COTRA  <  Dale County Commission Commission Meeting Minutes - March 26, 2024  The Dale County Commission convened in a regular session Tuesday, March 26, 2024. Thei following members were present: Chairman Steve McKinnon; District One Commissioner Chris Carroll!; District Two Commissioner Donald O. Grantham; and District Four Commissioner Frankie Wilson. Absent: District Three Commissioner Adam Enfinger. Chairman McKinnon called the meeting to order at 10:00am. Commissioner Carroll opened with prayer. Commissioner Grantham followed with the Pledge of Allegiance.  APPROVED = AGENDA, MINUTES & MEMORANDUM OF WARRANTS Commissioner Carroll made a motion to approve the agenda, memorandum of warrants and  minutes:  Agenda addition: ARPA Funds - IAC. Review = Ozark Boys & Girls Club.  Memorandum of Warrants:  Accounts Payable Check Numbers: 98740-98814. Payroll Check Numbers: 154962 - 154964. Direct Deposit Check Numbers: 428140-428286. Minutes: Commission Meeting of March 12, 2024.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.    Dale County Commission  Commission Meeting Minutes March 26, 2024  Page2of2  APPROVED - FINAL PLAT APPROVAL  Commissioner Grantham made a motion to approve the final plat for Bullock Farms Subdivision for recording by owner. This will not be a County road, but will be accepted by  the Town of Pinckard.  Commissioner Wilson seconded the motion, all voted aye. Motion carried.  APPROVED - ARPA FUNDS - OZARK UTILITIES BOARD  Commissioner Wilson made a motion to approve an extension of the completion date to  09/30/24 for the sewer project. See Exhibit 1.  Commissioner Carroll seconded the motion, all voted aye. Motion carried.  APPROVED - ARPA FUNDS - OZARK BOYS & GIRLS CLUB  Commissioner Carroll made a motion to approve an IAC review of an ARPA funds Commissioner Wilson seconded the motion, all voted aye. Motion carried.  expenditure for the Boys & Girls Club of Ozark.  ANNOUNCEMENT = NEXT REGULAR MEETING  Chairman McKinnon announced that the next regular meeting of the Dale County Commission  will be Tuesday, April 9, 2024, at 10:00am.  ADJOURNMENT: CONFIRMATORY STATEMENT  Commissioner Wilson made a motion to adjourn the meeting. Commissioner Grantham Itis hereby ordered the foregoing documents, resolutions, etc., be duly confirmed and entered  seconded the motion. All voted aye. Motion carried.  into the minutes of the Dale County Commission as its official actions.  Sh SAA  Steve McKinnon, Chairman    Exhibit 1 OZARK UTILITIES BOARD "ATYOUR SERVICE"  The Utilities Board of the City of Ozark  BOARD: MEMBERS Mike] Brauer, Chairman Derek. J.1 Dickens Brent Browning Stanley) Enfinger Larry Clark  Post Officel Box 1125 Alabama 36361-1125 639/742386/7743708 Fax (334) 774-4226 Joe Sexton, General Manager  Ozark,  March 18, 2024 Steve McKinnon  Commission Chairman, Dale County 202-Hwy 123 South Suite C Ozark, Al 36360  Re: Career Center Sewer Project  Mr. McKinnon,  Enclosed is an update on the Scope of Services and Schedule for the above mentioned project. This delay was caused by the manufacturer being unable to acquire fly ash for the construction of the manholes. As of this letter, all materials should now on site and construction  once again underway. the project.  Please consider this letter as a request for an extension oft the timeline for completion of  Feel free to contact me if furtherinformation is required.  Sincerely, Joe Sexton E6    01045-061-230228-001 Exhibit 1  Time Extension - Sewer Main Hwy 231 - Project No.:  From: To: Tags:  "Glenn Stephens" gstephensepoy-nccom:  03/14/2411:19  "Joe Sexton lpedadyOozaralgoy ypedaddyQozara.goe  Attachments: Attachment A- REVISED.docx (17.2kB);  This email originated from outside the organization. Dor not click links or open attachments unless your recognize the sender and know  the content is safe. Ify you are unsure ift the email is safe, please forwardi it toi itspecialist@ozaikal. .gov.  Joe,  As we have discussed, the contractor had a major delayi in getting the manholes for this project. The manufacturer was delayed 3 months trying to locate the fly ash which our specs require to be used int the concrete for the manholes. This fly ash increases the resistance to corrosion by the sulfuric acid formed from thel hydrogen sulfide located in sewer systems. Asa aresuit.lrecommendi that at time extension to thet funding agreement ber requested. Ihave attached the revised Attachment. A1 to the funding agreement which includes the milestone dates for the project which have been updated.  Please let mel knowi if you need anything else from me.  Thanks.  Glenn D. Stephens, P.E. Senior Environmental Engineer Direct Line: 334.944.2473 Email: stepnens@roly-nc.com  POLY  Poly, Inc.    Exhibit 1  Attachment. A  SCOPE OF SERVICES AND SCHEDULE OF ACTIMTES  A. General Scope andl Budget  The purpose oft this Agreement is for The Utilities Board of the City of Ozark is toi install a new 8-inch gravity sanitary sewer main starting at thej proposed Career Center Building for approximately 2,700LFand connecting to an existing 8-inch gravity sewer main. The project will also include ten sanitary sewer maintenance holes, clearing and grubbing, grassing, erosion control and asphalt removal and replacement The Agreement provides for reimbursement by the County up to $158,934.50 to cover costs associated with the projecti identified above. Any other expenses are to be covered by the Board.  ats street crossing.  B. Staffing (Including Designation of Key Personnel)  The Utilities Board oft the City of Ozark- Joe Sexton, General Manager Engineer/Constructon Manager- - Glenn Stephens, Poly, Inc. Contractor - Chris Kirkland, President, L&K Contracting Co., Inc. County - Steve McKinnon, County Commission Chairman Cheryl Ganey, County Administrator  C.P Project Schedules/Mlestones 1. Design and Construction Documents Complete 2. Bid Project 3. Select and Execute Contract 4. Begin Construction 5. Complete Construction 6. Close Out  August 1, 2023 September 1, 2023 October1,2023 February 15, 2023 July1,2024 September 31,2024  All work under this Agreement must be completed by September 31,2024. This date can be modified by  amendment along with the Project Schedues/Mlesiones.