Dale County Commission Commission Meeting Minutes- - February 26, 2019  The Dale County Commission convened in a regular session Tuesday, February 26, 2019. The following members were present: Chairman Mark Blankenship; District One Commissioner Chris Carroll; District Two Commissioner Steve McKinnon; District Three Commissioner Charles W. Gary; and District Four Commissioner Frankie Wilson. Chairman Blankenship called the meeting to order at 10:30am. Commissioner Wilson opened with the Pledge of Allegiance. Commissioner Carroll followed with prayer.  APPROVED = AGENDA  Commissioner McKinnon made a motion to approve the agenda with the removal of: Commissioner Wilson seconded the motion, all voted aye. Motion carried.  Road and Bridge - Subdivision Plat: Bullock Farms.  APPROVED - MEMORANDUM OF WARRANTS Accounts Payable Check Numbers 82796-82888. Payroll Check Numbers: 154543 - 154544. Direct Deposit Check Numbers: 30028-30170.  Commissioner McKinnon made a motion to approve the following Memorandum of  Warrants:  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED = FEBRUARY12.2019 MINUTES  Commissioner Gary made a motion to approve the Minutes of the Commission Meeting  on February 12, 2019.  Commissioner Wilson seconded the motion, all voted aye. Motion carried    Dale County Commission  Commission Meeting Minutes - February 26, 2019  Page2of4  APPROVED - PERSONNEL  Commissioner Gary made a motion to approve the following:  Tabitha Compton = New Hire = Jailer = Jail. Drew Meacham - Promotion - Road & Bridge.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - ADVERTISEMENT - LOCAL BILL  Commissioner McKinnon made a motion to approve the advertisement of a local bill regarding law enforcement's authority to transport the mentally ill. Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED  EMA GRANTS  Commissioner McKinnon made a motion to approve the Chairman approving and Commissioner Carroll seconded the motion, all voted aye. Motion carried.  signing all EMA grants for the 2018/2019 fiscal year.  APPROVED - BID - CRUSHED CONCRETE  Commissioner McKinnon made a motion to award the crushed concrete bid to Johnson  Trucking, LLC. See Exhibit 1.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - TRAVEL REQUEST  Commissioner McKinnon made a motion to approve the following travel request.  Road & Bridge = Derek Brewer and David Williams - April 1-3, 2019 SWANA Spring Meeting = Gulf Shores, Al. - $1406.00(both) Road & Bridge - Derek Brewer and Drew Meacham - May 7-8, 2019 ACEA Conference = Orange Beach, Al.  $1510.00(both)  Commissioner Gary seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes - February 26, 2019  Page3of4  APPROVED = SURPLUS EQUIPMENT - ROAD & BRIDGE CAT Backhoe 420E, VIN #HLS05433, Asset #2339.  Commissioner Carroll made a motion to approve the surplus of the following equipment:  Commissioner McKinnon seconded the motion, all voted aye. Motion carried.  APPROVED  JM WOOD AUCTION CONTRACT  Commissioner Carroll made a motion to approve and to authorize the Chairman to sign  the JMY Wood auction contract. See Exhibit 2.  Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED = RESOLUTION - PAVING PROJECT  Commissioner Gary made a motion to approve two resolutions regarding paving project  number DCP-23-03-19. See Exhibit 3.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  COURTHOUSE HOURS OF OPERATION  Commissioner Carroll made a motion to approve the change in the Courthouse hours of  operation to revert back to working 5 days, 8 hours a day. The motion failed due to a lack of a second.  APPROVED - EXECUTIVE SESSION  Commissioner Gary made a motion to approve going into Executive Session for the reason of General Reputation and Character and also Matter of Commerce or Trade. Also, that the Commission will reconvene after the Executive Session. Commissioner Wilson seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes - February 26, 2019  Page4of4  APPROVED - RECONVENUE COMMISSION MEETING  Commissioner McKinnon made a motion to reconvene the Commission Meeting. Commissioner Gary seconded the motion, all voted aye. Motion carried. Chairman Blankenship called the meeting to order at 11:55am.  ANNOUNCEMENT  NEXT REGULAR MEETING  Chairman Blankenship announced that the next regular meeting of the Dale County  Commission will be Tuesday, March 12, 2019 at 10:00 a.m.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commission Wilson made a motion to adjourn the meeting. Commissioner Gary  seconded the motion. All voted aye. Motion carried.  Iti is hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered into the minutes of the Dale County Commission as its official actions.  1 M  Mark Blankenship, Commission Chairman    Exhibit 1  Dale County Road and Bridge  202S. Hwy 123, Suite A Ozark, Alabama 36360  Telephone (334)774-5875 Fax(334)774-6899  Derek S. Brewer, P.E. County Engineer Drew Meacham, P.E. Assistant Engincer  MEMORANDUM Date: February 26, 2019 To: Dale County Commission From: Derek Brewer County Engineer Re: Crushed Concrete  After a careful review of the bids, it is the recommendation of the Dale County Engineering  Department to award the crushed concrete bid as follows:  FOB Quarry: (Picked-up)  Johnston Trucking, LLC 2910 Hwy. 231 South Brundidge, AL 36010  SEE ATTACHED SHEET FOR BREAKDOWN    Exhibit 1  A s! 3    Exhibit2 2  AUCTION COMPANY, INC.  VJMWOOD  THE EQUIPMENT AUCTIONEERS  Corporate Office: 3475 Ashley Road, Montgomery, AL 36108 South Carolina Office: 115 Belvedere Circle, West Columbia, SC 29172  Phone: 334.264.3265; Fax 334.269.6990  February 6, 2019 Dale County Commission 202 S. Highway: 123, Suite A Ozark, Alabama 36360 Re: Surplus Equipment Dear Commission:  We want to thank youi for allowing. J.M. Wood Auction Company, Inc. the opportunity of submitting a proposal on the auction of your surplus equipment. Since 1973, J.M. Wood Auction Co. Inc. has conducted thousands of public auctions and sold billions of dollars of heavy machinery and trucks to buyers across the worid. We believe our marketing methods along with our extensive globalreacht to buyers are necessary for you to achieve the true global market value ofy your assets.  Auction Location and Date: The proposed auction will be March 19-22, 2019at ourt fifty Traditional Auction Marketing: J.M. Wood Auction will promote and feature your equipment in our full color auction magazine. Apersonalized mailing list will be selected from our database of over 100,000 domestic and international buyers. We will: select potential buyers to market to by targeting recent buying patterns, trending industries and regional activity. Your auction will be promoted in numerous industry specific trade magazines as well as in over (300) newspapers reaching a broad range of potential buyers. Online Auction Marketing: Our team will go to work immediately posting your inventory with multiple photos and inspections on. MWood.com. Our website is an essential tool in reaching thousands of buyers who visit our site daily. Youri inventory will also be posted on numerous woridwide industry related. sites ini front of millions buyers searching for equipment for their operations in countries across the globe. Your equipment will also be featured in. J.M. Wood Auction's award winning social media marketing campaign consisting of outlets such as Face book, Twitter, YouTube and more. J.M. Wood Auction has been recognized by both Facebook and Constant Contact as one oft their annual top performing marketing Auction Delivery, Pre Auction Services and Set Up: We encourage you to schedule delivery ofy your equipment to the auction facility as soon as possible. Thisallows adequate time for pre- auction services such as detailed inspection reports, photography, video, clean-up and repairs. J.M. Wood Auction will provide the seller with a detailed report onany repairs and clean-up deemed necessary to make the equipment bring the maximum dollar. No repairs willl be made without prior consent from seller. J.M Wood Auction will coordinate an on-  acre permanent auction facility in Montgomery, Alabama.  companies.  1    Exhibit2 2  site detailed clean-up service on the equipment listed on the sellers (Exhibit "A"). J.M. Wood Auction willl have representatives: aggressively marketing your equipment and answering Auction Day: With over 40 years in the auction business, itisi in our blood. We live for auction day and iti is exciting! When you arrive at one of our world class drive through auction facilities you will find at team of professionals that know and love their job. Adetailed auction catalog with lot numbers will be presented to allt the pre-approved buyers on hand. The equipment willl be paraded past the auction theatre full ofa attendees and broadcast live on the internet as well. We willi furnish all personnel to conduct the auction, collect proceeds, and Online Auction Bidding: MWoodlive.com: is our exclusive proprietary online bidding service. Since itsi inception we have registered tens of thousands of pre-approved national and international buyers. Multiple photos oft the exterior, interior and components of every item will be posted for online buyers. Inaddition, we provide detailedi inspection services on any Buyer Services: Prior to the auction, J.M. Wood Auction provides the buyer with detailed inspection services, financing options and logistical estimates. After the auction, we will coordinate logistics as well as dismantle and containerize equipment headed to the port. Post Auction and Payment Terms: J.M. Wood Auction will furnish a computerized statement ofeachi item sold. We willi issue seller a check for full settlement within twelve (12) banking days after the date of auction. Any service fees incurred such as clean-up, repairs, and Liens and Encumbrances: Auctioneer acts as Sellers agent. Seller guarantees that he/she is the sole owner ofi items being sold and states that items aret free of all mortgages liens and encumbrances. Seller agrees to disclose any and all specific liens, blanket liens, mortgages, taxes, encumbrances or claims of any sort and states hei is not connected to claim by Bankrupt Court or IRS. In the event such claim should exist Seller agrees to pay all! legal expensei incurred by Auctioneer to protect and defend clear title. Seller hereby authorizes. J.M. Wood Auction Co., Inc. (hereby known as Auctioneer). at the absolute discretion of Auctioneer to carry out title searchesi in respect oft the equipment at the expense of Seller, but in no case shall Auctioneer have a duty to conduct, nor be responsible fori the results of any such title search.  questions from prospective buyers priort to the auction.  assist in load-out.  equipment the prospective buyer may need.  transportation will be deducted from seller's final net proceeds.  (Straight Commission)  J.M. Wood Auction Company, Inc. gives Dale County Commission a straight commission rate of 5% Absolute for the equipment listed on the attached (Exhibit' "A"). Please Note: No guarantee applies to  this option.  2    Exhibit2 2  We would like to thank yout for allowing J.M. WOOD AUCTION COMPANY, INC. to present this proposal  toy youa and we look forward to conducting your auction. "We Turn Equipment Into Cash"   Dale County Commission  z/26/14 Date Date  M  John D. Gray, Vice President J.M. Wood Auction Co., Inc Bryant S. Wood, President J.M. Wood Auction Co., Inc. Ruston R. Wood, Vice President J.M. Wood Auction Co., Inc.  Date  Date  THIS DOCUMENTISCONADENTAL: T CONTAINS! PROPRIETARYINFORMATION: THATISI INTENDED ONLYFOR USE BYAUTHORIZED/M. WOODAUCTION CO, INC. REPRESENTATIVESANDAUCTIONEERS THIS DOCUMENTMAYNOTBF COPIED ORS SHARED WITHANYPARTY  OTHER: THANJ.M. WOODAUCTIONG CO, INC. UNAUTHORIZED LSESSTRITIPPOMETED  3    Exhibit 2  4    Exhibit3  RESOLUTION  COUNTY OF DALE STATE OF ALABAMA  Project No.. DCP-23-03-19  WHEREAS, the County Commission of Dale County, Alabama, is desirous of constructing or improving, by force account, by contract or both, a road included in the Dale  County Road System and described as follows:  Patching, Widening, Uniform Leveling, and Striping on County Road 91 from Houston County Line north along County Road 9 to AL-134. Approximate length is 4.031 miles. WHEREAS, the County agrees to all of the provisions of the Countywide agreement executed between the State and the County covering preliminary engineering by State forces  and equipment on the project, and  WHEREAS, the County agrees to all of the provisions of any agreement which has been Done at the special session of the County Commission of Dale County, this 26th day of  executed or will be executed covering the construction of the project.  February 2019.  Dale County Commission Governing Body - 1 Chairperson  Member District1  Ll  K ME: Member District2  t    Exhibit3  COUNTY OF DALE STATE OF ALABAMA  Project No. DCP-23-02-19  WHEREAS, the County Commission of Dale County, Alabama, is desirous of constructing or improving, by force account, by contract or both, roads included in the Dale  County Road System and described as follows:  Patching, Spot Leveling, Surface Treatment, Resurfacing, and Striping on County Road 21 from Ozark City Limits east along County Road 21 to AL-123.. Approximate length is Patching, Uniform Leveling, Surface Treatment, Resurfacing, and Striping on County Road 821 from the Coffee County Line east along County Road 821 to the intersection of Patching, Widening, Spot Leveling, Surface Treatment, Resurfacing, and Striping on County Road 331 from County Road 20 north along County Road 331 to County Road 54. WHEREAS, the County agrees to all of the provisions of the Countywide agreement executed between the State andi the County covering preliminary engineering by State forces  2.172 miles.  U.S. Highway 231. Approximate length is 0.238 miles.  Approximate length is 0.788 miles.  and equipment on the project, and  WHEREAS, the County agrees to all of the provisions of any agreement which has been Done at the special session of the County Commission of Dale County, this 26h day of  executed or will be executed covering the construction of the project.  February 2019.  Dale County Commission Governing Body h Chairperson  Member District1 1 ARE Sk AS Member District2 Debis Memberostict  Khi  Memb