CORA  Dale County Commission  Commission Meeting Minutes - February 22, 2022  The Dale County Commission convened in a regular session Tuesday, February 22, 2022. The following members were present: Chairman Steve McKinnon; District One Commissioner Chris Carroll; District Two Commissioner Donald O. Grantham; District Three Commissioner Charles W. Gary; and District Four Commissioner Frankie Wilson. Chairman McKinnon called the meeting to order at 10:00am. Commissioner Grantham opened with the Pledge of Allegiance. Commissioner Wilson followed with prayer.  APPROVED - AGENDA  Commissioner Grantham made a motion to approve the agenda with the following additions:  Travel for Reappraisal office.  Board Member for Industrial Development Authority.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED = MEMORANDUM OF WARRANTS  Commissioner Carroll made a motion to approve the following Memorandum of Warrants:  Accounts Payable Check Numbers 92307-92423. Payroll Check Numbers: 154793. - 154794. Direct Deposit Check Numbers: 41124-41262.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes - February 22, 2022  Page2 2of4  APPROVED  FEBRUARY 8, 2022 MINUTES  Commissioner Grantham made a motion to approve the Minutes of the Commission Meeting  on February 8, 2022.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - TRAVEL  Commissioner Grantham made a motion to approve the following:  Dale County Jail - Steven Baxley, Adam Bruhn, Brandon Elmore, Kristina Terry, Mary Troup - April 10 & 13, 2022 - Alabama Jail Association Spring Conference 2022- Deputy. Coroner - John Cawley - April 11 -1 15, 2022 - Alabama Coroners Conference Reappraisal office - Eleanor Outlaw, Sheila' Waller, Darrell Cook, David Rogers-J July 31-Aug! 5-  Gulf Shores, AL -1 total: = $2,698.44 Orange Beach, AL-$1,024.61  AAAO Conference - Orange Beach $8,034.00  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - BULLOCK FARMS PLAT APPROVAL  Commissioner Grantham made a motion to approve the final plat for Bullock Farms. See  Exhibit 1.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - CAPITAL FUNDS - TRAINING FACILITY  Commissioner Grantham made a motion to approve additional funds to be expended from Capital Fund 116. Sanders Electrical & Plumbing, $6,800.00. See Exhibit 2. Commissioner Gary seconded the motion, all voted aye. Motion carried.  APPROVED - 2022 AL STATE GAMES, BUDGET AMENDMENT  Commissioner Gary made a motion to approve expenditure of $10,000.00 for the Alabama State Games (ASF Foundation). Also, budget amendment from $5,000.00 to $10,000.00 for  code 001-51100-480, special projects.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes- February 22, 2022  Page 3of4  APPROVED - PREMIUM PAY RESOLUTION- ARPAF FUNDS  Commissioner Carroll made a motion to approve a Resolution for Expenditure of ARPA Funds for Temporary Premium Pay Program and a Resolution to Adopt Premium Pay  Program Implementation Policies and Procedures. See Exhibit 3. Commissioner Grantham seconded the motion, all voted aye. Motion carried.  APPROVED - COUNTY LEVIES FOR ALCOHOL LICENSING  Commissioner Gary made a motion to approve the County Levies for Alcohol Licensing with  no changes.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - ASSET CHANGE  Commissioner Carroll made a motion to approve the below changes to Assets:  Asset #4092-2010 - Chev - HHR - Vin# GNBAADBAS523986. Transferred from Sheriff dept to Commission office dept.  Commissioner Grantham seconded the motion, all voted aye. Motion carried.  APPROVED - INDUSTRIAL DEVELOPMENT AUTHORITY  Commissioner Grantham made a motion to approve the third of three, Bobby R. Hardrick, Board Members (3) to the Industrial Development Authority of Houston, Henry, Geneva, and  Dale Counties.  Brian Hall, Midland City Heath Hughes. Echo Bobby R. Hardrick, Daleville  Commissioner Wilson seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes February 22, 2022  Page 40 of4  ANNOUNCEMENT  NEXT REGULAR MEETING  Chairman McKinnon announced that the next regular meeting of the Dale County  Commission will be Tuesday, March 8, 2022 at 10:00am.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commission Gary made a motion to adjourn the meeting. Commissioner Grantham  seconded the motion. All voted aye. Motion carried.  It is hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered into the minutes of the Dale County Commission as its official actions.  Shb  Steve McKinnon, Chairman    Exhibit 1  APPLICATION FOR PROPOSED PLAT REVIEW  DATE:  January 9, 2022  1. Name of Subdivision Bullock Farms 2. Name of Applicant First National Bank Address 101 South 3rd Avenue 3. Owner of Record First National Bank Address 101 South 3rd Avenue 4. Engineer Praestare Engineering, Inc. Address 148 E Main Street 5. Land Surveyor PLS Group Address 4417 County Road 2214  Phone 588-2211  Hartford, AL 36344 Hartford, AL 36344 Dothan, AL 36301  Phone 699-8703 Phone 403-4204  Troy, AL 36079  6. Attorney Address  Phone  7. Subdivision Location: East side of Borland Avenue in Pinckard  Total Acreage 13.43  Number ofLots  26  9. Has this plan been before the Commission in the past? Yes changes been made since this plans was last before the Commission? Yes If so, describe the changes This is a re-design of the original  Ify yes, have any  Submittal  10. Attach list of all adjacent property owner(s) name and addresses.  11. Attach four (4) copies of proposed plat. 12. Attach two (2) copies of construction plans.  51    Exhibit2  Sanders Electrical & Plumbing, Inc.  604 South Union Avenue Ozark, AL 36360 Voice: )774-5792 Fax: BillTo:  INVOICE Invoice Number: 078398 Invoice Date: Feb 14, 2022  Page: Duplicate  1  Ship to:  Dale County Commission Office 202 South Hwy 123, Ste. C Ozark, AL 36360  Customeri ID DALECOUNIYCOMMIESON Sales Repl ID 54 Quantity  CustomerPO ANGIE Shipping Method  Payment Terms Net 10th of Next Month  Ship Date Unit Price  Due Date 3/10/22 Amount  Item  Description  EXTRAS: MOVE SWITCHTO OPPOSITE SIDE OF DOOR, ADD36'LOUVERED EXHAUST FANI WITHSWITCH,3 RECEPTACLES IN STORAGE AREA, 250' WATER LINE TO PISTOL RANGE, INSTALL 5" CONDUIT WITH SWEEPS USING BACKHOE. (WILL INSTALL3 RECEPTACLES AND FAN AT ALATER TIME FOR$1200.00) Extra WORK EXCLUDED FROM CONTRACT (INSTALL 36" LOUVERED EXHAUSTFAN AND: 31 RECEPTACLES IN STORAGE AREA) TOI BE DONE ATA AL LATER DATE.  1.00 LAB003 1.00 LAB003  8,000.00 1,200.00  8,000.00 -1,200.00  Subtotal Sales Tax Total Invoice Amount Payment/Credit. Applied TOTAL  6,800.00 6,800.00 6,800.00  Check/Credit Memol No:    Exhibit3  RESOLUTION FOR EXPENDITURE OF AMERICAN RESCUE PLAN ACT FUNDS  FOR TEMPORARY PREMIUM PAY PROGRAM  WHEREAS, Dale County, Alabama (the' County") has received American Rescue Plan Act fiscal recovery funds ("ARPA funds") andi is charged with ensuring that such funds are expended in accordance  with state and federal law; and  WHEREAS, providing premium pay! to eligible County employees is an authorized use of ARPA WHEREAS, the Dale County Commission (the' Commission"), has determined that appropriating ARPA funds toy provide premium payt toe eligible County employees in response to their performing essential work during the COVID-19 pandemic is ar necessary and reasonable use oft these funds; and WHEREAS, the Commission desires to establish at temporary premium pay program toj provide premium pay to eligible County employees as additional compensation during certain designated pay  funds; and  periods.  NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION ast follows:  1)  There is hereby established the Dale County Temporary Premium Pay Program (the "TPP  Program") to provide temporary premium pay (TPP") as additional compensation to eligible County  employees during designated pay periods (TPP pay periods").  2)  Except as otherwise provided herein, eligible County employees are employees whose  assigned work duties require them to regularly interact inj person with the public ort their co-workers, or to regularly physically handle items that were handled byt the public ort their co-workers. Elected County  officials are not eligible employees fort the purposes oft the TPP Program.  3).  Except as otherwise provided in paragraphs 6,7, and 8 oft this Resolution, during each  TPP pay period, eligible employees will receive as additional compensation TPP in the amount of $6.25 per hour up to a maximum total amount of $1,000.00 for full-time employees and $7501 for part-time employees.  4) 5)  The TPP pay periods are as follows: Two consecutive pay periods starting with the pay TPP shall bei in addition to an eligible employee's regular rate of wages and other  period beginning on February 23,2022.  compensation, with no reduction, substitution, offset, or other diminishment of the employee's current and  prospective wages or other compensation. purposes of calculating overtime pay.  6) 7)  TPP payments shall be included in the calculation of an employee's regular rate ofp pay for Additional compensation attributable to the TPP Program, including additional  compensation for overtime pay attributable tot the payment of TPP, shall not exceed $1,0001 for each eligible full-time employee and $750.00 for each eligible part-time employee during the TPP program.    Exhibit3 3  8) 9) thereunder, TPP  The County will not use ARPA funds for any compensation attributable to TPP that Ina accordance with the provisions of the American Rescue Plan Act and rules adopted a. Shall not be provided for work performed while an employee is working remotely from a b. Shall not be provided tot the extent that TPP would increase the total annual wages and remuneration for an eligible employee that is exempt under the Fair Labor and Standards Act overtime provisions above $70,260 or another amount equal to 150 percent of the higher of Alabama's or the County's annual average wage for all occupations as defined by the most recent the Bureau ofl Labor Statistics' Occupational Employment and Wage  exceeds $13.00 per hour, including additional overtime pay attributable to the payment of TPP.  residence or other non-job-related location and  Statistics; and  10) The County Administrator is hereby authorized to expend ARPA funds in accordance with the provisions oft this Resolution for any and all additional compensation and additional covered benefits  provided to employees as aresult of the TPP payments authorized herein. appropriation and availability of ARPA funds for this purpose.  11) Payment of TPP, as authorized byt this Resolution, shall be contingent on the continued INI WITNESS WHEREOF, the Dale County Commission has caused this Resolution to be executed in  its name and oni its behalf byi its Chairman on the 22nd day of February, 2022.  Sh WK Steve McKinnon, Commission Chairman    Exhibit3  RESOLUTION TO ADOPT PREMIUM PAY PROGRAM MPLEMENTATION  POLICIES AND PROCEDURES  WHEREAS, Dale County, Alabama (the' "County") has received American Rescue Plan Act fiscal recovery funds ("ARPA funds") and is charged with ensuring that such funds are expended and  administered in accordance with state and federal law; and  WHEREAS, the County has adopted a resolution authorizing the expenditure of ARPA funds for  premium pay for eligible County employees (the" "premium pay program"); and  WHEREAS, thel Dale County Commission (the "Commission") has determined that iti is necessary and appropriate to adopt implementation policies and procedures to govern the administration oft the  County's premium pay program.  NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION as follows:  The County's expenditure of ARPA funds for the premium pay program shall be administered in accordance with the Commission's resolution authorizing the expenditure of ARPA funds for premium pay andi the Implementation Policies and Procedures set forth in Addendum 11 to this Resolution, the provisions  ofwhich are fully adopted andi incorporated herein by reference.  INWITNESS WHEREOF, the Dale County Commission has caused this Resolution to be executed  in its name and on its behalf by its Chairman on the 22nd day of February, 2022.  Shu VAbms Steve McKinnon, Commission Chairman    Exhibit3 3  Addendum 1: Premium Pay Program  Resolution to Adopt Implementation Policies and Procedures for  ARPA Funds Project for Premium Pay (EC4.1)  Project Implementation Policies and Procedures for  Dale County February 22, 2022  Table of Contents  I. I.  PROJECT POLICY GUIDELINES,  ELIGIBLE COSTS  H. REPORTING AND RECORD RETENTION II. PROJECT IMPLEMENTATION PROCEDURES  3 4  1    Exhibit3  ARPA Funds Project for Premium Pay (EC 4.1)  Dale County, Alabama (the County") may use American Rescue Plan Act fiscal recovery funds ("ARPA funds") to provide premium pay to eligible employees in response their performing essential work during the  COVID-19 public health emergency.  I. PROJECT POLICY GUIDELINES  A. Premium pay will be provided to eligible County employees to respond to their performing essential work during the COVID-19 public health emergency by prioritizing low- to moderate-income  essential employees (part-time andi full-time).  B. Essential work is:  1. Work thati is not performed remotely from the employee's home or another non-job-related 2. Work that requires the employee to regularly interact in person with the public or co-workers or C. Elected County officials are not eligible employees for the purposes oft the County's premium pay D. Premium pay willl be included in an employee's regular rate of payf for the purposes of calculating overtime and for the purpose of calculating retirement contributions and applicable taxes. E. The County will not use ARPA funds for any additional compensation attributable to TPP that exceeds $13.00 per hour, including additional overtime pay attributable to the payment of TPP. F. Inno event will the total amount of premium pay paid using ARPA funds, including additional  location; and  tor regularly physically handle items that were handled by others.  project.  overtime attributable toj premium pay: 1. Exceed $25,000 per eligible employee; 2. Exceed $13.00 per hour; or  3. Increase an employee's total wages and remuneration for exempt employees under the Fair Labor and Standards Act above $70,260, or another amount equal to 150% of the higher of Alabama's or the County's annual average wage for all occupations as defined by the most recent the Bureau of Labor Statistics' Occupational Employment and Wage  Statistics.  G. The County will provide premium pay to eligible employees as additional payf for the designated pay periods. Premium pay will be paid concurrently with employees' regular wages for the  2    Exhibit3  designated pay periods andi inj no event will be provided as additional pay for worked performed in H. Premium pays shall bei in addition to an eligible employee's regular rate of wages and other compensation, with no reduction, substitution, offset, or other diminishment of the employee's current and prospective wages, including any foreseeable future wage increases.  ap previous pay period.  Reference: 31 CFR$35.6/c) and Ala. Const. Art. IVS68.  II. ELIGIBLE COSTS The County may use ARPA funds to cover  A. The cost upt to $13.00 per hour of providing premium pay to eligible employees, including overtime  pay attributable to premium pay; and  B. The Countys.contributions or expenses attributable to premium pay for 3. Paid leave, ifp provided pursuant to a written County leave policy.  1. FICA; 2. Retirement; and Reference. 31 CFRS35.6(c).  III. REPORTING AND RECORD RETENTION  All expenditures of ARPA1 funds must be reported to the U.S. Department of Treasury (Treasury')in the County's Project and Expenditure Report. Reporting is to be done on an annual basis.  A. For this eligible use, the County musti include the following: 1. Project Name (Temporary Premium Pay); project management system [PROCORE; 3. Expenditure category (EC4.1); 4. Adescription of the project; Complete);  2. Project number (This willl be automatically assigned to the project by thel PROCORE ARPA  5. Status of completion (Not Started, Less than 50% Complete, More than 50% Complete, and 6. Related expenditures (current period obligation, cumulative obligation, current period  expenditure, cumulative expenditure);  3    Exhibit3  7. Acertification as to the County's compliance with Title VI oft the Civil Rights Act; 8. Astatement thatp premium payi is being provided to County employees; and 9. Ther number of employees that received premium pay during that quarter.  B. All supporting documentation, including payroll documents, must be maintained until December 31, Reference: 20 CFR Parts 200.430 & 431, 31 CFR Part 35.6(b)(2), and Reporting Guidance Part 2(b)(3).  2031, or as extended by Treasury.  IV. PROJECT IMPLEMENTATION PROCEDURES 1. Following ori in conjunction with the adoption by County resolution approving expenditure of ARPA funds for premium payt that conforms in substance with the Project Policy Guidelines in Section 1, the County will pass a resolution formally adopting these implementation policies and procedures and forward a copy of both resolutions tol Investing in Alabama Counties ("IAC")staff at  acgaabamacountesorg  2. IAC staff will create a corresponding project in PROCORE. employees who are eligible to receive premium pay.  3. The County's ARPA Fund Program Director ("Program Director") will determine the County  4. Additional compensation attributable to premium pay willl be accounted for separately in employee pay vouchers. If premium payi is awarded for pay periods spanning less than a year, compensation attributable to premium pay shall be paid separately from the employee's regular wages and 5. For each pay period during which an eligible County employee works remotely from a non-job- related location, the employee's supervisor will notify the County's payroll clerk or other designated individual in writing, who will adjust the employee's premium payt to exclude the hours he or she worked remotely. Records of remote work performed by eligible employees will be retained by the 6. The Program Director will ensure the implementation ofi internal procedures to accurately track the eligible costs attributable the County's premium pay project and related charges to or transfers  remuneration.  County in accordance with the record retention policy in Section III.  from the County's 299ARPAI Fund.  4    Exhibit3  7. The Program Director will ensure the implementation ofi internal procedures tot track premium pay awarded to employees, including overtime pay attributable to the premium pay award, and ensure that premium pay awarded to any eligible employee does not exceed the limitations set forth in 8. Att the close ofe each quarter, the Program Director will prepare or cause to! be prepared an  Section I.  accounting oft the following:  a. The cumulative number of employees that have received premium payt to date pursuant to the b. The total amount ofp premium pay, including overtime and paid leave attributable to premium The total amount oft the County's expenses or contributions for FICA: and retirement attributable to premium pay provided to employees during the quarter; and d. An estimate of the additional amount of ARPA funds obligated for the remaining pay periods 9. The Program Director will review and certify the accounting as accurate and forward a copy oft the accounting, and anys supporting documentation, e.g., ledger entries, payroll summaries, and remote 10. IAC: staff will upload the accounting and supporting documentation into PROCORE and enter the premium pay project expenditures and obligations certified byt the Program Director.  premium pay project;  pay, provided to employees during the quarter;  included in the County'sp premium pay program.  work records, to IAC: staff.  5