Dale County Commission Commission Meeting Minutes- February 13, 2018  The Dale County Commission convened in a regular session Tuesday, February 13, 2018. The following members were present: Chairman Mark Blankenship; District One Commissioner Chris Carroll; District Two Commissioner Steve McKinnon; District Three Commissioner Charles Chairman Blankenship called the meeting to order at 11:00 am. Commissioner McKinnon opened with the Pledge of Allegiance. Commissioner Wilson followed with prayer.  W. Gary; and District Four Commissioner Frankie Wilson.  APPROVED- - MINUTES - January 23, 2018 REGULAR: SESSION  Commissioner McKinnon made a motion to approve the minutes of the CommissionerWison seconded the motion, all voted aye. Motion carried.  January 23, 2018 meeting.  APPROVED - TRAVEL REQUEST  Commissioner McKinnon made a motion to approve the travel request of Road & Bridge Dept.- Drew Mecham - March 14 - 15, 2018 - Alabama Asphalt Pavement Conference,  Tuscaloosa, Al. $275.00  Commissioner Carroll seconded the motion, all voted aye. Motion carried. Commissioner Gary made a motion to approve the work request for; Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - WORK REQUEST  Town of Newton., routine blading when in the area - Union Church Rd. off Co. Rd. 43, APPROVED- - DALE COUNTY HEALTHCARE AUTHORITY BOARDAPPOINTMENTS  Stanford Hill Rd.  Commissioner Gary made a motion to; Reappoint - Mr. Nolan Williams Appoint - Dr. Bob Snell  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - ROAD & BRIDGE SURPLUS EQUIPMENT  Commissioner McKinnon made a motion to approve the following as surplus equipment: 2005 Ford F-150- = Vin# 1FTRX14W85NB70561 - Asset # 2282 2007 Ford F-150 - Vin# IFIPX12V97NA57173 - Asset # 2379 Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - JUDICIAL ASSSTANTPROBAIE CLERK  Commissioner McKinnon made a motion to approve adding Judicial Assistant/Probate Clerk  back to the Probate Judge Office and approve to post the position. Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED-BID REJECTED AND RE-BID  Commissioner McKinnon made a motion to approve the recommendation from ACCA to reject  the bids for the inmate telephone and re-bid again.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission! Mecting Minutes February 13,2018  Page-2of3  APPROVED - PAYING FROM AD VALOREM JAIL TAX  Commissioner Carroll made a motion toj pay Sanders Electrical & Plumbing: Commissioner Wilson seconded the motion, all voted aye. Motion carried.  1) Hot water heater (5) replacements and plumbing; $25,000.00 and $15,000.00. 2) Unstop drain under sink, repair shower drains, unstop cell block 21 holding cell;  $1,784.92 and $1,400.00.  APPROVED - AWARDING BIDS  Commissioner Gary made a motion to recommend:  1) To approve Roger M. Senn Construction to build an 8x8 bathroom attached to the County voting building in Midland City with the quote of $9967.10 and $3,700.00 in 2) To award All Metal AG Shelter to build a Road & Bridge shop addition for 3) Approve amending the Capital Improvements budget from the original $25,000.00 to  upgrades done to the voting facility in Airton.  $30,310.00.  $43,977.10 for these projects.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - ABC BOARD = COUNTY LEVIES FOR ALCOHOL LICENSING Commissioner McKinnon made a motion to approve the County levies for alcohol licensing Commissioner Carroll seconded the motion, all voted aye. Motion carried.  for FY: 2018-2019.  APPROVED - GENERATORI FUEL TANKREMOVAL  Commissioner Carroli made a motion to approve Fuel Systems LLC, to remove the jail generator for $5,100.00 and to pay this out of the Ad' Valorem Jail Tax. Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  APPROVED - WRC PICKING UP ROADSIDE TRASH  Commissioner Wilson made a motion to resume Roadside trash pickup with' WRC from Commissioner Gary seconded the motion, all voted aye. Motion carried.  March 1, 2018 to October 31, 2018.  APPROVED - MEMORANDUME OFWARRANTS  Commissioner McKinnon made a motion to approve the memorandum of warrants. and Accounts Payable check numbers 78977-79133). Commissioner Carroll seconded the motion, and it carried unanimously.  (Payroll check numbers154443- - 154444, Payroll direct deposit numbers 26324-26463,  ROAD AND BRIDGE LOAN PROPOSAL  Commissioner Carroll made a motion to bid out a 1.75-million-dollar Road & Bridge loan proposal. Paving now, before state wide paving plan, would result in lower pricing. Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  CDGF PROFESSIONAL SERVICESAGGREMENT  Commissioner Gary made a motion to authorize Chairman Mark Blankenship to sign the CDG agreement bore hole bridge job on County Rd. 560. Commissioner McKinnon seconded the motion. All voted aye. motion carried.    Dale County Commission  Commission! Meeting Minutes- February 13,2018  Page3of3  APPROVED- EMPLOYMENT CHANGES  Commissioner McKinnon made motion to approve the employment changes: Commissioner Carroll seconded the motion, all voted aye. Motion carried.  Promotion - Angela Munn - Sheriffs Chief Clerk - Grade 11 - Pay rate $13.59. New Hire - McKenzie D. Braman - Probate Clerk- - Grade 6 - Pay rate $9.22. Transfer - Lisa M. Andrews - from Probate to Revenue - Grade 6- Pay rate $9.23.  ANNOUNCEMENT = NEXT REGULARI MEETING  Chairman Blankenship announced that the next regular meeting of the Dale County  Commission would be Tuesday February 27, 2018 at 10:00 a.m.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commissioner Gary made ar motion to adjourn the meeting. Commissioner Carroll seconded Iti is hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered  the motion. All voted aye. Motion carried  into the minutes of the Dale County Commission as its official actions.  - Ni Mark Blankenship, Commission Chairman    EXHIBIT 1  PEOPLESSOUTH  BANK P.O. Box 1165 Ozark, AL36361 Telephone: (334) 445-0037 Fax: (334)445-1816  February 26, 2018 Chairman Mark Blankenship County Commission Chairman Dale County Commission 202 South Highway 123, Suite C Ozark, AL 36360 Dear Chairman:  We thank youi for allowing us tol bid on the county's financing request in your request dated February Request of $287,310.00 for the purpose of purchasing two(2) new 2019 T800 Kenworth Dump Trucks: Terms: Loan amount of$287310.00With: six annual payments tol begin one yéarfrom the loan closing date priced a£2.9759(tax free rate) with anticipated annual paymépts of553,068,15. No origination fee and no other closing costs. Collateral will be stated new/enworth! Dump Trucks with provided invoice before closing for review purposes of this creditçequest. Proposal would be subject to final review and approval and bidi is good for 60 daysfrom the date  16, 2018. Below you will find the proposed conditions fori the credit request.  presented.  PeoplesSouth Bank is honored to be considered for financing of this credit facility.  Chris Peters TEAk Vice President  Apbo    EXHIBIT 1  Date: 2/26/2018 3.017885%  Rate: Interest:  2.975% Payment: $31,098.9 91 Creditl Life:  $53,068.1 151 Term: $0.00_A/H:  72APR: $0.00  Original Balance: $287,310.00 Payment $53,068.15 $53,068.15 $53,068.15 $53,068.15 $53,068.15 $53,068.15 $53,068.15 $53,068.15 $53,068.15 $53,068.15 $53,068.16 $53,068.16 $318,408.91  Amortization Schedule  Date 02/26/2019 Year 2019 02/26/2020 Year2 2020 02/26/2021 Year 2021 02/26/2022 Year2 2022 02/26/2023 Year: 2023 02/26/2024 Year: 2024 Grand Total  Number MOB 1 $0.00 $0,00 2 $0.00 $0.00 3 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00  Interest $8,666.19 $8,666.19 $7,326.88 $7,326.88 $5,963.47 $5,963.47 $4,526.35 $4,526.35 $3,062.18 $3,062.18 $1,553.84 $1,553.84 $31,098.91  Principal $44,401.96 $44,401.96 $45,741.27 $45,741.27 $47,104.68 $47,104.68 $48,541.80 $48,541.80 $50,005.97 $50,005.97 $51,514.32 $51,514.32 $287,310.00  Balance $242,908.04 $197,166.77 $150,062.09 $101,520.29 $51,514.32 $0.00  6  This quote does noto constitute loan approval ord commilmen! tor rate. feeso orterm  02/25/20181 143224  Page  pr    EXHIBIT 2    EXHIBIT 3  Economic Incentive Fund  The Economic Incentive Fund is available to government entities within Dale County for speculative or prospective projects that promote economic development. The Dale County Commission considers requests on a case-by-case basis in accordance with the The Commission will determine the cost share for industrial development projects up to $50,000. For industrial development projects valued at $50,000 or more, a maximum cost share of70 percent from the county will be considered by the Commission (at least 30 percent will be cost shared by the requesting city or town). The Commission will consider non-industrial requests at a maximum cost share of 40 percent from the county (at least 60 percent will be cost shared by the requesting city or town). Non-industrial requests  guidelines detailed in the next section.  must have the potential of creating private jobs.  Incentive Guidelines  The program is designed to support and encourage new business development, business expansions, and relocations that generate new jobs in Dale County. Dale County will consider cash incentives on a case-by-case basis. The Incentive Policy is subject to change or  discontinuance at any time. Eligibility Requirements:  1.Incentive payment is only available to projects that promote 2. Submit a letter describing the project, amount of funding requested, a briefo outline of how money will be used, and a Cooperative Economic Development Agreement to the Ozark-Dale County Economic Development Corporation to  an increase in net new. jobs.  coordinate submission ofr request.  Presentation of an incentive request to the Commission does not guarantee award of an economic incentive. Ifiti is determined that there will be a positive economic impact as a result ofthe project, the Commission will review the overall project to determine what a "potential" economic incentive package may include. Any economic incentive or other commitment of lodging tax funds to an applicant in furtherance oft this Incentive Policy must serve a public purpose, as determined by the Commission in its discretion, including but not limited to providing significant economic benefits to the Citizens of Dale County in the form ofjobs, economic  development, and increased tax revenues.    EXHIBIT 4  Receipto ofana acceptablet tax-freeo opiniono ont thek Indebtedness froma bank approveds attorney. Theb borrower willnotben responsible forany expense assoclatedy withd thisn requirement. Annualn reviewo ofDaled Countyd Commisslan'sy yeanendfnanclai statementsf fort theli lileoftheloan.  The Commercial Bank SINCEI9S9 o  Thisp proposale expiresh March31,2016. quotep plessec callmea anytimea at774-4931 ert. 226. Sincerely, GregSlegfried ViceF President  February22,2 2015 Dalec County Commission 2025 SouthHighway! 123,5 Suitec Ouark, AL36360 DearMr. Blankenship: Loan Amount: Loant Term: InterestR Rate: Pryment: Collateral: Othere conditions:  Thanky youfortheo opportunitytob bidon) yourf financingneeds. YEENCArSENA  Thec Commerciale Banko ofOurkl pleasedb toolfert thef following fnancingte terms andconditionsft fory your  propasedn roadp pavingpro)ectinthe amoumtaf51750p00  $1,750,000.00 Constructionloan: mEadtmaA. Permanent! Loan: Twehe(12)years. Constructionlban: Taxexemptrater ofwsP Prime! (attheti timeol Permanentloan: Tarexemptr rateo ofwsp Prime (att timec ofloan Constructiontaan: Quarterlyl Interest-onlys paymentson Permanentloan: Twelve(12)a annual paymentso of$174,857.66. Generalo Obligationp pledgingt the full fahha andcreditofthet Dale County Commlsion. bef financedi intot thek loana amount andwile onlyt bec chargedont thek Initial constructionloan. Commissionn meetingm minutess stating approval fort thep project, acceptance ofthel loanp proposala landlitingt the namesa andt ddesafthe signers theld loand documents. Writtenopinlonh fromt the Commlasion's attornay verilyingt thatu thet Dale Countylata-tet entitya andthele loanis withint thec County'sdebtis limit.  londosingminus 112b basisp points! (currently 3.38%) flaedh for bweiver months. clasingiminus1 1125 basisp points (curently 3388) fxedforn tweive years. outstanding! loan balance.  Fresanddating Costs: Origination leec of0.25%0 ofthel loans amount ($4,375.00). Thisfeecan  taI3S4, Tasses    Amortizaton  EXHIBIT 4  Borrower name Address Loan oumber Date 02-22-2018 Fixed Rate 02-22-2018 Funding 1,750,000.00 03-24-2018 Regular Pmt 20181 Totals: 03-24-2019 Regular Pmt 20197 Totals: 03-24-2020 Regular Pmt 2020 Totals: 03-24-2021 Regular Pmt 2021 Totals: 03-24-2022 Regular Pmt 2022 Totals: 03-24-2023 Regularl Pmt 2023 Totals: 03-24-2024 Regular Pmt 20241 Totals: 03-24-2025 Regular Pmt 2025 Totals: 03-24-2026 Regular Pmt 2026Totals: 03-24-2027 Regular Pmt 2027Totals: 03-24-2028 Regular Pmt 20281 Totais: 03-24-2029 Regularl Pmt 20291 Totals: Loan Totals: Printed on: 02-22-2018  Amount Payment Principal Interest Remaining Balance  3.380  1,750,000.00 1,580,071.51 1,459,362.02 1,334,652.90 1,205,533.05 1,071,988.34 933,867.12 791,100.25 643,353.16 490,542.86 332,495.83 169,063.84 -0.10  174,857.66 169,928.49 4,929.17 174,857.66 169,928.49 4,929.17 174,857.66 120,709.49 54,148.17 174,857.66 120,709.49 54,148.17 174,857.66 124,709.12 50,148.54 174,857.66 124,709.12 50,148.54 174,857.66 129,119.85 45,737.81 174,857.66 129,119.85 45,737.81 174,857.66 133,544.71 41,312.95 174,857.66 133,544.71 41,312.95 174,857,66 138,121.22 36,736.44 174,857.66 138,121.22 36,736.44 174,857.66 142,766.87 32,090.79 174,857.66 142,766.87 32,090.79 174,857.66 147,747.09 27,110.57 174,857.66 147,747.09 27,110.57 174,857.66 152,810.30 22,047.36 174,857.66 152,810.30 22,047.36 174,857.66 158,047.03 16,810.63 174,857.66 158,047.03 16,810.63 174,857.66 163,431.99 11,425.67 174,857.66 163,431.99 11,425.67 174,857.66 169,063.94 5,793.72 174,857.66 169,063.94 5,793.72 2,098,291.92 1,750,000.10 348,291.82    EXHIBIT 5  ADDENDUM Dale County Commission  Personnel Policies and Procedures Handbook  February 26, 2018 Changes are in Bold  Purpose of Addendum: To clarify increase in pay due to Promotion.  SECTIONV CAREER ADVANCEMENT  PART B PROMOTIONS  No.3  Presently Reads:  All promotions will involve an increase in pay. The amount of increase will be determined in accordance with the County classification and pay plans. Normally, aj promoted employee will be placed at the entry level ofthe pay grade for his/her newjob. However, all employees will receive at least a five (5) percent increase for each pay grade they advance over their existing pay at the  time oft the promotion. Proposed change:  All promotions will involve an increase in pay. The amount of increase will be determined in accordance with the County classification and pay plans. All employees will receive a maximum of five (5) percent increase for each pay grade they advance, plus any amount needed to reach the entry level pay of the new position. For example, an employee at Grade VII making $9.79 per hour promoted to a Grade IX will receive a ten (10) percent raise to $10.77 plus an additional $0.18 to meet the entry level pay amount ofS10.95. Ifafter the ten (10) percent increase, the pay would be above the entry pay of $10.95, for example $11.97,  the amount ofS11.97 would be the new pay rate.