MINUTES CARBONDALE BOARD OF TRUSTEES REGULAR MEETING CARBONDALE TOWN HALL AND VIA ZOOM MAY 23, 2023 MEETING  Mayor Bohmfalk called the Board of Trustees Regular Meeting to order on May 23,  2023, at 6:00 p.m.  ROLL CALL:  The following members were present for roll call:  Mayor Mayor Pro Tem Trustees  Ben Bohmfalk Erica Sparhawk Lani Kitching Chris Hassig Colin Laird Luis Yllanes Marty Silverstein  Arrived Late: Staff Present: Town Manager Town Clerk Town Attorney Planning Director  Lauren Gister Jessica Markham Mark Hamilton Jared Barnes  Parks and Recreation Director Eric Brendlinger  CONSENT AGENDA  Accounts Payable totaling $613,879.66 Board of Trustees Regular Meeting Minutes -4/18/23 Board of Trustees Regular Meeting Minutes - 4/25/23 Special Event Liquor License - AMG & Coventure Liquor License Renewal Izakaya  Development Improvement Agreement - Meadowood Housing Appointment of Regular Member to Carbondale Historic Preservation Modification of Premises - Patio Dining - Black Nugget  Commission    Trustee Meeting Minutes May 23, 2023  Page 2  Trustee Sparhawk made a motion to approve the Consent Agenda. Trustee Laird  seconded the motion and it passed with: PERSONS PRESENT NOT ON THE AGENDA  6y yes votes: Hassig, Sparhawk, Yllanes, Bohmfalk, Kitching, Laird.  Bob Myers, a homeowner on Willow Lane stated that he has issues with upcoming "Mexican Rodeo". He explained that he is concerned about traffic, parking, and noise. He is currently working with Eric Brendlinger on plans for the Carbondale Wild West Rodeo. He stated that he had asked to view the security plan from the Garfield County Sheriff's Department but has yet to see it. He supports the Carbondale Wild West Richard Vottero appreciates the town trustees making a choice to use alternative plant Rick Cheney, a homeowner on Willow Lane, stated that he feels blindsided by decisions being made about the rodeo grounds. He feels that the county is not going to support Eric Brendlinger responded to the residents of Willow Lane, stating that he had meetings last fall to find solutions to the rodeo issues. He stated that the facility use agreement applies to any use at the rodeo grounds and that parking, security staffing, and noise ordinances apply to all events at the rodeo grounds, not just the Carbondale  Rodeo.  management programs at the nature park.  parking enforcement.  Wild West Rodeo. TRUSTEE COMMENTS  Trustee Silverstein wanted to draw attention to Monday being Memorial Day. The American Legion will have an honor guard at the town cemeteries and on the Highway Trustee Kitching wanted to give a shout-out to Eric Brendlinger for the Gateway Boat Launch cleanup. She also wanted to extend thanks to Eric for updating RVR on the She stated that EMS access at the proposed detox facility is problematic and has been Pitkin, Garfield & Gunnison counties hosted an RWAPA convention. Beatriz Soto gave ap presentation about water quality in the Latino community. The primary purpose of the convention was how RWAPA may expand its work. They will be requesting a cost- benefit analysis in Fall. Garfield County Economic connectivity to Carbondale is not possible because of our location off 170. She also mentioned that she met the new deputy county manager, Bentley Henderson, who works closely with RFTA. Mayor Bohmfalk noted that his annual meeting with Garfield County commissioners is in June. The meeting is largely about maintaining open relationships with the county.  133 bridge.  Crystal River Restoration project. holding up the opening of the facility.    Trustee Meeting Minutes May 23, 2023 ATTORNEY'S COMMENTS  Page 3  The. Attorney did not have any comments.  MANAGER'S REPORT  Lauren stated that she is still working on hiring for the Building Official role and that she should know in the next couple of days if the offer will be accepted. The Police Department had several interviews in the last couple of days. The Finance Department is working hard to get the short-term rental and bag fee infrastructure built up, though the process has been much slower'than anticipated. Jessica is looking for a vendor to  streamline the packet and minutes creation process.  PUBLIC HEARING- NEW LIQUOR LICENSE - 358 MAIN STREET  Applicant: 348 Main Street, LLC Location: 358 Main St.  Mike Arnold, the owner of 358 Main Street and 348 Main Street discussed his plans for the space. He stated that he felt that Batch was a cool social hub, a cool vibe was lost when Batch closed. He assured the Board that he is invested in the community and already has several charities booked for the space. When asked about the name, he Trustee Hassig mentioned that the applicant should be involved in the planning process Trustee Yllanes made a motion to approve the new liquor license for 358 Main Street  stated that he has not settled on one yet.  of Chacos Park.  LLC. Trustee Kitching seconded the motion and it passed with: 6 yes votes: Hassig, Silverstein, Yllanes, Bohmfalk, Kitching, Laird.  ARTSPACE ANDTOWN CENTER UPDATE  Andrew Michaelson from ArtSpace. Interviewing and selecting the design team. In April, interviewed 5 teams. At the close of the interviews, two teams were at the top: Bldg Seed Architects & jv DeSousa Architecture. ArtSpace asked both teams to combine their efforts to work on this project. They will be legally in a joint venture and will interact Trustee Kitching commented that she is happy to hear that this is the outcome. Mayor Bohmfalk asked if this size of a team is manageable. Will the costs increase Andrew responded that because of this new venture, both teams were asked to remove some of the extraneous consultants that were included in their original proposals. Both  as one team.  because oft this larger team?    Trustee Meeting Minutes May 23, 2023  Page 4  teams recommended using the same landscape design and engineering firms. Because Andrew then stated that the next step is gathering information from stakeholders. To make informed decisions about design decisions, a design charrette or design decisions should happen in the Fall. By the end of the year, the team should have a good understanding of the design needs. 2024 will have funding applications, which should take most of the year. The interview process took al little bit longer than expected. Trustee Laird asked if the town would have a dollar amount by the end of the year. Andrew replied that there will be an estimate of square footage and an estimate of dollars per square foot. Having a construction team on board will help inform us of those Trustee Yllanes asked about the team's plan to reach out to the Latino Community. Andrew stated that ArtSpace is making a concerted effort to reach out to the Spanish- speaking community and is looking into how to conduct meetings in order to gain the  ofthis, the costs did not increase.  costs.  most feedback.  INTERVIEW AND APPOINTMENT OF REGULAR AND ALTERNATE MEMBERSTO Jared explained the process set forth in the Municipal Code regarding the process of  THE PLANNING AND ZONING COMMISSION  adding members to the Planning and Zoning Commission. The mayor asked Cindy Suplizio to tell everyone about herself.  Cindy stated that she was on the commission previously. She noted that she would like to be involved in the community and feels that she knows the history and is looking  forward to the town growing in the right way.  Trustee Kitching asked Cindy what her professional background was.  Cindy noted that she has degrees in engineering and is an assistant principal at Ski & Snowboard Academy as well as a Math Teacher at Colorado Mountain College. The mayor then asked Cindy if she was okay with the attendance requirements.  She replied that she was okay with the requirements. The interview process was then turned to Kade Gianinetti. The mayor asked Kade to tell everyone about himself.    Trustee Meeting Minutes May 23, 2023 grow.  Page 5  Kade said that he is learning a lot at every meeting. He wants to continue to learn and  The mayor asked him about his other commitments.  Kade stated that he is traveling less and his responsibilities in Denver have lessened. Trustee Kitching asked because he is still learning how confident he feels in casting a Kade responded that because of the previous attendance of other members, he has Nicholas DiFrank, Vice-Chair of the Planning and Zoning Commission asked if there are Mark Hamilton replied that there are no term limits for members on the commission. Trustee Kitching made a motion to Move to appoint Kade Gianinetti as a regular voting member with a term expiring in 2025 and Cindy Suplizio as an alternate member with a term expiring in 2026 to the Planning and Zoning Commission. Trustee Silverstein  vote.  already cast a few votes.  term limits.  seconded the motion and it passed with:  6yes votes: Yllanes, Hassig, Bohmfalk, Kitching, Laird, Silverstein CRYSTAL RIVER RESTORATION PROJECT UPDATE today, with more serious construction activity in two weeks. Also present was Quinn Donnelly from River Restoration. even though there has been a lot of talk about this.  Dave Meyer with Redoubt Restoration stated that the project will start a week from  The mayor stated that he is concerned that a lot of people are going to be surprised Quinn stated that there has been a schedule change because of high water levels on the Crystal River. The team has met with two homeowners who live next to the  construction area to inform them of the project.  Dave noted that there has not been any negative feedback sO far.  Quinn added that the team is appreciative of the landowner who is letting them use his Trustee Kitching asked the team how the schedule changes in instances like tonight  land to stage the equipment. with heavy rain events.    Trustee Meeting Minutes May 23, 2023 events.  Page 6  Dave answered that crews keep the equipment out of the water during heavy rain Quinn added that if thel board ever would like a tour during construction, Mayor Bohmfalk asked if the park be closed during construction.  they'd be happy to do that.  Quinn replied that the park along the river will be closed most of the summer. The in-  water work window will not be until September.  RODEO GROUNDS MEMORANDUM OF UNDERSTANDING  Eric explained that the memorandum of understanding with Carbondale Wild West Rodeo is not the same as the facility use agreement. He explained that because Carbondale Wild West Rodeo has a history of helping to maintain the grounds, there needed to be a different type of agreement, however, the event requirements will be the Mike Kennedy, organizer of Carbondale Wild West Rodeo outlined the changes to this  same as other events. year's programs:  Parking has changed.  There will be an online sign-up to request a parking space. Once the 23 Contracted with Blazing Adventures to provide shuttle service from There will be an onsite parking fee as an incentive to get people to use the Parking on CR 100 is prohibited. The county approved limited parking on  spots are gone, they're gone. Orchard Church to the rodeo grounds.  shuttle.  nearby side streets. Change with Alcohol.  Aprofessional parking service has been hired. Professional bartending company is hired.  Alcohol will be sold at the event. Outside alcohol is not allowed. Entry price was raised from $10 to $15, the first price increase in many years.  The mayor asked who will enforce parking. sheriff is in control of enforcing parking.  Mike replied that the event's security firm will check on the parking, but the county Marty: I don't expect the sheriff will be out there every week, but hopefully they will be out there at least ini the beginning. Town has no jurisdiction over parking in that area, sO Sherriff would have to allow Town PD, but there has been no willingness to do that. We are not happy that we had to come to these changes, but we needed to get ahead of  accidents.    Trustee Meeting Minutes May 23, 2023  Page 7  Ben: Echo Marty's comments. Eric's approach to creating solutions by bringing  stakeholders together.  Colin: Echo the comments on the work that has been done. Can there be research done on decibel levels. Can there be a decibel reader to create a fact based reading of the Chris: main concerns are around parking. Are there incentives for people to ride, walk or Mike: has not worked in the past, so not doing it again. There are too many different Chris: There will not be a fee for parking on the side streets? Can see that creating Ben: We have this MOU for this one organizer because we have a unique relationship with them. But it sounds like the Facility use agreement has the same requirements. Eric: A Mexican Rodeo is traditionally and culturally different than what we seea as a typical rodeo. By nature it is different. They do have to abide by the new rules and  sound level. carpool?  groups to create incentives for. problems this year.  regulations created for the rodeo.  Ben: IF they are following the rules, then we should allow it.  Eric: This is why we needed the permanent signs on the side streets, so that the parking situation is maintained for any event. County commissioner Martin's request that only temporary signs be placed is unreasonable. We suggested placing seasonal signs Mike: We have no idea what the temporary signs will be. Wyatt at County road and bridge stated that the rodeo or town of Carbondale will be responsible for signs. Over 18 years, put in over $100,000 into the grounds. Point out that Wild West Rodeo has nothing to do with Mexican Rodeo. Also concerned about the noise of the Mexican Luis: Are you going to provide compost to make these events as zero waste as  rather than placing them every week, or every event.  Rodeo. possible?  Eric: That has not been looked at.  CDOT MOBILITY OPTIONS    Trustee Meeting Minutes May 23, 2023 the next decade.  Page 8  Ben: Origin and destination study shows that transportation starts and ends in Glenwood on Grand Ave. Garfield County's population is expected to grow to 86,000 in Marty: getting employees is a valley-wide problem. Transportation is part of the issue. Ben: It's a complex issue. This is just getting CDOT to get on board with putting all the  options on the table. This is to have a discussion to find the options.  Chris: is the county on board with this? supportive of this approach. LATINO ADVISORY BOARD  Ben: They were the first jurisdiction to sign this letter. They have been engaged and  Trustee Yllanes stated that he will be attending the first advisory meeting tomorrow. The intent of the meeting is to establish a working group with the goal of setting bylaws. The Mayor responded that one meeting of the working group should be enough to get the  new advisory group rolling.  BOARDS AND COMMISSIONS CHANGES  Lauren: Bring more uniformity to boards and commissions.  Size be the same 3 year terms Start dates 1or 2 alternates Optional youth member Terms would still be staggered  Recruitment would be in spring with appointment June 1st No more than 2 members can reside outside of town limits.  Do not want all experts on one board - diverse mix of professionals and Lay people Uniform attendance requirements - more than three meeting missed, assumed  Required to vote in a Chair and Vice Chair.  resignation.  Virtual presence is okay, but excessive virtual appointments are discouraged. Members who miss 3 consecutive meetings without extenuating circumstances orare not present for at least 70% of the term year will be referred to the Board of Some people are missing half or more of their Board's regularly scheduled meetings.  Trustees.    Trustee Meeting Minutes May 23, 2023  Page 9  Appointment methods: P&Z, HPC, BOA: Board Chair, and one other member present to Marty: Staff Liaison makes the most sense to bring referred person to the bot. Not for  interview along with Board of Trustees.  removal, but maybe given the opportunity to resign.  Lani: there are strict rules at state level boards that require attendance.  Lauren: it doesn't have to be an emergency, notification and communication in advance. Lani: There needs to be a level of respect for the position and the other members on the Lauren: some of the chairs would not feel confident bringing someone to the BOT. Lani: What if there were one trustee and staff liaison who went to that person to have  board.  the tough conversation.  Ben: I don't think we need to get to an ultimatum.  Colin: I don't think we'll ever get there. It think having the expectations that someone will check in with them if they stop showing up. In all of the boards, are their missions clear? Lauren: They are pretty clear, some boards can get off track and could use some Ben: each board will have a binder with their mission, and have a clear understanding Chris: you had floated the idea of combining the PIO position and the Boards and Lauren: It would work for the right person, but the skill sets don't really go together. Chris: Maybe rename is as community engagement coordinator. They'd be gathering information from the boards and community then distributing information.  Are they set up correctly?  guidance on whether they are on track.  from the beginning.  Commisions clerk. Is that still on the table?  Colin: ancillary benefits to streamlining the boards.  Ben: Clarify that a youth member is not a voting member. 2 total members, including  alternates can live outside of town limits. Add virtual participation.  ADJOURNMENT  The May 23, 2023 regular meeting adjourned at 8:31 p.m. The next regular meeting has  been scheduled for June 13, 2023, at 6:00 p.m.    Trustee Meeting Minutes May 23, 2023  Page 10  APPROVED AND ACCEPTED  ATTEST  Ben  BPD  uak- Clerk  CARBON SEAL CIRID