Town of Bayfield Regular Town Board Meeting February 6, 2024 1199 Bayfield Parkway Bayfield, CO81122  Mayor Tarkington called the meeting to order at: 6:30 pm.  Town Board Members Attendance: Trustee Zazzaro - Present Trustee Hartz - Present Trustee Morlan - Present Trustee Thomas - Absent Trustee Wolff-F Present Trustee Au - Present Mayor Tarkington - Present  Staff Present: Katie Sickles (Town Manager), Nicol Killian (Community Development Director), Jeremy Schuiz (Public Works Director), Chief Michael Hoguet (Chief of Police), Michael Goldman (Town Attorney), Mark Robinson (Parks and Trails Director), Dustin Hayden (Town Clerk), Kathy Cathcart (Finance Director), Amber  Lamb (Human Resource Director), Corey Griffis (Assistant Public Works Director).  Agenda Item #1 D: Conflict of Interest Agenda Item #1E: General Public Input Agenda Item #1 F: General Public Input on Agenda Items Agenda Item #1 G: Approve Agenda  No conflicts of interest stated.  Mayor Tarkington opens up public comment. None given. Mayor Tarkington opens up public comment. Motion to approve Agenda: Trustee Zazzaro Second motion: Trustee Morlan Vote: Trustee Zazzaro_ Yes Trustee Hartz-Yes Trustee Morlan - Yes Trustee Thomas - Trustee Wolff- - Yes Trustee Au - Yes Mayor Tarkington = Yes  Agenda Item #2: Community Reports and Requests Agenda Item #2A: Treo Board Report  Ms. Sickles gives report. Our first meeting of 2024 was tonight. We will have five meetings in 2024. Next meeting will be 4/2/24. That is election night. May be here or upstairs and may be at the Senior Center. We talked a lot about Arbor Day. Mark Robinson (Parks and Trails Director) states the event specifics and is hoping to get at tree grant. Dustin Hayden (Town Clerk) states the poster contest theme and has been in touch with Ms. Alderton the Principal of Bayfield Primary School in planning for Eagle Park at 10 or 11 am on April 25th. Nicol Killian (Community Development Director) states that the Sonoran Institute Water Wise was discussed and in the data phase. Aloto of information will go to the public out of this along with some possible Tammy Tyner 120 County Road 236 Executive Director WRC. Gives background and information for young girls going in to middle school. One day workshop. Pulls in other resources from the County. Stresses eating well and leading a healthy lifestyle. Last year $1500 was granted. Looking for the same thing this year. Which is fifty girls only $30 per girl. Manna will be helping with healthy snacks. The hive will do a workshop on conflict resolution. Pine River Library cannot host a workshop however Pine River Shares will be this year. Feedback from participants 100% had fun. Mayor Tarkington asks for Board input for amount given. Trustee Morlan asks ifv we used all the grant money last year. Ms. Sickles states we did right at the end. Trustee Zazzaro gives support for full amount and applauds them being earlier. Mayor Tarkington asks Town Manager Sickles ifit  code changes.  Agenda Item #2 B: WRC Grant Request  needs to go to a vote? Ms. Sickles answers yes it is for Board approval.  1    Town of Bayfield Regular Town Board Meeting February 6, 2024 1199 Bayfield Parkway Bayfield, CO81122  Motion to approve Grant: Trustee Zazzaro Second motion: Trustee Wolff Vote: Trustee Zazzaro_ Yes Trustee Hartz- - Yes Trustee Morlan - Yes Trustee Thomas Trustee Wolff-Yes Trustee Au- - Yes Mayor Tarkington-Yes  Agenda Item #3 Public Hearings  Agenda Item #3 A: Land Use Code Amending Table 4, Section 4 and Article 8 Pet Stores Ordinance 496 Nicol Killian (Community Development Director) gives report and background on staff and Planning Commission input and vote. Would create a specific use for the Land Use Code. Can still work with shelters to help animals. Just can't sell them. No existing stores in town. Itwould be pre-emptive. Some definitions would have to be added to the Land Use Code. Planning Commission recommended 6-1 vote. Mayor Tarkington adds we wanted to see what other municipalities are doing. Trustee Hartz asks what thei input was from the Planning Commission on the one no vote. Ms. Killian states there was not much resistance and the one no vote did not give a reason. Trustee Morlan voices her support. Trustee Zazzaro voices her support. Joyce Cohen 20 Creekside Drive Durango, CO. Addresses some concerns in passing an ordinance that she has had some experience with. Pets are not farm animals. People do not like to regulate business. Sometimes the government needs to step in and regulate on an ethics standpoint. City of Durango said no to an ordinance due to the city attorney advising they would get sued and there is no case to base off of. Agenda Item #3 B: Municipal Code Amending Article II Section 3: Definitions, Dog License and Kennels Ms. Killian gives report. Wants to remove the fees from the code and puti iti in a resolution. Wanted to look at the dog license process. Planning Commission wanted to know how other communities were doing this. Staff reached out and alll local authorities have processes and we falli in line with the County. Wants to define some oft the language in the ordinance. Discounts for licensing for senior citizens and spayed or neutered. Fees will now be approved through a resolution. Looked at limits for other local communities. Another discussion point was the length of time. Rabies vaccines are all done at different times. Wanted to keep it: simple and follow the business license models. Have until February 1. Easier for staff and tracking. Trustee Zazzaro asks how the licenses help? Ms. Killian states it helps The Police Department with dogs at houses and dogs at large to get them home. Ms. Sickles clarifies we have been pulling fees out of the municipal code and putting them in to resolutions. We are taking the fee structure out of the ordinance an int to a resolution to adopt them together. Trustee Hartz states this is at three hundred percent increase in the fee. Ms. Killian states the fee was from 1989. Wants to be consistent with the county. Trustee Hartz states that she has a concern that it might be too much of an increase right away. Chief Hoguet states all dogs found are posted on Facebook. Trustee Wolff states that he feels that ai fee might make registration less effective. Mayor Tarkington states there needs to be education. Ms. Sickles states in a past community she worked in she got a call from Aurora that they had a dog with at tag in the town she was workingi in and they got their dog back. Trustee Zazzaro asks ift there is code enforcement ifa dogi is picked up without a tag. Ms. Sickles states yes if we had a Code Enforcement Officer. Trustee Zazzaro asks that for people who are already licensed will they have to renew now? Ms. Killian states no that they will when their rabies vaccines are up. Lauren MacLaurin 32 W. North St. trying to look up how common rabies is around here buts states that iti is important to vaccinate for rabies. Rabies is very common back east and it would be nice to know ifa a dogi is vaccinated if you get bit. Mayor Tarkington closes the public  Mayor Tarkington closes this part of the public hearing.  Ordinance  hearing.  Agenda Item #4 Approval of Minutes and Department Reports Agenda Item #4 A: Approval of Minutes-January 16. 2024  Motion to approve: Trustee Morlan  2    Town of Bayfield Regular Town Board Meeting February 6, 2024 1199 Bayfield Parkway Bayfield, CO81122  Second motion: Trustee Hartz Vote: Trustee Zazzaro_ Yes Trustee Hartz- Yes Trustee Morlan - Yes Trustee Thomas - Trustee Wolff-Yes Trustee Au - Yes Mayor Tarkington - Yes  Agenda Item #4 B: Town Manager Report  Katie Sickles (Town Manager) gives report. PRID meeting attended by me and Mr. Schulz and Ms. Killian. They are getting ready for adopting their Draft Recreation Plan. Final review will be 16th of February. Probably will adopt ita a week later. Election will be April 2nd and will be here and in person only. 7am to 7pm. Has reached out to League of Women Voters for holding a forum. Maybe after the Primary. Trustee Hartz has joined a leadership meeting and the Mayor and invitation is open to any other interested Trustee. Phone system has been very hard to get fixed. Has turned it over to Kristin Dallison. We really need al better office phone system between the different departments. 59 million dollars awarded from U.S. Department of Transportation for Highway 160 between Durango and Bayfield. ICS training for elected officials encouraged. Dustin Hayden (Town Clerk) gives report. All election packets are out and back in and have been checked with the Secretary of State's office. Ihave reached out toi the County Clerk for election supplies. Reusable shirts in print this week. 2/3 of order fulfilled the rest on back order until July. Good crowds for youth basketball as it has ended. We need more referees. Scheduling the gym as full as we can while keeping priority on youth sports. Mark Robinson (Parks and' Trails Director) gives report. Parks staff busy on maintenance. Almost done with maintenance on big stuff just handheld tools left to go. Broke Snow ex plow Southwest AG fixing it. Seeking quotes for shade structure at Mesa Park. Needs to be large enough to be up to safety and code. Minor  Agenda Item #4 C: Town Clerk Culture R&F R Director Report  Agenda Item #4 D: Parks and Trails Report  maintenance  facility  trying to fix Town Hall east door. Welcomed Joe Ouellette as his new hire with a lot of experience. Agenda Item #5 A: The Grocery Store at Bayfield Liquor License Renewal  Agenda Item #5: Action Agenda  Motion to approve: Trustee Morlan Second motion: Trustee Zazzaro Vote: Trustee Zazzaro_ Yes Trustee Hartz-) Yes Trustee Morlan - Yes Trustee Thomas Trustee Wolff - Yes Trustee. Au - Yes Mayor Tarkington - Yes  Agenda Item #5 B: Ordinance 496 Land Use Code Amending Table 4, Section 4 and Article 8 Pet Stores Trustee Hartz asks if there is ever really a need for a pet store since dogs and cats are on social media allt the time. Ms. Killian states her guess is they aren't getting them from puppy mills. Home breeders.  Motion to approve: Trustee Morlan Second motion: Trustee Au Vote: Trustee Zazzaro_ Yes Trustee Hartz- Yes Trustee Morlan - Yes Trustee Thomas  3    Town of Bayfield Regular Town Board Meeting February 6, 2024 1199 Bayfield Parkway Bayfield, CO81122  Trustee Wolff- - Yes Trustee Au = Yes Mayor Tarkington - Yes  Agenda Item #5C: Ordinance 497 Municipal Code Amending Article II Section 3: Definitions, Dog  License and Kennels  Motion to approve. Agenda: Trustee Zazzaro Second motion: Trustee Morlan Vote: Trustee Zazzaro_ Yes Trustee Hartz - Yes Trustee Morlan- -Yes Trustee Thomas Trustee Wolff-) Yes Trustee Au -) Yes Mayor Tarkington- - Yes Motion to approve: Trustee Zazzaro Second motion: Trustee Morlan Vote: Trustee Zazzaro_ Yes Trustee Hartz = Yes Trustee Morlan = Yes Trustee Thomas - Trustee Wolff-Y Yes Trustee Au -No Mayor Tarkington n-Yes  Agenda Item #5 D: Resolution 606 Dog License Fee  Agenda Item #5 E: Resolution 607 HUTF Street Inventory  Ms. Sickles gives report. Report is looked at every year. 2023 no changes that were eligible. List is always important for transparency shows amount of tax and inventory. Trustee Au asks under conditions of the roads it is listed P,G or F. Ms. Sickles answers iti is poor, good and fair. Trustee Au surprised that some roads passed.  Motion to approve: Trustee Morlan Second motion: Trustee Au Vote: Trustee Zazzaro_Yes Trustee Hartz-) Yes Trustee Morlan- - Yes Trustee Thomas - Trustee' Wolff - Yes Trustee Au - Yes Mayor Tarkington - Yes  Agenda Item #6: Financial Action Agenda Agenda Item #6 A: December 2023 Financial Statements  Ms. Cathcart gives report. Nothing to add to report. Year ended as expected. Will get sales tax in the next couple of months. Equipment replacement fund has been transferred in to Capital Improvement Fund per  resolution #591. ColoTrust interest $49,000 al little over $500,000 for the year.  Motion to approve: Trustee Morlan Second motion: Trustee Zazzaro Vote: Trustee Zazzaro_Yes Trustee Hartz- Yes Trustee Morlan - Yes Trustee Thomas  4    Town of Bayfield Regular Town Board Meeting February 6, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Trustee Wolff - Yes Trustee Au -) Yes Mayor Tarkington-Yes Motion to approve: Trustee Zazzaro Second motion: Trustee Morlan Vote: Trustee Zazzaro_ Yes Trustee Hartz - Yes Trustee Morlan = Yes Trustee Thomas - Trustee Wolff- Yes Trustee Au = Yes Mayor Tarkington = Yes  Agenda Item #6 B: January 2024 Disbursements  Agenda Item #6 C: 6.c.i. Senior Center Hot Water Heater $21,000 6.c.ii. Senior Center & Parks Shop Ms. Sickles gives report. Tough budget season and got to November and thought we had most everything. Items not budgeted for 2024. Ms. Sickles gives dollar breakdown for what is in each fund. Probably will have to have a budget supplement hearing on April 2nd. You can motion approve or deny all of them together or separately. Trustee Zazzaro asks ift the hot water heater effects food preparation. Ms. Sickles answers that you need it to run the dishwasher. Trustee Au asks the size of the hot water heater. Mr. Robinson states 100 gallons. Trustee Au asks why the Senior Center needs a 100 gallon heater with a mother board. Mr. Robinson assumes iti is the code for a commercial kitchen. Trustee Au states he can get one at his house for under $2000. Board is very concerned that the price is way too high. Mr. Robinson states he might be able to install it. There is some question as too if this will be up to code. Ms. Killian states she thinks a licensed plumber has to do a commercial building. Elevate Plumbing did it and first quote was even higher. Staff will do more research and reach out to some other Motion to Approve with attempting to save on the cost with more research not to exceed $21,000 and rest of6.c.ii.-  Network $3,384.72  contacts 6.H: Trustee Morlan Second: Trustee Au Vote: Trustee Zazzaro_ Yes Trustee Hartz -Yes Trustee Morlan - Yes Trustee Thomas - Trustee Wolff- Yes Trustee Au - Yes Mayor Tarkington - Yes  plumbing  and Dan the Building Inspector. And get more quotes.  Agenda Item #6 D: 6.d.1. PD Decommission Vehicles 2nd Vehicle $20,000 6.d.iii. Spillman Impl $35,120.54 Chief Hoguet gives report. Had a vehicle breakdown. $2000 to fixit. Key doesn'twork can use your finger. With Utility doesn't want to put an expensive system in a broke down vehicle. With Kansas Highway Patrol you can get an equipped car for $30,000 equipped $45,000 versus $90,000 all new. Trustee Au asks if vehicles only last 3 years or sO are we going to have the whole lot that will need to be updated. Chief Hoguet states he is trying to get newer cars and not fix old ones.. We are also putting a list of vehicles and when they are to be decommissioned. Trustee Wolff asks if we can get a buy bid and can we put that money back in to the fund. Ms. Sickles states yes. Corey Griffis states how Public Surplus Auction works. Mr. Schulz states we have got a lot ofmoney at times when we thought we would not. Trustee Wolff states that it will look to the public that we asked for money and now we are adding things. Trustee Morlan states we will always have that issue with the public as they don't understand government budgets and funds. Trustee Zazzaro looks to gain understanding of the funds  being appropriated in 2023 but spent in 2024.  5    Town of Bayfield Regular Town Board Meeting February 6, 2024 1199 Bayfield Parkway Bayfield, CO81122  Agenda Item #6E: 6.e.i. Parks & Trails 90" Mower Deck $6,529.92 6.e.il. Material Lift Basket $4,900.00 Agenda Item #6 F: Culture Resources and Recreation Reusable Shirts $8,000.00 Agenda Item #6 G: Public Works 6.g.1, 6.g.., 6.g.ii., 6.g.iv., 6.g.v., 6.g.vi., and 6.g.vii. Agenda Item #6 H: Firewall and Switching Unified Threat Prevention Three-Year $10,987.68 Agenda Item #6 I: Sewer and Water Rate Study Update Plummer Budget $50,000 - Proposal $37,000 Ms. Sickles gives report. This one came in under budget. Budgeted $25,000 in the Water Fund and $25,000 in the Sewer Fund. Did a rate studyi in 2019. We want to do another study. Mr. Schulz states that with Plummer they have done great work for us and know us well. Ms. Sickles states who would authorize the PSA.  S&W Split  Motion to Approve with Staff signing authority: Trustee Morlan  Second: Trustee Zazzaro Vote: Trustee Zazzaro_ Yes Trustee Hartz-Yes Trustee Morlan = Yes Trustee Thomas - Trustee Wolff-Yes Trustee. Au- - Yes Mayor Tarkington- Yes  Agenda Item #7 Board of Trustees Reports and Upcoming Dates of Interest  a. February 13, 6:30pm Planning Commission Meeting b. February 19. - Town Offices Closed in Observance of] Presidents Day c.1 February 20, 6:30pm Board ofTrustees Regular Meeting  9.Adiourned at 8:10 pm  Approved as presented on 2/06/2024: RE  Dustinl  Clerk  Ashleigh    6