Town of Bayfield Regular Town Board Meeting May 21, 2024 1199 Bayfield Parkway Bayfield, CO81122  Mayor Au called the meeting to order at: 6:31 pm. Town Board Members Attendance: Trustee Nyberg - Absent Trustee Hartz - Present Trustee Katsos - Present Trustee Snooks - Present Trustee Morlan - Absent Trustee MacLaurin - Present Mayor Au - Present  Staff Present: Katie Sickles (Town Manager), Nicol Killian (Community Development Director), Jeremy Schulz (Public Works Director), Corey Griffis (Assistant Public Works Director), Michael Hoguet (Police Chief), Michael Goldman (Town Attorney), Mark Robinson (Parks and Trails Director), Dustin Hayden (Town Clerk), Kathy  Cathcart (Finance Director), Kristin Dallison (Deputy" Town Clerk).  Agenda Item #1 D: Conflict of Interest Agenda Item #1 E: General Public Input Agenda Item #1F: General Public Input on Agenda Items Agenda Item #1 G: Approve Agenda  None stated. None given. None given. Motion to approve Agenda: Trustee Hartz Second motion: Trustee Snooks Vote:: Trustee Nyberg Trustee Hartz- - Yes Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan - Trustee MacLaurin- - Yes Mayor Au - Yes  Agenda Item #2: Special Event Liquor License Public Hearing Agenda Item #2 B: Rotary Beer and Wine July 4  Agenda Item #2 A: Bayfield Chamber of Commerce Block Parties June 13,July 11 and August 8 Carole McWilliams 4334 County Rd. 509 President of the Rotary. Has some questions about the requirements of the hearing. Needed clarification about insurance and Town permission. Town Manager Sickles states municipal code was changed about three years ago. Administrative approval has changed. Dustin Hayden (Town Clerk). states I send the letter of permission from the Town to the State as part of the application. The hearing is for public input and the Board grants me signing authority to sign the application for the State. Agenda Item #3 A: Bayfield Chamber of Commerce Block Parties June 13, July 11 and August 8  None given. Applicant is present.  Agenda Item #3 Special Event Liquor License Action Agenda  Motion to Approve: Trustee Katsos Second:Trustee Hartz Vote: Trustee Nyberg Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan - Trustee MacLaurin - Yes Mayor Au- Yes  1    Town of Bayfield Regular Town Board Meeting May 21, 2024 1199 Bayfield Parkway Bayfield, CO81122 Agenda Item #3 B: Rotary Beer and Wine Garden July 4  Motion to Approve: Trustee Katsos Second: Trustee Snooks Vote: Trustee Nyberg_ Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks Yes Trustee Morlan = Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #4 Mosquito Control Overview for Summer 2024  Agenda Item #4 A: Rhiannon Tanner will provide overview as Vector Disease Control Inc. representative Rhiannon Tanner with Vector gives report. Can go on people's yards ifi invited. Would rather go into overwatered pastures. Wants to get to the water where the larvae is. Would like a booth at the Block Party to educate the public. Helps with fears of spraying and everything they use is environmentally friendly. Has no problems with and wants public to reach out to her. Trustee Katsos asks if there is notice if an area will be sprayed. Ms. Tanner states she gives the Town Manager 24- 48 hours' notice and tries to spray when there is not events going. The Town gets a spray once a month. Public asks for phone number. Ms. Tanner states it is 970-560-6637. Ms. Sickles states you need permission to enter private property. Ms. Tanner confirms that. Mayor Au states that going to the block party would be great. Trustee Hartz asks where are the pamphlets available? Ms. Tanner states she will get more out and we have a few here at Town Hall. Trustee Katsos asks what the turnaround time is for citizen calls. Ms. Sickles asks Ms. Tanner to explain the traps. She goes over the measuring and how the traps are made and she will spray to keep the number down. Where most of the  state is over 100 we are much lower. Motion to Approve Minutes: Trustee Katsos  Agenda Item #5 Approval of Minutes and Department Reports Agenda Item #5 A: May 2, Special Meeting Minutes  Second: Trustee Hartz Vote: Trustee Nyberg_ Trustee Hartz-Yes Trustee Katsos Yes Trustee Snooks - Yes Trustee Morlan - Trustee MacLaurin- - Yes Mayor Au- Yes Motion to Approve Minutes: Trustee Snooks Second: Trustee Katsos Vote: Trustee Nyberg_ Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan- Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #5 B: May 7, 2024 Minutes  Agenda Item #5 C: Public Works Director  Jeremey Schulz (Public Works Director) gives report. Two locations left for water relocate. Move them down to Church Street to relieve some congestion on Tamarack. Elam Construction is up there removing asphalt for cleaning project. 31 residential meters got parts in and ready to replace them. In April water took a huge jump  2    Town of Bayfield Regular Town Board Meeting May 21, 2024 1199 Bayfield Parkway Bayfield, CO 81122  at 3 million gallons, had a customer with al big leak and the rest is construction. Go the parts for the basins. Trustee Katsos asks for clarification on the basins. Mr. Schulz explains the basins are drained and the parts that are defective are fixed or replaced. Trustee Katsos asks about the water leak. Mr. Schulz tells how it was a Michael Hoguet (Chief of Police) gives report. April a busy month with training with Spillman and other programs implemented. Had CIRSA audit and thinks we passed. Calls were up versus last year. Calls will be shown going up as Spillman will be tracking the data more accurately. Staffing one graduates June 2nd and one in the background phase. Has an SRO interested in the position here. Trustee Katsos and Mayor Au tell Nicol Killian (Community Development Director) gives report. Dark Skies had a great turnout and about 100 people coming and going and was asked to do it again. Tractor supply was issued their building permit today. Porky's did receive their certificate ofoccupancy. Nicol gives outt the land use process and goes over the process.  running toilet and it came up on rereads and the customer was notified.  Agenda Item #5 D: Chief of Police  Chief good job.  Agenda Item #5 E: Community Development Director  Trustee Katsos gives kudos for the Dark Sky event.  Agenda Item #5F: CMLCandidate endorsement for Town Manager Katie Sickles  Katie Sickles (Town Manager) gives report. Finishing 6 years as a CML executive Board. Feels the construction defects need to be fixed and broadband for Southwest Colorado. Can be signed by the Mayor but up to the Board at this point. Mayor Au asks if we need a motion. Ms. Sickles states that is up to you. Board  gives 51 thumbs up.  Agenda Item #6 Financial Agenda Agenda Item #6 A: April 2024 Financial Statement  Kathy Cathcart (Finance Director) states nothing new to add to what is in the packet.  Motion to Approve: Trustee Hartz Second: Trustee Katsos Vote: Trustee Nyberg_ Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks -) Yes Trustee Morlan = Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #6 B: Sales Tax Reports  Kathy Cathcart (Finance Director) gives report. Trending up. Trustee Katsos says it is fantastic.  Agenda Item #6 C: Pine River Senior Citizens Request to waive $200 Fees for Senior Center Rental Nov Anne Rudolph 440 County Rd. 503 president of the Pine River Senior Center Board. Iti is a non-profit all forms are up to date. Uses one Saturday a year in November for Christmas Bizarre. Feels there are an important part of Bayfield. Ms. Sickles states that iti is $200 and supports it being waived and iti is in the budget. Trustee Katsos asks what fees are waived for who? Ms. Sickles they are a non-profit iti is in a resolution and you willl be  1-2,2024  seeing updates to that resolution later tonight. Motion to Waive Rental Fee: Trustee MacLaurin  Second: Trustee Hartz Vote: Trustee Nyberg_ Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks - Yes  3    Town of Bayfield Regular Town Board Meeting May 21, 2024 1199 Bayfield Parkway Bayfield, CO81122  Trustee Morlan- Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #6 D: Bayfield Chamber of Commerce Grant Application Request  Ms. Sickles gives report. Applicant is here. Requesting $1500. $3000 is left. Two $1000 and four $500 grants. Ins some cases this can be a waiver. But in this they are expenses the Town is not a part of like bands. Brenda Marshall represents the Chamber and goes over a brief history and benefits of the Block Parties. Ms. Marshall explains that costs for the Block Parties and expenses are about $5000.00. Trustee Katsos loves the Chamber's  involvement. Motion to Approve Grant: Trustee Katsos Second: Trustee Hartz Vote: Trustee Nyberg_ Trustee Hartz-Yes Trustee Katsos = Yes Trustee Snooks Yes Trustee Morlan- Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #6 E: KWJ-Construction Management Questions Proposal  Ms. Sickles gives report. Got their proposal from KLJ. Proposal does not include an amount. In a phone call it was $10,000. Got an email and it stated $18,000. Bechtolt stated they can for about $1000. Recommends that  that proposal be voided without an amount. Second: Trustee Snooks Vote: Trustee Nyberg_ Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks Yes Trustee Morlan = Trustee MacLaurin-Yes Mayor Au- Yes  Motion to Decline KLJ void of an amount of about $18,000: Trustee Hartz  Agenda Item #6F: $3000-RHA  Ms. Sickles gives report and reminds The Board for public input. Originally was going to assess the item on the right on page 119 of the packet. In that we only budgeted the original amount $11,250. If we continue not to get ar response from La Plata Youth Services. Asking if that money becomes available can we use that elsewhere. Trustee Katsos asks if there is any concern or rumors that Youth Services might come around. Chief Hoguet states that it now has been put in their hands. April 15 the letter was sent. Chief and Judge Davlin see this the same way. Trustee Katsos asks if there is another program as an alternative. Chief and Judge feel it should be adjudicated in the courts. Trustee Katsos thinks it is a tough call, the RHA is important. Trustee Hartz asks why does it have to go to RHA. Ms. Sickles states it is a quarterly payment and we have not seen a response since April. And the RHA has not asked for that money. And if they do ask then we will have to come back to the Board. Trustee Katsos asks if there are any issues if we hold on to the money until later in the year. Ms. Sickles states  that is perfectly fine. Mayor Au states he is ok hanging on to that money. Motion to Table the left over funds from LYS: Trustee Katsos  Second: Trustee Hartz Vote: Trustee Nyberg_ Trustee Hartz -Yes  4    Town of Bayfield Regular Town Board Meeting May 21, 2024 1199 Bayfield Parkway Bayfield, CO81122  Trustee Katsos - Yes Trustee Snooks- - Yes Trustee Morlan = Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #6 G: Intra-fi Update Regarding Current Bank Vendor Award  Ms. Sickles gives report. Resolution 600 at the time the Board adopted this we thought the interest would be better. There have been issues to cover payroll with not enough amount. We would have to keep a TBK account just to make payroll. The red tape has been hard to work with. Trustee Katsos asks if we asked more banks than Community Bank. Ms. Sickles states that we tried to stay local since sometimes we have to take cash. Ms. Cathcart states they wanted $500,000 to open the account but we do not keep that on hand it earns more interest in Colotrust. Mayor Au asks for public input. Public Input Alison Rhodes states that bank of Colorado has an ATM in town that could be used. Town Attorney Goldman suggests making a motion repealing resolution 600. Mayor Au asks if that can be done when the nest resolution comes. Mr. Goldman states yes it can be done that way as well. Ms. Sickles states another resolution for bank signers would need to come back to the Board as Motion to draft a new resolution that directs the Intrafi from Community Banks to TBK: Trustee Katsos  well. Second: Trustee MacLaurin Vote: Trustee Nyberg_ Trustee Hartz- -Yes Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan - Trustee MacLaurin = Yes Mayor Au- Yes  Agenda Item #7 Action Agenda Tencza 2020-2024  Agenda Item #7 A: Planning Commissioner Appointments: Charlene Thomas 2022-2026 and Jim Ms. Killian gives report. We published for two positions due to Trustee Nyberg and Trustee Snooks. Jim volunteered to take the shorter term. Need a decision on the Planning Commission's recommendation on the  candidates. Second: Trustee MacLaurin Vote: Trustee Nyberg_ Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan - Trustee MacLaurin - Yes Mayor Au- Yes  Motion to Approve Appointments: Trustee Katsos  Agenda Item #7 B: Out of Town Sewer Tap 774 Bayfield Parkway  Ms. Kilian gives report. Request from David Griggs iti is in the County and he has requested to tie in to the Town sewer. PIF fee has been paid out of town $10,700. He has also submitted a pre-annexation application. Mr. Schulz has met and looked at it to see ifit can be done. Town has no concerns. Trustee Katsos asks if there are pros and cons fori in town and out of town taps that are not annexed in. Mr. Schulz states that out of town rate is 1.5 times more than in town, if he were to annex in the rate would drop. All out of town require Board approval. Trustee Snooks asks Mr. Schulz if he has looked at it and everything is good? Mr. Schulz answers yes. Mayor Au asks if he is hooked in to water line. Mr. Schulz answers no he is on a well and his well is fine and he is not  required too.  Motion to Approve Mayor to sign Pre Annexation Agreement: Trustee Hartz  5    Town of Bayfield Regular Town Board Meeting May 21, 2024 1199 Bayfield Parkway Bayfield,C081122  Second: Trustee Katsos Vote: Trustee Nyberg_ Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan = Trustee MacLaurin- = Yes Mayor Au- Yes  Agenda Item #7 C: Resolution 616 Revising Facility and Park Rental Fees  Ms. Sickles gives report. Revises previous park rental fee resolution. Never our intent to charge the schools the fees for the park. Wanted to make some time changes and get more uniform in charges for the schools and non- profits. Joe Stephenson needed to be revised. Any over 50 people that wanted to reserve the park. It will be Bayfield school age kids in the 81122 zip code. Alison Rhodes asks if that includes home school kids? Ms. Sickles answers yes if they are in the 81122 zip code. Trustee Katsos asked about no fees retroactive. Ms.  Sickles says it needed to be stated. Motion to Approve: Trustee Katsos Second: Trustee Hartz Vote: Trustee Nyberg_ Trustee Hartz- -Yes Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan - Trustee MacLaurin - Yes Mayor Au- Yes  Agenda Item #7 D: Ordinance 500 Adopting the 2024 Model Traffic Code by reference Town Attorney Michael Goldman states that within the last month CDOT made some changes and there have been changes since the 2020 model was adopted by this Board just last year. There are a number of changes having to do with bicycles and electric scooters all things that might be applicable in the Town of Bayfield. We have the opportunity to adopt the 2024 Code and be updated. Chief Hoguet states it will help with traffic enforcement and keep the streets safer. Mr. Goldman states that there is no fiscal impact adopting the 2024 code. Trustee Katsos asks about crossing 160. Mr. Goldman states it does include certain things that deal with  pedestrian crossings and pedestrian right of way. Motion to Approve: Trustee MacLaurin Second: Trustee Katsos Vote: Trustee Nyberg_ Trustee Hartz-Yes Trustee Katsos - Yes Trustee Snooks-Yes Trustee Morlan - Trustee MacLaurin- - Yes Mayor Au- Yes  Agenda Item #8 Discussion and as Applicable Staff Direction Agenda  Agenda Item #8 A: Consideration of language regarding Declarations, Resolutions or Proclamations Ms. Sickles states that this question came up and this is some facts from Town Attorney Goldman. We can certainly make it more formal. Trustee Katsos asks if this isj just for Town documents or does it go into the Comp Plan or things like that. Mr. Goldman states it can be adopted as a policy and was taken from another municipality and can be amended to make it more useful to this community. Mayor Au asks if we need a motion fort this? Ms. Sickles states probably direction it is up to the Mayor. Trustee Katsos asks ifiti is not a resolution  6    Town of Bayfield Regular Town Board Meeting May 21, 2024 1199 Bayfield Parkway Bayfield, CO81122  does that make it less stringent. Ms. Sickles states there is more flexibility but sometimes ifit is tabled it may have ai time constraint. Trustee Hartz states she needs more examples. Mr. Goldman states that groups come to the Mayor or the Town Manager and asks for proclamations. Mayors have asked for more guardrails and guidelines to help to have a discussion to decide. Trustee Hartz would like it to be a case by case basis. Mayor Au states that if we do this ity would be a Board decision not just al Mayor one. Ms. Sickles states then one meeting would be for the proclamation then another would be needed to authorize staff to make the proclamation. Mr. Goldman states this all arose out of the meeting a couple weeks ago and what do we do about this and how do we go about this. Alison Rhodes would decline and get red of red tape and allow the mayor to make the decision that was why he was voted on by the people. Trustee Snooks states the less red tape the better. The Board is in agreement to continue the way it has been done. Agenda Item #8 B: Feasibility Study for Proposed Stormwater Retention Pond west of 501 Ms. Sickles gives report. Jim Corken property owner is just west of 501. Things got quite due to waiting for the feasibility study. In the case we would be looking at the Lal Plata County definition of a feasibility study. It would get us from their prospective where we need to go with this. $1300 is what it costs and can come out of the engineering or programs in streets. Trustee Katsos asks if this is property we would buy? Ms. Sickles states the appraisal was done in 2021 because we wanted to know what it would cost to purchase it. Trustee Katsos asks if the County is interested in this since 501 was affected by this. Ms. Sickles states that it would affect the Schroeder Ditch more than anything the drainage is a water quality issue. Phyllis Ludwig 9205 County Rd. 521 states we have had this problem since 2005. The road is sloughing off and her husband and son met with the County who said they would fix it but they never showed up. Would like to see it piped over the Schroeder Ditch. Brian Blanchard 627 Louisiana Dr. is curious about the feasibility study. Is this a direct for water drainage issues in Dove Ranch. Is ita retention pond or detention pond? Feels this creates a dangerous precedent to do this for one subdivision. Wonders if that means the Town will take over and build ponds in other subdivisions. Ms. Sickles states it is just a feasibility study to the County to get our foot in the door. There is a responsibility by the Town to take on any failing storm water system. Ms. Killian cautions it could be more than that due to County survey costs noti included. Board agreement is  unanimous..  Agenda Item #8 C: YMCA in Bayfield  Ms. Sickles gives report. Reviewed the documents that Mary Benson provided. With the new PARC committee this can be a part of it and this can be where the public has input. Mary Benson 723 Lupine reached out to YMCA corporate and got two POC. And they have to have collaboration. They have given five steps. Foels if we do not start doing something time will pass and nothing will be done. Many ways to work with them to see if it is a possibility. Trustee Katsos asks about the branches. Ms. Benson states it was the two closest. We have a good place to start and she can provide the digital copy. They did the demographics in the five mile radius. Trustee Katsos states that the closest were Colorado Springs and Pueblo. Ms. Benson states that proximity is not an issue. Trustee MacLaurin wonders what the advantage is to bring in another partner. Ms. Benson states it will cost money to repair the gym and wants to see the feasibility of this. We have no place to swim and they have camps to help the youth. Is concerned the youth has nothing to do here to stay out of trouble. Ms. Benson states she has a management consultant background and strategic planning is important to success. Trustee Katsos states that the PARC would have input on this. Trustee MacLaurin states there are also other committees like Boys and Girls Club that are more familiar with the area. Brenda Marshall states when the Library did their strategic plan the idea of a rec center keeps coming up with young and old alike. Trustee Hartz states that even with the master park plan the rec center idea is not even included with Agenda Item #8 D: Ice Cream Park Side Chat Dates - June 3 Gosney,July 1 Library and August 5 Mesa Ms. Sickles gives report. Pink Pig was sold and needs to get al business license. 3dollars at treat. Other company has a relocation fee of 75 dollars and 4 dollars ai treat. Goes over the schedule and states she needs 3 and it will be posted as a public meeting. Trustee Katsos commits to June third. Trustee Hartz states she is in. Trustee  that. Wants more community involvement in this through the PARC committee.  6:30-7:00pm (Ice Cream Vendor has been verified.)  Snooks can make 2.  7    Town of Bayfield Regular Town Board Meeting May 21, 2024 1199 Bayfield Parkway Bayfield, CO81122 Agenda Item #9 A: Mayor Au Plan Comm/LeadTM Agenda Item #9 B: Trustee Hartz Alliance/TreeBd  Agenda Item #9 Board of Trustees Reports, Requests for Future Agenda Items and Committees  Was at the Planning Commission meeting approved those tonight and the vacation rentals. Alliance meeting was last week. Durango is doing a rural jumpstart. $30,000 grants available. New Land Use in Durango. Update from DSNGR. Senator Hickenlooper update gives 1.5 million for the intersection. $1,000,000 given to for manufactured homes training facility and skills for high school students. Succession plan for Michael French. Talked about the catalyst revolving fund. Will be used to fund housing. Attended the Science Fair for the 6th graders and 8th graders. Very interesting projects. Trustee Hartz asks about the dumpsters. Mr. Schulz states that we wanted the public and we advertised and we got it. Spring is more popular than the fall one. Over 100 pickup loads, opened them at 8 and they were full by 9. Trustee Hartz suggests maybe we should do a second day possibly two weeks later. Ms. Sickles states there is a cost for an Region 9 was due to attend that in April and could not make that. Attended Spring CML meetings and RHA meetings. Attended the Ag meeting and started the conversation about this. States the jumpstart program Trustee Hartz hit on is a great program with many benefits. Nicol attended RHA summit. We have done a good job of taking advantage of the RHA funds available. Fly Water Inc. is an interesting project to protect 21 miles of river. Mancos is doing a Master Park Plan. Cortez got a grant to take their turf out and are considering a two Have not had a meeting yet. Interested in the agricultural meeting and it was great. Wonders if the rural business would be interested in the jumpstart program. To get more agribusiness like a butcher shop in town.  additional event.  Agenda Item #9 C: Trustee Katsos Region 9  tier water rates.  Agenda Item #9 D: Trustee MacLaurin Mill St Mid  Agenda Item #9 E: Trustee Morlan RHA Agenda Item #9 F:Trustee Nyberg SWTPR Agenda Item #9 G: Trustee Snooks Mill StMid Agenda Item #9 H: 2025 Budget Committee Agenda Item #9 I: Park&Rec Committee PARC Agenda Item #9J: CIRSA Training - Mancos Agenda Item #9 K: CML District Mtg = Cortez Agenda Item #10 Upcoming Dates of Interest  Trustee Snooks states is happy to see that it is in the newsletter. And breakfast and ice cream soon. Have posted to our social media. Need input. Mayor Au states we need people to sign up.  a. Prior to May 21: May 16, 6:00pm Agr Comm Info, May 20, 4:00pm CML District Meeting in Cortez  b. May 27 - Memorial Day Town Offices Closed e. June 4, 5:30pm Tree Board Meeting June 4, 6:30pm Board Regular Meeting Approved as presented on 5/21/2024:  C. May 30, 5:30pm East Mill Street Gateway Ribbon Cutting (Near BSB) d. May 30, 5:45pm Water, Sewer, Stormwater, Trash (Dinner Provided)  June 6, 7am Continental Breakfast and 7pm Ice Cream Mill Street Middle Public Invite 89 E. Mill Street  11.Adjourned at 8:28  gbsh Thomas E. Au, Mayor  Vown Clerk  DK DustiHayden,  8