Town of Bayfield Regular Town Board Meeting May 7, 2024 1199 Bayfield Parkway Bayfield, CO81122  Mayor Tarkington called the meeting to order at: 6:30 pm.  Town Board Members Attendance: Trustee Nyberg - Present Trustee Hartz-F Present Trustee Katsos - Present Trustee Snooks Present Trustee Morlan - Present Trustee MacLaurin - Present Mayor Au - Present  Staff Present: Katie Sickles (Town Manager), Nicol Killian (Community Development Director), Jeremy Schulz (Public Works Director), Corey Griffis (Assistant Public Works Director), Ray Morlan( Bayfield Police Officer) Michael Goldman (Town Attorney), Mark Robinson (Parks andTrails Director), Dustin Hayden (Town Clerk), Kathy  Cathcart (Finance Director), Kristin Dallison (Deputy Town Clerk).  Agenda Item #1 D: Conflict of Interest Agenda Item #1 E: General Public Input  None stated.  Brian Blanchard 627 Louisiana Drive. Let us get to business. Hopes the Board supports and encourages the master park plan whether it is special district or a sales tax. Mary Benson 723 Lupine reads the minutes watches the meetings. Loves the Town. Since she has been here there is no child care. Grew up in Kansas and they had a Y. She learned how to swim in one. She reached out to the corporate office to see what it takes to get one. They did demographics 5 miles around Bayfield. Feels that their core values matches the Bayfield values well. Sees a lot of development along 160. Thinks that area could be used to get more tourism like Pagosa. We are growing and it is an opportunity for  money. None given.. Motion to approve Agenda: Trustee Morlan Second motion: Trustee MacLaurin Vote: Trustee Nyberg -Yes Trustee Hartz - Yes Trustee Katsos - Yes Trustee Snooks Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au-Yes  Agenda Item #1 F: General Public Input on Agenda Items  Agenda Item #1 G: Approve Agenda  Agenda Item #1 H: Jackie Morlan Day Proclamation Agenda Item #2: Approval of Minutes and Department Reports Agenda Item #2 A: Approval of Minutes = April 16, 2024  Mayor Au reads the proclamation for Jackie Morlan Day May 6th 2024. Goes over her many contributions to Bayfield and the community and the efforts to support kids, commerce and those less fortunate. Trustee Katsos asks if she can ask some questions, some things about the minutes. Asks what an accountability committee is? Town Manager Sickles states itis a committee that the school district has since there is no PTAor other committees. Trustee Katsos asks what is the average balance is for past do utilities. Ms. Sickles answers that the average billi is $120 dollars explains that there are balances that roll forward and shut offs occur. Trustee Katsos states she would like to see what turnover costs and knows there is still work to do on the salary survey.  Motion to Approve Minutes: Trustee Nyberg Second: Trustee MacLaurin Vote: Trustee Nyberg_Yes  1    Town of Bayfield Regular Town Board Meeting May 7, 2024 1199 Bayfield Parkway Bayfield, CO81122  Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au- Yes Motion to confirm Rosters: Trustee Hartz Second: Trustee Nyberg Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #2 B: Attendance Roster of Elected Officials: April 8 DOLA Training and May 2 Retreat  Agenda Item #2 C: Town Manager Report  Katie Sickles (Town Manager) gives report. Flowers ready to go to the Mill and Parkway are ready to go but iti is still on freeze. Attended Downtown Colorado with Nicol Killian (Community Development Director) good reminders on what is out there for funding. Lots of conferences going on in April. Cirsa had some bad knew as far as growing liabilities for Law Enforcement. Attended CML meeting on April 26th. Lots of legislation has been tabled, and Tribe's request on getting consent to annex. Went to Durango's Special Meeting. Had' Trustees at housing summit. Had really good HR interviews. Two high potentials and one possibility. Did HR when she was younger but things have really changed and got complicated. Got an acceptance for. Josh Vanetta for the Dustin Hayden (Town Clerk) gives report. Not much to add since Thursday's meeting. Soccer underway with good weather last weekend. Still need some referees for soccer. DOLA certified the election. Lots of liquor licenses pending for Board approval. Vendor applications coming in for Block Parties and a couple for Fourth of July. BHD turned in their application. There has been good dialogue as far as their needs and our needs with things from last year and they had a succinct list and so does the Town. Trustee Morlan asks why we had such an increase in soccer? Mr. Hayden states it was with the Pre-k through 2nd grade with 17 teams. Registration a bit down on older groups. Iti is very challenging to schedule practice time. Mark and DJ will be adding another Mark Robinson (Parks and Trails Director) gives report. All park facilities and fields have been aerated and fertilized. Had a couple irrigation line breaks but not too many. Have repaired many sprinkler heads. Close to 20 to get replaced. Turned water tap off and Bean Ditch turned on early. Feels the fields look sO much better this season. Bathrooms turned on in the parks and clean them on Mondays and Fridays. Last of the shade trees were planted on Arbor Day. Got the grant finished on that as well. Got a lot of comments on the placement of trees in Eagle Park. There was a lot of planning put in to this and the parks need shade. Itis not amulti-purpose field. Feels the trees will help with water and help keep the grass green. Trustee MacLaurin asks what is the watering schedule for the trees? Mr. Robinson answers they have been watering those by hand until they get set in. Eagle Park is odd days due to its address. Trustee MacLaurin states she was concerned that they are getting enough. Twin Bridges SUP path inspected by the Army Core of engineers and SME Environmental. Met with them a few months ago and did the weed mitigation they suggested. Feels we will get an approval when the final comes out. Contacted them too see the time frame and has not got an answer yet. Trustee Hartz asks when we got the grant, was it planned that that was where the trees were going togo? Mr. Robinson states that it was and the ones in Joe Stephenson are following the master plan. Trustee  Facility and Grounds position. He has not finished all requirements for hire.  Agenda Item #2 D: Town Clerk Culture R&RI Director Report  little kid field on the north end of the field.  Agenda Item #2 E: Parks and Trails Director Report  2    Town of Bayfield Regular Town Board Meeting May 7, 2024 1199 Bayfield Parkway Bayfield, CO81122  Hartz asks if the only ones that followed the master plan were in. Joe Stephenson. Trustee Ms. Sickles gives highlights of Carrie Kirkpatrick's (Senior Center Coordinator) report. Ms. Sickles goes over the highlights. 50-60 people per lunch. Excited about games and card making on Tuesday's  asks Nyberg for to starting get more  clarification on the times and watering schedule.  Agenda Item #2F: Senior Center Coordinator Report  attendees.  Agenda Item #3 Financial Action Agenda Agenda Item #3 A: April 2024 Disbursements  Motion to Approve: Trustee Morlan Second: Trustee Hartz Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #3 B: Coordinate Mancos and Cortez trips  Ms. Sickles states six are signed up to go to Mancos. Dinner is provided by the hosts. Chief Hoguet would be happy to take two or three in the Town Car. Trustee Katsos offers to drive. She can take three comfortably. Meet Chief here at Town Hall around 4. Trustee Morlan will leave from Durango. Town Manager Sickles will post it since it will be public. The actual CMA meeting will start at 5:30. Ms. Sickles goes over the itinerary and who wants to go early. Trustee Katsos states she will go early. Mayor Au says hei is 5. Trustee Morlan states 5. Trustee MacLaurin states she will do 4. Town provides for mileage. No per diem since dinner is served. Ms. Sickles states she expected a shock but not to this scale. Has the results but it is initial. Has a couple that are way over and a couple that are way under. Put in this year's budget and has $825,000 added to the labor budget. Department Directors will help address turnover. Feels there is some gender inequities. Ms. Sickles states that some of the electives are very appreciated by the employees. Even small things for the seasonal employees are appreciated. Gives an example as to why an employee dinner is not appreciation ifitis a luck. Ms. Sickles shares a story of her first management job. She bought donuts and coffee since the owner pot did not want to. One of the employees went to the owner and he was upset. The daughter went to her father the business owner and they continued to pay on a rotating basis. Made a big difference in morale. Trustee Katsos states that appreciation is important to the employees. Had a business and turnover is harsh and expensive and matters for a small town. Trustee Hartz wants to clarify that she has owned business and has done those things but the salary survey is going to make the budget hard and it is more of a conversation that what can the employees willing part with to keep them and the Town's citizens happy. Trustee Morlan asks about the gender disparity and if longevity played a part. Ms. Sickles states it has some but that performance evaluation plays a part as well as job description is aj job description. Trustee MacLaurin states she feels that employee evaluations are a great tool for employee morale. Trustee Morlan states that when out we need to find ways to get money in to the fund not just taxes. Wants a game plan. Mr. Robinson states he uses the electives to help sell and recruit new people to the Town. Mayor Au asks is this survey based on similar size municipalities? Ms. Sickles it is based on the CML salary survey she pulled salary that out and reviewed it with Lisa Blue and it may have to do with CDL drivers and equipment operators. Ms. Sickles states the big cities were excluded. Trustee Katsos thinks we should track what employees lean in to. Ms. Sickles states that an HR director will do this but the Directors are in the meantime. Mr. really Ms. Sickles states we received $10,000. Did not want to just put iti in the rest of the grant funds. Trustee Katsos states she feels that it is great that we are being specific with their wants for the fund. Mayor Au states La Plata County has a guy that is in charge of helping all the Vets. Trustee MacLaurin asks if they wanted a 501-C3.  Agenda Item #3 C: Initial Salary Survey Results Memo Only  come  salary surveys  Robinson states he sees a balance of salary or benefits motivating.  Agenda Item #3 D: Resolution 615 Michael and Elaine Moravan Grant Cycle  3    Town of Bayfield Regular Town Board Meeting May 7, 2024 1199 Bayfield Parkway Bayfield, CO81122  Ms. Sickles states yes. There are al lot of programs in the area and she will reach out to the ones in Town have a business license. Ms. Sickles states that she hears het feels the Town of Bayfield was a can use his veterans care for dental work here. Trustee Morlan asks about the wording with the good word' "and". he The way she is reading it is an and, and it may prevent some non-profits from applying. Trustee Katsos that when she worked for the Archuleta County Senior Center they had' VAg guy housed there and had states  fit since that lots of  resources. Ms. Sickles states they come once ar month.  Motion to Approve: Trustee Morlan Second: Trustee Snooks Vote: Trustee Nyberg_ Yes Trustee Hartz-Yes Trustee Katsos-) Yes Trustee Snooks - Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #3E: Vision Strategic Plan Consulting Services RFP Sample from Leadership one match. Did talk to a couple consultants, one we have now states that it should be $25,000 funding and a match for half of that. Input would be great. Trustee Katsos loves thei idea. Trustee Hartz asks if the is for this for Board. Ms. Sickles states iti is almost the same process as the Comp Plan. Anew Board may plan want to justt some things and the plan can be updated. As elected officials yes it could be changed if the new Board change wants. Ms. Sickles states that it is hard to budget without this. Trustee Hartz asks ift this is the resource with DOLA. Any trainings that can be a part of it and do it on your own. Ms. Sickles explains only how they facilitate. Trustee MacLaurin asks ift there is anyway Leadership Lal Plata can do this and train us to be facilitators. Trustee Morlan states that program is mostly for individuals. Trustee MacLaurin states that had some facilitators at the conference for philanthropy. Ms. Sickles states those facilitators are paid to they be there. Trustee good Katsos states that this is almost at training opportunity for the Board and iti is powerful and outcomes are positive. Trustee Morlan states that the growth is coming unless there is a moratorium.  Development  Ms. Sickles states she did draft a Vision and Strategic Plan proposal. There is admin grant  on a one  a Plan is very the  foundation for Boards to come. Second: Trustee MacLaurin Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks-) Yes Trustee Morlan-Yes Trustee MacLaurin - Yes Mayor Au- Yes  Having  Motion to Forwarding RFP out by Town Manager: Trustee Hartz  Agenda Item # 4 Action Agenda  Agenda Item #4A: Mill Street Bistro Retail Liquor License Renewal  Mr. Hayden states no negative staff input. Motion to Approve: Trustee Hartz Second: Trustee Nyberg Vote: Trustee Nyberg_ Yes Trustee Hartz -Yes Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan - Yes Trustee MacLaurin - Yes  4    Town of Bayfield Regular Town Board Meeting May 7, 2024 1199 Bayfield Parkway Bayfield, CO81122  Mayor Au- Yes Mr. Hayden states no negative staff input. Motion to Approve: Trustee Snooks Second: Trustee Vote: Trustee Nyberg_ _Yes Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #4 B: Western Refining Retail (Speedway) Retail Liquor License Renewal  Agenda Item #4 C: Public Input Changes to the Agenda  Trustee Katsos states that this is something worth consideration. From personal experience thinks the feels they have been heard. Mayor Au states that when the public comes in they want an answer and knows public that sometimes there can't be an answer right away. Trustee Morlan cautions that sometimes we can't answer. Brian Blanchard states that this can be helpful. Wants to be able to ask questions and not that it will get brought up. Understands that it may not be able to be answered right away but just at hope least it was heard. Trustee Morlan asks if they would like it more if the public comment for agenda is moved down. Mr. Blanchard states yes. Town Manager Sickles states in other places she has worked it is the officer is the one to decide. Mayor Au asks if he misses it can somebody remind him. Town states a motion is not necessarily needed and public comment can be reflected and put on the Attorney agenda. Board Agenda Item #4 D: What Task Force Committees would the Board like to consider? Budget, Rec Mayor Au asks what task force committees we want. Trustee Katsos states a Master Park Plan and knows someone in the room would be good for it. Trustee MacLaurin asks if citizens are part ofit. Ms. Sickles answers yes. Trustee Morlan states a budget one would be great to help the public understand the budget create more transparency. Trustee Hartz states that she would like to see a Parks and Rec and Master Park and Plan. Trustee MacLaurin states she would like to see a child care one. Ms. Sickles states that the Fire District and School District have looked in to this. Trustee Morlan states she does not want to dilute with too Trustee Hartz states two would be good. A budget and a parks and rec plan. Trustee Morlan states that many. it would be beneficial to show that these programs cost money and feels the public was not educated to the sales tax was purposed and what it was for. Trustee Katsos states that look at the success of the why Trustee Snooks asks with the sales tax should there maybe be an election information committee. library. Trustee Morlan explains some become sub committees. Trustee Snooks states his friends did not know what the sales tax was for, feels someone focusing on it solely would be beneficial. Trustee Morlan states she was part of the library and had many professionals help. Trustee Katsos states why don't we put a banner on the ballfield all the parents can see who to talk to about the Plan. Mr. Robinson states that we put the plan out well but that we have a limit as too what we can say. Trustee Katsos states that iti is ai two part thing. You want it and how can we pay fori it. Trustee Hartz states to get us back on topic it sounds like we want a Parks and Recreation Agenda Item #4 E: Is there interest in Park Side Chats? Meeting the public at scheduled times at tapark Trustee Morlan says this would be great to do this and talk about the park. Mayor Au states he would like to do this. Suggests that they could split up and hit all the parks. Trustee Morlan states maybe we should make Agenda Item #4F: Office hours: Many elected officials hold office hours or coffee chats to hear directly  presiding Goldman  isi in agreement.  District, Home Rule, Etc.  committee and budget committee. Board was in agreement on this.  with ice cream?  tickets at the parks and you have to get them all to get your ice cream.  from the public.  5    Town of Bayfield Regular Town Board Meeting May 7, 2024 1199 Bayfield Parkway Bayfield, CO81122  Ms. Sickles states as long as two Trustees and no more than iti is have to go where the people are and maybe andi ice cream truck in legal the on Sickles states that the ticket thing would be complicated and food that if you decide we will put it out there to help get people there.  and feasible.  Trustee Hartz states you park issues Saturday would be great. Ms. greati idea. Ms. Sickles states  is coming and we could get out the Town events. Trustee Snooks safety states iti is a can be a concern. Buts summer  Agenda Item #5 Board of Trustees Reports and Upcoming Dates of Interest  a. May 9, 11:30 Listen to speakers on Gulch A Bridge (The Bridge to Nowhere that is Now the  Future.)  b. May 9, 2:00pm RHA Meeting in Bayfield c. May 14, 8:00am Alliance in Durango d. May 14, 6:30pm Planning Commission e. May 15, 5:00pm CIRSA Training in Mancos f.N May 16, 6:00pm Agriculture Community Info g. May 20, 5:00pm CML District Meeting in Cortez h. May 21, 6:30pm Board Regular Meeting i. May 27 - Memorial Day - Town Offices Closed j.N May 30, 5:30pm Water, Sewer, Stormwater, Trash  6.Adjourned at 8:18  Approved as presented on 5/7/2024:  Dustin Hayden, Town Clerk BK  Thomas E. 94x4  Au, Mayor  6