Town of Bayfield Regular Town Board Meeting June 4, 2024 1199 Bayfield Parkway Bayfield, CO81122  Mayor Au called the meeting to order at: 6:32 pm. Town Board Members Attendance: Trustee Nyberg - Present Trustee Hartz - Present Trustee Katsos = Trustee Snooks - Present Trustee Morlan - Present Trustee MacLaurin - Present Mayor Au - Present  Staff Present: Katie Sickles (Town Manager), Nicol Killian (Community Development Director), Jeremy Schulz (Public Works Director), Corey Griffis (Assistant Public' Works Director), Michael Hoguet (Chief of Police), Michael Goldman (Town Attorney), Mark Robinson (Parks and Trails Director), Dustin Hayden (Town Clerk), Kathy  Cathcart (Finance Director), Kristin Dallison (Deputy Town Clerk).  Agenda Item #1 D: Conflict of Interest Agenda Item #1 E: General Public Input  None stated.  Marian Tone 1495 Cr. 526. Unfortunately there has been missing opportunities between the last Board and the county neighbors. Hoping the new Board will re-think that approach. There should be no reason for any adversity with the Town. It has happened over time in large part because ewe have felt ignored. Wants the new Board to change that approach. There was a drainage master plan work session I was not able to attend the meeting and it shown irrigation ditches as a conduit for some storm water. There is a tagline at the very end that says one idea for the future might be that the town pipe in such a way that it doesn't go into the irrigation ditches but traverses over them. Everyone she knows in agriculture wants to see the storm water not in the agricultural ditches and wants this prioritized. Was forced to accept this as a practical matter over time. Wants attention to the issue that happened with Dove Ranch and the Schroeder Ditch which still has not had the improvements completed. The Campbell Lateral runs north south of the Tone property across Mustang Crossing and down to the Ludwig property. Mustang Crossing could become Dove Ranch deja vu if the ditch is not taken care of properly by the developer. Please asks Mayor and Board to ask hard questions to avoid another disaster. With the phases of Mustang Crossing in phase 1A, we are having really significant problems with that development and asks the Board to ask hard questions of the staff to find out what really is going on. We have had a blockage of an irrigation easement that had to be addressed and continues to be. Two neighbors built fences on the irrigation casement. The improvements we thought were insured to protect the Campbell Lateral are not happening in phase 1A. We believed there was going to be a fence along the eastern boundary of phase 1A1 that would keep the vacant parts of Mustang Crossing form being a public park and it has turned in to a big party area. It is primarily Jeff Jorgensens problem because he has the liability. Iti is a ditch problem now with polluting the ditch and a safety questions, it can be 30 feet deep in some places. Grasshopper and vector control not being addressed. Some of this Board was on this and we were told do not worry this is just the pre annexation those issues will be addressed later. They have not been and we are creating more problems with the county neighbors. Trustee Morlan asks about the fences, ift there are sold or in development phase. Ifiti is after development iti is a HOA situation. Ms. Tone says 610 Magnolia lagree but 609 Magnolia has built out over the easement. Ms. Tone tries to show with her hands how the fence runs and is a condition of approval. We have had ar response that it was not a condition of approval. Trustee Morlan states she believes Ms. Tone but wants clarity of the situation. Ms. Tone feels it is both the homeowner and the Town's issue. There is no silt  fence and no vector control. None stated. Vote:  Agenda Item #1 F: General Public Input on Agenda Items  Agenda Item #1 G: Approve Agenda  Motion to approve Agenda: Trustee Morlan Second motion: Trustee MacLaurin  1    Town of Bayfield Regular Town Board Meeting June 4, 2024 1199 Bayfield Parkway Bayfield, CO81122  Trustee Nyberg -Yes Trustee Hartz - Yes Trustee Katsos = Trustee Snooks - Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au - Yes  Agenda Item #2: Municipal Court Update and Discussion (Action is not scheduled at this meeting.) Katie Sickles (Town Manager). Gives background on the suspension of services due to the fact that Chief of Police and Municipal Judge feel the referral should be through the court and not the arresting officer. LPYS was open to their input. Ms. Sickles feels that their concerns were not warranted in our Court and gave some stats on juvenile arrests. Judge Shawn Davlin states since he has been judge not one juvenile has not been offered their services. Brandon Tischer thei interim and Judge Davlin discussed it and did not want to change what they are doing. Chief Hoguet came on board and it was discussed and they agreed it was worth value to have them come to our court with the parents. It is not a cattle call like a Denver Court it is a community court. They meet with a prosecutor and are offered referral and they pay their fine and they are on their way. Met with them in and did not need to do the direct referral. Got an email in November and they were going to suspend their service even with juveniles on the docket. Got another email in February stating they would start services again if direct referrals were started again by December. Chief Hoguet and his officers can'treally tell if this is a first time offender. Felt it was a good time to discuss this with a new Board. Trustee MacLaurin asks what happens in the referral program. Town Attorney Goldman states he shows up on court days. LPYS is a service the Town pays for. Kids get a citation. Itis a diversionary program. They kids come to court with their parents meet with the prosecutor and discuss the charges and go before Judge Davlin. Mr. Goldman states that iti isal lot of impact sessions with the families and the victim if there is one and iti is about a 6 or 91 month program. Trustee MacLaurin asks ifiti is community service or work programs. Town Attorney Goldman states it can be monitoring of that. Mr. Goldman feels Judge Davlin does a great job of advising offenders of innocent until proven guilty and gives them information that they are not obligated to take a plea or diversion. LPYS surprised us by wanting to skip the whole court process and have the officers send them directly to LPYS in Durango. Judge Davlin explains when the program is complete iti is taken off their record. Trustee Nyberg asks what eligible means. Mr. Goldman explains if it is a repeat offender generally the will not be eligible for diversion. Judge Davlin wants the opportunities to be fair and officers do not know if it is their first or second offense and does not want it to be viewed as partial. Chief Hoguet states that things need to be adjudicated by the court and that they should not be two legs of the criminal justice system. Mr. Goldman states that there are some due process and constitutional things at play here. Trustee Morlan states she does not feel it should be up to the officer. Trustee MacLaurin feels it should go through the courts. Mayor Au states that iti is al huge liability and needs to go through the court. Ms. Sickles states she has reached out to other small municipalities and they do not do it this way. Trustee Morlan states that iti is a rock and hard place. She wants the services for the youth but yeti it is liability. Mayor Au states we are looking out for Constitutional rights. Chief Hoguet states that he can get a new MOU hopefully by next Chief Hoguet did studies about the Town's jurisdiction. We have minimal traffic enforcement and goes over areas of coverage or not. Locations on 501 and Buck Highway and Hwy 160. Met with the Sheriff to see ifit could be expanded and reduce accidents. Already have seen reductions in accidents. In the school zone on 501 they can go to mile marker two. Met with Judge Davlin and jurisdiction confusion has been cleared up and the tickets go through the County. Traffic tickets written under municipalities and bench warrants are issued if they don't show up they can only be enforced in the municipality. The fees collected do not cover court costs and feels traffic citations should be going through the County sO it also has more teeth in enforcement. Court costs about $400-$1000 a month. Judge Davlin states his reaction was all for it. Ifthere are not fees and increasing safety I am all fori it. Judge Davlin states that a law was changed when a bench warrant is issued it  Agenda Item #2 A:La Plata Youth Services (LPYS) DRAFT MOU  Friday with the one line taken out ofit.  Agenda Item #2 B: IGA Agreement for Routine Patrol Approved 10/3/2023  has to have al bond hearing within 48 hours.  2    Town of Bayfield Regular Town Board Meeting June 4, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Agenda Item #3: Approval of Minutes, Department Reports and Committee Action Items Agenda Item #3 A: Verify CML District Meeting Attendance in Cortez May 20 Agenda Item #3 B: Verify Attendance Roster = May 30, 2024 Work Session  Verified.  Verified. Ms. Sickles goes over some of what was in the meeting. Encourages public and absent Trustees to watch the recording. And provides the link. Trustee MacLaurin asks if you can opt out of garbage service. Ms. Corey Griffis (Assistant Public' Works Director) points out at typo. Town Clerk Dustin Hayden says it is corrected Trustee Hartz asks for clarification on the part of construction defects in Town Manager Sickles report last  Sickles states that is not how the ordinance is written. on the hard copy and mistakenly put his draft copyi in the packet. Motion to Approve with typo being fixed: Trustee Morlan  Agenda Item #3 C: Approval of Minutes = May 21, 2024  meeting. Second: Trustee MacLaurin Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos = Trustee Snooks - Yes Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au- Yes  Agenda Item #3 D: Town Manager Report  Katie Sickles (Town Manager) gives report. An offer was made for our HRI Director position and the candidate got al better offer at their current job and declined and that happened with both candidates. Hired a grounds position to help us get through summer. Leadership development is going well we are working better as at team with humor and straightforward with each other and fun with each other. Always looking for newsletter items. Trustee Hartz states she loves the pamphlets for the ice cream in the park. Mayor Au wishes we got more participants. Trustee Hartz asks about the newsletter and space and are the non-profits charged for space. Ms. Sickles answers no. Trustee Hartz asks about fees and who runs the block parties. Town Manager Sickles states the Chamber runs it. Mr. Hayden states there are no reservation fees for the Block Parties. Trustee Morlan clarifies the Chamber pays the Town any fees that are associated with the Block Parties. Ms. Sickles Dustin Hayden (Town Clerk) gives report. Goes over Block Party registrations al lot of non-profits. Fourth of July planning. Soccer is done, most of the snowed out games got made up on weeknights.. Wants to start a Bayfield travel team with some of the good coaches we have to enter in to some oft the big tournaments in Mark Robinson (Parks and Trails Director) gives report. Gosney Park irrigation installed. Old irrigation there that was buried. Planted some grass seed and erosion mats. Was able to stay under budget. Got plans for shade structure at Mesa Park sent to Nicol for permits. Wants to get some polymers and things to help with the south softball field. Same as was done with the soccer fields. Busy with rentals and softball prep and clean up. CIRSA audit not to bad but cracks were noticed at the skate park. Might be able to crack seal but may have to replace concrete. East door fixed at Town Hall. Trustee MacLaurin asks ift there is al light on the flag at Town Hall. Mr. Robinson states yes. Ifiti is not working he will look in toit. Ms. Sickles states that there was a request that the drinking fountain to be fixed. Got the contract from GOCO and we will see if we can help with that buti it was not in the contract and not our responsibility. Mr. Robinson states that he thinks the drinking fountain was donated but more than likely will have to bet fixed by a contractor. Mayor Au asks hasn't it been leaking awhile. Mr. Robinson states we have had many problems with it. Mayor Au asks ifiti is breaking or freezing. Mr.  states some Chambers do charge but they do not yet.  Agenda Item #3 E: Town Clerk Culture R &RDirector Report  Durango. CIRSA renewals are done.  Agenda Item #3 F: Parks and Trails Director Report  Robinson states we blow the lines out with air every fall.  Agenda Item #3 G: 2025 Budget Committee Survey and Interest  3    Town of Bayfield Regular Town Board Meeting June 4, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Katie Sickles (Town Manager) gives report. Trustee MacLaurin was on there. Wants to make sure the Board understands who is on that committee. Budget schedule will be talked about tomorrow morning in the leadership meeting. Trustee MacLaurin asks what time is the leadership meeting. Ms. Sickles states that only two trustees can bet there at once at 8:30 am. Mayor Au states he wished there is more interest in this committee. Ms. Sickles states she needs to know what to do with the interested party. Trustee Morlan states should we even have a committee? Ms. Sickles states all the budget meetings are public. Katie Sickles (Town Manager) gives report. Got good responses. Survey provides good information. Gives break down of replies. Six responses to date. Would like to do Monday night. Thursday was an option. Mill St. Katie Sickles (Town Manager) gives report. Contacted Fire Chief and Deputy Fire Chief. No response yet. Mr. Hayden states the vendor would like to know by thet first of June buti is also aware of Heritage Days possibly being a makeup date. Trustee Morlan and Ms. Sickles state we need more input from them. Mayor Au asks if  Agenda Item #3 H: PARC-F Parks and Recreation Committee Survey and Interest  may take that night. Trustee Hartz states she will join.  Agenda Item #3 !: July 4th Fireworks/Potential Fire Ban  they are usually this slow to answer? Ms. Sickles states no.  Agenda Item #4: Financial Action Agenda Agenda Item #4 A: May 2024 Disbursements  Motion to Accept: Trustee Morlan Second: Trustee Snooks Vote: Trustee Nyberg_Yes Trustee Hartz -Yes Trustee Katsos = Trustee Snooks -Yes Trustee Morlan - Yes Trustee MacLaurin - Yes  Mayor Agenda Au- Item Yes #4 B: Coordinate CML Conference Travel- - Trustees Hartz, Katsos & MacLaurin and Town Ms. Sickles states Trustee Katsos will drive over on her own to meet an acquaintance. Trustee Hartz will go on Ms. Sickles states she got a proposal from Amber Blake. States DOLA will provide some funding as an admin grant. Trustee Hartz was disappointed in DOLA's lack of funding for this. Wonders ift they have more solutions toh help us do this on our own. Trustee Hartz states that Ms. Sickles has done great moving on their goals. Trustee MacLaurin states she avoids consultants in general and thinks we can do more on our own. Mayor Au states that he feels to Katie's credit al lot has moved on the goals already. Ms. Sickles states she is going a lot of different directions and shei is fine with that but we need a vision of direction like the Comp Plan does for Nicol. Does want a direction and not seven different directions. Just this last month we had lots of new events like ice in the park. Trustee Morlan states she is in the banking industry that is heavily regulated andi is a proponent even at the price as we will be providing only half. Trustee Hartz states she does want to do the strategic plan just nota at the $25,000. Feels that the retreat was more of an orientation and mostly for staff. Wants to talk to Mark with DOLA and see what we can do. Trustee MacLaurin states she has done strategic plans and a retreat was not what you think a retreat would be that ity was only a couple hours and are usually several days. Asks whether Ms. Sickles will lead the retreat? Ms. Sickles states I'm looking for yout to lead me. Trustee Snooks asks if the DOLA granti is guaranteed or would we be on the hook for the balance. Ms. Sickles states she talked to Patrick and he advised to show up with something do not just ask for money. Trustee Hartz states but if we spend this money and do the plan a new Board could just wipe it all out. Brian Blanchard 627 Louisiana Dr. states the Board should really embrace doing a strategic plan and at facilitator keeps you on track. States the Board has different personalities and need a neutral party to keep the goals on track. It is critical and a road map for the future. Trustee MacLaurin states she does not doubt we need it. Trustee Morlan states iti is more about someone neutral. Trustee Hartz asks if anyone objects to starting with DOLA and wants to know what resources they have for us. Trustee Morlan states she feels DOLA works more  Manager Sickles  her own, and Trustee MacLaurin states she will be alone as well.  Agenda Item #4 C: Board of Trustees Strategic Planning Proposals  4    Town of Bayfield Regular Town Board Meeting June 4, 2024 1199 Bayfield Parkway Bayfield, CO 81122  as advisor and gives examples as to howi it will work. Ms. Sickles states he had slides with how the Strategic Plans work with capital improvements. Mary Benson 723 Lupine states the importance of the plan and they help facilitate. Trustee MacLaurin asks do we: start with a mission and a vision. Ms. Benson states they help you write that and come up with it. Feels the proposal was more than fair. Trustee Snooks asks how good is  the proposal for. Ms. Sickles answers 2024. Motion to Table until DOLA is talked too: Trustee Hartz  Second: Trustee Nyberg Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos = Trustee Snooks - Yes Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au- Yes  Agenda Item #5 Action Agenda TBK Bank Intrafi  Agenda Item #5 A: Resolution 617 Rescind Resolution 600, Retain TBK Bank Services and Establish a Ms. Sickles states at the last meeting that Community Banks of Colorado has had some obstacles and lack of assurance about payroll. This rescinds that resolution and enables her to enteri in to an Intrafi with TBK. Trustee  Morlan gives background on: an Intrafi and the funds are still covered.  Motion to Approve: Trustee Hartz Second: Trustee Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos - Trustee Snooks - Yes Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au- Yes  Agenda Item #5 B: Resolution 618 Bank Signers  Ms. Sickles states this is to make ity very clear that there is only two institutions with Town money TBK and  ColoTrust and authorizes signers. Motion to Approve: Trustee Second: Trustee Vote: Trustee Nyberg_Yes Trustee Hartz-Yes Trustee Katsos = Trustee Snooks- - Yes Trustee Morlan -Yes Trustee MacLaurin- - Yes Mayor Au- Yes  Agenda Item #6: Board of Trustees Reports, Requests for Future Agenda Items and Committees  Agenda Item #6 A: Myr Au PC/LeadTM (6/11 Agenda Item #6 B: TrHartz All (6/11)TreeBd (6/4)  Went tol Leadership meeting and agenda items were discussed.  5    Town of Bayfield Regular Town Board Meeting June 4, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Attended Tree Board meeting went over the value of staff input and citizen input. Went over tree city  requirements and align meetings with Block Parties and Arbor Day.  Agenda Item #6 C: TrKatsos-Absent. Region 9(7/25) Agenda Item #6 D: TrMacLaurin Mill St Mid( (6/6)+  Asks what we need to do toj prepare? Ms. Sickles states staffwill prepare it. Ms. Sickles went to  business with flyers to get business owners to come and have input.  Agenda Item #6 E: Trl Morlan RHA (6/13) Agenda Item #6 F: Tri Nyberg SWTPR (6/13) Agenda Item #6 G: Tr Snooks Mill St Mid (6/6)  Opened up round three oft the Catalyst Funds. RHA: Summit had great speakers and feel like we got the word  out about the housing issues in the community. Meeting again tomorrow.  Meeting is coming. Meeting is coming.  Agenda Item #7 Board of Trustees Reports and Upcoming Dates of Interest  Trustee Hartz wants to confirm that the time for the ice cream is 6:30-7 pm. Mayor Au states the  ladies at the gas station sell more: ice cream ini the winter then summer. A.June 3, 6:30pm Ice Cream Park Side Chats, Gosney Park 1099 E Oak Drive B. Mill Street Middle Invitation June 6, 7am Continental Breakfast and 7pm Ice Cream  C.. June 11, 6:30pm Planning Commission D.June 13, 5:30pm Block Party E. June 17, 6:30pm Board Regular Meeting Monday F.June 18-21 CML Conference in Loveland Approved as presented on 6/4/2024:  8.Adjourned at 8:19  Bmd Brennal Morlan, Acting Mayor  Dustin Hayden,  Clerk  DK  6