RA  Dale County Commission  Commission Meeting Minutes = March 22, 2022  The Dale County Commission convened in a regular session Tuesday, March 22, 2022. The following members were present: Chairman Steve McKinnon; District One Commissioner Chris Carroll; District Two Commissioner Donald O. Grantham; District Three Commissioner Charles W. Gary; and District Four Commissioner Frankie Wilson. Chairman McKinnon called the meeting to order at 10:00am. Commissioner Grantham opened with the Pledge of Allegiance. Commissioner Carroll followed with prayer.  APPROVED - AGENDA  Commissioner Grantham made a motion to approve the agenda adding a travel item. Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED  MEMORANDUM OF WARRANTS  Commissioner Carroll made a motion to approve the following Memorandum of Warrants:  Accounts Payable Check Numbers 92540-92643. Payroll Check Numbers: 154798-1 154799. Direct Deposit Check Numbers: 41403-41669.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes March 22, 2022  Page2of4  APPROVED = MARCH8, 2022 MINUTES  Commissioner Gary made a motion to approve the Minutes oft the Commission Meeting  on March 8, 2022.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - PERSONNEL  Commissioner Wilson made a motion to approve the following:  Road & Bridge - Christian Bostrom - Promotion E.A. II- Grade VII Jail - Timothy McGhee - transfer from part-time to full-time Jailer  Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED - TRAVEL  Commissioner Gary made a motion to approve the following:  Commission ACCA Convention - Orange Beach, AL- - August 22-26, 2022 Steve McKinnon, Chris Carroll, Donald Grantham, Frankie Wilson,  Chic Gary and Cheryl Ganey -$10,103.40.  Revenue = Sheila Waller - Property Admin Class = April 13-15,2022 = Opelika AL -  $899.41.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - JAIL AD VALOREM EXPENDITURE - FUND 151  Commissioner Carroll made a motion to approve the expenditure of Jail Ad Valorem funds for  a 18,000 BUT carrier mini split for jail tower $3,928.00.  Commissioner Grantham seconded the motion, all voted aye. Motion carried.  APPROVED - ROAD PROJECT - DCP 23-04-19. - CR47  Commissioner Gary made a motion to approve the request for the Commission to concur in the award of contract DCP 23-04-19. County Funds Due $184,128.01 in lieu of $187,689.62  that was originally approved on 02/08/22. Fund 220. See Exhibit 1. Commissioner Wilson seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes March 22, 2022  Page3of4  APPROVED - ROAD PROJECT - DCP 23-05-20-0 CR36  Commissioner Wilson made a motion to approve a request for the Commission to concur in the award of contract DCP 23-05-20. County Funds Due $453,013.45 in lieu of $323,833.47  that was approved on 01/11/22. Fund 221. See Exhibit 2  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - BUDGET AMENDMENT - FUND 221  Commissioner Carroll made a motion to approve a budget amendment due to an increase in the cost, $129,179.98, of road project DCP 23-05-20, Fund 221. Engineer will remove project RADCP230120: from FY22 budget to cover the increase in this project. Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED - FUND 511SOLID WASTE - BUDGET AMENDMENT  Commissioner Gary made a motion to approve a budget amendment for Fund 511, Solid Waste, due to a reduction of revenue and increase in expense. See Exhibit 3. Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - FUND 511SOLID WASTE - PREPAID DISCOUNT  Commissioner Gary made a motion to approve an elimination of the annual prepayment  discount of 5% effective March 31, 2022. See Exhibit 4.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - EXPENDITURE OF ARPA FUNDS REQUEST  Commissioner Gary made a motion to approve a review by IAC of an expenditure of ARPA funds for Road & Bridge equipment- Caterpillar 299 Skid Steer with an approximate value of  $115,000.00.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes March 22, 2022  Page 40 of4  ANNOUNCEMENT - NEXT REGULAR MEETING  Chairman McKinnon announced that the next regular meeting of the Dale County  Commission will be Tuesday, April 12, 2022 at 10:00am.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commission Carroll made a motion to adjourn the meeting. Commissioner Grantham  seconded the motion. All voted aye. Motion carried.  Itis is hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered into the minutes of the Dale County Commission as its official actions.  Sh WK-Bin  Steve McKinnon, Chairman    Exhibit 1  ALABAMA DEPARTMENT OF TRANSPORTATION  Local Transportation Bureau 1409 Coliseum Boulevard Administrative Building, Room 110 Montgomery, Alabama 36110 Telephone: 334-353-6234/ Fax: 334-353-6550 www.dotstate.al.us March 9, 2022  Kay Ivey Governor  John R. Cooper Transportation Director  The Honorable Stevel McKinnon Chair, Dale County Commission RE: STPOA-2319(250) CN-100065700 DCP 23-04-19 Dale County Chairman McKinnon:  Wea are attaching a copy oft thet tabulations oft thel bids that were received by the State of Alabama Department ofTransportation for the above project att the letting of February 25, 2022. Upon examination, the unit prices oft the low bidder seem tol be inl line with bid prices for comparable work, and the total bid prices for comparable work and the total bid for all the items ofwork seem reasonable. Consequently, thisi ist to advise you that the Alabama Department of Transportation will make the award of the contract to Midsouth Paving, Inc. Birmingham, Alabama, the low bidder, ifiti is the wish ofthe County to dos SO. Please send this office an original letter to that effect (sample copy attached) no later than, Wednesday, March 23, We are sending you an invoice setting out the amount of money that the County willl have tos send to this office before the award can be made. Make the warrant payable to the Alabama The State of Alabama Department ofTransportation Standard Specifiçations. require that award of project be made within thirty (30) calendar days after opening of proposals. Therefore, the county's warrant willl have to bei furnished to this office not later than,. Wednesday,  2022.  Department ofTransportation.  March 23, 2022. Sincerely,  Bradleyl B.Lindsey, P.E. 2R State Local Transportation Engineer  BBL/nk Attachment(s).  cc: Steve Graben, P.E., Southeast Region Engineer Chris Bruner, P.E., Troy Area Operations. Engineer Derek Brewer, P.E., Dale County Engineer  Joe H. Lister, Jr., P.E., Office Engineer Bureau Chief(Ms. Lori Coleman) JeffHornsby, Deputy Director of] Finance & Audit (Ms. Tamiko Jordan)  File    Exhibitl  INVOICE  ALABAMA DEPARIMENTOFTRANSPORTATION  March 9, 2022  Bill To: Thel Honorable Steve McKinnon Chair, Dale County Commission  PLEASE NOTE: Make Remittance Payable to:  Alabama Department ofTransportation Bradley B. Lindsey, P.E. State Local Transportation Engineer Alabama Department ofTransportation Administrative Building 1409 Coliseum Blvd., Room 110 Montgomery, AL 36110-2060  Address Remittance to:  Dale County CN-100065700 FEIN: 63-6001505 Construction Costs plus E. &Iand) Indirect Cost for: Resurfacing on CR-47 from thel Dothan City Limits to SR-134 STPOA-2319/250) DCP23-04-19 Less MPO Funds County Funds Due: COUNTY FUNDSI DUE: See agreement dated: Authorized:  $920,640.07 736,512.06  $184,128.01 $184,128.01  Pending 01/25/22  STATE OF ALABAMA, MONTGOMERY COUNTY: Personally appeared the undersigned and made oath in due form of law that the within account is correct, due and unpaid.  Sworn and subscribed to before me:  4  anchg102  Daté  -  STARY > RUgLG TASS  gitey    Exhibit 1  DALE COUNTY COMMISSION  Commission Chairman Steve McKinnon  Commissioners Chris Carroll Donald O. Grantham District2 Charles W. Gary Frankie Wilson  County Administrator Cheryl Ganey  District1 District3 District4  MISS  March 15, 2022  Mr. Bradley B. Lindsey State Local Transportation Engineer Alabama Department ofTransportation 1409 Coliseum Blvd., Room 110 Montgomery, Alabama 36110  Dear Sir:  Re: Project No. SIPOA-2319/250) CN-1 100065700 DCP-23-04-19 Dale County  This is to advise that the Dale County Commission concurs in the award ofthe contract to Midsouth Paving, Inc., Birmingham, Alabama for the construction of the subject project. Also attached is the County's check in the amount of $184,128.01 for the County's participation  int this project. Sincerely,  Se Zhhn Steve McKinnon Chairman Dale County Commission  Enc.  202 South Highway 123, Suite C e Ozark,AL36360 Phone: 334.774.6025 e Fax: 334.774.1841    Exhibit 1    Exhibitl  0    Exhibiti    Exhibit 1  0    Exhibit 1    Exhibit 2  ALABAMA DEPARTMENT OF TRANSPORTATION  Local Transportation Bureau 1409 Coliseum Boulevard Administrative Building, Room 110 Montgomery, Alabama 36110 Telephone: 334-353-62341 Fax:: 334-353-6550 www.dotstate.al.us March 9, 2022  Kay Ivey Governor  John R. Cooper Transportation: Director  The Honorable Steve McKinnon Chair, Dale County Commission RE: STPAA-2321(250) CN-100073993 County Project DCP23-05-20 Dale County Chairman McKinnon:  Wea are attaching a copy of the tabulations oft the bids that were received by the State of Alabama Department ofTransportation for the above project at the letting of] February 25, 2022. Upon examination, the unit prices oft the low bidder seem' tol be in line with bid prices for comparable work, and thet total bid prices for comparable work and the total bid for all thei items ofwork seem reasonable. Consequently, this is to advise you that the Alabama Department of Transportation will make the award oft the contract to Wiregrass Construction Company, Inc., Dothan, Alabama, thel low bidder, ifit ist the wish oft the County to do sO. Please send this office an original letter to that effect (sample copy attached) no later than, Wednesday, We are: sending you an invoice setting out the amount of money that the County will have to send to this office before the award can be made. Make the warrant payable to the Alabama The State of Alabama Department ofTransportation' Standard Specifications require that award of project be made within thirty (30) calendar days after opening of proposals. Therefore, the county's warrant willl have to bei furnished to this office not later than,. Wednesday,  March 23,2022.  Department of Transportation.  March 23,2022. Sincerely,  P.E.  State Local Transportation Engineer  IB  BBL/nk Attachment(s)  cc: Steve Graben, P.E., Southeast Region Engineer Chris Huner, P.E., Troy. Area Operations Engineer Derek Brewer, P.E., Dale County Engineer  Joel H. Lister, Jr., P.E., Office Engineer Bureau Chief(Ms. Lori Coleman) Jeff Hornsby, Deputy Director ofl Finance & Audit (Ms. Tamiko Jordan)  File    Exhibit2  INVOICE  ALABAMA DEPARTMENT OF TRANSPORTATION  March 9, 2022  Bill To: Thel Honorable Steve McKinnon Chair, Dale County Commission  PLEASE NOTE: Make Remittance Payable to:  Alabama Department ofTransportation Bradley B. Lindsey, P.E. State Local Transportation Engineer Alabama Department ofTransportation Administrative Building 1409 Coliseum Blvd., Room 110 Montgomery, AL 36110-2060  Address Remittance to:  Dale County CN-100073993 FEIN: 63-6001505  Construction Costs plus E & Iand Indirect Cost for: Resurfacing on CR-36 from SR-105 to SR-27 STPAA-2321(250) DCP23-05-20 Less Federal Aid County Funds Due: COUNTY FUNDS DUE: See agreement dated: Authorized:  $2,265.067.24 1,812,053.79  $453,013.45 $453,013.45  02/08/22 01/25/22  STATE OF ALABAMA, MONTGOMERY COUNTY: Personally appeared the undersigned and made oath in due form ofl law that the within account is correct, due and unpaid.  Sworn and subscribed to before me:  &  Aaneh9,702  Mvrant Public  Date  CA - JIOTARY >9 PUBLS AS  giale    Exhibit 2  COTTA  DALE COUNTY COMMISSION  Commission Chairman Steve McKinnon  Commissioners Chris Carroll Donald 0. Grantham District2 Charles W. Gary Frankie Wilson  County. Administrator Cheryl Ganey  District1 District3 3 District4 4  SS  March 15, 2022  Mr. Bradley B. Lindsey State Local Transportation Engineer Alabama Department ofTransportation 1409 Coliseum Blvd., Room 110 Montgomery, Alabama 36110  Dear Sir:  Re: Project No. STPAA-2321(250) CN-100073993 DCP-23-05-20 Dale County  Thisi is to advise that the Dale County Commission concurs in the award of the contract to Wiregrass Construction, Inc., Dothan, Alabama for the construction oft the subject project. Also attached is the County's check in the amount of $453,013.45 for the County'sparicipation  in this project. Sincerely,  S S Steve McKinnon Chairman Dale County Commission  Enc.  202 South Highway 123, Suite C e Ozark, AL36360 Phone: 334.774.6025 e Fax: 334.774.1841    Exhibit. 2    Exhibit 2  00 0    Exhibit. 2  8  0  &  0  0    Exhibit 2  5    Exhibit 2  d0 8  00    Exhibit 2    Exhibit3 3  OFFICE OF 202 SOUTA HWY 123 SUITEA OZARK, ALABAMA 36360 (334) 774-6212  DALE COUNTY SOLID WASTE. MANAGEMENT  3/15/22  Dear Commission,  As per the contract with MDI, they are entitled to a 4%i increase due to the CPI increase over the lasty year. Therei isas shortfall in anticipated revenue due to the' "grandfathering" ofy yearly customers in the amount Therefore, at this time we need to adjust the solid waste budget by $222,155.50, out off fund balance, to  This will result in an increase in expense by $22,158.501 through FY2022.  of approximately: $200,000. last through this fiscal year.  Note: Another budget adjustment iss still to come due to the contract dieselfuela adjustment of 3%foreach full dollar increase over the $2.761 base price, calculated January 1"a and July1 1*ofeachy year.  Sincerely, A6 Derek Blewer, P.E.    Exhibit 4  OFFICE OF 202.SOUTHI HWY 123 SUITEA OZARK, ALABAMA. 36360 (334) 774-6212  DALE COUNTYSOLID WASTE. MANAGEMENT  March 10, 2022  RE: Discount Elimination Request Dear Dale County Commissioners:  At this time we are requesting that the commission eliminate the 5% ($10.80) annual payment discount effective March 31, 2022. This change will facilitate billing and eliminate both existing and future issues as well as eliminate confusion for the solid All existing annual customers that received their discount will be honored throughout the  waste customers.  term oft their payment year. Sincerely, A6  Brewer, P.E.