Town of] Bayfield May 14, 2024 Bayfield, Colorado  Planning Commission Meeting Minutes  1. Opening Ceremony  Commissioner Gadd called the May 14, 2024, Town of Bayfield Planning Commission meeting to order at 6:30  p.m. Roll Call Present: Commissioner Evans Commissioner Nelson Commissioner O'Shea Heydinger Commissioner Gadd Mayor Au Absent: None StaffPresent:  Nicol Killian, Community Development Director Katie Sickles, Town Manager Jeremy Schulz, Public Works Director Kristin Dallison, Administrative Assistant  Media Present: None  Pledge of Allegiance General Public Input:  Commissioner Gadd opened public comment  Brian Blanchard 627 Louisiana Drive - has comment for the action agenda. Will wait until that time to comment.  Commissioner Gadd closed public comment. Disclosure of Conflicts ofInterest:  None  Approval of Agenda:  Town of Bayfield, Colorado, Planning Commission Minutes May 14, 2024  1    Commissioner Nelson made a motion to approve the agenda as presented  Commissioner Evans seconded the motion. Commissioner Evans-Yes Commissioner Nelson Yes Commissioner O'Shea Heydinger-) Yes Commissioner Gadd -Yes Mayor Au - Yes 2.1 Public Hearing Agenda:  Vote:  a. 2024-08 1230 North Oak Drive Vacation Rental  Community Development Director Killian presented the staff report. Sherry, the applicant, was available over Zoom; however, her microphone did not work. She was happy to answer any questions. A site inspection is  complete.  Commissioner Gadd opened the Public Hearing.  Brian Blanchard 627 Louisiana Drive - Said that his comments are for both applicants. One oft the applicants isa neighbor, for full disclosure. He supports vacation rentals. He read int the Land Use Code that vacation rentals allow two persons per bedroom, plus two more. He believes the "two more" language is too many. Wants contact information for the owners on vacation rentals available to the public, sO the public is ablei to report any issues directly to the owner. He understands that he could call 911, but that is not the only option. Wants to know how Commissioner Nelson asked for clarification on1 the two-person code and asked about contact information for the Commissioner Evans - Asked if this was the applicant's primary residence. This home is the primary residence. Community Development Director Killian clarified that Town Hall would not have a list of the owners available, however any resident could do a CORA request for the documents for the rental and then the contact information would be provided. All disturbançes should route through 911 or to Town Hall for non-emergencies. Therei isalso a24/7 non-emergency dispatch line that could have a Bayfield Police Department Officer dispatched. Each vacation rental is required to get al license and go through this use by review process. Ifthe property changes owners, the new owner has to do the: same process over again. Ifthere are many complaints, we would note that and then we would bring that back to the planning commission. The permits are revocable and each rental needs to have good standing. The state and federal government handle the monitoring ofi income/taxes, not the Town of Bayfield directly. Bayfield does not collect lodgers tax, that currently goes to Lal Plata County. Brain Blanchard asked if there would be a record of the phone calls placed to them. Community Development Director Killian explained how each call has a record kept.  the vacation rentals are monitored and who monitors theiri income.  owners.  Commissioner Gadd closed the Public Hearing. b. 2024-09 629 Louisiana Drive Vacation Rental  Town of Bayfield, Colorado, Planning Commission Minutes May 14, 2024  2    Community Development Director Killian presented the staff report. She clarified that she did look into the homeowners association's rules and regulations to make sure the rental was allowed and iti is. They applicant will  need tol have ai final inspection and get a business license. Commissioner Gadd opened the Public Hearing. microphone and confirmed that iti is. Commissioner Gadd closed the Public Hearing.  Commissioner Gadd asked ift this was the applicant's primary residents. Nicole. Johnson approached the  3. Action Agenda  a. Approval of April 9,2024 Minutes  Commissioner O'Shea Heydinger moved to approve the. April 9, 2024 Minutes.  Commissioner Nelson seconded the motion. Commissioner Evans - Yes Commissioner Nelson - Yes Commissioner O'Shea Heydinger - Yes Commissioner Gadd-Yes Mayor Au Abstain  Vote:  b. 2024-08 12301 North Oak Drive Vacation Rental Rental Use by Review with the following findings and conditions: requirements oft the Land Use Code Use By Review and  Commissioner Evans moved to approve Alternative. Action A: Motion to approve the 1230 N Oak Drive Vacation a. With the conditions below, the Vacation Rental Use by Review, as submitted, is consistent with all  Findings:  Vacation Rental Sections. Conditions:  a. Prior to issuance oft the Vacation Rental Permit, the Building Inspector must conduct an inspection of the unit to  confirm that it meets the Vacation Rental Standards listed in LUC Sec. 4-10. Commissioner Nelson seconded the motion. Commissioner Evans - Yes Commissioner Nelson - Yes Commissioner O'Shea Heydinger-Yes Commissioner Gadd -Yes Mayor Au -Yes  b. Prior to operating the Vacation Rental, the property owner must receive the new vacation rental  Vote:  C. 2024-09 629 Louisiana Drive Vacation Rental  Town of Bayfield, Colorado, Planning Commission Minutes May 14, 2024  3    Commissioner Nelson moved to approve Alternative Action A: Motion to approve the 629 Louisiana Drive Vacation Rental Use by Review with the following findings and conditions: a. With the conditions below, the Vacation Rental Use by Review, as submitted, is consistent with all requirements oft the Land Use Code Use by Review and Vacation Rental Sections.  Findings: Conditions:  a. Prior to issuance oft the Vacation Rental Permit, the Building Inspector must conduct an inspection of the unit to b. Prior to operating the Vacation Rental, the property owner must receive the new vacation rental permit, Town  confirm that it meets the Vacation Rental Standards listed in LUC: Sec. 4-10. ofE Bayfield business license, and State sales tax license. Commissioner Evans seconded the motion. Commissioner Evans - Yes Commissioner Nelson - Yes Commissioner O'Shea Heydinger - Yes Commissioner Gadd - Yes Mayor Au - Yes  Vote:  d. Planning Commission Appointment Recommendation  Nicol gave the staff report and the applicants introduced themselves to the Planning Commission. Charlene Thomas -5 523 Hickory Ridge. She gave a short presentation on why she would like to be on the Planning Commission. She was recently serving on the Tow Board and would like to continue helping. Jim Tencza -4 490 Sunflower Lane. He gave a short presentation on whyl he would like to be on the Planning Commission. Hel has served on the planning commission in La Plata County for 9 years, 61 years as the chairperson. He recently moved into city limits and is now able to sit on the commission in Bayfield.Jim Commissioner. Evans made a recommendation to appoint the 2022-2026 term to Charlene Thomas and the 2020-  volunteered for the 2-year term. 2024 term to. Jim Tencza.  Commissioner Nelson seconded the motion. Commissioner Evans - Yes Commissioner Nelson - Yes Commissioner O'Shea Heydinger - Yes Commissioner Gadd -Yes Mayor Au -Yes 4. Discussion and Adiourn:  Vote:  a. May 16, 2024 Agriculture Zone Community Meeting b. May 21, 2024 Next Board ofTrustees Meeting June 11, 2024 Next Planning Commission Meeting  d. Adjourn  Town of Bayfield, Colorado, Planning Commission Minutes May 14, 2024  4    Commissioner O'Shea Heydinger moved to adjourn the May 14, 2024 meeting.  Commissioner Nelson seconded.  Commissioner Gadd adjourned the meeting at 7:03 p.m.  Approved  Commissioner Gadd Attest:  bustin Dallson Kristin Dallison, Deputy Town Clerk Town of Bayfield  Town of Bayfield, Colorado, Planning Commission Minutes May 14, 2024  5