RA  MIS  Dale County Commission  Commission Meeting Minutes = March 14, 2023  The Dale County Commission convened in a regular session Tuesday, March 14, 2023. The following members were present: Chairman Steve McKinnon; District One Commissioner Chris Carroll; District Two Commissioner Donald O. Grantham; District Three Commissioner Adam Enfinger; and District Four Commissioner Frankie Wilson. Chairman McKinnon called the meeting to order at 10:00am. Commissioner Carroll opened with prayer. Commissioner Wilson followed with the Pledge of Allegiance.  APPROVED - AGENDA, MINUTES, & MEMORANDUM OF WARRANTS Commissioner Carroll made a motion to approve the agenda, memorandum of warrants, and  minutes:  Memorandum of Warrants:  Accounts Payable Check Numbers 95700-95806. Payroll Check Numbers: 154893 - 154896. Direct Deposit Check Numbers: 424240-424379. Minutes: Commission Meeting of February 28, 2023.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes March 14,2023  Page2of4  APPROVED - PERSONNEL  Commissioner Wilson made a motion to approve the following:  Ron Yohn - Sheriff Office - Deputy New hire Daniel King - Sheriff Office Deputy Sheriff- - Rehire Carson Minton - Sheriff Office - Deputy Sheriff- - transfer from Investigator to Deputy Josh Parker - Sheriff Office - Investigator- - Promotion James Edwin Henderson - EMA - Part time EMAI Director - New hire Steve. Al Hallford II - R&B - Laborer = New hire  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - SE AL REGIONAL PLANNING COMMISSION - BOARDAPPOINIMENT Commissioner Grantham made a motion to approve the reappoint of Mr. Winston Jackson as  al loan administration board member.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - WIREGRASS RC&D - BOARD APPOINTMENT  Commissioner Carroll made a motion to approve 1) County Council: reappoint Chairman Commissioner Grantham seconded the motion, all voted aye. Motion carried.  Steve McKinnon 2) Committee: Commissioner Frankie Wilson.  APPROVED : SPECTRACARE HEALTH SYSTEMS = BOARDA APPOINTMENT Commissioner Wilson made a motion to approve 1) Reappoint Mrs. Jean Graves 2) Mr.  Bruce Grantham.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  TABLED -S SARCOA - BOARD APPOINTMENT  Commissioner Wilson made a motion to table the board appointments. Commissioner Grantham seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes March 14, 2023  Page 3of4  APPROVED - TOWN OF ARITON WORK REQUEST  Commissioner Grantham made a motion to approve a work request for Town of Ariton.  See Exhibit 1.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - SURPLUS EQUIPMENT - ROAD & BRIDGE Asset #2308 - 2006 John Deere Tractor- -S S#LV5525R256684.  Commissioner Wilson made a motion to approve to surplus the following equipment:  Commissioner Grantham seconded the motion, all voted aye. Motion carried.  APPROVED - ARPA FUNDS REVIEW - E911  Commissioner Carroll made a motion to approve the IAC review of ARPA funds expenditure  for the upgrade of Ozark-Dale County E-911 communication equipment. Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - INTERNET AGREEMENT - SHERIFF AVIATION  Commissioner Grantham made a motion to approve a two (2) year Verizon internet agreement  for the Sheriff's aviation program. See Exhibit 2.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - ARCHITECT PROPOSAL - SHERIFF  Commissioner Wilson made a motion to approve an archtecturalengneering services  proposal for the renovation to the Dale Co Sheriffs office. See Exhibit 3. Commissioner Enfinger seconded the motion, all voted aye. Motion carried.  APPROVED -REVISED JOB DESCRIPTION - COMMISSION CLERK  Commissioner Wilson made a motion to approve the posting of a revised Commission Clerk  job decription. See Exhibit 4.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes March 14,2023  Page4of4  ANNOUNCEMENT - NEXT REGULAR MEETING  Chairman McKinnon announced that the next regular meeting of the Dale County Commission  will be Tuesday, March 28, 2023 at 10:00am.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commission Wilson made a motion to adjourn the meeting. Commissioner Enfinger the  motion. All voted aye. Motion carried.  Itis hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered  into the minutes of the Dale County Commission as its official actions.  Sh Aebar Steve McKinnon, Chairman    Exhibit 1  Work Request Form  Dale County Road & Bridge Department  Government Entity: Date Requested: Requested by: Project Location: Description of Work:  Town of Ariton 2/28/2023 Mayor David Walsh Hwy. 51 and Beasley St. Remove large tree stump  Cost Estimate: (to bec completed by County Engineer and/or personnel  Road and Bridge Reimbursement Options:  X  1.1 100% by the requesting entity  2. 50% General Fund. /50% requesting entity 3. 100% by the General Fund  Commission Meeting Date: 3/14/2023  Approved (Y/N):  NOTE: Responsible party will bei invoiced the actual county cost for labor,  equipment use and materials. Equipment use cost is based on Blue Book rates.    Exhibit 1 PO. Box 53 Arieoe. Al. S6311 Phone & Fas: 4354) 762-22nt TowmClerk: Jarqueline Maser  Mayorr DaviWalsh Coaeil Mwmsberse Rill Knos. Mara Te F Andy Cook Rhonda Pefers Llseslaghtner Ben Kry  Town of  ARITON  Date: February 28, 2023 To: Chris Carrol Dale County Commssion From: David C. Walsh Mayor. Town ol Avilon  RE: Requesting assistance to remove a tree stump  During the storms in 2022, B large ree was blown down near the comer ofH Hwy, 51 and Bessley Street. Tha bulk al the trea was ramoved by the Dale Baptist Association Disaster Relief team, but the stump was too large for them to remove. Tha Ariton Water & Sower. Authority neods access to that location, but the Town of Ariton has no way to reowe it We are requestang the assistance of the Dale County Com-  mession to remoye the stump for us Thank you for your help in this matter Chidaubkk  David C, Waish Mayor, Town of Ariton    Exhibit 2  This quotation isb based on the terms and conditions oft the NASPO' ValuePoint (NVLPT)# #MA152 Contract ("the Agreement"). The! NVLPT pricing, terms and conditions negotiated on behalf of ther member states and political subdivisions enable Verizon Wireless to offer you the lowest possible prices for cellular services. The NVLPT Agreement, Addenda and Attachments can be found on  wenaspoaluepontorg site for your review. The Agreement includes the following: Allt terms and conditions tol be governed by thel NVLPT Agreement and the Participating Addendum; Monthly access discount for agency liable lines on select calling plans with a monthly access charge of Monthly access discount for employee liablel lines ons select calling plans with a monthly access chargeof  $34.99 orr more; $34.99 or more;  Equipment discounts at the highest attainment tier; No activation fees on agency liablel lines; 25% discount offt ther retail price of qualifying accessories; Term: August 12, 20191 through. August 11,2024  Verizon Wireless offers the following price plan. Please also refert to the Verizon Wireless Pricing Sheet attached ini the proposal fora all  details.  Nationwide Calling Plans: Price Plan Custom 4G Unlimited Mobile Broadband Plan with Mobile Broadband Priority and Preemption for National Security, Public Safety, and First Responders (PP: 20300) Totals  Minutes/Data Monthly (a)  Number (c)  Total (axc)  Total Monthly NVLPT Charg e(bxc)  NVLPT Line (b)  Perl Line Charge Per ofLines Minutes/Data  Unlimited  $39.99  1  $39.99  1  $39.99 a seor con-ract  Verizon Wireless offers this pricing utilizing thet terms and conditions ofthe! NASPO' ValuePoint (NVLPT) Contract MA152, Addenda and Attachments can bef found on www.r naspovaluepoint.org: site fory your consideration andr review. Your State may alsol have al NVLPTI Participating Addendum which may bea available ony your State website. Alternatively,) your may contact your local Verizon Government: Sales representative for additional information.  v.061021 (22%)    Exhibit 3  POLY  Attn: Mr. Stevel McKinnon, Chairman Dale County Commission 202 ALHWY 123 Ozark, AL: 36360 334-774-6025 mckimmons2@yahocom  Re: Proposal forl Preliminary Ar.hiectumalEngneenng Services for Renovation ofDale County Sheriff's Department  Date: March3 3,2021 Dear Mr. McKinnon,  Thank you for allowing POLY (Architect) tos submit aj proposal toj provide ArhietumalEngineerng Services to You (Client). We are submitting our fee proposal describing the Scope of Work, Description of Services,  and Compensation for your approval.  I.  Scope of Work  The Architect understands thej project as follows:  The Client intends to makei interior improvements to the Dale County Sheriff's Department to include: renovate the lobbyt to allow for more space for visitors; relocate office work cubicles to allow for privacy when filing reports with visitors; add an office for the sheriff and space for his secretary; add an interrogation room; and renovate existing bathroom facilities. The architect understands that no current floor plan of the building exists due to the age oft the building and because various renovations to thel building have been done over the years.  II. Description of Services  The Architect will measure and draw the existing building layout and provide general planning, budgeting and drafting services in connection with the above. mentioned Scope of Work based on the following compensation. Once the Owner is satisfied with Preliminary Design for the renovation project, the Architect willj provide ai firm fixed fee toj provide construction drawings,  specifications, bidding and construction services for thej project.  mI. Compensation  POLY proposes compensation fort the above mentioned services on anl hourly basis. Thel Poly  Architectural! Hourly Feel Rates are as follows:  1935 Headland. Avenue Dothan, Alabama 36303  Ph: 334.793.4700 Fax 334.793.9015 www.polyinc.com  Post Office Box 837 Dothan, Alabama 36302    Exhibit 3  Position Principal Architect Project Architect Architectural Associate II Architectural. Associate! I CADDTechnician Clerical  Hourly Rate $135 $120 $110 $95 $90 $90  Poly will provide the above services to the Client on an hourly basis and shall not exceed an initial amount of $5,000. We willl keep an accurate log of labor hours on the project and only bill for actual labor hours spent for the project. Wex will endeavor to keep labor hours to a minimum,  but strive toj provide quality services to the Client.  Thank you for allowing us to submit this proposal.  Sincerely, Cleyb Clayton M. Wilks, AIA Principal Architect Poly, Inc. Email: wilks@poly-inc.com Direct: 334-944-2474 Cell: 334-447-2707  m. wilks  2of2    Exhibit 3  Cheryl Ganey From: Sent: To: Subject: Attachments: Follow Up Flag: Flag Status:  Katherine Jessip Kkjessip@alabamacountues.or9> Monday, March 6, 20239:36AM Chery! Ganey; mbynum@dalesocom, Steve McKinnon ConstructionRenovation Questionnaire.docx  RE: Dale Co Comm Proposal for Services - Dale County Sheriff's Department Legal Language Needed for AE Using RRI Funds.docx; Beason Hammon Certificate.pdf  Follow up Flagged  Good morning, Cheryl,  To answer your question, l'm going tor re-write it to reflect my understanding of what is being asked. Ifl misinterpreted what Can the Commission engage Poly services for this initial assessment and later decide to utilize. ARPA funds to cover this  you were asking, please feel free to correct me:  cost ift the Commission decides to move forward with the project?  a. Yes. As long as the Commission is satisfied that Poly is qualified to do this work and the fee is b. lfyout think your may use ARPA funds int the future, would include this email attachment as an exhibit to the actual contract (what Poly provided is a proposal, not a contract) and reference in the contract that Once the Commission decides whether tor move forward with the project and cover these costs, just! let me know, and I will provide you with ai resolution to cover this cost as well as other fees moving forward. (Note: itcould be that they will waive this fee and incorporate this cost into the overall design services - butl d. Also, in compliance with state law, you should also obtain copies oft the Beason Hammon Certificate and E- verify MOU with DHS fort this project. Ini the event you elect to use ARPA funds, auditors willl be looking for these documents as well, so lwould encourage yout to go ahead and obtain copies as part of thei initial  reasonable.  ARPA funds may be used to cover costs.  would defer to your County attorney tol handle that negotiation.)  contract process.  Alternatively, IAC has engaged program management partners that will meet with the County and perform an assessment of the requested project, including a report with estimated cost and schedule. Ify you are interested in pursuing that as an option, please feel out the attached "application" to the best of your knowledge and send it back to IAC. III be! happy to  assign it to one of our partners.  Ifimisinterpreted your question or created additional questions, please don't hesitate to reach out.  Kate  Katherine S. Jessip  Assistant Director, Investing in Alabama Counties Association of County Commissions of Alabama  334-263-7594 officel 1334-263-7678 fax] www.a alabamacountes.org  0000  ACCAS    Exhibit 4  Commission Clerk Department County Commission Job Summary  Location Dale County Commission  Reports To County Administrator  Commission clerk is responsible for providing assistance to the County Administrator in the areas of purchasing, accounts receivable, ledger transactions, financial data, report preparation and reconciliations, and other purchasing and accounting related areas as assigned by the County Administrator. Commission Clerk is expected to be fully cross trained in all accounts payable and payroll duties in the Commission  office.  Duties and Responsibilities  Receive and process assigned revenues, checks submitted tol bank by remote deposit, and revenues entered into the general ledger manually. Monitor bank each day for positive pay exceptions.  Reconcile and lorj prepare assigned month end reports. Provide information to the State Examiners upon request. Duties to support sanitation collection and elections as assigned.  Provide other assistance such as general clerical duties (scanning, filing, etc.);, purge hard copy Processes all county owned vehicle documentation to include applying for titles and tags and Record, delete and/or transfer fixed assets based on information provided by departments. Coordinate an annual audit of fixed assets by providing asset listings to each department and Ability to acquire a working knowledge oft the State Bid Law and State Public Works laws.  files at year end for storage. monitoring renewal dates.  requesting confirmation or adjustments of the same.  Other duties as required. Knowledge, Skills, and Abilities  Proficient in the knowledge of office practices, procedures, computers and office equipment. Proficient in the use of! Microsoft Excel, Outlook, Word and Power Point. Ability to comprehend and apply general book keeping and accounting procedures as assigned. Ability to acquire a working knowledge of the State Bid Law, State Public Works Law and other County, State and Federal laws and guidelines that apply toj purchasing. Proficient in written and verbal communication skills. Ability to establish and maintain an effective and interactive working relationship with fellow employees, department heads, elected officials and general public in a polite, professional and proficient manner both in person and through the use of proper phone etiquette. Must be able to comply with all aspects ofthe Alabama Statement ofl Economic Interest Guidelines.  Minimum Qualifications  A High School diploma or G.E.D.. Preferably supplemented by college coursework and experience  involving bookkeeping, handling ofmoney/banking, and payroll preferred.    Exhibit 4  Commission Clerk Supervisory Responsibilities: none  Physical Demands Standing Up to 33% Stooping, Kneeling, Crouching, Up to 33% Use Hands tol Finger, Handle, More than 66%  Walking Up to 33% Climbing or Balancing Up to 33% Reaching with Hands and Arms 33-66%  Sitting 33-66% Talking or Hearing 33-66%  Lifting Up to 10lbs Noise: QuietModerate Specific Noise Duties  Upi to 33%  Exposure to a standard office environment.  Comments  Must be willing to work overtime and non-standard hours as required. Must be willing to travel  occasionally and willing to wear appropriate attire.