MINUTES CARBONDALE BOARD OF TRUSTEES REGULAR MEETING CARBONDALE TOWN HALL AND VIA ZOOM MAY 9, 2023 MEETING  Mayor Bohmfalk called the Board of Trustees Regular Meeting to order May 9, 2023, at  6:00 p.m.  STUDENT OF THE MONTH  The following students from Crystal River Elementary School, Carbondale Middle School, and Ross Montessori School, were presented a Certificate of Achievement  Award from Mayor Bohmfalk:  Caleb Tarango Elliana Wanatowicz Piper Hansen  Angel "Tadeo" Garcia Perez Keisy Lopez Atlin Mason ROLL CALL:  The following members were present for roll call:  Mayor Trustees  Ben Bohmfalk Marty Silverstein Lani Kitching Luis Yilanes Erica Sparhawk Colin Laird Chris Hassig Lauren Gister Jessica Markham Mark Hamilton Jared Barnes Kevin Schorzman  Trustees Absent: Staff Present: Town Manager Town Clerk Town Attorney Planning Director Public Works Director  CONSENT AGENDA  Accounts Payable totaling $498,808.75 BOT 04/11/23 Regular Meeting Minutes    Trustee Meeting Minutes May 9, 2023  Page 2  WeCycle Fee Waiver  Special Event Liquor License - Carbondale Clay Center- - May 13, 2023 Special Event Liquor License - Dance Initiative - May 20, 2023 Liquor License Renewal - Sopris Liquor & Wine Tobacco License Renewal = Sopris Liquor & Wine Tasting License Renewal - Sopris Liquor & Wine Liquor License Renewal - Sopris Lodge  Trustee Sparhawk made a motion to approve the Consent Agenda. Trustee Yllanes  seconded the motion and it passed with:  6yes votes: Silverstein, Laird, Bohmfalk, Kitching, Yllanes, Sparhawk  PERSONS PRESENT NOT ON THE AGENDA  Richard Vottero - Downtown Carbondale, dog park user. Applauded the council on taking advantage of local input about Canada Thistle and alternative options to prevent  and remove noxious weeds. TRUSTEE COMMENTS  Trustee Kitching announced an upcoming meeting regarding the Thompson Divide. The virtual meeting is with the forest service and BLM. It will be held on Thursday, May 11. Those interested will need to register at the Wilderness Workshop website. Another meeting will be held on June gth; however, it will only be available in person. Trustee Sparhawk announced that she will be attending the Colorado Communities for Trustee Silverstein attended the tree board's tree planting in memory of a former tree board member. He mentioned that residents interested in planting a tree in honor of a loved one can get information from the town arborist or tree board. He also mentioned the tree board's intent to work with CRES next year to gain younger engagement. He also commends the police department on the drug arrest at First Friday. Trustee Yllanes also wanted to echo Marty's comment about the First Friday drug arrest Trustee Laird followed up about the ongoing regional work on affordable housing. Mayor Bohmfalk stated that he was looking forward to working on housing. He attended the State of the Arts event at TACAW. He expressed his appreciation to the Pride Parade and Family Event organizers. He also wondered what can the town do better to  Climate Action annual meeting June 8-9 in Vail.  Senate Bill 23-213 failed.  streamline projects that are wanted in town. ATTORNEY'S COMMENTS  The Attorney did not have any comments.    Trustee Meeting Minutes May 9, 2023 MANAGER'S REPORT  Page 3  Lauren stated that at the next work session, WeCycle will provide an update. She let the board know that every board and commission member is invited to come to the work session to hear about WeCycle. The new pool manager starts next week. The Artspace/lrowncenter update will be the following Tuesday. She stated that she did three interviews last week for a building official, and Erin Hillman, the new associate SPECIAL EVENT LIQUOR LICENSE CARBONDALE CLAY CENTER - JUNE2 2, Carbondale Clay Center has applied for a Special Event Liquor License for an event to be held at the Carbondale Clay Center and extending onto Main Street. All fees have been paid and the Police Department has reported no problems with the applicant or Trustee Sparhawk made a motion to approve Carbondale Clay Center's Special Event Liquor License. Trustee Silverstein seconded the motion and it passed with: 6 yes votes: Kitching, Bohmfalk, Silverstein, Sparhawk, Yllanes, Laird  finance director started last week.  2023  the premises.  MULTI MODAL MOBILITY AND ACCESS PLAN  Jared Barnes informed the board about the interview process. One of the goals identified in the 2022 update to the Town's Comprehensive Plan was action on multi- modal mobility and access. To that end, the board included funding in the 2023 budget to develop an M3AP to guide future decision-making as it relates to this topic. At the February 28, 2023, meeting, the board authorized the advertisement oft the request for proposals (RFP) for the M3AP. Proposals were due April 13, 2023, and two proposals were received. Two proposals were received, one from FHU and one from a team comprising of three groups. The interview team felt that working with FHU on this project would be in the town's best interest as it relates to budget, process, and the end goal of having a plan that is reflective of the communities values and provides a list of projects that can be undertaken to improve the multi-modal mobility and provides a long term vision for mobility that can be incorporated in the town's approval process for Trustee Silverstein stated that it sounded like this group had a wealth of experience and Mayor Bohmfalk asked if Jared could give an overview of the timeline of the project. Jared stated that FHU is ready to go, and the overall project could take about 9 months. Trustee Kitching asked what the company is working on outside of Carbondale.  future growth and development. felt comfortable with this one.    Trustee Meeting Minutes May 9, 2023 int the Denver area.  Page 4  Jared responded that FHU is doing a mobility plan in Edwards as well as several others Trustee Kitching asked if Jared felt comfortable with their ability to complete the project. Jared responded that he does feel comfortable with their ability, and noted they are a Trustee Silverstein moved to approve the attached agreement with FHU and authorize the mayor to execute the agreement. Trustee Sparhawk seconded the motion. It passed  larger company with many engineers and staff.  with:  6 yes votes: Kitching, Bohmfalk, Silverstein, Sparhawk, Yllanes, Laird  RESOLUTONNOSCCACA  Trustee Laird explained that Colorado Communities for Climate Action (CC4CA) provided a redlined policy statement with the suggested changes from the Policy Committee. Most of the changes are not substantive and do not change CC4CA's Trustee Sparhawk explained that this is unanimous, not a majority rule. All 42 members are adopting this policy statement. The organization feels that unanimous decisions create better communication. The organization is making a huge impact on energy laws Mayor Bohmfalk asked if there were any updates to this policy statement that were Trustee Laird stated that the most challenging was anything relating to land use. Mayor Bohmfalk noted that RFTA's first climate action plan is on schedule for the next Trustee Sparhawk moved to authorize the mayor to sign and adopt Resolution No. 5, supporting updates to the Colorado Communities for Climate Action Policy Statement.  approach. They are more in areas of clarity and organization.  in the state.  contentious. Is there anything to highlight?  meeting. Land use is RFTA's largest emission problem.  Trustee Kitching seconded the Motion.  6 yes votes: Kitching, Bohmfalk, Silverstein, Sparhawk, Yllanes, Laird ORDINANCE 3 - REZONING MINOR SUBDIVISION & MAJOR SITE PLAN Mayor Ben Bohmfalk recused himself and left the meeting due to a conflict of interest Jared stated that the following two items, the Ordinance and Development Improvements Agreement, are both related to the RFSD Employee Housing project and are interlinked. He stated that from an action standpoint, the Trustees should act on the Ordinance first, then the DIA. He explained that the staff is recommending approval of  given his employment with RFSD.    Trustee Meeting Minutes May 9, 2023  Page 5  the Ordinance which approves the combined application. He highlighted that the Ordinance does include language that if the development of the project has not commenced within two years, then the rezoning approval shall lapse and revert to the Trustee Yllanes moved to approve Ordinance No. 3, Series of 2023 approving an application by the Roaring Fork School District for a minor plat amendment, rezoning, major site plan, and alternative compliance. Trustee Kitching seconded the motion. It  current zoning.  passed with:  5 yes votes: Sparhawk, Kitching, Yllanes, Silverstein, Laird MEADOWOOD DEVELOPMENT IMPROVEMENTS AGREEMENT  Jared overviewed the DIA stating that among other things, it set forth the parameters of development responsibilities, trigger points, and responsibility for security. Jared stated that both the RFSD and Town have agreed to the lion's share of the proposed DIA, but did highlight one area of disagreement that was brought to the Town's attention. Jared explained that the school district is concerned about the ownership and responsibility of maintaining the sanitary sewer line between Roaring Fork Ave and the proposed development. He stated that given the sanitary sewer line is only used by this project, staff recommends this is treated as a service line and not a main line and thus the responsibility of ownership and maintenance be RFSD and not the Town. He stated that Trustee Silverstein asked what the difference is between a main line and a service line. Kevin Schorzman explained that a main line serves multiple developments or projects and is maintained by the town. A service line serves one development maintained by Trustee Laird asked if Kevin knew the cost to the owner of maintaining a service line. Yancy Nichol from Sopris Engineering stated that he wants to make sure the design and size of the line is appropriate for the development whether it is maintained by the town or the district. He further explained that the plans demonstrate the line is designed to be the size of a mainline, not a service line. Yancy discussed the responsibility and cost associated with it, highlighting that main lines should be jetted every 10 years and elaborated that it is not a burden he commonly saw for these types of projects. Mark Hamilton stated that a portion of the line is in the right of way and highlighted that nothing in the plat allows an easement for the town to access, the property for  the DIA is drafted to this effect.  the owner.  maintenance.  A  Mr. Nichol answered that there is currently an easement on the. plat. Ifthe town does Trustee Laird replied that the town already maintains sewer lines sO we can certainly maintain a small portion of this line, or the costs can be split the cost with the district.  not approve, then the easement will be removed from the draft plat.    Trustee Meeting Minutes May 9, 2023  Page 6  Trustee Kitching stated that she was concerned about setting precedents. If the town does this for the school district, other developers will expect the same. Trustee Silverstein commented that we are doing everything we can to support this project. This doesn't sound like a deal breaker or seem like a significant cost. He also did not want to set a precedent and allow other developers to ask for similar exceptions. Mr. Nichol noted that this might be setting a precedent in the other direction. He clarified that he has completed other projects in town with lines that served in a similar way. He felt that it makes sense that this should be the responsibility of the town, not the district. Mayor Pro Tem Sparhawk concluded that she prefers the town to take on this responsibility. She does not see it as a precedent with a private developer or other Trustee Laird noted that the town will see the cost for this either way because district Mark Hamilton said that he agrees with Colin that this is not a private developer project. Jared stated that from an agreement standpoint, the current version will need to be amended and this will need to come back to the Trustees for review. He commented that some ambiguity exists on where the town would place ownership sO Staff and Mark Hamilton added that there would need to be a point to distinguish the stopping Mayor Pro Tem Sparhawk asked staff to rework the agreement with more specific terms and to place the agreement on the Consent Agenda for the next scheduled regular  public entities.  employees who will live in this development are part of our town.  RFSD can work together to define it. point on the line for ownership.  meeting. ADJOURNMENT  The May 9, 2023, regular meeting adjourned at 7:18 p.m. The next regular meeting has  been scheduled on May 23, 2023, at 6:00 p.m.  RBON SEAL  APPROVED AND ACCEPTED  ATTEST  L  Ben  BrBy  a a