Staff has been busy in the New Year preparing initiatives Two Wild Plum Final Development Plan (FDP) amendments  for Trustee consideration in the coming months:  Update to the Fire Code April election materials  Final action on the Municipal Code update Updated Capital Improvement Program  Platte Canyon Sidewalk. Staffis continuing design work for the Platte Canyon Road sidewalk, funded primarily by a CDOT grant and scheduled for installation in 2025. Note that this project will require an update to the Town's bidding policies. Public Works Staff. Public Works added a permanent, part-time position to enhance services to the community. The Town's tempo- rary employee, Dinae Dreessen, accepted the permanent position, completed onboarding, and officially started on Monday, Jan. 8. 2024 Directories. The 2024 Town Directories are at the printer and will be available for pickup at Town Hall in about two weeks.  Town Administrator's Report .. January 2024. Page 2    Building Department Monthly Stats 12 Permits Issued New SFR: 0 Major Remodel: 1 Roofs/Solar:7 Basement: 0 Miscellaneous: 3 59 Inspections 39 Licenses Issued General: 8 Electrical:9 Plumbing: 4 Roofing: 11 Mechanical: 7  November Permit Revenue: $29,431.49  Transportation $6,013.13  Permit Fee $9,299.50  Open Space $7,157.77  Plan Review $2,493.72  Sales & Use $10,300.68  Building Department Revenue by Month  2023  2024XD $297,964.45 $585,191.96 $759,978.39 $916,813.20 $1,259,114.98 $1,321,501.68 $1,461,370.06 $1,526,929.69 $1,729,474.63 $1,754,629.96  2023 $78,588.73 $25,246.21 $68,651.16 $21,506.86 $22,900.20 $9,544.02 $7,497.76 $47,845.29 $82,284.15 $38,659.32 $65,559.63 $29,431.49  2023YTD $78,588.73 $103,834.94 $172,486.10 $193,992.96 $216.893.16 $226,437.18 $233,934.94 $281,780.23 $364,064.38 $402,723.70 $468,283.33 $497,714.82  January $297,964.45 February $287,227.51 March April $156,834.81 May June July August September October November December  $174,786.43 $342,301.78 $62,386.70 $134,962.71 $65,559.63 $202,544.94 $25,155.33  $4,905.67 $1,326,407.35  $5,138.03 $1,759,767.99  Town Administrator's Report .. January 2024.P Page 3    Public Works Updates  Wild Plum Emergency Access Upgraded The old gravel path was removed and replaced with concrete in the Wild Plum Emergency Access area. The new curving sidewalk features a two-color pour of gray with a light-brown sand- blasted edge (installation shown at right). Temp- orary barricades at the entrance will remain until gates and openers are installed later this year. Wilder Lane Streets Approved The probationary period for the Wilder Lane street and gutter pans is complete. The Town walked the site with the developer to review the street repairs, which included fixing birdbaths (indentations that hold water), cracks, and crown issues. All repairs appear to have held, sO the Town granted final acceptance to the developer and has taken over ownership of the streets. Wild Plum Streets Progress Public Works created a final punch list for all Wild Plum streets except for Latigo Place, which will be completed at al later time. The punch list includes all damaged areas that must be re- paired before the Town will grant probationary acceptance and start taking over limited mainte- nance. responsibilities, including snow plow- ing. Issues on the list include more than: 40 areas of asphalt repair 120 gutter pans to replace 400 concrete patches to install Fleet: Expedition Ready to Plow Top prepare for plowing season, the Expedition underwent the following maintenance and repairs: Flushing the transmission Replacing the fluid, filter, and dented pan Replacing a leaking oil-pressure sensor Replacing the worn rear brake pads and rotors  Town Administrator's Report . January 2024. Page 4    Public Works Time Usage & Municipal Court Updates  Fines Collected  2022YTD  2023  2023YTD  January February March April May June July August September October November December  $8,264.00 $4,530.00 $4,530.00 $14,804.00 $4,210.00 $25,269.00 $9,620.00 $18,360.00 $36,578.00 $8,965.01 $27,325.01 $47,538.00 $10,007.00 $37,332.01 $53,593.00 $8,815.00 $46,147.01 $60,038.50 $5,615.00 $51,762.01 $64,081.75 $3,387.75 $55,149.76 $69,883.75 $1,727.50 $56,877.26 $77,043.76 $2,445.00 $59,322.26 $87,880.76 $4,618.19 $63,940.45 $94,323.77 $4,414.48 $68,354.93  $8,740.00  November & December Hours  Court Fleet Public Works Snow Removal Streets & Gutters Town Hall (Garage) Town Hall (IT) Town Hall (Other) Town Hall (Storage) Wild Plum Wilder Lane  10.25 25.89 93.52 18.51 13.25 6.18 1.5 8.2 3.4 108.78 3.32  December Total Stats Total on Docket Total Paid Before Court Cases Heard by Judge Continuances DefaultJudgments Stays of Execution Classes Ordered Bench Warrants Trials Collections  19 10 6 5 2 4 0 1 0 3  November & December Weather  Nov./Dec. High Nov./Dec. Low Inches of rain Inches of snow Days ofs snow plowing Days of salt spreading  75° 10° 0.14 13.5 1 6  Town Administrator's Report . January 2024 . Page 5    Townof  ColumbineValley Request for Board of Trustee Action  Colorado  Date: Title: Presented By: Prepared! By: Background:  January 16, 2024 Location of Notice  J.D. McCrumb, Town Administrator J.D. McCrumb, Town Administrator  The Colorado Open Meetings Law, C.R.S. $ 24-6-401, et seq., requires that any meeting at which a majority or a quorum is in attendance or expected to be in attendance, or at which any formal action on policies, positions, resolutions, rules or regulations occurs, "be held only after full and timely notice to the public.""Meetings" include those held by "any board, committee, commissions, authority, or oheradhisoy.paloymaing rulemaking, or formally constituted body of any [town)." "A local public body shall be deemed to have given full and timely notice if the notice of the meeting is posted in a designated public place within the boundaries of the local public body no less than 24- hours prior to the holding The Colorado Open Meetings Law further provides that the public place for the posting of such notices "shall be designated annually at the elected bodies first meeting of each calendar year."  ofthe meeting."  Attachments: Staff Recommendations: Recommended Motion:  Resolution #1 Approve as presented agenda."  "I move to approve Resolution #1 as presented as part of the consent    RESOLUTION NO.1 SERIES OF 2024  ARESOLUTION: SPECIFYINGTHELOCATION WHERENOTICESOFPUBLICMEETINGS ARE TO BE POSTED AND IDENTIFYING THE NEWSPAPER WHERE NOTICES AND OTHER INFORMATION REQUIRED TO BE PUBLISHED WILL BE PRINTED  WHEREAS, pursuant to the Colorado Open Meetings Law, 24-6-401, et seq., C.R.S., as amended, the Town of Columbine Valley, as a local public body, is required to give timely and WHEREAS, pursuant 2HmOCKS,taw ". ,al local public body shalll be deemed to have given full and timely if the notice oft the meeting is posted in a designated public place within the boundaries of the local public body no less than twenty-four hours prior to the holding of the meeting. The public place or places for posting such notice shall be designated  adequate notice of its meetings; and  annually at the public body's first regular meeting of each calendar year", and  WHEREAS, except for where publication in a newspaper is specifically required by ordinance or state statue, the terms "publication", "publish" or "published" shall mean a physical  posting at the Columbine Valley Town Hall;  NOW,THEREFORE, it is hereby RESOLVED as follows:  1)1 Thel BoardofTrustees hereby designates thel bulletin board at the main entrance oftheColumbine 2) Notices and other information, when specifically required by ordinance or state statute to be published in a newspaper of general circulation within the Town of Columbine Valley, shall be  Valley Town Hall, 2 Middlefield Road; and published in the Littleton Independent. ADOPTED AND APPROVED this_day of_  2024.  Roy Palmer, Mayor  JDI McCrumb, Clerk    Townof  ColumbineValley Request for Board ofTrustee Action  Colorado  Date: Title: Presented By: Prepared By: Background:  January 16, 2024 Re-adopt 3-Mile Plan Brent Kaslon, Town Planner Brent Kaslon, Town Planner  In 2019, the Town completed a rigorous Master Planning effort that conçluded with a comprehensive vision moving forward into ai new decade. With the approval oft the 2020 Master Plan, it was directed that the' Town complete a three-mile plan. This three-mile plan shows the area ofinfluence ofa town and is required by state statute for any future annexation. The 3-Mile Plan shows the area in which the Town can expand and how services will be provided. The 3-Mile Plan was first adopted by the Trustees in April, 2021; the plan must  bei re-adopted every year. 3-Mile Plan Approve as presented consent agenda."  Attachments: Staff] Recommendations: Recommended Motion:  "I move to approve the 3-Mile Plan as presented as part oft the    Updated January 2022  Town of Columbine Valley  Three Mile Plan  This document constitutes the Three-Mile Plan for the Town of Columbine Valley, as required by and in conformance with Section 31-12-105(1)(e) of the Colorado Revised Statutes (C.R.S.). This document is adopted as an addendum to the Town's Master Plan and updated annually.  Introduction  The intent ofthis document is to comply with the requirements ofThe Municipal Annexation Act of 1965 as amended and Section 31-12-105(1) (e), C.R.S. The state statute limits municipal annexations to no more than "three miles in any direction from any point ofsuch municipal boundary in any one year." Contiguity is also required by Section 31-12-104(1)a), C.R.S., and is achieved by annexing a platted street or alley, public or private right-of-way, a public or private transportation right-of-way or area, or a lake, reservoir, stream, or other natural or artificial waterway. Section 32-12-105(I)(e), C.R.S., requires that prior to annexing any property within the three-mile limit, a municipality shall have in place aj plan that generally describes the following: Location, character, and extent of proposed streets, subways, bridges, waterways, waterfronts, parkways, playgrounds, squares, parks, aviation fields, other publicways, grounds, open spaces, public utilities, and terminals for water, light, sanitation, transportation, and power to be provided by the municipality; and The state statute requires that this Three-Mile Plan be updated or re-adopted on an annual basis.  proposed land uses for the ared.  Three-Mile Plan  The Town of Columbine Valley's Three Mile Plan Map shows a three-mile buffer and includes existing roadways, other transportation corridors, public spaçes, water ways, and surrounding municipal boundaries. Thei map gives a large overview ofthe 3-mile limits. This map serves asat tool to guide the evaluation of annexation proposals and their potential impacts. Major transportation corridors and surrounding municipal boundaries including town limits, county limits and open space areas are also shown oni this map. The unincorporated portions of Arapahoe County, Douglas County and Jefferson County within three miles of the Town of Columbine Valley boundary are Existing Town of Columbine Valley, Arapahoe County, Douglas County and Jefferson County zoning regulations willl be considered for potential land uses within the Town of Columbine Valley and the three-mile limit for annexation by the City. Ifany land within the three-mile area is proposed to be annexed in the future, specific proposals should be reviewed with some consideration for  legally obtainable for annexation pursuant to Section 31-12-105(1)e), C.R.S.  County-adopted plans as well as applicable approved subarea plans.  Townof Columbine Valley - Three-Mile Plan  Page13    Updated January 2022  Utilities  Natural gas and electric utilities are provided by Xcel Energy within Town of Columbine Valley and within the three-mile limit forannexations. Due to the existing infrastructure within the 3-mile area, itis predicted that sufficient supplies and distribution systems for natural gas and electricity are available to serve development within the three-mile area. CenturyLink and Comcast provide  communication service. Public Improvements and Services  Public services, public improvements, and public infrastructure within Town of Columbine Valley and the three-mile limit are provided by Platte Canyon Water and Sanitation District, Southwest Water and Sanitation District, Columbine Water and Sanitation District and other Denver Water subsidiaries, South Suburban Parks and Recreation, numerous special districts, including metropolitan districts, and water and sanitation districts. It is expected that in most cases, to the extent that public improvements are not available to serve areas annexed to the Town, these special districts, including metropolitan districts, will be the vehicles to guide the construction or the Water and sanitation service providers within the three-mile limit include Denver Water, Southwest Metro Water and Sanitation District, South Arapahoe Sanitation District, Columbine Sanitation District, Centennial Water and Sanitation District, Dominion Water and Sanitation District, Grant Water and Sanitation District, Southgate Water and Sanitation District, City of Englewood, and First responder services including police services, fire protection, emergency medical and ambulance service is provided to the Town of Columbine Valley and the area within the three-mile limit by Columbine Valley Police Department, South Metro Fire Rescue Authority, and the West Metro Park and recreation facilities are provided to the Town of Columbine Valley and the area within the three-mile limit by the Town ofTown ofColumbine Valley, City ofLittleton, South Suburban Parks and Recreation, Foothills Parks and Recreation, Jefferson County, Douglas County, City of Sheridan, City of Englewood, Denver Parks and Recreation, Highlands Ranch Metropolitan Library services are provided to the Town of Columbine Valley and the area within the three-mile limit by the Arapahoe Library District, City ofLittleton, and Jefferson County Public Library.  acquisition ofthe necessary infrastructure and provide these public services.  Cherry Hills Village.  Fire Protection District.  District and Colorado State Parks (Chatfield State Park).  Transportation  The Town of Columbine Valley and areas within the three-mile limit are currently accessed by several existing transportation systems, including US Highway 285, US Highway 85 (Santa Fe Drive), Colorado State Highway 470 (C-470) and the Regional Transportation District's southwest Major roadway corridors serving the Town of Columbine Valley and the area within the three-mile limit include West Bowles Avenue, West Mineral Avenue/Ken Caryl Avenue, South Platte Canyon Road/Lowell Boulevard, West Belleview Avenue, South Pierce Street, West Coal Mine Avenue,  corridor light-rail line.  South Broadway, South Federal Boulevard, and South Wadsworth Boulevard. Town of Columbine Valley - Threc-Mile Plan  Page2/3    Updated January 2022  Summary  The Town of Columbine Valley and within the annexation area in three-mile limit by the Town consists of an established system of roadways and multi-modal transportation networks and facilities, public spaces, utilities, public services, and drainage infrastructure. Many special districts are also used to support and provide public services to areas within the Town of Columbine Valley and in the area within the annexation boundary. In cases where the Town of Columbine Valley cannot provide all the required services, existing properties and new developments within the three- mile area may need to rely on services provided by contracts with special districts and/or other jurisdictions. Special districts will be considered to serve newly annexed areas. Generally, it is anticipated that there will be sufficient capability to provide utility and public services and well as All proposed annexations shall be required to conform to the Colorado Municipal Annexation Act of 1965 as amended, building code, electric code, environmental covenants, Town of Columbine Valley Master Plan, and any additional planning documents approved by the Town of Columbine  improvements and necessary facilities within the designated three-mile area.  Valley.  Town of Columbine Valley - Threc-Mile Plan  Page313    Cityand/County ofDenver  CityofSheridan  ArapahooCount)  VBowlesAve-  Caryl  CityofLittleton  470  JeffersonCounty  Douglas County  GitydflLitleton  Legend  Town of Columbine Valley 3-mile Buffer ColumbineValley  Town of Columbine Valley Boundary Surrounding Cities Surrounding Counties 2 mila huffnr  Townof  Colorado    Town of  ColumbineValley Request for Board ofTrustee Action  Colorado  Date: Title: Presented By: Prepared By: Attachments:  January 16, 2024  Agreement with Arapahoe County for Dispatch Services  Bret Cottrell, Police Chief Arapahoe County Sheriff's Office dispatch services (Agreement for Services).  Agreement with Arapahoe County for public safety communications  Staff Recommendations: Recommended Motion:  Approve as presented  "Imove to approve the Agreement for public safety communications dispatch services with Arapahoe County as part of the consent  agenda."    AGREEMENT FOR SERVICES  THIS AGREEMENT made and entered into by and between the TOWN OF COLUMBINE VALLEY, a municipal corporation oft the State of Colorado, hereinafter referred to as "Columbine Valley" and THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF ARAPAHOE, hereinafter referred to as "County", on behalf of the Arapahoe  County Sheriff.  WITNESSETH:  WHEREAS, Section 30-11-410, C.R.S. as amended, authorizes the County to contract with a municipality for the purposes of providing law enforcement services by the Sheriff within WHEREAS, Columbine Valley has requested that the County provide public safety communications dispatch services ("Dispatch Services") to Columbine Valley and Bow Mar, which the parties agree are included within the definition of law enforcement services referenced WHEREAS, the County, in the interest of the health, safety and welfare of the residents ofthe Columbine Valley and Bow Mar, deems it advisable to enter into this contract; and WHEREAS, the County has determined to execute future agreements on a fiscal year NOW THEREFORE, in consideration of the premises, it is agreed as follows:  the boundaries oft the municipality; and  in said Section 30-11-410; and  basis; and  1. 2.  The Arapahoe County Sheriff's Office ("Sheriff") shall provide Dispatch Services The Dispatch Services to be provided by the Sheriff within the boundaries of Columbine Valley and Bow Mar shall be similar to the Dispatch Services provided in other unincorporated and incorporated areas of the County of Arapahoe. For purposes of this Agreement, Dispatch Services shall mean receiving calls for service and dispatching them to appropriate Columbine Valley law enforcement personnel, and entering information into the Colorado Crime Information Center (CCIC) to include, but not be limited to, missing persons, stolen and recovered automobiles, and vehicle impound information. The term of this Agreement shall commence as ofJ January 1,2024, and shall end For the Dispatch Services provided under this Agreement, Columbine Valley shall pay to the County $36,893.50 which is the cost for performing communication services in both Columbine Valley and Bow Mar for the term of this Agreement. Payment of said $36,893.50 shall be made to the County in quarterly installments of $9,223.38 each, with the first payment due on or before March 31, 2024, and subsequent quarterly payments to be paid on or before the In addition to the amount paid above for performing dispatch services, Columbine Valley agrees to reimburse the County for maintenance costs paid in 2024 by the County to Tri-Tech Software Systems for 4 mobile licenses used by  within the boundaries of Columbine Valley and Bow Mar.  3. 4.  as of December 31, 2024.  15th day of. June, September, and December of2024.  5.    the Columbine Valley at an amount not to exceed $1,298.75 The cost of maintenance will increase by 3% each subsequent year per the maintenance agreement with Tri-Tech Software Systems. Payment ofs said costs shall be made by Columbine Valley upon receipt of an invoice provided by the County. The Dispatch services provided pursuant to this Agreement shall be performed by the communications personnel of the Sheriff. The Sheriff's staff shall be responsible for maintaining all records relating to the services performed. 7. The City authorizes the Sheriff to establish, implement, and apply, in his sole discretion, a communication access policy pursuant to C.R.S. $ 24-6-502 that shall govern access for the media to radio communications encompassed in the Dispatch Services. The City authorizes the Sheriff to provide login access for its main dispatch channel, unencrypted, to media outlets in accordance with the The County is, and shall at all times be deemed to be, an independent contractor. Nothing in this Agreement shall be construed as creating the relationship of employer or employee between Columbine Valley and/or Bow Mar and the County or any oft the County's 's agents or employees. To the extent this Agreement creates aj principal-agent relationship between the County and the Columbine Valley and/or Bow Mar, such relationship confers on the County and its employees the authority to act on the Columbine Valley's behalfonly as to matters covered by this Agreement. The County shall retain all authority for rendition of the services covered by this Agreement, including standards of performance, control of personnel (including discipline), and other matters incidental to the performance of the services by the County. Nothing in this Agreement shall make any employee of Columbine Valley and/or Bow Mar a County employee or any employee oft the County an employee of Columbine Valley or Bow Mar for any purpose, including, but not limited to, withholding of taxes, payment of benefits, worker's compensation, or any other rights or privileges accorded County or Columbine Valley and/or Bow Mar employees by Nothing in this Agreement shall be construed as a waiver by any of the parties of the protections afforded them pursuant to the Colorado Governmental Immunity Act, Sections 24-10-101, et. seq., C.R.S. ("CGIA") as same may be amended from time to time. Specifically, neither party waives the monetary limitations or any other rights, immunities or protections afforded by the CGIA or otherwise available at law. Ifany waiver by Columbine Valley or Bow Mar results in a waiver of protections afforded to the County, Columbine Valley shall, to the extent allowed by law, indemnify and hold harmless the County for such actions. Ifany waiver by the County results in a waiver of the protections afforded to Columbine Valley, the County shall, to the extent allowed by law, indemnify and hold harmless Columbine Valley for such actions. Further, the County shall not be responsible for any claim against Columbine Valley and/or Bow Mar which arises out of services not performed by the County pursuant to this Agreement. 10. This Agreement may not be modified, amended or otherwise altered unless  6.  Sheriff's communication access policy.  8.  virtue of their employment.  9.    mutually agreed upon in writing by the parties hereto.  11. Neither Columbine Valley nor Bow Mar are responsible for Worker's Compensation claims of Sheriff's employees working under this Agreement. 12. Columbine Valley agrees to maintain General Liability Insurance witha minimum $1,000,000.00 limit ofliability. Arapahoe County, the Arapahoe County Sheriffand his employees will be named insureds under the policies. Columbine Valley shall provide the County with a Certificate reflecting that 13. Columbine Valley further agrees to carry Worker's Compensation coverage for its employees as required by Colorado law and acknowledges that Bow Mar carries 14. Either party may terminate this Agreement with, or without, good cause shown upon 30 days written notice to the other party prior to termination. In the event of termination by the County, no damages, liquidated or otherwise, shall inure to the benefit of the County; however, the County will refund a pro-rated portion of the  coverage.  such coverage for its employees as required by Colorado Law.  fee paid pursuant to paragraph 4 above.  15. Itis expressly understood and agreed that enforcement of the terms and conditions ofthis Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to Columbine Valley and the County, and nothing contained in this agreement shall give or allow any such claim or right of action by any other or third party pursuant to this Agreement. The County does not intend by the Agreement to assume any contractual obligations to anyone other than Columbine Valley, including Bow Mar, and Columbine does not intend by the Agreement to assume any contractual obligation to anyone other than the County. The County and Columbine Valley do not intend that there be any third- party beneficiary to this Agreement, including Bow Mar. It is the express intention of the County and Columbine Valley that any person or party other than the County or Columbine Valley receiving services or benefits under this Agreement shall be deemed to be an incidental beneficiary only. written consent is obtained from the other party in writing. shall be governed by the laws of the State of Colorado.  16. Any assignment, transfer or subcontracting of this Agreement is prohibited, unless 17. Unless otherwise agreed in writing, this Agreement and the interpretation thereof 18. Notices to be provided under this Agreement shall be given in writing either by hand delivery, or deposited in the United States mail, with sufficient postage to  the following persons:    Arapahoe County Office of the County Attorney 5334 South Prince Street Littleton, Colorado80120-1136 Arapahoe County Sheriff Arapahoe County Sheriff's Office 13101 East Broncos Parkway Centennial, Colorado 80112  Town ofColumbine Valley 2 Middlefield Road Columbine Valley, CO 80123  17. This Agreement may be executed in counterparts.  DATED this  day of  ATTEST:  TOWN OF COLUMBINE VALLEY  Town Clerk  Date  Mayor  Date  ARAPAHOE COUNTY  Tyler S. Brown, Sheriff  Date    SERVING WITHINTEGRITY ARAPAHOE  5 COLO)  SHERIFF  SINCE1858  October 24, 2023 BretiCottrell, Chief of Police Town of Columbine Valley 2N Middlefield Road Columbine Valley, CO 80123 Chief Cottrell,  This letter is to inform our dispatch contract partners regarding the cost for services fori the 2024 budget year. In 2023 your agency paid $35,560 in service fees. Future costs are based on the projected increase in costs for dispatch personnel. We anticipate costs toi increase by 3.75% in 2024 and Also, the annual maintenance fees for the 4Tri-Tech mobile client licenses used by your agency is 22% oft the purchase price of$13,200 with a 3% annual increase as pert the maintenance agreement with Tri- Tech. Your previous year's cost was $1,260.92 thus your 2024 cost is $1,298.75 ($1,260.92 plus 3%.).  subsequently your costs willi increase from $35,5601 to $36,893.50.  Once the costs are paid by the County, we will invoice you for reimbursement. Please contact Bureau Chief Bob Stef at 720-874-40691 if you have any questions.  Sincerely, Tyler S4  Sheriff  KoEr  TVLER: S. BROWN, SHERIFF 13101 E. Broncos Parkway . Centennial, CO80112 . 720-874-4176 wwwAapahoesheniloy Shanifgemparoegowcom An MesMwyAcMdNSAy  ARAPANOE OOUNTY COLORADO  Committedi to quality. service with and emphesis on integrity, professionalism and communily spirit    Townof  ColumbineValley Request for Board ofTrustee Action 2023 Annual Audit Engagement J.D. McCrumb, Town Administrator  Colorado  Date: Title: Presented By: Background:  January 16, 2024  Each year the Town contracts an independent audit firm to audit the Town's financial statements and associated  government activities.  The Town has received an audit engagement letter and would  like Board approval to sign the letter. 2023. Audit Engagement Letter Fee for services audit".  Attachments: Fiscal Impacts:  Recommended Motion: "Imove to engage Logan and Associates to conduct the 2023    A  6140S. Gun Club Rd, Suite K6-132 Aurora, Colorado 80016 303.835.6815 Fax: 303.997.1056  - Logan and Associatesue  CERTIT  RTANT  December 6, 2023 Town of Columbine Valley 2Middlefield Columbine Valley, Colorado 80123  Honorable Mayor and Members of the Board of Trustees  We are pleased to confirm our understanding of the services we are to provide the Town of Columbine Valley for the year ended December 31, 2023. We will audit the financial statements oft the governmental activities and each major fund, including the related notes to the financial statements, which collectively comprise the basic financial statements of the Town of Columbine Valley as of and for the year ended December 31, 2023. Accounting standards generally accepted in the United States of America (GAAS) provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the Town of Columbine Valley's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board (GASB) who considers itt to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, if applicable, we will apply certain limited procedures to the Town of Columbine Valley's RSI in accordance with GAAS. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basici financial statements, and other knowledge we obtain during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by U.S. generally accepted accounting principles (GAAP) and willl be subjected to certain limited procedures, but will not be audited:  Management's Discussion and Analysis Budgetary Comparison Schedule - General Fund  Schedules required by GASB Statement No. 68 Accounting and Financial Reporting for Pensions  Schedules required by GASB Statement No. 75 Accounting and Financial Reporting for Postemployment Benefits We have also been engaged to report on the supplementary, information other than RSI that accompanies the Town of Columbine Valley's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and will provide an opinion on itin relation  Other Than Pensions  to the financial statements as a whole.  Schedule of Five Year Summary of Assessed Valuation, Mill Levy and Property Taxes Collected  Local Highway Finance Report  The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error; issue and auditor's report that includes our opinion about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP, and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is al high level of assurance buti is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered materialift there is a substantial likelihood that, individually ori in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements.    Honorable Mayor and Members of the Board of Trustees  Town of Columbine Valley Page 2  Auditor's Responsibilities for the Audit of the Financial Statements  We will conduct our auditi in accordance with GAAS and will include tests of your accounting records and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS, we exercise We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accountingestimates made by management. We will also evaluate the overall presentation of the financial statements, includingthe disclosures, and determine whether the financial statements represent the underlying transactions and events ina manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance aboutwhether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financialreporting. (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable tothe government or to acts by management or employees Because of thei inherent limitations of an audit, combined with thei inherent limitations ofi internal control, and becausewe will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements may not be detected by us, even though the audit is properly planned and performed in accordancewith GAAS. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financialreporting. ormisappropriationof: assets that comes to our attention. We will also inform the appropriate level ofr management of any violations oflaws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered inthe aggregate, that raise substantial doubt about the Town's ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence ofi inventories, and direct confimatonofrecewabes and certain assets and liabilitiesby correspondence with selected customers, creditors, and financial institutions. We will also request written representations from your attorneys as We may, from time to time and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release ofy your confidential information to others. Int the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for  professional judgment and maintain professional skepticism throughout the audit.  acting on behalf of the government.  we are notengaged as auditors.  part of the engagement.  the work provided by any such third-party service providers.  Our audit of thet financial statements does not relieve you of your responsibilities.  Audit Procedures-Iinternal Control  We will obtain an understanding of the Town and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due toerror or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. An audit is not designed to provide assurance on internal control or toi identify deficiencies in internal control. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards.    Honorable Mayor and Members of the Board of Trustees  Town of Columbine Valley Page 3 Audit Procedures-Complance  As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the Town of Columbine Valley's compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express We will also prepare (or assist in preparing) the financial statements of Town of Columbine Valley in conformity with U.S. generally accepted accounting principles based on information provided by you. We will perform the services in accordance with applicable professional standards. These other services arel limited to thet financial statements services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be Our audit willl be conducted on the basis that you acknowiedge and understand your responsibility for designing, implementing, and maintaining internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including monitoring ongoing activities; for the selection and application of accounting principles; and fori the preparation and fair presentation ofthe financial statements in conformity with accounting principles generally accepted ini the United States of America with the oversight of those charged with governance. Management is responsible for making drafts oft financial statements, all finançial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of thegeneral and subsidiary ledgers). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the Town from whom we determine it necessary to obtain audit evidence. At the conclusion ofour audit, we will require certain written representations from you about the financial Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the writtenr representation letter thati the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, bothi individually and in the aggregate, to the financial statements You are responsible fori the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the Town involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us ofy your knowledge of any allegations of fraud or suspected fraud affecting the Town received in communications from employees, former employees, regulators, or others. In addition, you are responsible for You are responsible for the preparation of the supplementary information in conformity with US-GAAP. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. Your responsibilities include acknowledging to us in the representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe that supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation With regard to using the auditor's report, you understand that you must obtain our prior written consent to reproduce or use With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the  such an opinion. Other Services  construed as assuming management responsibilities. Responsibilities of Management for the Financial Statements  statements and related matters.  taken as a whole.  identifying and ensuring that the Town complies with applicable laws and regulations.  of the supplementary information.  our report in bond offering official statements or other documents.  electronic site with the original document.    Honorable Mayor and Members of the Board of Trustees  Town of Columbine Valley Page 4  You agree to assume all management responsibilities for financial statement preparation services and any other nonattest services we provide; oversee the services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for them.  Engagement Administration, Fees, and Other  We understand that your staff will prepare all cash or other confirmations we request and will assist in locating any documents The audit documentation for this engagement is the property of Logan and Associates, LLC and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to certain governmental agencies or their designee. We will notify you ofa any such request. If requested, access to such audit documentation will be provided under the supervision of Logan and Associates, LLC personnel. Furthermore, upon request, we may provide copies of selected audit documentation to certain Kyle Logan is the engagement partner and is responsible for supervising the engagement and signing the report. Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, postage, copies, etc.) except that we agree that our gross fee, including expenses will not exceed $8,500. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. The above fee is based on anticipated cooperation from your staff and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur Ift the Town is required to perform a Single Audit, additional fees will be required, however, we will discuss the fees with We willi issue a written report upon completion of our audit of Town of Columbine Valley's financial statements. Our report will be addressed to the Honorable Mayor and Members of the Board of Trustees of Town of Columbine Valley. Circumstances may arise in which our report may differ from its expected formand content based oni ther results of four audit. Depending on the nature of these circumstances, itmaybe necessary for us to modify our opinions, add a separate section, or add an emphasis- of-matter or other-matter paragraph to our auditor's report, or ifr necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or withdraw from this engagement. We appreciate the opportunity to be of service to the Town of Columbine Valley and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our  selected by us for testing.  governmental agencies or their designee.  the additional costs. Reporting  management prior to our commencement of the Single Audit.  engagement as described in this letter, please sign the enclosed copy and return it to us.  Sincerely yours,  agm anel Aatisl,L Logan and Associates, LLC    Honorable Mayor and Members of the Board of Trustees  Town of Columbine Valley Page 5 RESPONSE:  This letter correctly sets forth the understanding of the Town of Columbine Valley.  By: Title: Date: