RECORD OF PROCEEDINGS  Minutes of the  City Council of the City of Cherry Hills Village, Colorado Held on Tuesday, March 19, 2024 at 6:30 p.m.  City Hall, 2450 East Quincy Avenue, Cherry Hills Village, Colorado 80113  CALL TO ORDER ROLLCALL  Mayor Pro Tem' Weil called the meeting to order at 6:30 p.m.  Mayor Pro Tem Randy' Weil, Councilors Earl Hoellen, AI Blum, Susan Maguire, and Robert Eber were present on roll call. Also present were Interim City Manager Jim Thorsen, Deputy City Manager/Public Works Director Jay Goldie, City Attorney Kathie Guckenberger, Police Chief. Jason Lyons, Community Development Director Paul Workman, Human Resources Manager Kathryn Ducharme, Parks Project & Operations  Manager Emily Black, and City Clerk Laura Gillespie. Absent: Mayor Katy Brown, Councilor Dan Sheldon The Council conducted the pledge of allegiance. AUDIENCE PARTICIPATION PERIOD  PLEDGE OF ALLEGIANCE  Russell Stewart, 6 Sandy Lake Road, noted he would be participating in the police academy; he had received emails from residents about Quincy Farm; the conservation easement stated the west side shall be managed primarily as a natural area with limited public access; he was on Council in 2018 when thei issue was debated; the Quincy Farm Committee had also discussed the definition of limited access; in 2018 Colorado Open Lands issued al letter stating they did not think the City's proposal was consistent with the conservation easement; the 2024 Quincy Farm Annual Plan seemed to be in conflict with the Colorado Open Lands letter; the new position had al lot of people alarmed; there had not been al lot of communication about the change; page 5 stated the purpose was to provide outdoor recreation; recreational use on the west side had never been part oft the discussion around Quincy Farm; he questioned if recreational use wouldi include lacrosse and soccer; people were upset about crusher fine being used ont the west side trail because it was not natural or impermeable; when he was on Quincy Farm Committee the view for the west side would be agricultural, pasture, paddock, goats, animals, and harking back tot the 1930s; there was deferred maintenance; Council should spend the money to systematically fix Quincy Farm; it was REPORTS FROM CITY BOARDS, COMMISSIONS AND COMMITTEES  the crown jewel and should be treated that way.  None  CONSENT AGENDA  Mayor Pro Tem' Weil indicated Item 6f was being tabled as staff was stilli in negotiations with the contractor and the contract was not ready for consideration by Council.  Councilor Maguire removed Item 6a. ont the Consent Agenda:  Councilor Hoellen moved, seconded by Councilor Blum, to approve the following items  March 19, 2024 City Council Page 1of5    RECORD OF PROCEEDINGS  b. Purchase Orders with Great Western Buildings for Two New Structures at Construction Contract with Metro Pavers Inc. for the 2024 Mill and Overlay Construction Contract with Vance Brothers Inc. for the 2024 Chipseal CIP  2101 West Quincy Avenue (Public Works Facility)  C. d.  CIP Program Program  e. Exhibition Agreement with Denver Botanic Gardens  The motion passed unanimously.  ITEMS REMOVED FROM CONSENT AGENDA Item 6a. Approval of Minutes - March 5, 2024  Councilor Maguire stated she had not been in attendance at the meeting. Councilor Blum moved, seconded by Councilor Eber, to approve the minutes for the  March 5, 2024 meeting. UNFINISHED BUSINESS Council Bill 1, Series 2024  The motion passed with 4 ayes and 1 abstention.  Director Workman presented Council Bill 1, Series 2024 on second and final reading; Councilor Hoellen moved, seconded by Councilor Maguire, to approve Council Bill 1, Series 2024, amending Section 16-5-120 oft the Municipal Code to adopt the Federal Emergency Management Agency's revised Flood Insurance Study and Flood Insurance Rate Maps for Arapahoe County and its Incorporated. Areas on second and final  there were no changes since first reading.  reading.  Thei following votes were recorded:  Eber Hoellen Weil Blum Maguire  yes yes yes yes yes  Vote on Council Bill 1-24: 5ayes. Or nays. The motion carried. Art Donation Agreement for Bamboo Girl by Yoshitomo Saito  NEW BUSINESS  Manager Black presented the art donation agreement for the sculpture Bamboo Girl from Yoshitomo Saito; the Art Commission (CHVAC) had been approached by the artist last summer with the donation offer; the artist had previously participated ini the art on loan program; CHVAC conducted a site visit to see the sculpture in person; after several meetings decided on the location of Quincy and Clarkson; CHVAC voted at their January meeting to recommend acceptance of the donation to City Council. Councilor Maguire asked about the ore cart currently in that location. Manager Black replied it would be moved to a different location.  March 19, 2024 City Council Page 2of5    RECORD OF PROCEEDINGS  Councilor Hoellen indicated he liked the ore cart and hoped the new location would be  visible.  Councilor Eber asked about Bamboo Boy. and the offer was only for Bamboo Girl. Councilor Eber asked about the height of Bamboo Girl. Manager Black replied it was 80i inches. agreement for Bamboo Girl by Yoshitomo Saito. The motion passed unanimously. Councilor Eber congratulated the Art Commission. Mayor Pro Tum Weil and the rest of Council agreed. John Meade Park Regrading Contract  Manager Black replied the artist had stated the two pieces did not need to stay together  Councilor Eber moved, seconded by Councilor Blum, to approve the art donation  Deputy City Manager/Director Goldie presented the regrading contract for John Meade Park; the original project did not create as much wetland as needed sO the regrading would lower 0.16 acres ands satisfy the 'no rise' requirement; additionally, a culvert that drained the property to the south needed to be reset due to the trail; reseeding and Councilor Hoellen noted the bids for this project had been much higher than estimated and askedi ifs staff expected costs to be higher than estimated for other projects this year Deputy City Manager/Director Goldie confirmed staff received much higher actual costs this year than when the estimates were determined last year for the budget. Councilor Hoellen moved, seconded by Councilor Blum, to approve the Construction Contract, with L&M Enterprises, Inc. int the amount of $65,450.00 with a 5% contingency of $3,272.00 for at total maximum expenditure of $68,722.00. Ifurther move to authorize the City Attorney to make such changes as may be needed to correct any nonmaterial errors or language or to negotiate such changes tot the agreement as may be appropriate and do not substantially increase the obligations of the City and to  planting oft the wetland plugs would be done in spring or fall.  as well.  authorize the Mayor to sign such agreement when ini final form.  The motion passed unanimously. Holiday Time Off  Manager Ducharme explained the compensation study consultant had identified that the City lagged behind the regional average by one holiday, however staff did not believe floater holidays were taken into account and consequently the City averaged two fewer holidays compared to other municipalities; this topic was discussed at the Council retreat, some of the comments included bringing the City up to market, Council did not Councilor Hoellen asked ifs staff would have to take the floater holidays during the year. Manager Ducharme confirmed floater holidays would not roll over the way PTO did and  want to direct staff which holidays to recognize.  would be tracked separately from other time banks.  March 19, 2024 City Council Page 3of5    RECORD OF PROCEEDINGS  Councilor Eber moved, seconded by Councilor Hoellen, to add two floating holidays for City staff effective Monday, March 25, 20241 to be processed for employees in the  current payroll cycle. The motion passed unanimously.  Mayor Pro Tem Weil thanked Manager Ducharme.  REPORTS  Mayor Pro Tem's Report  Mayor Pro Tem' Weil reported DRCOG was working methodically to understand housing needs and how they fit with transportation; the Denver metro area was short 60,000- 100,000 units now and the shortage was estimated to grow to 200,000 units by 2025; the housing shortages were very concentrated int the lower socio-economic groups, 30- 60% average median income. Her noted that St. Mary's Academy had bought a piece of property to the west of the school in a residential area; Council had received al letter from neighbors in the area were concerned; St. Mary's had publicly announced their intention for an early learning center; neighbors were concerned about noise, traffic, and aesthetics; there was discussion of rerouting drop off traffic as well; the City! had no  applications or permit requests at this time.  Members of City Council  Councilor Eber reported he attended the Centennial Airport Community Noise Roundtable (CACNR) meeting; in the last year Cherry Hills Village residents had filed one noise complaint with the Authority; none of the CACNR's current plans would affect the City, rather they would affect the areas north and east of the Centennial Airport; CACNR believed al lot of the issues were caused by a flight school conducting touch and gol landings at the airport and causing repeated low elevation flight traffic adversely affecting al lot oft the areas close to the airport; a lot of airplane fuel was still leaded and elevated lead levels were found in areas near the airport; there was al bill in the state legislature to convert plane engines to unleaded fuel; he would continue to attend meetings to determine ift the City's continued involvement was worthwhile. Councilor Hoellen complimented Public Works and Police Department staff on the recent snowstorm, downed tree branches, and the new snowplow map. Councilor Blum stated the recent retreat was the most productive he'd participated in Councilor Maguire agreed the retreat was very well done and thanked staff.  and complemented staff. City Manager agenda. City Attorney City Staff  Interim City Manager Thorsen reported there were no current items on the April 2nd draft  City Attorney Guckenberger had no report.  Deputy City Manager/Director Goldie agreed the storm went well and the snowplow map was helpful to both residents and staff; eventually there would be front-facing cameras on all the plows; branch drop off was available for residents.  March 19, 2024 City Council Page 40 of5    RECORD OF PROCEEDINGS  Manager Black reported updates on Quincy Farm projects were posted on the Quincy Farm News page on the City website; Council had committed over $1 million in the City budget this year for Quincy Farm maintenance andi improvement projects. Director Workman reported on state legislation: the transit oriented community bill was scheduled to be heard int the finance committee on March 25th; the accessory dwelling unit bill was int the appropriations committee with no scheduled hearing as of yet; the parking minimum bill was also in appropriations with no scheduled hearing; the public meetings bill was scheduled for a committee hearing tomorrow; staff met weekly with the City's lobbyist; discussions at the state legislature were focused on the state budget; Councilor Maguire asked for confirmation thats staff would notify Council when any  staff would continue to monitor the bills and keep Council updated.  action on their part was needed.  Director Workman confirmed that was correct.  Chief Lyons reported the new K-9 unit was ini its second week of training and performing well; they were expected to be on duty around Memorial Day; 20 of the 24 seats for the Citizens Academy had been filled andi it would begin April 11th; the new Police Mayor Pro Tem' Weil complimented the Police Department on the reduced crime Chief Lyons thanked Mayor Pro Tem Weil and noted that the vehicle eluding statistic was up 900% which he was proud of because it meant the Department was chasing a lot of potential criminals out oft the City; the Department had just installed five new FLOCK cameras as approved int the 2024 budget; in 72 hours over the weekend four occupied stolen vehicles had moved through the City and the Department had been Councilor Eber reported hel had received a call from one of the residents near one of the Councilor Hoellen replied he assumed the Police Department located the cameras for maximum efficacy and that would be more important than any aesthetic concern. Chief Lyons was familiar with that particular camera and noted that was the only camera that could appear to be on private property although it was in the public right-of-way; he understood the concern but unfortunately, that intersection had no other feasible public Mayor Pro Tem' Weil noted the electronic packets had saved al lot of paper on this  Department website had reached 1,000 unique subscribers.  numbers ini the monthly report.  able to chase out all oft them.  FLOCK cameras who was concerned with the aesthetics.  right-of-way option; it was behind a pre-existing speed limit sign.  packet. ADJOURNMENT  The meeting adjourned at 7:06 p.m.  (SEAL)  falunbHaen Kathleen Brown, Mayor ahusklkn Laura Gillespie, City Clerk  March 19, 2024 City Council Page 5of5