Townof Colorado Board ofTrustees REGULAR MEETING Thursday, February 15,2024, 5 p.m.  Ledaredge  Call to Order & Pledge of Allegiance: Mayor Udd called the meeting to order at 5:00 p.m. and led the Roll Call: Mayor Richard Udd, Mayor Pro Tem Jim Atkinson, Trustees Tracy Gist, Greg Hart, Kathy Hirschboeck, Mick Murray, and Jerry Pippin. Attorney Bo Nerlin appeared via Zoom. Let it also be shown for the record that Interim Town Administrator Mark Relph and Town Clerk. Jess Shelton were in Agenda Approval: Mayor Pro Tem Atkinson moved, and Trustee Murray seconded to approve the agenda. All voted 'aye,' no one voted 'nay,' the motion passed unanimously, and the agenda was Consent Agenda: Mayor Pro Tem Atkinson moved, and Trustee Gist seconded to approve the consent agenda. All voted 'aye,' no one voted 'nay,' the motion passed unanimously, and the agenda was  Pledge of Allegiance.  attendance.  approved.  approved. Constituent Time:  1) Raph Jessop; 21577 2300 Road Cedaredge. Mr. Jessop stated he sent emails to the Mayor and Trustees in regard to his property access. Mr. Jessop stated the Town should buy the access back if 2) Hardy Hutto; 17886 Hanson Road Cedaredge. Mr. Hutto stated hel had a vested interest in the same vacated easement as Mr. Jessop. Mr. Hutto stated hel believed the vacating ofthe easement was Interim TA Relph responded to constituents about this case and stated he had talked at length with Mr. Hutto and Mr. Jessop about this issue. The Town of Cedaredge Attorney and the County Attorney Nerlin stated he shared the materials with the County Attorney and the two attorneys were  the easement had been vacated.  illegal and he had property that would be landlocked.  Attorney are working on the issue to find a solution. working on getting a meeting set up.  Surface Creek Community Services: Cedaredge Food Bank  President Ken Christensen submitted a written report about the Food Bank for the 2023 year. President Christensen and Vice President Nolan thanked the Town for all their support with the facility rent and also thanked the Police Department for providing safety with the heavy traffic the food bank generates.  GolfCourse Advisory Board (GCAB):  1  BOT Regular Meeting 02.15.2024    Chairperson Greg Perkins submitted a written report, and a volunteer policy generated by the Golf Mayor Udd stated he liked what the GCAB had done and did not think that official Board approval was Chairperson Perkins stated eyes had been put on all the equipment at the course and the focus would TA Relph stated that the information had been submitted to CIRSA but there was not an official timeline Mayor Udd thanked the GCAB for all the work on the policies and thanked the volunteers who fixed the Trustee Gist thanked Chairperson Perkins for the work on the project and pointed out there were several references to Monterey County and California in the document that needed to be corrected. Trustee Hart stated the mission, vision and values page should be printed and posted at the golfcourse. Mayor Pro Tem Atkinson stated the policy the GCBA used for reference in developing policies, had  Course Advisory Board. necessary.  turn to improving the quality oft the course.  yet. spreader.  Trustee Hart asked ifthere were any systems for logging volunteer hours. been adopted by Monterey County because it was well done.  Treasurer's Report - Trustee & Treasurer Mick Murray submitted a written report. Trustee Hirschboeck thanked Treasurer Murray for the way he generated his report. Contract Approval for the Northridge Waterline Replacement: Pioneer Excavating.  TA Relph showed the Board a power point regarding the Northridge Waterline Replacement Project. TA Relph recommended the approval ofthe contract with Pioneer Excavating for the Northridge Mayor Udd stated there would be a briefing by the attorney about the Northridge project. Mayor Pro Tem Atkinson stated the consideration oft the reimbursement policy was the crux as to Mayor Udd stated there were additional costs that were not shown prior, and that he was disappointed in the previous way the project costs were managed. Mayor Udd asked TA Relph to pass those concerns onto the Engineering Firm who worked on the project.  Waterline Replacement Project. why the project went forward.  Mayor Pro Tem Atkinson moved, and Trustee Murray seconded to approve the contract for Northridge Waterline Replacement to Pioneer Excavating for $1,774,826.90. All voted 'aye,' no one voted 'nay,' the motion passed unanimously, and the Northridge Waterline Replacement contract was awarded to  Pioneer Excavating.  Resolution 05-2024: Financial Signers:  Trustee Murray moved, and Trustee Gist seconded to approve Resolution 05-2024 approving financial signers. All voted 'aye,' no one voted 'nay,' the motion passed unanimously, and Resolution 05-2024  was approved.  Leadership Report: Interim TA Mark Relph gave a verbal report.  TAI Relph stated there was aj preconstruction conference for the Northridge Construction project. TA Relph met with a grant writer from the State and there were some grants that could be available.  There could be an Economic Development grant opportunity. There could be a Main Street Block grant opportunity.  2  BOT Regular Meeting 02.15.2024    TA Relph stated committee charters would be beneficial and stated the GCAB reports could be TAI Relph stated he had an open house for people to meet with him and it was successful. TA Relph TA Relph gave a tentative calendar to the Board for upcoming agenda items and asked them to give input  rolled into a full charter for other committees.  encouraged the Board of Trustees to get out with community members.  on their priorities. Constituent Time:  Cordell Chapman, 1170 SW Fairway, Cedaredge. Mr. Chapman asked for a schedule for construction. TA Relph stated the contractor was working on it and would come in March.  Trustee Comments:  1) Trustee Pippin stated the Tree Board was successful and did a good job. 2) Trustee Gist stated it was a good meeting. 3) Trustee Murray thanked the GCAB again for their work. Pro Tem Atkinson asked about wayfinding signs.  4) Trustee Hirschboeck thanked staff for getting the meeting packets to the Board on Mondays at 5 p.m. 5) Mayor Pro Tem Atkinson asked ifthere was at timeline to start working on the Masterplan again. Mayor 6) Trustee Hart stated there was not any mention of the governance plan on1 the tentative schedule.  7) Mayor Udd complimented TA Relph for coming up to speed SO quickly.  Upcoming Meetings and Events a. 2024 Candidate Election Forum February 22 at 6 p.m. b. Dr. Perry Economic Update April 5 at 8 a.m.  Cedaredge Civic Center, 140NW: 2nd Street  Bill Heddles Recreation Center, Delta Adjourn: The meeting was adjourned at 6:19 p.m.  Respectfuly submitted. Jess E. Shelton Town Clerk  3  BOT Regular Meeting 02.15.2024