Townof Ledaredge Colorado' Board ofTrustees Special Meeting Thursday, January 4, 2024, 51 p.m.  Call to Order & Pledge of Allegiance: Mayor Pro Tem Atkinson called the meeting to Roll Call: Mayor Pro Tem Jim Atkinson, Trustees Tracy Gist, Greg Hart, Kathy Hirschboeck, Mick Murray. Mayor Richard Udd, Trustee Jerry Pippin and Attorney Bo Nerlin appeared via Zoom. Let it also be shown for the record that Interim Town Administrator Tammy Francis and Town Clerk Jess Shelton are: in attendance. with the removal ofitem 7, letters ofinterest for Interim. Administrators.  order at 5:00 p.m.  Agenda Approval: Trustee Gist moved, and' Trustee Murray seconded to approve the agenda Roll Call Vote: all voted 'aye,' no one voted 'nay,' the motion passed unanimously, and the  agenda was approved with the removal ofitem 7.  Constituent Time:  1) Amanda Seaver and Wes Racklif; Business address 690 South Grand Mesa Drive Cedaredge; The Town Cellar. Ms. Seaver stated she emailed' Trustees letters with 2) Justin Hofbauer; 115 NE Fir Street, Cedaredge. Mr. Hoffbauer asked the Board to reconsider the start time oft the meetings SO people who work can attend. Mr. Hoffbauer stated the Town should be focused on growing and that a liquor store on the corner ofl Main Street would make an old building updated and bring more 3) JP Shireman; 13869 High Park Road, Cedaredge. Mr. Shireman asked why the new liquor store was an issue for the current retail licensed establishment. Mr. Shireman stated hel hoped there was a way to resolve this and to create good jobs and tax 4) Ken Volgamore; Cedaredge. Mr. Volgamore stated he was in support of another 5) Wesley Ratclif; 215 S Grand Mesa Drive. Mr. Ratclif stated his business was barely  concerns about the liquor license for the Liquor Vault.  revenue to the Town.  revenue for the Town. liquor license in Cedaredge.  surviving and another license would end his business.  BOT Special Meeting 01.04.2024  1    Application for Retail (City). Liquor License: The Liquor Vault  Mr. Van Houten stated he saw ai need fort the' Town and sought to solve an issue. Mr. Van Houten stated the Board had asked at the last meeting tol have the applicant provide proof in writing as to the methodology oft measurement for distance. Mr. Van Houten stated he provided a video demonstrating that the distance is over 3,000 feet with Google Maps as the State mentioned in their email. Mr. Van Houten stated there was a .002 margin of Mr. Holveck stated he and Mr. Van Houten have been rolled over the coals by people in the Town and he stated the Liquor Vault would provide more jobs and more sales tax Mr. Van Houten stated they paid for a concurrent review ofthe application sO that they could know ifthe license was approved before the closing purchase on the building, Trustee Hart stated the measurement was done in miles and not feet, as stated in the liquor code. Trustee Hart stated Google Earth provides ai radius measurement in feet. Trustee Hart stated that the applicant needs to show proof with Google Earth in feet. Mayor Pro' Tem Atkinson stated at thel last meeting that a measurement be performed via survey and that has not been done, sO therefore the measurement cannot be verified. Trustee Hart stated if an official certified survey came: in over 3,000 feet, then the distance issue would be resolved, and the application would be approved. Mr. Van Houten asked ifa variance would be entertained. Trustee Hart stated the Board Trustee Murray stated a trip-o-meter on a car rolls a number on the dial, then that vehicle Mayor Udd stated there was uncertainty from .51 to.6ofamile. Mayor Udd stated there Attorney Nerlin joined the conversation via Zoom and stated the Board needed to cease  error with that method ofmeasurement.  revenues.  which the State license was approved at that time.  would entertain a variance. has traveled that distance.  was al lack of precision in measurements done in that manner. the back and forth with the members ofthe public.  Mayor Pro Tem Atkinson opened the meeting up to public comment.  Steve. Anderson, 3101 NW Fir. Mr. Anderson stated this was al business and the Wesley Ratclif, 215 S. Grand Mesa Drive. Mr. Ratclif stated if distances on a  spirit of the statute is toj promote business and not hinder. property were in question a surveyor would be used. Mayor Pro Tem Atkinson closed the public comments at 5:50 p.m.  BOT Special Meeting 01.04.2024  2    Mayor Udd stated the State would: need to entertain a variance before the Town would entertain a variance. Town Clerk Shelton stated she could call the Liquor Attorney Nerlin stated the options tonight were to approve, deny or continue the Mayor Udd: moved, and Trustee Hart seconded to approve the continuance ofthis  Licensing on Monday to discuss a variance.  matter.  matter for another date.  Roll Call Vote: all voted 'aye,' no one voted 'nay,' the motion passed unanimously, and the  application and hearing was continued to. January 18. Discussion and follow-up on DOLA funding - Dana Hlavac  Mr. Hlavac stated he would assist with the grant and funding application, while the Town was Mayor Pro Tem stated the Board made a firm commitment to the bridge and the road continuing upt to the highway. Mayor Pro" Tem also asked Mr. Hlavac: ift there was funding for right ofway purchases. Mr. Hlavac stated he was unsure of funding due to the broad scope oft the question,  short-staffed.  but he would try to get a package together to get funding.  Interim Town. Administrator: Letters ofl Interest - Pulled from the agenda  Town Administrator Wage Scale:  Mayor Pro Tem stated there would not be any action taken tonight but some discussion would be Trustee Hart stated the wage decision was inaccurately posted. Trustee Hart stated the Interim Attorney Nerlin stated the position would have tol bei reposted to correct the error in the wages Mayor Udd stated the wage would be negotiated for the Interim at the time ofhiring. Mayor Udd stated the Board needs to approve a wage scale: for aj permanent Town. Administrator. Mayor Udd tasked. Acting TA Francis and' Trustee Hart to work together to determine a wage  had.  salary should be closer to $93, 000.  posted.  scale for the permanent Town Administrator.  Browns Hill Engineering and Controls: VSaas System Contract Attorney Nerlin stated he did not have a problem with the contract as presented.  Trustee Hart moved, and Trustee Hirschboeck seconded to approve the VSaas Systems Control Roll Call Vote: all voted 'aye,' no one voted 'nay," thei motion passed unanimously, and the VSaas Systems Control Contract with Browns Hill Engineering and Controls was approved.  Contract with Browns Hill Engineering and Controls.  BOT Special Meeting 01.04.2024  3    Constituent Time: No one signed up for constituent time.  Trustee Comments:  Trustee Murray stated he was happy to accept the help of Dana Hlavac from DOLA on Trustee Hart stated there were an excellent quality of candidates for the Interim TA position. Trustee Hart stated the applications were particularly good and encouraged the Attorney Nerlin stated the applications could be hand distributed for the Interim position. Trustee Gist stated she could not attend the evening meeting next' Thursday or Friday. Mayor Pro Tem stated that ai meeting Monday, Tuesday, or Wednesday would work. Attorney Nerlin stated that the applications be hand distributed and not sent electronically. Attorney Nerlin stated he would send out an email with thoughts and then Attorney Nerlin stated it was not necessary for him to bej present for the Executive Mayor Pro Tem scheduled the executive session for Tuesday, January 9 at 5 p.m. Trustee Pippin stated he was torn on the issuance ofthel Liquor License. Mayor Udd asked Acting TA Francis to get him copies oft the applications. All Trustees agreed to meet with. Acting TA Francis to collect copies oft the applications. Mayor Pro Tem Atkinson asked about the Wayfinding signs and Town Clerk Shelton  thel Deer Trail project.  other Trustees to go to Town Hall and look at the applications.  Mayor Udd stated Monday would not work for him.  determine a date. Session.  stated she would follow up with Buds signs.  Adjourn: Mayor Pro' Tem Atkinson adjourned the meeting at 6:29 p.m.  Kepectiulyswmite,  Shelton Town Clerk  OEV  BOT Special Meeting 01.04.2024  4