MINUTES CARBONDALE BOARD OF TRUSTEES WORK SESSION CARBONDALE TOWN HALL AND VIA ZOOM MAY 16, 2023 MEETING  Mayor Bohmfalk called the Board of Trustees Regular Meeting to order on May 16,  2023, at 6:00 p.m.  ROLL CALL:  The following members were present for roll call:  Mayor Trustees  Ben Bohmfalk Lani Kitching Colin Laird Erica Sparhawk Marty Silverstein Luis Yllanes Chris Hassig Jessica Markham Lauren Gister Carl Meineke  Staff Present: Town Clerk Town Manager Town Arborist  WECYCLE APDATEPRESENTATON  Mirte Mallory Executive Director & James Currie, System Director from WeCycle updated the board on their progress. They explained that bike share is designed for short, fast & frequent trips. 2022 marked their 10th year of service in the Roaring Fork  Valley.  The Basalt BRT station saw the largest increase in ridership.  The average ride time was 9 minutes. Regarding the new Carbondale Service: Carbondale will have 17 stations & 80 Bikes. New sponsors will be Alpine Bank at Station Beacon. New web app to check out bikes through the platform. Adjusted age limit to 14 years or older with consent from a guardian.  English and Spanish on all materials.    Trustee Meeting Minutes May 16, 2023  Page 2  Mirte explained that after 11 months of planning, the system is set to launch in July/August 2023. There are 2 more stations than originally scoped. The Carbondale Park n Ride is a core station with the south side of the Town's dense housing located approximately 2 miles from a transit station. She mentioned that the E-bikes can be charged at any station, rather than being charged at the maintenance shop. The infrastructure has started to go in for bike stations. Signs will go up alerting residents to Jamie Abbott & Michael Stout from Carbondale Arts joined the conversation. They announced that a local artist, Bailey Haines, will be working with WeCycle. Her art will be featured on select bikes as well as stations throughout town. This collaboration is Trustee Sparhawk stated that she likes the locations of the stations, they make sense with new teacher housing. She appreciates enough stations to serve youth at the High  upcoming work.  being sponsored by Alpine Bank.  School.  Mayor Bohmfalk asked how the station locations were chosen.  Mirte responded that feedback was gathered from members of the community, RFTA also surveyed where stations should go. The goal was to connect areas not served by the circulator bus service. They identified the densest areas and where all those people go. WeCycle worked closely with Lauren & Kevin. The stations needed to be flat, solar- available, and safe. She added that the Bike/Ped/Trail committee also had extensive Mirte also explained that the right sizing of stations is ongoing. The stations are modular Trustee Laird commented that the timing is great because of the upcoming Mobility Mayor Bohmfalk also wanted to acknowledge RFTA's role, explaining that RFTA will  input.  and can be sized up or down as needed.  Access Plan. It is an opportunity to pull all the infrastructure together.  pay 100% of the cost of rides to get to transit stations. Trustee Kitching asked if lighting at the stations is a concern. Mirte replied that the bike stations are relying on ambient lighting. Trustee Yllanes asked if there are lights on the bikes themselves.  Mirte responded that there are fantastic lights on the bikes, and the wheels are Mayor Bohmfalk then asked the audience if they had any questions for WeCycle. Carl, Town Arborist, asked how trash will be handled. Will the bikes be lying around  reflective as well.  town? What kind of Maintenance will be done during winter?    Trustee Meeting Minutes May 16, 2023  Page 3  Mirte answered that the bikes will need to be returned to a station for credit card charges to end, sO they don't see bikes being left around town. WeCycle has worked  with Public Works to establish snow removal plans.  Trustee Hassig asked about the location of the roundabout station.  James replied that the station will go in front of Sopris Liquor & Wine. He also noted that the mobile app will show how many bikes and docks are available at any given station Mirte explained that they will require a name, phone number, and email. Because rides over 30 minutes require payment, those community members without a credit card will  inr real-time.  need to speak with WE-Cycle directly.  Dan Bullock, a Tree Board member, asked if there is a discount for seniors.  Mirte responded that if a ride is under 30 minutes, the ride is free, and there is no plan  for a senior discount.  CARBONDALE PUBLIC ARTS COMMISSION UPDATE  Michael Stout, Chair, and Britni Johnson, Vice-Chair, of the Carbondale Public Arts Art around town event. New sculpture installations around town will continue through the end of the month. June 1 art walk, the following reception will be at Marble Distillery. Artists will be in attendance. Pieces are for sale throughout the year. This format has been working great. The commission is in conversations to get an increase in varying Trustee Silverstein encouraged the commission to think about requesting another Britni responded that the Commission researched to see. what other municipalities are Michael moved the conversation to the 1% for the Arts Fund. The Commission wants to keep moving forward with that. The public art commission is in charge of the Arts Fund,  Commission updated the board on their past and future projects.  artist participation. Currently, there is a $1000 stipend for artists.  increase.  offering. They may need to decrease locations to increase the stipend.  however, they are not entirely clear on how the program works. Britni added they would like to fix the participation rate in the fund.  Michael stated that the fund is not for art around town. 1% fund is specific to town Lauren stated that she believes that the fund is close to $20K and can be used to  projects over $100k for art to be used on the site.  maintain what we have.    Trustee Meeting Minutes May 16, 2023  Page 4  Michael stated that the resolution says that the fund is not to be used for maintenance. Lauren replied that money comes from Arts Commission to maintain current pieces of Trustee Sparhawk stated that the resolution says that the Arts Commission should meet with the project manager during the planning phase of new construction projects. Trustee Yllanes countered that construction project managers should contact CPAC for Michael agreed that private developers should know about this process as part of being Britni agreed that having relationships with developers is important to the program. Mayor Bohmfalk stated that CPAC has been good about getting developers on board Michael then turned the conversation to the restructuring of commissions. He stated that he is looking forward to the changes. He thinks it is important to find other ways for citizens to be involved without committing to being on a board. Having an open house The commission also wanted to extend thanks to Public Works, Kevin, and Laurie.  We would need language to be revised.  art.  public art, not the other way around. allowed to build in town.  with having arts as part of their plan.  with all boards will be beneficial.  LATINO ADVISORY BOARD DISCUSSION  Trustee Yllanes stated that he is putting out a call for a meeting Friday at Third Street Center. It will be an open format to gain feedback from the working group on how this commission will look. He stated that he will send messages out through Voces Unidas. Mayor Bohmfalk encouraged him to reach out to people directly. He stated that the general commission structure should be considered when starting a new commission. Trustee Laird added that RFTA is having a very similar discussion on how to serve the Trustee Sparhawk noted that one of the things the board has heard was also making sure to create something that is empowered to advise. She asked how the board saw that group advising. Ideally, the board would have Latino input on all the town's boards Trustee Yllanes replied that by starting this from scratch, we want them to feel this  Latino community, and extended thanks to Luis for his efforts.  and commissions. empowerment.    Trustee Meeting Minutes May 16, 2023  Page 5  Trustee Silverstein stated that these are baby steps. We need to get them engaged and let the community know that we want to hear their voice. The first step is to make sure Trustee Kitching asked Luis if there were there any takeaways from Garfield County's Trustee Yllanes replied that he has not reached out to anyone, he doesn't want this to  they feel welcome, and that the board is listening.  attempt at a similar council. become a box to be checked. ADJOURNMENT  The May 16, 2023, work session adjourned at 7:13 p.m. The next regular meeting has  been scheduled on May 23, 2023, at 6:00 p.m.  APPROVED AND ACCEPTED  ATTEST  Ben  Be Bhpu  Town Clerk  CARSO SEAL CORADO      1A2