CORRA  Dale County Commission  Commission Meeting Minutes - March 28, 2023  The Dale County Commission convened in a regular session Tuesday, March 28, 2023. Thef following members were present: Chairman Steve McKinnon; District One Commissioner Chris Carroll; District Two Commissioner Donald O. Grantham; District Three Commissioner Adam Enfinger. Absent: District Four Commissioner Frankie Wilson. Chairman McKinnon called the meeting to order at 10:00am. Commissioner Carroll opened with prayer. Commissioner Enfinger followed with the Pledge of Allegiance.  APPROVED = AGENDA, MINUTES, & MEMORANDUM OF WARRANTS Commissioner Carroll made a motion to approve the agenda, memorandum of warrants, and  minutes:  Memorandum of Warrants:  Accounts Payable Check Numbers 95807 - 95904. Payroll Check Numbers: 154897 - 154900. Direct Deposit Check Numbers: 424380-424520. Minutes: Commission Meeting of March 14, 2023. aye. Commissioner Enfinger opposed. Motion carried.  Commissioner Grantham seconded the motion, Commissioners Carroll and Grantham voted    Dale County Commission  Commission Meeting Minutes March 28,2023  Page2of3  APPROVED - REVISED JOB DESCRIPTION = COMMISSION CLERK  Commissioner Grantham made a motion to approve a revised Commission Clerk job  description. See Exhibit 1.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - POSTING - COMMISSION CLERK POSITION  Commissioner Grantham made a motion to approve the posting, immediate hiring, and budget  adjustment of a clerk in the Commission office.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - SARCOA - BOARD APPOINTMENT  Commissioner Carroll made a motion to approve the following SARCOA board appointments: Winston Jackson (elected official), Bruce Grantham, and Sabre Parker Branch. Commissioner Grantham seconded. Commissioners Carroll and Grantham voted aye.  Commissioner Enfinger opposed. Motion carried  APPROVED - EMA HAZARD MITIGATION PLAN  Commissioner Enfinger made a motion to approve a resolution adopting Hazard Mitigation  Plan, April, 2023. See Exhibit 2.  Commissioner Grantham seconded the motion, all voted aye. Motion carried.  APPROVED TEMPORARY CHANGES TO PERSONNEL RULES  Commissioner Grantham made a motion to approve a resolution setting aside temporary  changes to personnel rules regarding COVID-19. See Exhibit 3.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes March 28, 2023  Page 3of3  APPROVED CAPITAL FUNDS, 116, EXPENDITURE  Commissioner Carroll made a motion to approve the capital expenditure and budget adjustment. $4,948.00, Fund 116, for an air conditioning at Creel Richardson building. Commissioner Enfinger seconded the motion, all voted aye. Motion carried.  ANNOUNCEMENT - NEXT REGULAR MEETING  Chairman McKinnon announced that the next regular meeting of the Dale County Commission  will be Tuesday, April 11, 2023.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commission Grantham made a motion to adjourn the meeting. Commissioner Carroll the  motion. All voted aye. Motion carried.  Itis hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered  into the minutes of the Dale County Commission as its official actions.  Fhe Mh%  Steve McKinnon, Chairman    Exhibit 1  Commission Clerk Department County Commission Job Summary  Location Dale County Commission  Reports To County Administrator  Commission clerk is responsible for providing assistance to the County Administrator in the areas of purchasing, accounts receivable, ledger transactions, financial data, report preparation and reconciliations, and other purchasing and accounting related areas as assigned by the County Administrator. Commission Clerk is expected to be fully cross trained in all accounts payable and payroll duties in the Commission  office.  Duties and Responsibilities  Receive and process assigned revenues, checks submitted to bank by remote deposit, and revenues entered into the general ledger manually. Monitor bank each day for positive pay exceptions.  Reconcile and lor prepare assigned month end reports. Provide information to the State Examiners upon request. Duties to: support sanitation collection and elections as assigned.  Provide other assistance such as general clerical duties (scanning, filing, etc.);, purge hard copy Processes all county owned vehicle documentation to include applying for titles and tags and Record, delete and/or transfer fixed assets based on information provided by departments. Coordinate an annual audit of fixed assets by providing asset listings to each department and Ability to acquire a working knowledge oft the State Bid Law and State Public Works laws.  files at year end for storage. monitoring renewal dates.  requesting confirmation or adjustments of the same.  Other duties as required. Knowledge, Skills, and Abilities  Proficient in the knowledge of office practices, procedures, computers and office equipment. Proficient in the use ofl Microsoft Excel, Outlook, Word and Power Point. Ability to comprehend and apply general book keeping and accounting procedures as assigned. Ability to acquire a working knowledge of the State Bid Law, State Public Works Law and other County, State and Federal laws and guidelines that apply to purchasing. Proficient in written and verbal communication skills. Ability to establish and maintain an effective and interactive working relationship with fellow employees, department heads, elected officials and general public in a polite, professional and proficient manner both in person and through the use of proper phone etiquette. Must be ablet to comply with all aspects oft the. Alabama Statement of] Economic Interest Guidelines.  Minimum Qualifications  A High School diploma or G.E.D.. Preferably supplemented by college coursework and experience  involving bookkeeping, handling ofmoney/banking, and payroll preferred.    Exhibit 1  Commission Clerk Supervisory Responsibilities: none  Physical Demands Standing Up to 33% Stooping, Kneeling, Crouching, Up to 33% Use Hands to Finger, Handle, More than 66%  Walking Up to 33% Climbing or Balancing Up to 33% Reaching with Hands and Arms 33-66%  Sitting 33-66% Talking or Hearing 33-66%  Lifting Up to 10lbs Noise: Quiet Moderate Specific Noise Duties  Upt to 33%  Exposure to a standard office environment.  Comments  Must be willing to work overtime and non-standard hours as required. Must be willing to travel  occasionally and willing to wear appropriate attire.    Exhibit 2  Dale County, Alabama  ARESOLUTION OF DALE COUNTY ADOPTING THE  Southeast Alabama Regional Multi-Jurisdiction Hazard Mitigation Plan, April 2023 WHEREAS THE Dale County Commission recognizes the threat that the natural hazards pose to people and property within Dale County, AL, and WHEREAS Dale County, AL has prepared a multi-hazard mitigation plan, hereby known as the Southeast Alabama Regional Mult-Jurisdictional Mitigation Plan, April 2023 in WHEREAS the Dale County Emergency Management Plan, identifies mitigation goals and actions to reduce or eliminate risk to people and property in Dale County, AL from WHEREAS adoption by the Dale County Commission demonstrates their commitment to the hazard mitigation plan and achieving the goals outlined in the Dale County NOW, THEREFORE, BE IT RESOLVED BY THE Dale County Commission, Dale ADOPTED by a vote of 3 in favor and Cagainst, and Cabstaining, this 28th  accordance with the Disaster Mitigation Act of 2000; and  the impacts of future hazards and disasters; and  Emergency Management Plan, County, Alabama, day of March 2023.  By5be 7AY  Steve McKinnon, Commission Chairman  Attest: By:  Chery! Ganey, County Administrator  A64    Exhibit 3  A RESOLUTION PROPOSED FOR ADOPTION BY' THE COMMISSION OF DALE COUNTY,ALABAMA  WHEREAS, on both March 24, 2020 and August 16, 2021, the governing body ofI Dale County, Alabama resolved that there be temporary changes to the Personnel policies due to WHEREAS, the State of Alabama ended its COVID-19 related public health order on May 31, 2021 and its State of Emergency regarding the same on July 6, 2021; and WHEREAS, the governing body of Dale County, Alabama finds that the temporary changes to the personnel rules and its mask order are no longer necessary to secure the NOW, THEREFORE, BE IT RESOLVED, by the Commission of Dale County, Alabama that effective April 5, 2023, the temporary changes to its personnel rules effective March 24, 2020 and August 16, 2021 are hereby set aside, and the personnel rules are restored to the status and wording in effect prior to the temporary changes coming into effect.  the COVID-19 pandemic; and  safety and welfare of the citizens and employees of Dale County;  ADOPTED AND APPROVED on the 28th day of March, 2023.  Shve ZA6  Steve McKinnon Commission Chairman  ATTEST:  Cheryl Ganey, County Administrator G  [SEAL]