Town of Bayfield Regular Town Board Meeting October 3, 2023 1199 Bayfield Parkway Bayfield, CO81122  Mayor Tarkington called the meeting to order at: 7:03 pm.  Town Board Members Attendance: Trustee Zazzaro - Present Trustee Hartz - Present Trustee Morlan - Present Trustee Thomas - Present Trustee Wolff- Present Trustee Au = Present Mayor Tarkington - Present  Staff Present: Katie Sickles (Town Manager), Nicol Killian (Community Development Director), Jeremy Schulz (Public Works Director), Michael Hoguet (Chief of Police), Michael Goldman (Attorney), Corey Griffis (Assistant Public Works Director), Mark Robinson (Parks and Trails Director) Dustin Hayden (Town Clerk), Kathy Cathcart (Finance Director), Amber Lamb (Human Resource Director) and Kristin Dallison (PartTime Receptionist).  Agenda Item #1 D: Conflict Of Interest Agenda Item #1 E: General Public Input  No conflicts ofi interest.  Mayor Tarkington opened and closed public comment hearing none Mayor Tarkington opened and closed public comment hearing none.  Agenda Item #1F: General Public Input on Agenda Items  Agenda Item #1 G: Approval of Agenda  Motion to approve Agenda: Trustee Morlan Second motion: Trustee Wolff Vote: Trustee Zazzaro_Yes Trustee Hartz = Yes Trustee Morlan - Yes Trustee Thomas - Yes Trustee' Wolff-) Yes Trustee Au Ycs Mayor Tarkington-Yes  Agenda Item #2 Presentations and Action regarding request Agenda Item #2 A: Homecoming Community Grant Request  Mayor Tarkington asks Town Manager Katie Sickles if she has anything to add. Ms. Sickles replies that the applicants are here and explains the fee of $300.00 is for Public' Works to do a moving barrier fort the Homecoming Parade and they are asking for $500.00. Amy Miglinas Principal of Bayfield High School 336 Mesa Drive and Tawnya Thayer 427 East Lakeside Drive Student Council Advisor for Bayfield School District. Ms. Miglinas states we proposed a new route to help with safety and make it more central to the students. Mayor Tarkington asks about the requesting $500.00 when the fee was $300.00 they were not sure what cost would be. Mayor Tarkington thanks them for doing this with us and that we got way more people for Heritage Days than we expected and she was glad we had a plan and traffic was shut down.  Motion to approve $300.00 Grant Request: Trustee Hartz  Second:Trustee Zazzaro Vote: Trustee Zazzaro_ Yes Trustee Hartz-) Yes Trustee Morlan - Yes  1    Town of Bayfield Regular Town Board Meeting October 3, 2023 1199 Bayfield Parkway Bayfield, CO81122  Trustee Thomas - Yes Trustee Wolff- - Yes Trustee Au - Yes Mayor Tarkington-yes  Agenda Item #3: Public Hearing Special Event Liquor Application Agenda Item #3 A: Be Frankenstein Event October 21 by Be Frank  Mayor Tarkington opens Public Hearing: Lech Usinowicz 409 South Mesa Av. Executive Director with Be Frank Foundation states that it is rare for him to be here and is applying for approval for their 10th Annual Be Frankenstein Event. Thanks the Board for their support. Brings lots of people here from Durango as well. One minor change they want to serve out of Bottom Shelf Brewery with the TIPS Certified Servers. Like a small bump out from the Brewery. Wants to brag that Frankenstein helped model the Block Parties with former Town Manager Chris LeMay. Mayor Tarkington asks about the license times being until 6 pm but the flyer states 8 pm. Mr. Usinowicz states the bump out will start serving at 6 pm and the liquor sales will move inside to the Brewery. Mr. Usinowicz mentions that Town Clerk Dustin mentioned the community grant request process and would like to see a fee structure for non-  profits. Mayor Tarkington states iti is something the Board has been talking about. Mayor Tarkington opens public comment and hearing none. Closes Public Hearing.  Agenda Item #4: Liquor License Approvals  Agenda Item #4 A: Be Frankenstein Event October 21 by Be Frank  Motion to approve: Trustee Morlan Second:Trustee Thomas Vote: Trustee Zazzaro_ Yes Trustee Hartz = Yes Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff-Yes Trustee Au - Yes Mayor Tarkington-Yes Motion to approve: Trustee Zazzaro Second:Trustee Morlan Vote: Trustee Zazzaro_ Yes Trustee Hartz-) Yes Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff = Yes Trustee Au - Yes Mayor Tarkington - Yes Motion to approve: Trustee Morlan Second:Trustee Au Vote: Trustee Zazzaro_ Yes Trustee Hartz = Yes Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff-) Yes Trustee Au - Yes  Agenda Item #5 Approval of Minutes and Department Reports  Agenda Item #5 A: Budget Work Session September 19, 2023 Attendance Roster Approval  Agenda Item #5 B: Approval of Minutes - September 19, 2023  2    Town of Bayfield Regular Town Board Meeting October 3, 2023 1199 Bayfield Parkway Bayfield, CO 81122 Agenda Item #5 C: Town Manager Report  Mayor Tarkington - Yes  Ms. Sickles gives her report. Transitional conversion bit of chaos at the beginning. Park and Culture and Recreation split with Parks and Trails and Senior Center. Feels it is going really well. Budget is based on having an HR Director, Culture Resource and Recreation Director and Senior Center Director. A lot less stressful and running more smoothly and communication is good. New insurance rates out today. Met with Parks and Trails Director Mark Robinson gives report. Operations going normal. South Field got 12 new sprinklers. Ditches covered and re-seeded. Irrigation turned off, waiting on Public Works water tap. Lots of gopher activity, San Juan Wildlife Services providing help on this front. October 16 lines will be blown out and restrooms shut off. Little Pine construction crews will remove cottonwoods in exchange for staging in the park. Some trees need to be removed from Eagle Park and we have a couple bids on those. Mayor Tarkington asks has all the ditches been shut off. Mark says the Main Ditch has. Mayor Tarkington says it is good to see the kids on the soccer fields. Mr. Robinson says fields are in good shape and he can duplicate what Horizon Town Clerk Dustin Hayden gives his report. New Rec Coordinator DJ Pacheco doing well in his first couple weeks. He has been involved with soccer and event planning for Block Parties and Be Frankenstein Event. Has a great background in social media and has driven 5th-6th grade Basketball registration. Two more soccer weekends to go. We did have some opportunities with sportsmanship between a parent and a coach and that's something we will be monitoring. Great to see the young referees learning and getting better. Ballot proofs have been approved and sent. Budget update $26,000 dollars under budget in programs and revenue projections exceeded in adult and youth sports. In the quote and bidding stages for the re-useable jersey project. Mayor Tarkington opens it up for public input: None given. Mayor Tarkington closes public comment. Ms. Cathcart gives report. Explains why original document is not correct. Utility billing department missed updating General Ledger. Numbers are updated and accurate. Severance Tax and Mineral Tax has been moved in to the General Fund. Grants have been collected. Credit Card focs have been going in to misc. fees. Have been moved and separated as a fee category. Water and Sewer Funds have received credits due to  Patterson road.  Guy  the new Manger for Forest Lakes Metro and discussed co-operation on any shared projects down the  Agenda Item #5 D: Park Director Report:  Enviromental Services did tot the field in-house and it will be much cheaper.  Agenda Item #5 E: Town Clerk, Culture and Rec Director Report  Agenda Item #6: Financial Action Agenda Agenda Item #6 A: August 2023 Financial Statements  building permits. 67% of the year has elapsed. Funds trending well.  Motion to Approve:Trustee Morlan Second:Trustee Thomas Vote: Trustee Zazzaro_ Yes Trustee Hartz- Yes Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff - Yes Trustee Au - Yes Mayor Tarkington - Yes  Agenda Item #6 B: September 2023 Disbursements  Ms. Cathcart asks for questions. None asked. Motion to Approve:Trustee Morlan Second:Trustee Au Vote:  3    Town of Bayfield Regular Town Board Meeting October 3, 2023 1199 Bayfield Parkway Bayfield, CO81122  Trustee Zazzaro_ Yes Trustee Hartz- - Yes Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff-) Yes Trustee Au - Yes Mayor Tarkington - Yes  Agenda Item #6 C: Parks & Trails Request $22,647 (72" Snow Plow, Bobcat 90" Mower Deck, Sweeper Mayor Tarkington references the Budget Meeting when this was discussed. Trustee Morlan asks if we do the projects in the next budget. Ms. Sickles states the majority of money was from Little Pine Restrooms coming in at a higher bid than was planned. Not coming back in 2024. Itwas a capital improvement fund. Mayor Tarkington asks ifv we can get what we need to gett things in. Mr. Robinson states the mower deck may take  Attachments)  some time but he thinks we can gett the sweeper and snow plow soon.  Motion to. Approve:Trustee Zazzaro SecondTrustee Morlan Vote: Trustee Zazzaro_ Yes Trustee Hartz-Yes Trustee Morlan- - Yes Trustee Thomas Yes Trustee Wolff-) Yes Trustee Au- -Yes Mayor Tarkington = Yes  Agenda Item #6 D: Senior Center $15,773 (ADA Ramps and Remodel Supplies)  Mayor Tarkington references the Budget Meeting when this was discussed. Ms. Sickles would like to get at least one more quote on the ramps. Mayor Tarkington asks to table ramps until the bid comes in and entertain ar motion for the other $5000.00. Trustee Wolf asks for clarification on what the $5000.00 is for. Ms. Sickles Motion to Approve the other $5000.00 and table the ramps for more quotes:Trustee Zazzaro  states a water fountain and other ADA supplies.  SecondTrustee Vote: Trustee Zazzaro_ Yes Trustee Hartz-Yes Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff- - Yes Trustee Au - Yes Mayor Tarkington = Yes  Agenda Item #6 E: 2023 WWTF Improvements Award TKF Contracting, Inc. $292,375 (2024 project) Jeremy Schulz (Public Works Director) states that we have one bid only for the project but it is the same contractor that built iti in 2007 and it came in under budget. Feedback from SGM was favorable. Engineers  don't like to come in under. Motion to Approve:Trustee Morlan SecondTrustee Au Vote: Trustee Zazzaro_Yes  4    Town of Bayfield Regular Town Board Meeting October 3, 2023 1199 Bayfield Parkway Bayfield, CO81122  Trustee Hartz-Yes Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff-) Yes Trustee Au - Yes Mayor Tarkington - Yes  Agenda Item #7 Action Agenda: Agenda Item #7A:Lal Plata County Patrol IGA  Mayor Tarkington opens it up to public comment: None given  Mayor Tarkington closes public comment.  Chief Hoguet gives report. States that for public safety we need traffic enforcement authority. Met with La Plata County Sheriff. Gives specifics of traffic locations that will now be under Bayfield's traffic enforcement authority. Mayor Tarkington asks if Attorney Goldman has looked it over. He states it needs a few edits but good job Chief Hoguet. Trustee Zazzaro asks about the Mars Drive stop signs and is surprised that we only get the first stop  sign. Chief Hoguet replies that the other two are outside of city limits.  Motion to Approve:Trustee Thomas Second:Trustee Morlan Vote: Trustee Zazzaro_ Yes Trustee Hartz-Yes Trustee Morlan- - Yes Trustee Thomas - Yes Trustee Wolff- Yes Trustee Au - Yes Mayor Tarkington - Yes  Agenda Item #7 B: SWAT Assistance Mutual Aid  Chief Hoguet gives report. Wants to blend more with other local law enforcement has had Officer Gallegos attended his first course. He will have a try out soon. Will allow us to be more viable in the law enforcement  community. Trustee Au asks if we will lose some of his time? Chief Hoguet replies no.  Motion to Approve:Trustee Morlan SecondTrustee Zazzaro Vote: Trustee Zazzaro_ Yes Trustee Hartz-Yes Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff- Yes Trustee Au - Yes Mayor Tarkington-Yes  Agenda Item #7 C: Dark Agent Designation  Ms. Sickles gives report. Just saw the agreement with Southwest CCOG and Region 9 being merged. Updates were made. Things have been vetted in other communities. Trustee Zazzaro asks what dark fiberi is. Ms. Sickies states thati itis fiber already there that isn'tbeing used and can be leased out. Need designation to have company  to lease fiber. We would be designating Region 9 to collect the funds for dark fiber.  Motion to Approve:Trustee Morlan SecondTrustee Zazzaro Vote: Trustee Zazzaro_Yes Trustee Hartz-Yes Trustee Morlan - Yes  5    Town of Bayfield Regular Town Board Meeting October 3, 2023 1199 Bayfield Parkway Bayfield, CO 81122  Trustee Thomas - Yes Trustee Wolff - Yes Trustee Au -Yes Mayor Tarkington - Yes  Agenda Item #7 D: Dark Fiber Lease Agreement Ting  Ms. Sickles gives report. Companies need to lease dark fiber that the Town may own. The fiber maybe in the conduit. Clearnetworx paid the lease for twenty years. Mr. Schulz gives background on how fiber and conduit leases work. Trustee Zazzaro asks what Clearnetworx part ofitis. Mr. Schulz states that Clearnetworx is now  Vero. Motion to Approve:Trustee Zazzaro SecondTrustee Wolff Vote: Trustee Zazzaro_ Yes Trustee Hartz-Yes Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff-) Yes Trustee Au - Yes Mayor Tarkington = Yes Motion to Approve:Trustee Morlan SecondTrustee Hartz Vote: Trustee Zazzaro Yes Trustee Hartz-Yes Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff - Yes Trustee Au - Yes Mayor Tarkington- Yes  Agenda Item #7 E: Dark Fiber Lease Agreement VERO  Agenda Item #7 F: Ordinance 495 Chapter 13 Streets and Sidewalks  Ms. Sickles states Attorney Goldman has made some edits and need to re-format itj just didn't get it done before the meeting. Wanted to have snow removal policy before the snow starts. Old code is 20-45 years old. Provides recent updates and clarity to snow removal. Need new signs. Trustee Zazzaro asks ifwel have a notification system for snow removal. Ms. Sickles states we do not have an alert system. Itwill be personal  contact and windshield flyers. May have to tow a car at some point.  Motion to Approve:Trustee Zazzaro Second:Trustee Morlan Vote: Trustee Zazzaro Yes Trustee Hartz-Yes Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff-) Yes Trustee Au - Yes Mayor Tarkington- Yes  Agenda Item #7 G: Resolution 586 Utility Relief for Year 2024  6    Town of Bayfield Regular Town Board Meeting October 3, 2023 1199 Bayfield Parkway Bayfield, CO 81122  Ms. Sickles gives report and background on results of previous years totals. Big difference in this one is storm water. Maybe too much for people on LEAP. Wants some padding for the new storm water fee. People that  may not be ready for at ten or fifteen dollar fee increase in utilities.  Motion to Approve:Trustee Morlan SecondTrustee Wolff Vote: Trustee Zazzaro_ Yes Trustee Hartz-Yes Trustee Morlan - Yes Trustee Thomas -Yes Trustee Wolff-Y Yes Trustee Au - Yes Mayor Tarkington- Yes  Board of Trustees Reports and Upcoming Dates of Interest  a. October 2, Town Offices closed for to Celebrate Indigenous Peoples Day and Cabrini Day b. October 10, 7:30am Employee. Appreciation Breakfast at Senior Center d. October 17, Board ofTrustees Regular Meeting following the Budget Work Session  October 10, 6:30pm Planning Commission November 7- Coordinated Election  9.Adiourned at 8:01  Approved as presented on 10/3/2023:  Dustin  D  4  7