Town of Bayfield Regular Town Board Meeting April 16, 2024 1199 Bayfield Parkway Bayfield, CO81122  Mayor Tarkington called the meeting to order at: 6:30 pm.  Town Board Members Attendance: Trustee Zazzaro = Present Trustee Hartz - Absent -(arrived at 7:15) Trustee Morlan - Present Trustee Thomas Present Trustee Wolff - Present Trustee. Au - Present Mayor Tarkington - Present  Staff Present: Katie Sickles (Town Manager), Nicol Killian (Community Development Director), Jeremy Schulz (Public Works Director), Corey. Griffis (Assistant Public Works Director), Chief Michael Hoguet (Chief of Police), Michael Goldman (Town Attorney), Mark Robinson (Parks and" Trails Director), Dustin Hayden (Town Clerk), Kathy  Cathcart (Finance Director), Kristin Dallison (Administrative Services). Mayor Tarkington asks for any conflict of interest. None given. Mayor Tarkington opens it up for public input. None Given. Mayor Tarkington opens up public comment on Agenda items. Motion to Approve Agenda: Trustee Zazzaro  Agenda Item #1 D: Conflict of Interest Agenda Item #1 E: General Public Input Agenda Item #1 F: General Public Input on Agenda Items Agenda Item #1 G: Current Board Approve Agenda  Second: Trustee Wolff Vote: Trustee Zazzaro_Yes Trustee Hartz- Trustee Morlan - Yes Trustee Thomas Yes Trustee Wolff- - Yes Trustee Au - Yes Mayor Tarkington- Yes  Agenda Item #2: Community Agenda Item #3 Public Hearing Agenda Item #3 A: 2024 Budget Supplement #1  Agenda Item #2A: 1st Grade Arbor Day Poster Contest Winners  Mayor Tarkington announces the winners and Town Clerk Hayden gives them their certificate and prize. Mayor Tarkington opens the Public Hearing. Ms. Sickles gives update on supplement. Things that did not get done in 2023 snow storm in November delayed most of these items. Waiting on parts and engineering. Firewall was upgraded. Snowplow came over budget $2900. Storm water study not complete in 2023. No public input  given.  Agenda Item #4: Approval of Minutes and March 2024 Department Reports  Agenda Item #4 A: April 1, 2024 Minutes  Motion to Approve Minutes: Trustee Zazzaro Second: Trustee Thomas Vote: Trustee Zazzaro_Yes Trustee Hartz- Trustee Morlan = Yes Trustee Thomas - Yes Trustee Wolff-Yes Trustee Au - Yes Mayor Tarkington- Yes  1    Town of Bayfield Regular Town Board Meeting April 16, 2024 1199 Bayfield Parkway Bayfield, CO81122 Agenda Item #4 B: Public Works Director  Jeremy Schulz (Public Works Director) gives report. 72 one call tickets in the month of March. One water leak by Pine River shares dug up and repaired. One sewer back up by Mountain View Dr. during regular hours OT jetrodder was used. Irrigation ditches will be on May 1st. Putting away snow equipment and weed mitigation equipment. John House and Mr. Schulz were at CRWA conference. Went over a getting lot of out regulations with lead and copper and backflow. Eclipse DOT being used for driver files Need to get the month corrected on water and sewer flows it says January. Put out a map getting for surface updated. treatment, hopefully put this out to bid and get favorable pricing. Would like to do a seal Police Chief Michael Hoguet gives report. March very busy month for training and installation. Spillman is in place. Utility camera system is working flawlessly. Invites Board to see the new equipment Hoguet if interested. Phase one of the pistol program has started, qualification to follow. Calls just for get service with Chief still trying to get accurate data. Hopefully should be corrected next month. Tested someone on Monday he and is in the academy now he will graduate June 2nd and start with us soon after that. He tested very well. passed Opened up the SRO position since Sgt. Strietzel is very busy and it took him away from the school a SRO needs more attention to the schools and be there all the time. Officers are busy doing lots of lot.  no  that  seal.  chip not just a slurry  Agenda Item #4 C: Chief of Police  and case reports. A lot of things for CDOT on newi intersection.  investigation East Crossing  Agenda Item #4D: Community Development Director Report  Nicol Killian (Community Development Director) gives report. Give a quarterly update. Grant Street Sidewalks $150,000 from CDOT Revitalizing Main Street Program. Cinnamon Heights funding Deed-Restricted Mill Housing Project- -$2 Million Transformation Affordable Housing grant (TAHG) from the Division of Housing, and a$700,000 grant from the Lal Plata County Board of County Commissioners. Highway 160 Pedestrian Intersection Project - $1.57 Million Congressionally Directed Spending Grant. Pine (MMOF)grant River Commons Bayfield East $1.1 Million DOLA Grant for first 22 units. Bayfield Center Shared Use Path (SUP): $776,392 Federal Project- Transportation Alternatives Program (TAP) Grant, and $248,678 CDOT Multimodal Transportation and Mitigation Options Fund (MMOF) grant. Dark Skies Certification Mentor Program. Energy Performance Contracting (EPC). Growing Water Smart Metrics Program. International Organization of Standardization Insurance Ratings Process. Noxious Weed will be talked about later but need to get in compliance with State (ISO) Kathy Cathcart (Finance Director) gives report. First Quarter is over. First deposit of sales tax was made as two months behind as well as city tax and another round of property tax. Youth sports and facility rentals itis trending high and expect those to do well. Received first payment of lottery funds. PIF and sewer funds trending well. Overtime in Sewer and Police is trending high. $46,000 capital improvements funds the General Fund. Police bought their pistols. Parks purchased the shade trees and bear mower deck. Penalties and interest trending high. Any questions about finance or the proof please cans and  Study -$30,000 CDOT Multimodal Transportation and Mitigation Options Fund  regulations.  Agenda Item #5 Financial Agenda Agenda Item #5 A: March 2024 Financial Statement  trash expended in stop by  and see Kathy. Motion to Approve: Trustee Zazzaro Second: Trustee Wolff Vote: Trustee Zazzaro_Yes Trustee Hartz- Trustee Morlan = Yes Trustee Thomas - Yes Trustee Wolff- Yes Trustee Au - Yes Mayor Tarkington- Yes  budget  Agenda Item #5 B: Sales Tax Report  Kathy Cathcart (Finance Director) gives report. Mayor Tarkington notes sales tax is trending positive.  2    Town of Bayfield Regular Town Board Meeting April 16, 2024 1199 Bayfield Parkway Bayfield, CO81122 Agenda Item #5 C: Resolution 611 2024 Budget Supplement: #1  Motion to Approve: Trustee Morlan Second: Trustee Zazzaro Vote: Trustee Zazzaro_Yes Trustee Hartz - Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff- - Yes Trustee Au - Yes Mayor Tarkington- Yes all: setbacks. Second: Trustee Thomas Vote: Trustee Zazzaro_Yes Trustee Hartz- Trustee Morlan - Yes Trustee Thomas Yes Trustee Wolff-) Yes Trustee Au - Yes Mayor Tarkington- Yes  Agenda Item #5 D: Shade Structure for Mesa Playground  Mark Robinson (Parks and Trails Director): gives report. Gota a bid at budget, covers 75% of playground meeting  Motion to Approve Pro Playground quote: Trustee Morlan  Agenda Item #5E: April 1,2024 Shared Use Path Re-directed item  Town Manager Katie Sickles gives report. Wanted to have a construction management plan does not have it. Has a qualified engineer but they cannot get a quote from Trautner. Need to move forward on this and the forms to CDOT to consider awarding it. Can pass on to the next Board. There are sidewalk funds in the get  Motion Second: Trustee Morlan Vote: Trustee Zazzaro_Yes Trustee Hartz Trustee Morlan - Yes Trustee Thomas - Yes Trustee Wolff- Yes Trustee Au -Yes Mayor Tarkington- Yes  budget.  to Table to new Board: Trustee Zazzaro  Agenda Item # 6 Current Board Action Agenda  Agenda Item #6A: Resolution 612 Noxious Weed Management Plan  Mayor Tarkington says she thinks its should go to the new Board. Motion to Table to new Board: Trustee Morlan  Second: Trustee Wolff Vote: Trustee Zazzaro_Yes Trustee Hartz- Trustee Morlan - Yes Trustee Thomas Yes Trustee Wolff- -Yes Trustee Au - Yes Mayor Tarkington- Yes  3    Town of Bayfield Regular Town Board Meeting April 16, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Agenda Item #7A ceremony thanking all departing Elected Officials = Town Manager Sickles Town Manager Sickles gives plaques to departing Mayor and Board members. Thanking them for their service and  dedication to the Town of Bayfield. Judge Davlin swears in the Candidates Elect.  Agenda Item #8: A ceremony swearing in Candidates Elect - Judge Davlin Agenda Item #8 A: Conflict of Interest - Announcement Agenda Item #8 B: General Public Input  Mayor Au asks if the Board has any conflicts of interest. Trustee Snooks recuses from 10B.  Mayor Au opens it up to public input. Luann Wilson 1591 County Rd. 526 asks that Trustees speak loudly in to microphone. Brian Blanchard 627 Louisiana Dr. asks that the Board pays attention to what is best for the town and the citizens in what they do and vote on. Phylis Ludwig welcomes the new Board. Mayor Au opens it up to public input on Agenda. Phylis Ludwig on 9E reads a letter from the Senior Center president. Feels they do not need additional representation to the Board. Carrie Kirkpatrick does a Mayor Au reads Arbor Day proclamation. Designates Arbor Day as April 25th, 2024. 10 am at Eagle Park with Town Attorney Michael Goldman addresses the Board. Almost everything we do is public. The law requires that when you are there as a body discussing and making policy it is public. There are very rare exceptions. Those are executive sessions. When you meet in executive session those are not public. To receive legal advice from your attorney, discuss personnel. matter with a Town employee and even then the employee must be noticed and given the option to be public. Have to notice employee to decide if they want public or not. Discuss negotiating strategies real estate or other to give some leadership or direction to your Town Manager. Itis very rare to go in to executive session. have gone to executive session maybe four time since he has been the Town Attorney the last four or five years. Executive session does not happen on the fly. Ith has to be noticed. Gives the Town Manager and Town Attorney al heads up sO it can be noticed and put on the agenda. Gives the public a bit of information about what the session is for but not give specifics. Sometimes during meetings there may be a need arise to go in to executive session.. It must be motioned seconded and majority of the quorum must vote to go. All decisions and policy should be made in public. Cautions using executive session as a tool. Ifa consensus of view is reached in the session it must be announced to the public when Katie Sickles (Town Manager) states Sam Light does a 17 minute video of what elected officials should and should not be doing. Mancos will be hosting Sam Light to let her know sO she can let Mancos know. Attorney Mayor Au asks if anyone is interested in going. Mayor Au is a maybe, Trustee Hartz states she will as does going the Board meeting would be moved to Monday night. Trustee MacLaurin asks when the Mancos meeting is? Town Manager Sickles states it is the 15th of May. A Monday night. Trustee Katsos asks what is the latest to let Katie know about the CML conference. Ms. Sickles states that hotels are the toughest and if you go with Ms. Sickles states please give name to Town Clerk Hayden. As you. want it on your name tag and plates. Agenda Item #9 E: Committes-Vacancles need to be filled, Liaison Positions-June 2024, Assignments, Ms. Sickles goes over vacancies who was on each and who the staff alternative is. Ms. Sickles states she hears the Senior Center does not want al liaison. Ms. Sickles states she would like a committee together for Mill St. as that project is going to be difficult. Wants Board, citizen and business owner input. Trustee Hartz asks if  Agenda Item #8 C: General Public Input on Agenda Items  great job filling us in on what the Board has going on.  Agenda Item #8 D: Arbor Day Proclamation Agenda Item #9 Orientation and Onboarding  Bayfield kindergartners.  Agenda Item #9 A: Town Attorney Review of Executive Session Procedures  come out of executive session.  you  Agenda Item #9 B: CIRSA  Goldman says hei is a great resource and worth the trip.  MpshwwpahacmsesrwTpmaOmt  Agenda Item #9C: Colorado Municipal League (CML) Conference June 18-21  MacLaurin.  Trustee  Others interested please get confirmations to Town Manager Sickles. Ift there is go enough  just a week notice you may be commuting further from a hotel.  Agenda Item #9 D: Name Tags, Desk Name Plates, Etc  etc.  4    Town of Bayfield Regular Town Board Meeting April 16, 2024 1199 Bayfield Parkway Bayfield, CO81122  several members are at the Senior Center can they talk. Town. Attorney Goldman states that social and not business. Mayor Au states he was taught it was good practice to not have three as or long more itis for perception. Trustee Hartz feels that the Board should have more of a presence at these different perspective then the staff has. Mayor Au states he will take Southwest Transportation meetings adda a Trustee MacLaurin will take Mill St. Trustee Hartz will take the Economic Alliance. Trustee Katsos Planning. will take Region 9. Trustee Nyberg asks what about the Planning Commission? Ms. Sickles states that the ex officio as stated in the Municipal Code. Trustee Nyberg will take Southwest TPR: since the Mayor Mayor has is the Planning Commission. Trustee Snooks wants toj join in on Mill St. Trustee Hartz will take the Tree Board. Trustee Morlan will stay on with RHA. Mayor Au asks if we should look at the liaison Trustee Hartz states she feels there should be one. Trustee Morlan states she was at program one financial information for the Town looking in to an Intrafi. Town Manager Sickles states that point we can gave financial liaison for now and as things come up ifs something interests them they can. Trustee Morlan stay states with a agree that she will remain as the financial liaison until other interests come up for projects. Ms. Sickles states she would like she would like to get this now that the Town website is running good now. Ms. Sickles goes over the location of the mailbox. Uriah will set up Town email and tablets. Will have him add itto your phone ify you wanti it. Has a letter that goes to the Board she will give paper copies or Bcc in an email.  as to present  to Town Staff. she  they  Agenda Item #9 F: Bio for Website w/photo  Agenda Item #9 G: Mail Box, CML emails, CIRSA Training, Materials, etc.  Agenda Item #10 New Board Action Agenda Agenda Item #10 A: Shade Structure for Mesa Playground Agenda Item #10 B: Shared Use Path  Approved by previous Board.  Trustee Snooks recuses. Ms. Sickles states we have al lowest bidder iti is $1,025,000. $90,000 will come out of the sidewalk funds. We have almost $1,250,000 grant money but youl have roughly $90,000 spent on engineering. You do have al budget under Streets. Page 42 on the budget. Center Mill St. $525,000 for this and there is no way that construction will happen in 2024 especially in the center and may not even budgeted happen in 2025. Does not have a construction management plan. Bechtil is an engineering firm thatlam seeking a proposal from. Jaynes is the lowest bidder and if we don'tmove the may pull out of the need to know if you are willing to move forward. Trautner is the hold up in the engineering. There project. is a plan and the plans have been bid on. Public Works Director Schulz adds they used a different geotech company out of Albuquerque for East Mill St because we could not get Trautner or a local one to come. Trustee Morlan asks ifit is$ $90,000 that would need to be covered that was not budgeted, when willl Mill St. Ms. Sickles states we do not meet again not until May 7th and the contractor or engineer may pull out by then and Mill St. will start until maybe 2026. Southwest TPR gives the extension on the grant money. Trustee Katsos probably asks is not out of that fund is used to cover accidents on the sidewalks or repairs. Ms. Sickles states that this wouldn't money funds for repair but for bigger projects. The $525,000 will stay in the street fund until another capital comes along. Trustee Katsos asks that if there is no downfall. Ms. Sickles states that there is a decision project made that you take the money from one project and move it to another that won't get done until late 2025. to be Trustee Katsos states that she feels iti needs to be done she walks it almost daily. Ms. Sickles asks ift that includes the construction management plan and that you will still get to approve the plans. Trustee Hartz asks Motion to Reappoint $90,000 from the one sidewalk project to the shared use path and add Construction  We  be  there is anyi idea what the number will be? Ms. Sickles answers she does not.  if Plan:  Trustee Katsos Second: Trustee Morlan Vote: Trustee Nyberg_ Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks - Recused Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au- Yes  5    Town of Bayfield Regular Town Board Meeting April 16, 2024 1199 Bayfield Parkway Bayfield, CO81122  Agenda Item #10 C: Resolution 612 Noxious Weed Management Plan  Nicol Killian (Community Development Director). Our code does not comply with the State soi it needs changed. First step was to address the nuisances. Resolutions are easier to amend and add too. State list A and B we need to comply with and weeds may need to be added at certain points. Wants to concentrate on an education piece and not be heavy handed and provide resources to help citizens. Public land needs to be more diligent to  control weeds on our property, parks and right of ways.  Motion to Approve with findings A and B1 from staff report: Trustee Nyberg  Second: Trustee Snooks Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks Yes Trustee Morlan-Y Yes Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #10 D: Wells Liquor 2024 Renewal  Town Clerk Hayden states he reached out to leadership team and had no negative feedback.  Motion to. Approve: Trustee Hartz Second: Trustee Morlan Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #10 E: Tamarack Concrete Bid Award  Corey Griffis (Assistant Public Works Director) states that we are getting ready to pave Los Pinos and Tamarack and there is some concrete work that needs to be done a couple gutter pans that will not drain. Went out to bid came back at $51,035. Itl leaves about $25,000 left for compaction testing. Mayor Au asks if the $50,000 is included in the $479,000. Mr. Griffis states yes thati iti includes everything except the compaction testing as that is not known yet. Trustee MacLaurin asks ifitis al local company. Mr. Griffis says yes. Trustee Katsos asks if the repair is due to poor storm water and erosion control. Mr. Griffis states he believes iti is because the concrete is old and hit by plows. Trustee Katsos asks ifiti is a repair that will deteriorate the same down the road. Mr. Griffis states that with the new concrete and asphalt its should last roughly 20-30 years. Town Manager Sickles states iti is a complete reconstruction not a repair. Mr. Griffis states it is a complete mill of the street. Trustee Katsos asks about the site restoration and re-vegetation. Mr. Griffis states it will be a very  minimal vegetation disruption as the gutter pans are all on the street. Motion to Award CPC Construction the concrete flat work $51,035: Trustee Hartz  Second: Trustee Morlan Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan- - Yes Trustee MacLaurin - Yes Mayor Au- Yes  6    Town of Bayfield Regular Town Board Meeting April 16, 2024 1199 Bayfield Parkway Bayfield, CO81122 Agenda Item #10F: Datasafe Discussion regarding IT  Ms. Sickles states we paid for 1 gig of internet service to Town. The dinosaur phones bottlenecks because it only allows 100mgs through them. Anywhere there is a computer and a phone it is a bottleneck. Itv was than we thought and we are glad we have new phones on the way. Chief Hoguet states Spillman initiated simpler look in to this and with the data going to Cortez and back and the bottleneck of the phones. Found this out the last Thursday and the result is the phone. Trustee Morlan asks is there a charge for the switch. Chief Motion to. Appoint Alexis Hartz Mayor ProTem and approve Kristin Dallison to approve the minutes oft the  states Hoguet Planning  they got us a used one for $75. Second: Trustee MacLaurin Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos- - Yes Trustee Snooks Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #10 G: Resolution 613 Appointments  Commission and the recommended appointees: Trustee Nyberg  Agenda Item #10 H: Resolution 614 Authorized Bank Signors  Mayor Au states that it should be a Trustee close and around Town al lot. Trustee Katsos states she as a Motion to Approve Trustee Kat Katsos, Mayor Au, Town Manager Sickles and Public Works Director Schulz:  bookkeeper has the bank and tech knowledge.  Trustee Hartz Second: Trustee MacLaurin Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks-) Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #11 Board of Trustees Reports and Upcoming Dates of Interest  a. April 22, 7:30am BOCC. Joint Work Session (Monday) b. April 25, 10:00am Arbor Day Celebration at Eagle Park: April 30 - Housing Summit in Durango review) Land Use status of Applications and Town Projects. May 3, 8:00pm - Dark Sky Event at Pine River Library May 7, 6:30pm - Board of Trustees Regular Meeting g. May 14, 6:30pm - Planning Commission Meeting 1. May 15, 5:00pm - CIRSA Training in Mancos Invitation May 20, CML Spring District Meeting at Cortez May 21, 6:30pm - Board of Trustees Regular Meeting Approved as presented on 4/16/2024:  d. May 2, 6:00pm - Board ofTrustees Retreat - Board members are asked to bring a list. Board members will  8.Adjourned at 8:12  Dustin Town Clerk ak Hayden,  9hE4 Thomas E. Au, Mayor  7