MINUTES OF THE BUENA VISTA BOARD OF TRUSTEES  REGULAR MEETING Tuesday, March 26, 2024  TRI TOVN BUENA VISTA co  MINUTES OF THE MEETINGS OF THE BOARD OF TRUSTEES ARE A TRANSCRIPT OF THE GOVERNING  BODY'S ACTIONS RATHER THANA A VERBATIM RECORD OF DELIBERATIONS. Work Session at 6:00 PM-T Topside Business Park Annexation  Mayor Libby Fay, Trustees Sue Cobb, Gina Lucrezi, Peter Hylton-Hinga, Andrew Rice, Devin Rowe, and Cindie Swisher attended the work session. Also present were Town Administrator Brian Berger, Town Treasurer Phillip Puckett, Planning Director Joel Benson, Public Works Director Shawn Williams, and Planning Director. Joel Benson begant the work session by recapping the Topside Business Park Annexation, highlighting that the February 27th hearing found eligibility for annexation. This work session will cover answers to questions Topside was asked to provide. Town Administrator Brian Berger noted that we are negotiating an annexation agreement, with the potential draft agreement presented at the April gth Benson read the questions and summarized the answers outlined in the memo to the Board and opened discussion fori further questions and clarification. Trustee Peter Hylton-Hinga askedi ift the increased traffic the annexation would create will limit emergency service response time. Berger replied that he had reached out to Chaffee County Fire to provide more information and a written statement. Trustee Gina Lucrezi said she would like to know an estimated cost to put int the Steele Drive extension to access this annexation. Berger replied, as did Public' Works Director Shawn Williams and Town Treasurer Phillip Puckett, that a new road across wet locations would be complex, requiringal lot ofe engineering, and would likely be a mult-million-dollar project. Lucrezi and Trustee Andrew Rice raised concerns that any money new business development in this location would bring in may have to go right back into Lucrezi continued that overall, she feels the Board needs more estimated or firm costs for other infrastructure needs, such as improvements to the Railroad & Baylor intersection. Trustee Sue Cobb agreed, stating she could not tell if the amount of money Topside is offering to help with these improvements will reduce the actual cost. Cobb also noted that the Colorado Department of Transportation may require certain infrastructure due to the increase in traffic, especially if traffic Representatives from Topside replied that they've built in meaningful contributions to infrastructure needs should the project meet certain thresholds. They noted that they are choosing to phase this project sot they can assess the impacts between phases and update infrastructure plans accordingly. Rice pointed out that the traffic study provided utilized a count station near Center, Colorado, instead of Johnson Village, and disagrees withi that, stating Johnson' Village is more reflective of the patterns we will see in traffic to this annexation. Other trustees agreed and heard the explanation provided by the  Deputy Town Clerk Lillian. Simpson.  meeting.  reinvesting in the same project in order to support the infrastructure needed.  increases past the levels anticipated.  BOARD OF TRUSTEES OF THET TOWN OF BUENA VISTA  Page 1of6 March 26, 2024  Regular Meeting    representatives' from Topside but still felt that the Center study seemed different enough that it warrants Rowe thinks there may be a real miscommunication or perception that we will figure out certain details regarding this annexation later and would prefer to have a clear rule seti in place before the agreement is adopted. He noted thisi is al huge project with increased traffic and connections and will deal with multiple entities. There are al lot of good things about it, but also many unknowns, so it makes it difficult to make Benson stated that staff could overhaul certain parts of the agreement while simultaneously examining some of the cost estimates for infrastructure and considering a Johnson Village traffic count station  af further look to see ifi it'sc comparable.  an educated decision. Mayor Fay agreed, noting we want to be cautious.  instead of Center, CO.  An in-person/virtual regular meeting of the Board of Trustees was called to order by Mayor Libby Fay at 7:12 PM, Tuesday, March 26, 2024, at the Buena Vista Community Center, Pinon Room, 715 E. Main Street, Buena Vista, Colorado, having been previously noticed in accordance with the Colorado Open  Meetings Law. ROLL CALL  Attendee Name Libby Fay Sue Cobb Peter Hylton-Hinga Gina Lucrezi Andrew Rice Devin Rowe Cindie Swisher  Title Mayor Trustee Trustee Trustee Trustee Trustee Trustee  Status Present Present Present Present Present Present Present  Town Staff Present: Town Administrator Brian Berger Town. Attorney. Jeff Parker via Zoom Planning Director. Joel Benson Deputy Town Clerk Lillian Simpson PLEDGE OF ALLEGIANCE Mayor Fay led the pledge of allegiance. AGENDA ADOPTION MOTION NO.1: MOVETO APPROVE THE AGENDA  Town Treasurer Phillip Puckett Public Works Director Shawn Williams Recreation Director Shane Basford  RESULTS MOVER: SECONDER: AYES:  CARRIED Trustee Lucrezi Trustee Cobb  Cobb, Hylton-Hinga, Rice Lucrezi, Rowe, Swisher  BOARD OF TRUSTEES OFT THE TOWN OF BUENA' VISTA  Page 2of6 March 26,2 2024  Regular Meeting    CONSENT AGENDA  Approval of matters that are routine in nature that require review and/or approval, ie. minutes and reports. (Professional. Service Agreements (PSA) that exceed. $25,000.00require the Consent. Agenda to be  approved. by a Roll Call Vote). A. Minutes  1. Board of Trustees Regular Meeting - March 12, 2024 2. Tree Advisory Board Minutes- = February 1, 2024 3. Beautification Advisory Board Minutes- - February 15, 2024 4. Planning & Zoning Commission- = February 21, 2024 5. Recreation Advisory Board - Februaryz 21,2024  B. Town Clerk Report  Adoption of Resolution No. 28, Series 2024, entitled "A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO, APPOINTING TINA BENNETTS AND MICHAEL WESTHEIMER AS ALTERNATE MEMBERS OF THE PLANNING AND ZONING  COMMISSION."  MOTION NO.2:  MOVE TO APPROVE THE CONSENT AGENDA  RESULTS MOVER: SECONDER: AYES:  CARRIED Trustee. Lucrezi Trustee Rowe  Cobb, Hylton-Hinga, Rice Lucrezi, Rowe, Swisher  PUBLIC COMMENT No Public Comment was received.  BUSINESSITEMS  Chaffee County Community Foundation (CCCF) - Community Grant Presentation and Recommendation Chaffee County Community Foundation Executive Director Betsy Dittenber began by summarizing the 2024 Municipal Community Grants Funding Recommendations. She noted that 46 applications were received, with 33 applicants recommended fori funding, with an average award of $4445. Eleven were not recommended fori funding, and the remaining two were considered ineligible. Dittenber briefly explained the ranking system and commented that the review process has changed to include at follow-upi interview Mayor Fay asked why certain applicants did not receive funding, and Dittenber replied that the process has become more competitive, and the caliber of applications has gone up. She also noted that if an applicant was denied funding, CCCF met withi them and gave feedback as appropriate.  with each applicant.  Water Service Agreement with Alpine West Development  Should the Board of Trustees approve the adoption of Resolution No. 29, Series 2024, entitled "A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF BUENA VISTA, COLORADO, APPROVING  THE EXTRATERRITORIAL WATER SERVICE AGREEMENT WITH STACKHAUS, LLC."  BOARD OF TRUSTEES OFTHET TOWN OF BUENA VISTA  Page 3 of6 6 March 26, 2024  Regular Meeting    Planning Director Joel Benson introduced Alex Telthorst, the developer of Stackhaus, LLC, dba Alpine West. Benson then briefly summarized the project scope and background, noting that after the failure of the annexation in 2022, Telthorst applied as a planned unit development (PUD) with Chaffee County. Part oft that agreement is approval from the Town to provide extraterritorial water service, which the trustees Benson noted that the development will purchase 6.37 acre-feet of water through augmentation certificates with the Upper Arkansas' Water Conservancy District (UAWCD) via the Town. The town water engineer has evaluated this and includes 24% of system loss. Infrastructure will be built to Town specifications, and the developer and future HOA will pay the UAWCD maintenance fees after the certificates are purchased. Completed units will be billed at the extraterritorial water rate (1.5 times the Trustee Cindie Swisher asked Town Attorney Jeff Parker about including a master meter agreement SO that the town would not be responsible for unaccounted water loss. Parker, Benson, and Public Works Director Shawn Williams replied that to maintain control of the water system, including inspections and infrastructure specifications, it was better not to include a master metera agreement that would put all the responsibility of build-out and maintenance on the developer and future owners oft the units. Trustee Gina Lucrezi raised concerns about this project, setting a precedent regarding the use of augmentation certificates. She noted that she prefers to wait on approving this resolution for Alpine West to establish a policy or guidelines regarding developments purchasing augmentation certificates. She states she supports the Alpine West project but wants a clean set of rules everyone understands when moving forward with more development that will purchase certificates. Benson replied that hei is currently Trustee Andrew Rice and Trustee Peter Hylton-Hinga echoed Lucrezi's concerns. Rice stated that it would be nice to see the policy before approving this resolution, especially if it is more restrictive than what is being proposed with Alpine West. He does noti intend to say no to Alpine West but does not want iti to be Rice then suggested they add some language related to the affordable housing components included in the signed letter of support. Parker said that if the Town is okay with it, language can be included to say that the housing elements remain substantially consistent with the development plan filed with the county. After discussion between the trustees, staff, and Telthorst, the motion was made to continue the discussion on April gth to review a revised version of the extraterritorial water service agreement. MOVETO CONTINUE DISCUSSION TO APRIL9"H, 2024, TO REVIEW AND CONSIDER REVISED LANGUAGE IN  have already authorized al letter ofi intent to: support.  in-town rate).  working on a policy, but it is not ready yet.  viewed as the Town, giving preferential treatment.  MOTION NO. 3:  THE EXTRATERRITORIAL WATER SERVICE. AGREEMENT.  RESULTS MOVER: SECONDER: AYES:  CARRIED Trustee Rice Trustee Lucrezi  Cobb, Hylton-Hinga, Rice, Lucrezi, Rowe, Swisher  BOARD OF TRUSTEES OFT THETOWN OF BUENA VISTA  Page 4of6 March 26, 2024  Regular Meeting    Water Conservation Plan Update  Shawn Williams started by briefly summarizing the topic and introduced Al Smith with Swiftwater Solutions. Smith spoke about the ongoing process of creating a water conservation plan, noting that this Smith spoke about what goes into creating the efficiency plan, based on the templates provided by the Colorado Water Conservation Board, and how certain elements will fiti into the community. Stakeholders will be engaged, as there is a wide array oft things to adopt. We need to figure out what that mixi is. Smith noted that many of the best practices involved in a water conservation plan have already been adopted or will soon be adopted ori included. After reviewing the work that has already been completed in creating the plan, Smith stated that they are trying to keep to the schedule in the original proposal, noting that the water board, as well as the Trustees, will continue to review all aspects of the plan. Town Administrator - Highlights oft the report in the packet were reviewed, and Berger responded to the Town Treasurer - Highlights of the report in the packet were reviewed, and Puckett responded to the Recreation Director- - Highlights oft the report in the packet were reviewed, and Basford responded to the Airport Manager = Highlights of the report in the packet were reviewed, and' Wyles was not present, but Berger quickly summarized the report and responded to the Trustee's comments and questions.  presentation isal high-level overview asi iti is still int the early stages.  STAFF REPORTS  Trustee's comments and questions. Trustee's comments and questions. Trustee's comments and questions.  Trustee/Staff Interaction  Mayor Fay discussed needing approval to send out letters of support for the Boys & Girls Club for Congressional Discretionary Spending, Buena Vista School District for The Grove early childcare facility, which intends to apply to the State Historical Fund and DOLA for grant money. In addition, approval ofa letter of support that will be signed this week regarding a fuel tank grant application for the airport.  MOTION NO.4 4:  MOVE TO APPROVE THE MAYOR SENDING THE LETTERS OF SUPPORT FOR GRANTS  RESULTS MOVER: SECONDER: AYES:  CARRIED Trustee Rowe Trustee Lucrezi  Cobb, Hylton-Hinga, Rice, Lucrezi, Rowe, Swisher  Mayor Fay noted a project that the League of Women voters is spearheading regarding a book centered on civics. She provided a printed article to the Trustees and noted they could talk about it again at al later Trustee Lucrezi noted she attended a watera advisory board meeting and wasi impressed at the amount of knowledge they have. She learned a lot and was excited for the opportunity to include them in future  meeting.  water conversations. Regular Meeting  BOARD OF TRUSTEES OFT THE TOWN OF BUENA VISTA  Page 5of6 March: 26,2024    Trustee Cobb noted that if grant money is received for The Grove, it will free up the north preschool building at the Grove, sO there is the potential it may be available for an interested childcare provider. Cobb then asked about the status of the Pearl Theater. Planning Director. Joel Benson replied that they have local historic landmark designation, and there will be a plague ceremony soon. He noted they will Trustee Hylton-Hinga said that he is on the ballot measure committee for the Chaffee County Housing Authority and spoke about the poll that is now public regarding a potential mill levy increase, as well as Recreation Director Shane Basford mentioned that they have 113 special events scheduled this year, with Trustee Rowe noted that K's does not have customer restrooms and seems they expect the Town to provide trash and restrooms in Columbine Park. He wondered if there was any code that would address that. Town Attorney Jeff Parker stated there may be a requirement that businesses have customer Trustee Swisher commented on the housing authority ballot question, stating that a mill levy increase affects the entire community, including those on fixed incomes and those who rent, SO it is important to Swisher also asked if we are having Topside help pay for road improvements because they are a commercial entity and did not ask the same of The Farm or Homestead because they have an affordable housing element. Planning Director. Joel Benson answered it is because the Town will have to take over County Road 317 from the County if we allow the Topside annexation, and The Farm and Homestead didn't trigger the same. It was also noted that the Homestead development is not yet approved. Town Treasurer Phillip Puckett said a thank you to Public Works for keeping up with the snow, working  check in on their status at the next Historic Preservation Commission meeting.  many other questions regarding housing in Chaffee County.  the first one this coming weekend.  restrooms.  consider all aspects when answering a potential ballot question for an increase.  ons sidewalks and tree cleanup. MOTION NO.5: 9:52PM.  THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, THE MEETING BE ADJOURNED AT  RESULTS MOVER: SECONDER: AYES: Respectfully: submitted:  CARRIED. Trustee Rowe Trustee Lucrezi  Cobb, Hylton-Hinga, Rice Lucrezi, Rowe, Swisher  6M4 Libby Fay, Mayor  9  Mapm  illians Simpson, DeputyTown Clerk BOARD OF TRUSTEES OFTHETOWN OFB BUENA VISTA  Page 6of6 March 26,2 2024  Regular Meeting