Town of Bayfield Regular Town Board Meeting June 17, 2024 1199 Bayfield Parkway Bayfield, CO81122  Acting Mayor Morlan called the meeting to order at: 6:30 pm.  Town Board Members Attendance: Trustee Nyberg = Absent Trustee Hartz - Absent Trustee Katsos - Present Trustee Snooks Present Trustee Morlan Present Trustee MacLaurin = Present Mayor Au - Absent  Town Manager Katie Sickles states that the Mayor and Mayor pro-Tem are absent and there needs to be an acting Mayor. Trustee MacLaurin makes a motion to make Trustee Morlan Acting Mayor. Trustee Katsos seconds.  Vote: Trustee Nyberg Trustee Hartz- Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au =  Staff Present: Katie Sickles (Town Manager), Nicol Killian (Community Development Director), Jeremy Schulz (Public Works Director), Corey Griffis (Assistant Public Works Director), Michael Hoguet (Police Chief), Michael Goldman (Town Attorney), Mark Robinson (Parks and Trails Director), Dustin Hayden (Town Clerk), Kathy  Cathcart (Finance Director), Kristin Dallison (Deputy Town Clerk).  Agenda Item #1D: Conflict of Interest Agenda Item #1E: General Public Input  None stated.  Carole McWilliams 4334 CR 509 and' Veronica Lasater. Representing Bayfield Heritage Days. Nowa 501c3. Looking forward to working with the Town and has submitted their application. Ms. McWilliams  invites people to volunteer. Waiting for response from the Town.  Agenda Item #1 F: General Public Input on Agenda Items  None given. Motion to approve Agenda: Trustee MacLaurin Second motion: Trustee Katsos Vote: Trustee Nyberg Trustee Hartz- Trustee Katsos -Yes Trustee Snooks-y Yes Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au -  Agenda Item #1 G: Approve Agenda  Agenda Item #1 H: Boys and Girls Club Week June 24-28 Proclamation = Requires approval by the Eric Nelson gives information on Boys and Girls Club and how they help the kids of Bayfield. Next week is Boys and Girls Club week. Never turn a kid away for financial reasons. All Trustees approve of the proclamation. Carl Schultz 109 Spruce Way. Thanks the Board for its support for the Pine River Senior Center. Expresses how much it means to the seniors in the community. Thanks for keeping them in the budget.  Board of Trustees  Acting Mayor Morlan reads the proclamation.  Agenda Item #1 I: Carl Schultz = request to Present to Board of Trustees  1    Town of Bayfield Regular Town Board Meeting June 17, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Thanks Carrie Kirkpatrick (Senior Center Coordinator) for making it a community. Thanks Mark Robinson and his crew for keeping up with the looks and maintenance. Thanks the Board and La Plata  County for the lunch program.  Expresses how important social contact is for seniors. Chief of Police Michael Hoguet swears in Officer Phillip Le. Chief of Police Michael Hoguet swears in Officer Kaleb Rittenhouse.  Agenda Item #2: Bayfield Police Officer Swearing In Ceremony  Agenda Item #2 A: Phillip Le. Agenda Item #2 B: Kaleb Rittenhouse Agenda Item #3 Old Business Action Agenda  Agenda Item #3 A: Board of Trustees Strategic Planning Proposals  Katie Sickles (Town Manager) gives report. Item was tabled at last meeting. Patrick Rondinelli is interested and has saved the date. Was not sure how staff will be involved. Patrick will be at CML to discuss. Have received information in al letter from Trustee Hartz and her response as well. Trustee Katsos asks about the funding from DOLA. Hope it will be cleared up by Patrick at CML. Trustee MacLaurin asks for clarification on Trustee Hartz's letter and Ms. Sickles answer to the leadership trainer consultant. Trustee MacLaurin would like to see more input directly from the residents of Bayfield. Feels she was elected to get more community input. Feels a lot can be done in-house. Acting Mayor Morlan states with the Comp Plan we did get the input on a consistent basis, on parks and many other things. A Strategic Plan helps put all this together. Trustee MacLaurin states she has been here four years and nobody asked her anything. Ms. Sickles states it will help align the direction of the seven member Board. And the Board is going to be the leaders on this. Comp Plan is in place and will have to be updated in a year or two. Trustee Katsos feels the strategic plan helps define the budget. Community assessment done in 2015 and has been consistent up through the Comp Plan. Trustee Katsos states the goal is getting the Board set up and moving in the right direction. Trustee Katsos disagrees with Trustee Hartz letter as far as the right mechanism not being a third party. Trustee Katsos states that Amber Blake consulting knows the Town and the staff and that can be beneficial. Trustee Katsos states financing is an issue but DOLA can help. Trustee MacLaurin states there is not agreement on a vision. Actin Mayor Morlan states that is where they help get all seven with the same vision and goals. Trustee MacLaurin wants to know what the extra is with the $25,000. Acting Mayor Morlan states the amount of time needed to do the plan we do not have and the information comes from us. Has seen strategic plans upward or $70,000 to $90,000. Trustee Katsos states the documentation is there to what the people of the Town want that we need this to be more productive. Acting Mayor Morlan states there were citizens that were at the last meeting stating support for the Strategic Plan. Trustee Katsos states al lot of time was spent on the Comp Plan and the administration needs to know what directions and goals to go after. Ms. Sickles states maybe we can have two free meetings with Mr. Rondinelli to facilitate to see if we need a consultant or not. Ms. Sickles states we are confused about the direction the Board wants to go. Trustee MacLaurin states sO are we. Trustee Katsos suggests we get more information from Patrick Rondenelli. to make a decision. Town Attorney Goldman states that networking at CML is beneficial. Brian Blanchard states this is why we need a Strategic Plan. Will help the Town know what the priorities are. Facilitators are neutral and take all the ideas and get the staff working on it. Motion to get Table in effort to have Town Manager Sickles get more information from Patrick Rondenelli as to  what DOLA can provide to make a decision: Trustee Katsos  Second: Trustee MacLaurin Vote: Trustee Nyberg- Trustee Hartz- Trustee Katsos - Yes Trustee Snooks Yes Trustee Morlan - Yes Trustee MacLaurin-) Yes Mayor Au-  Agenda Item #3 B: La Plata Youth Services (LPYS) Juvenile Diversion MOU  2    Town of Bayfield Regular Town Board Meeting June 17, 2024 1199 Bayfield Parkway Bayfield, CO 81122  Ms. Sickles got a revised MOU. LPYS still wants a direction from officers for direct referral. They still want paid $1950 for second quarter of service. We may have to send $650.00. But not the whole quarterly payment. Trustee Snooks asks Chief Hoguet if his department is against direct referral. Chief Hoguet answers yes. Trustee Katsos asks ift there is another diversion program? Ms. Sickles states not that she is aware of. Trustee Katsos asks Town Attorney Goldman have we tried to work with them on a direction on the MOU SO we can agree? Town Attorney Goldman states there have been discussions and we have been clear that we want to come to an agreement. Attorney Goldman states as aj prosecutor they work collaboratively with other counsel. Trustee Katsos wants a safety neti for thel kids ift there are issues at home. Ms. Sickles asks Chief Hoguet if there is other youth diversion. Chief Hoguet states that the County has programs if there is abuse or neglect.  But there has never been direct referral. Motion to Reject LPYS latest MOU: Trustee Snooks Second: Trustee MacLaurin Vote: Trustee Nyberg_ Trustee Hartz- = Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au-  Agenda Item #4 Committee Initiation and Next Steps  Agenda Item #4 A: PARC (Parks and Recreation Committee) Verify Board ofTrustees direction to Trustee Katsos states she sees the community input and feels the taxi initiative needs to be in play toi fund the Park Plan. Wants a timeline to fulfill the parts of the Park. Trustee MacLaurin states she is in favor of a sales tax to fund the Plan. Trustee Snooks states how they think it should be funded. Ifsales tax gets shot down again we get nowhere. Lori Lazzeri Sunrise Estates asks how do you get the survey? Ms. Sickles states it was on the newsletter with the links and Town website. Ms. Killian states there were over 400 results last fall. Ms. Dallison states there was al box at the library. Acting Mayor Morlan states for Bayfield it was a good response. Mr. Robinson states part of the grant process is giving those survey results and they will come ask the community. The Board feels it was a short response time for the sales tax ballot issue and need to educate some more: about the plan. Brian Blanchard 627 Louisiana Drive we have put out to the public as best we can. We need direction from the Board. This is a big thing and you have to take it in chunks. Trustee Katsos states we should have the committee prioritize what comes first. Mr. Blanchard states he surveyed at the Block Party and response was good. Funding is simple you have two options. Special District or sales tax. Trustee MacLaurin states there are other ways like fundraising. Mr. Blanchard states that we need to get businesses involved. Phyllis Ludwig 9205 CR 521. States there are issues with river access and private property. She has concerns about the Dog Park and animals getting to livestock.  committee  i. ii.  Have the Committee prioritize the Master Park Plan Elements.  Based on the Town's responses to the Master Park Plan Survey, Comp Plan planning participation and 2015 Community Assessment there is an appetite to consider at tax to support the Master Park "What elements of the Master Park Plan should be replaced, updated ori included in the current  Plan. How do we get the word out?  iii. The Committee should consider Rec Center: size, elements, budget, location and funding.  iv.  operational budget prior to funding the greater Master Park Plan?"  Motion to. Approve directions above: Trustee Katsos  Second: Trustee MacLaurin Vote: Trustee Nyberg_  3    Town of Bayfield Regular Town Board Meeting June 17, 2024 1199 Bayfield Parkway Bayfield, ,CO81122  Trustee Hartz- Trustee Katsos - Yes Trustee Snooks -Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au-  Agenda Item #4 B: Mill Street Middle-June 6 events were not well attended. Handout and comments. Ms. Sickles gives input how the event was attended and Block Party. Got some interest. Trustee Katsos feels we need get more input and be more proactive getting their input. Trustee MacLaurin agrees with going out face to face. Has had some success with face to face surveys. Acting Mayor Morlan recommends another survey. Trustee Snooks states portions of the sidewalks are in good condition. Wonders if we repair what can be repaired. Trustee Morlan asks what kind of revitalization grants are there. Ms. Sickles states we have two  Later Block Party input  grants that's how we have two gateways. Trustee Snooks suggests staining.  i.N March 2015 Downtown Assessment.  Agenda Item #4 C: Agricultural Zoning - July 8, 5:30pm  Have done al loti in the assessment. But still some things to do with the youth involvement. Ms. Sickles would Agenda Item #4 D: Tree Board - Public members are interested in being involved in events. Agenda Item #4 E: Verify Trustee MacLaurin's interest in what committee Ms. Sickles states to let her knowi if they are going in case there are three or more Trustees so it can be posted. Trustee MacLaurin wants to be on the agricultural zoning committee. Acting Mayor Morlan states she is for RHA. Trustee Snooks states he is Mill St. middle. Trustee Katsos states R91 buti is interested in others.  like to look at waiving fees for events the Town is partner in. Ms. Sickles states lots of input from citizens.  Agenda Item #5: Approval of Minutes and Department Reports  Agenda Item #5A: June 4, 2024 Minutes  Motion to Approve: Trustee Katsos Second: Trustee Snooks Vote: Trustee Nyberg_ Trustee Hartz- Trustee Katsos- - Yes Trustee Snooks Yes Trustee Morlan - Yes Trustee MacLaurin - Yes Mayor Au-  Agenda Item #5B: Public Works Director  Jeremy Schulz (Public Works Director) gives report. 98 one call tickets. Lots of construction going on. One large leak on Park and Pine. Couple call outs fori irrigation. Mowing and spraying in progress. Michael Wisner accepted another job. Acting Mayor Morlan asks if we do an exit interview. Ms. Sickles states we did a stay interview. Trustee MacLaurin asks about al light on the flag. Mr. Robinson states he will call tomorrow.  Agenda Item #5 C: Chief of Police  Michael Hoguet (Chief of Police) gives report.  Agenda Item #5 D: Community Development Director  Nicol Killian (Community Development Director) gives report. Had three Trustees at Ag meeting.  Agenda Item #6: Financial Agenda  4    Town of Bayfield Regular Town Board Meeting June 17, 2024 1199 Bayfield Parkway Bayfield, ,CO81122 Agenda Item #6 A: May 2024 Financial Statement  Kathy Cathcart (Finance Director) gives report. Motion to Approve: Trustee Snooks Second: Trustee MacLaurin Vote: Trustee Nyberg_ Trustee Hartz- Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan - Yes Trustee MacLaurin-) Yes Mayor Au-  Agenda Item #6 B: Sales Tax Reports  Kathy Cathcart (Finance Director) gives report.  Agenda Item #6 C: SGM $15,000 - $17,000 Survey property lines RE: Mill Street Middle Downtown Ms. Sickles states this to survey the property lines and look at drainage. Acting Mayor Morlan asks is this  Revitalization  putting the cart before the horse. Ms. Sickles states that we need to know the lines.  Motion to Approve: Trustee MacLaurin Second: Trustee Katsos Vote: Trustee Nyberg_ Trustee Hartz- Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan- Yes Trustee MacLaurin- - Yes Mayor Au- Motion to Approve to waive: Trustee Katsos Second: Trustee MacLaurin Vote: Trustee Nyberg_ Trustee Hartz- Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au-  Agenda Item #6 D: Pine River Historical Society Parade $20 fee waiver  Agenda Item #7 Action Agenda Agenda Item #7 A: Take Home Vehicle  Ms. Sickles states we have a 30 mile rule for take home vehicles. Needs some relief to be staffed. Trustee Katsos asks for pros and cons. Chief Hoguet states it helps with recruitment against multiple agencies.  Amenities help to sway candidates. Acting Mayor Morlan states support.  Motion to Approve: Trustee Snooks Second: Trustee Katsos Vote: Trustee Nyberg_  5    Town of Bayfield Regular Town Board Meeting June 17, 2024 1199 Bayfield Parkway Bayfield, CO81122  Trustee Hartz- Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan = Yes Trustee MacLaurin - Yes Mayor Au-  Agenda Item #7 B: Standard Operating Procedures (SOP)for Carrier Neutral Locations (CNL) Region 9 Ms. Sickles sent to town Attorney Goldman he had some changes and region 9 accepted them immediately.  Motion to Approve the Board is interested Region 9 oversight: Trustee Katsos  Second: Trustee Snooks Vote: Trustee Nyberg_ Trustee Hartz- Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan - Yes Trustee MacLaurin-Yes Mayor Au-  Agenda Item #7 C: Bayfield School District School Resource Officer (SRO)  Ms. Sickles this has been updated. Sent a draft to School Superintendent. Has not heard sO this may come  back. Asking to reimburse the cost of the School SRO. Motion to Approve: Trustee Snooks Second: Trustee Katsos Vote: Trustee Nyberg_ Trustee Hartz- Trustee Katsos - Yes Trustee Snooks - Yes Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au-  Agenda Item #7 D: Bayfield School District Old Middle School Gym = One Year Extension Ms. Sickles states that the Superintendent stated let's just extend this. She stated it is up to you. Trustee Katsos wanted clarity about what damages we would be responsible for. Trustee Katsos asks about us to be environmentally compliant, wonders if the School District does. Town Attorney Goldman gives definition on  indemnification. Motion to Approve: Trustee Katsos Second: Trustee Snooks Vote: Trustee Nyberg_ Trustee Hartz- Trustee Katsos- - Yes Trustee Snooks - Yes Trustee Morlan- - Yes Trustee MacLaurin - Yes Mayor Au-  Agenda Item #8 Board of Trustees Reports, Requests for Future Agenda Items and Committees  Agenda Item #8 A: Mayor Au Agenda Item #8 B: Trustee Hartz  6    Town of Bayfield Regular Town Board Meeting June 17, 2024 1199 Bayfield Parkway Bayfield, CO81122 Agenda Item #8 C: Trustee Katsos Region9 Agenda Item #8 D: Trustee MacLaurin Committee? Agenda Item #8 E: Trustee Morlan RHA 6/13 Agenda Item #8 F: Trustee Nyberg SWTPR 6/13 Agenda Item #8 G: Trustee Snooks Mill St Mid6/6 Agenda Item #9 Upcoming Dates of Interest  A.. June 25, 6:30pm Budget Strategic Planning (Each Director will provide a statement for their operation and list goals to succeed. Board direction will consist ofreview then verify, revise, deny, etc.)  B. July 1, 6:30pm Pine River Library Park Ice Cream Park Side Chats D.July 4-1 Independence Day Celebrations - Town Offices Closed E.July 5-July 4th Makeup Day - Town Offices Closed  C.July 2, 6:30pm Board Regular Meeting  10. Adjourned at 8:48  Approved as presented on 6/17/2024:  9hE! Thomas E. Au, Mayor  Dustin  OA Hayden, Town Clerk  7