Town of Bayfield Regular Town Board Meeting September 19, 2023 1199 Bayfield Parkway Bayfield, CO 81122  Mayor Tarkington called the meeting to order at 6:55 pm.  Town Board Members Attendance: Trustee Zazzaro - Absent Trustee Hartz - Absent Trustee Morlan - Present Trustee Thomas - Present Trustee Wolff-F Present Trustee Au - Present Mayor Tarkington - Present  Staff Present: Katie Sickles (Town Manager), Nicol Killian (Community Development Director), Jeremy Schulz (Public Works Director), Michael Hoguet (Chief of Police), Amber Lamb (Deputy Town Clerk), and Michael Goldman (Attorney), Corey Griffis ( Assistant Public Works Director), Mark Robinson (Parks and Trails Director)  Dustin Hayden (Town Clerk), Kathy Cathcart (Finance Director)  Agenda Item #1 D: Conflict Of Interest Agenda Item #1 E: General Public Input  No conflicts of interest stated. Trustee Thomas has interest in wrestling club for her kids. Town Attorney  Goldman sees no conflict ofi interest.  Mayor Tarkington opened public comment. Phyllis Ludwig 9205 County Road 521 wants to say thank you  to the Town and the staff appreciates the National Senior Appreciation Day.  Mayor Tarkington closed public comment.  Agenda Item #1F: General Public Input on Agenda Items  Mayor Tarkington opened and closed public comment hearing none.  Agenda Item #1 G: Approval of Agenda  Motion to approve agenda: Trustee Morlan Second motion: Trustee Thomas Vote: Trustee Zazzaro Trustee Hartz Trustee Morlan = Yes Trustee Thomas - Yes Trustee Wolff-) Yes Trustee Au-Yes Mayor Tarkington - Yes  Agenda Item #1 H: Proclamation- ADHD Awareness Month (Attention Deficit Hyperactivity Disorder) Mayor Tarkington Reads ADHD Proclamation declaring October 2023 as ADHD awareness month. Agenda Item #1!: $500 Community Grant Request 4 Corners Underground Wrestling Club Rebecca Parnell Treasurer and' Travis Ludwig President of The 4 Corners Wrestling Club. Newly formed club. Wants a grant of $500.00 to fund wrestling mats. Mayor Tarkington asks when and where the club will kick off. Ms. Parnell says end of October and they are working with two churches.  1    Town of Bayfield Regular Town Board Meeting September 19, 2023 1199 Bayfield Parkway Bayfield, CO8 81122  Motion to approve: Trustee Morlan Second motion: Trustee Wolff Vote: Trustee Zazzaro_ Trustee Hartz- Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff - Yes Trustee Au - Yes Mayor Tarkington-Yes  Agenda Items 2: Approval of Minutes and Department Reports  Agenda Item #2 A: Budget Work Session September 5, 2023 Attendance Roster Approval  Change document from Trustees to Staff. Motion to approve: Trustee Thomas Second motion: Trustee Au Vote: Trustee Zazzaro_ Trustee Hartz- Trustee Morlan - Yes Trustee Thomas Yes Trustee Wolff- Yes Trustee Au - Yes Mayor Tarkington - Yes Motion to approve: Trustee Morlan Second: Trustee Thomas Vote: Trustee Zazzaro_ Trustee Hartz- Trustee Morlan - Yes Trustee Thomas Ves Trustee Wolff-) Yes Trustee Au - Yes Mayor Tarkington = Yes  Agenda Item #2 B: Approval of Minutes - September 5, 2023  Agenda Item #2 C: Public Works Director Report  Jeremy Schulz( Public Works Director) gives report. Staying on track for locates. LPEAwants to get more locates. Sewer strikes down. Water leak at Eagle Park fixed. Bids open for nutrient removal diffuser. Water restrictions and irrigation still in effect. Mill Street striping working to not impact business for Sunday morning and working with Branson. Mayor Tarkington asks about the culvert under HWY 160. Alpine Enterprises will be installing a Police Chief Michael Hoguet gives report. Been out meeting community members. Met with Bayfield School District. Nominated for ETSA. Will be attending the meetings. No incidents in bike tour. Group text group for incidents of motorcycle rally. No incidents in Bayfield. One use of force. Taser deployed but not used. IGA with La Plata County is here. Grants CR 501 all the way through Town as well as Highway 160 all the way through the Town for traffic enforcement. Trustee Morlan asks if there is a bite for the job opening. Has a couple  Flume there as well.  Agenda Item #2 D: Chief of Police Report  interested. One local. One from Kentucky.  2    Town of Bayfield Regular Town Board Meeting September 19, 2023 1199 Bayfield Parkway Bayfield, CO 81122 Agenda Item #2 E: Community Development Director Report  Nicol Killan(Communty Development Director) gives report. Comp Plan has special speakers for the group. The public review draft for the plan will go the website October 3rd not September 21st. Hoping to have the Comp Plan to the Planning Commission and Board Meetings in November. Sonoran Institute as well as the Brendel Group a year long process to help in drought years with land use codes. Pine River Commons 66 deed restricted units. Getting ready to route Schroder Ditch. Groundbreaking ceremony is October 3rd at 3 pm. Cinnamon Heights were not able to make our match fort the grants. Pine River Commons does qualify. Pre- application interview end of October. Asking for 1.2 million for infrastructure to help keepi it deed restricted. Highway 160 pedestrian crossing is progressing slowly) with SEH. Asked for an extension on the Revitalizing Main Street Grant. Geo Tech taking lots oft time and is behind schedule. TAG grant 4-6 months asked for two million for Cinnamon Heights. Asked for three million in congressional directed spending for Bayfield East intersection. Congresswoman Boebert is supporting 1.5 million ofit. Ms. Killian will on vacation until October Amber Lamb(Human Resource Director) gives report. Staffing update. Still looking for Parks Worker and Police Department. Staffed two Public' Works positions and Rec Coordinator DJ Pacheco. New timekeeping system is implemented. Blood drive is October 19th from 11am-3pm at. Joe Stephenson Park. Chili cook off is October  3rd.  Agenda Item #2 F: Human Resource Director Personnel Update Report  26th. 11am-1pm.  Agenda Item #3 Liquor License Action Agenda Agenda Item #3 A: Eepas Beer and Wine License Renewal  Staff recommends renewal. Typo on cover letter corrected on digital version.  Motion to approve: Trustee Morlan Second:Trustee Thomas Vote: Trustee Zazzaro_ Trustee Hartz- = Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff- - Yes Trustee Au- - Yes Mayor Tarkington - Yes  Financial Action Agenda  Agenda Item #4 A: Katie O'Hare Appeal regarding Town Staff denial ofarefund for foos paid for, July 4 Katie O'Hare 4141 County Road 324 Ignacio, CO. Her business is the Stable Life offers carriage rides for Fourth of July. No vendor spot could not find any staff to direct her. No place to do carriage rides. Business License was $200.00. Wanted a designated spot. Had no place to conduct business. Town Manager Katie Sickles discusses background of appeal. Mark Robinson states he and Andrea checked iny vendors and all spots were pre marked. Ms. O'Hare states that there was no map emailed and the chaos was not good for her horse. Would like a refund. Ms. Sickles re-iterates we would not discriminate in entries. Mayor Tarkington concerned this could have been a public safety concern and wishes Ms. O'Hare would have stuck around longer toi find more: staff. Unknown speaker states that carriage doesn'tneed business license under Colorado Law. Mayor Tarkington huge oversight on Towns end safety wise. Trustee Thomas states it is hard to know since Andrea is no longer employed with the Town. Trustee Morlan states iti is the Town that requires the license maybe not the State. Ms. O'Hare states I could not do business so I would like a refund. Mayor Tarkington would refund the $175.00. not the parade fee or business license. Trustee Wolff $175.00 he is ok  with. Motion to approve:Trustee Thomas SecondTrustee Wolff Vote: Trustee Zazzaro Trustee Hartz  3    Town of Bayfield Regular Town Board Meeting September 19, 2023 1199 Bayfield Parkway Bayfield, CO 81122  Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff - Yes Trustee Au - Yes Mayor Tarkington- -Yes Second: Trustee Thomas Vote: Trustee Zazzaro_ Trustee Hartz- - Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff - Yes Trustee Au - Yes Mayor Tarkington- - Yes  Agenda Item #4 B: August 2023 Financial Statements  Ms Sickles requets to table due to numbers not prepared yet and accurate.  Motion to Approve Table #4B: Trustee Morlan  Agenda Item #4 C: Sales Tax Report  Kathy Cathcart(Finance Director) gives report. Sales Tax trending flat.  Agenda Item #4 D: Police Department Body Camera System quotes  Michael Hoguet(Chief of Police) gives report and quotes. Still waiting on Axon to get a quote. Ms. Sickles states itis a $100,000 expenditure. Suggests that we get Axon quotes. Utility quote we do not own, is all digital and a service agreement. Own the Watchguard equipment but have to have someone install it. Al lot higher of a quote.  Motion to Table: Trustee Morlan Second: Trustee Au Vote: Trustee Zazzaro Trustee Hartz- Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff- - Yes Trustee Au - Yes Mayor Tarkington - Yes  Agenda Item #4 E: Police Department Vehicle Equipment  Michael Hoguet(Chief of Police) gives report and quotes. Purchased al Dodge Durango it is service and needs a locked gear box. Truck needs cage to secure suspect now that iti is service. Mayor Tarkington asks about the savings on the Durango purchase. In the long run we: saved $30,000-$35,000 purchasing the Durango that was mostly equipped. Ms. Sickles states both invoices are $8978.01 and there is room in the Capital Improvement  for that. Motion to Approve:Trustee Morlan Second: Trustee Wolff Vote: Trustee Zazzaro_ Trustee Hartz- Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff- - Yes Trustee Au - Yes Mayor Tarkington - Yes  4    Town of Bayfield Regular Town Board Meeting September 19, 2023 1199 Bayfield Parkway Bayfield, CO 81122  Agenda Item #41 F: Humvee Repairs be new owner that could not take possession due to federal Michael Hoguet(Chief of Police) gives report and apologizes. Did research to dot this right. Auctioned it off. Got an email from the State that they wanted an inventory oft their stuff. Humvee was on list. New owner had done upgrades. Itruns really good now. Mayor Tarkington asks ify we are stuck with it.. Chief Hoguet answers at least for 90 days. Ms. Sickles says we must be more diligent with the paperwork being justi in the former  agreement $6273.69  Marshall's office. Motion to approve: Trustee Thomas Second: Trustee Au Vote: Trustee Zazzaro Trustee Hartz Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff- - Yes Trustee Au - Yes Mayor Tarkington- - Yes  Agenda Item #4 G: SGM Change Order Request of $7500 Cinnamon Heights storm water re-engineering Ms. Killian gives report. SGM was doing the engineering and then they realized that the calculations would not work for the entire subdivision. Need change order to get the storm water engineering to where it needs to be. Trustee Morlan asks if this will be the last change order for this. Ms. Killian states that the change order before this was to add the phase one environmental. Trustee Au asks if the engineer always tells us after the fact that they are going $7500 over budget and its seems absurd. Trustee Au implores that we should remind them that they can't continue to go over budget without approval. Trustee Thomas says the amount of money we send their way that they should be better with their budget. Trustee. Au asks why we can't do al local engineer. Ms. Sickles states they are out of Grand Junction and that they have storm water expertise and local engineers have other specialties but the storm water specialists are in the Grand Junction office. Mayor Tarkington asks that staff to express this to SGM. Trustee Morlan expresses that saying no to this is hard because we work with them al lot and they! haven't done this before. But feels like iti is their fault not ours and we have to pay fori it.  Motion to Approve: Trustee Thomas Second: Trustee Morlan Vote: Trustee Zazzaro_ Trustee Hartz- - Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff- Yes Trustee. Au - No Mayor Tarkington - Yes  Agenda Item #4 H: East Mill Gateway Project Award  Jeremy Schulz(Public Works Director) gives report. We had al bid go out for the sidewalk off Buck Highway to Mill Street. Bids have gone up due to concrete prices etc. Would like to award the bid to Fast Track. Will be some extra funds in Capital Improvement to help offset the $51,267 difference. Ms. Sickles states that it will look similar to Ms. Sickles asks Fast Track when can they start. Eric Andesola with Fast Track Construction wants to get all the curb and gutter done before the batch plants close around Thanksgiving. Would like to be done by December 31st. Ms. Killian has asked for an extension on the grant in case the weather impacts the  project and it would be until June of 2024. Motion to approve: Trustee Morlan Second: Trustee Thomas  Vote:  5    Town of Bayfield Regular Town Board Meeting September 19, 2023 1199 Bayfield Parkway Bayfield, CO 81122  Trustee Zazzaro_ Trustee Hartz- Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff-) Yes Trustee. Au - Yes Mayor Tarkington = Yes  Action Agenda  Mayor Tarkington asks for public input on Agenda item #5 At through ::  Paul Black 311 County Road 501 President of the Schroder Ditch. Contractor has been great to work with. Developer has done great. Has done everything they have asked. Will pipe the ditch from Highway 160 to Bayfield Parkway. No cost for the Town all covered by the developer. Mayor Tarkington asks if there is anything that makes him nervous. The contractor has a plan to handle the challenges. Lisa Bloomquist HomesFund Executive Director 1.347 million dollars of mortgage assistance for 97 households. In 81122 zip code 2.1 million dollars for 160 people. Thanks the Board for their consideration and couldn'tdo this without their support. Has been working with Nicol on Cinnamon Heights. And working on Pine River Commons with Charlie and Brad. Trustee Morlan asks if wel have Agenda Item #5 A: Wright Water Engineers Standardize Water Spreadsheet Analysis Ms. Killian gives report. Wright Water does evaluations on any subdivision or annexation when water rights need to bet transferred to the municipality. They use County data. Wants a more consistent fees to pass on to developers for more accurate impact fees in lieu of. Mr. Schulz wants to standardize the process so there is not inconsistency. Will streamline the process. Has plenty of data to make the numbers more accurate to Bayfield and not the County. Trustee Morlan asks ift this was budgeted. Mr. Schulz states there is a line in Water Fund for general engineering for things like this. AlI Wright Water does is water as opposed SGM. Ms. Sickles states that there is $20,000 but the estimate was up to $5000.00 will not get to the $20,000.  already been paying this. Ms. Sickles replies yes we have.  Motion to Approve: Trustee Morlan Second: Trustee Thomas Vote: Trustee Zazzaro Trustee Hartz Trustee Morlan- - Yes Trustee Thomas - Yes Trustee Wolff- - Yes Trustee Au - Yes Mayor Tarkington - Yes  Agenda Item #5 B: HomesFund PSA  Ms. Sickles gives report. Annual repeat. Fox Farm Village Subdivision. After an income analysis of Cinnamon Heights and Pine River commons there may be ai fee increase. But the homes have to be ready to be occupied.  Motion to Approve:Trustee Morian SecondTrustee Wolff Vote: Trustee Zazzaro_ Trustee Hartz - Trustee Morlan - Yes Trustee Thomas Yes Trustee Wolff-Yes  6    Town of Bayfield Regular Town Board Meeting September 19, 2023 1199 Bayfield Parkway Bayfield, CO8 81122  Trustee. Au - Yes Mayor Tarkington - Yes  Agenda Item #5 C: Southwest Detox IGA  Ms. Sickles gives report. Annual maxi is $6075 dollars for three years. Asks approval for final draft for Mayor  Tarkington to sign. Will have attorney Goldman look at it before the Mayor signs.  Motion to Approve:Trustee Thomas SecondTrustee Au Vote: Trustee Zazzaro Trustee Hartz Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff- - Yes Trustee Au - Yes Mayor Tarkington = Yes  Agenda Item #5 D: Dark Sky Mentor Program  Ms. Killian gives report. Approached by Visit Durango. Colorado passed HB 221382. Free process allows to look at our codes to make changes to be a dark sky community. Gets closer to dark sky compliance. Residential has no dark sky compliance. Took it Planning Commission. Had a couple concerns. Building codes have some lighting requirements for safety. And Dark sky lighting can be pricey. Need approval to apply.  Motion to Approve:Trustee Thomas SecondTrustee Wolff Vote: Trustee Zazzaro Trustee Hartz Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff-Y Yes Trustee Au - Yes Mayor Tarkington = Yes  Agenda Item #5 E: Schroder Ditch Crossing Agreement for Bayfield Parkway  Ms. Killian gives report. Agreement between the Town and Schroder Ditch Company. Under Bayfield Parkway Town would own that section. Mayor would need to sign agreement. Trustee Morlan asks ifl legal has looked at  it. Town Attorney Goldman has looked at both. Motion to Approve:Trustee Morlan SecondTrustee Wolff Vote: Trustee Zazzaro Trustee Hartz Trustee Morlan = Yes Trustee Thomas Yes Trustee Wolff- Yes Trustee Au - Yes Mayor Tarkington - Yes  Agenda Item #5 F: Schroder Ditch Agreement for Pine River Commons  Ms. Killian gives report. Between Schroder Ditch Company and the developer however the Town will be listed  as secondary on the bond. Warranty period that the construction and the pipe work.  Motion to Approve:Trustee Morlan SecondTrustee Thomas Vote:  7    Town of Bayfield Regular Town Board Meeting September 19, 2023 1199 Bayfield Parkway Bayfield, CO 81122  Trustee Zazzaro Trustee Hartz Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff- Yes Trustee Au - Yes Mayor Tarkington - Yes  Agenda Item #5 G: Vector Disease Control Mosquito  Ms. Sickles gives report. Has serviced the Town since 2020 or 2019. Three percent increase. Covers through  2026. Motion to Approve:Trustee Thomas SecondTrustee Au Vote: Trustee Zazzaro Trustee Hartz Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff - Yes Trustee Au - Yes Mayor Tarkington - Yes  Agenda Item #5 H: East Oak Connection  Ms. Killian gives report. Highway 160 and Bayfield Parkway intersection. SEH gave five alternatives all but one impact School District property. Would like to have aj joint meeting with the Board of Trustees, Planning Commission and School District. Majority of response was people in the neighborhood. Ms. Killian shows the grading system of how all five graded out by category. Ms. Killian shows on screen maps of the differences in routes. Ms. Sickles would like the meeting to eliminate at least three options. School Superintendent wants to Trustee Morlan asks for an explanation. Ms. Sickles states the County Assessor shows the difference in property tax difference. It will reduce the property tax collected by $34,000 dollars. State says it will backfill with TABOR. Breaks down to about oleven to twelve dollars per citizen. Trustee Au cautions that if we ask for a sales tax increase and oppose HH it may appear we are trying to manipulate and confuse the voter. Itmay also look like what is the Board's own self-interest in opposing this. Trustee Morlan states there needs to be an education piece with this. Ms. Sickles states that it will be a way to get rid OfTABOR. Trustee Thomas clarifies that we are just taking a public stance as a Board. Mayor Tarkington states that iti is a way for municipalities to sign on that it is very strongly opposed. Trustee. Au asks who sponsored the bill. Ms. Sickles states CML had three days to review the bill before it went to vote and she does not know who the sponsor was. The ballot is  wait until the School Board elections.  Agenda Item #5 : Resolution 585 Opposing Proposition HH  likely to pass due to the ballot language looking like a savings on property taxes.  Motion to Approve:Trustee Thomas Second-Trustee Morlan Vote: Trustee Zazzaro Trustee Hartz Trustee Morlan = Yes Trustee Thomas - Yes Trustee Wolff- - Yes Trustee Au - Yes Mayor Tarkington - Yes  Board of Trustees Reports and Upcoming Dates of Interest  8    Town of Bayfield Regular Town Board Meeting September 19, 2023 1199 Bayfield Parkway Bayfield, CO8 81122  September 30- Heritage Days and Sheep' Trailing b. October 2-7 Town Offices Closed in Observance ofCabrini Day October 3, 3:00pm Pine River Commons Ground Breaking d. October 3, 5:30pm Budget Work Session prior tol Meeting f. October 10, 6:30pm Planning Commission: Meeting 1. October 17, 6:30pm Board ofTrustees Regular Meeting  October 3, 6:30pm or TBDI Following Work Session Board ofTrustees Regular. Meeting g October 15-N Nol Meeting DOLA Requirement "Draft budget presented to approving Board" i. November 7, Coordinated Election 7am-7pm and 2024 Budget Public Hearing time TBD  9.Adjourned at 8:55  Approved as presented on 9/19/2023:  Oh  Dustin Hayden, Town Clerk  IE  9