BOOK 027 PAGE563  BARBOUR COUNTY COMMISSION MEETING Special Meeting. July 11, 2018  4:00PM  PHIL HART COMMISSION PRESIDENT, SUSIE CVECHKO COMMISSIONER, TIM MCDANIEL COMMISSIONER, CONNIE KAUFMAN COUNTY CLERK, BEN PROPST COORDINATOR, SHANA  FREY ADMINISTRATOR Carrie Boyles  Phil Hart called the meeting to order at 4:00pm and led the pledge.  Carrie Boyles presented exonerations. and seconded by Susie Cvechko.  Connie Kaufman presented two (2) final settlements and were approved on a motion by Tim McDaniel Arequest was received for a cancelled order for check #32213 written to a poll worker. This check has not been received nor cashed and is presumed lost. The check will be reissued and the bank waived the Shana Frey presented the budget revision for General County and Coal Severance to bring for actual carry overs for the 2018-19 budget year. On a motion by Tim McDaniel and seconded by Susie Cvechko, Two quotes were received for four copier replacements. One copier is located in the County Clerk office, one int the hallway outside the County Clerk office, one in the hall way by the Sheriff's Office and one in the Coordinator's office. Xerox is the current provider. Complaints have! been received regarding machine failures and lack of service being provided. Quotes were received for new lease agreements from Xerox and Hart Office Solutions. Ben Propst provided information regarding the quotes and pointed out the technology from Hart Office Solutions was much newer than Xerox's as well a more efficient performance. Hart Office Solutions also agreed to buy out the remaining lease agreement with Xerox. On a motion by Phil Hart and seconded by Tim McDaniel, the quote from Hart Office Solutions No updates were available for the 911 air conditioner. Tim McDaniel made a motion to have Ben Propst meet with Andy's Heating and Cooling and Dave's Heating and Plumbing for additional information on the location of the unit mount, how the moisture will be controlled and if the unit be expanded. He also requested to have OEM and 911 to attend the meeting as well. The system that best meets the needs of the server room will be approved, not to exceed $8,000.00. Phil Hart seconded Tim McDaniel's motion. Phil Hart recognized dispatchers Sherry Mayle and Sarah: Snyder for their performance during the drowning at Teter Creek Lake. He would like toi invite them to the next Commission meeting. Tim McDaniel requested that. JW Wyatt be contacted regarding the road condition at the Fairgrounds  cancellation fee. The commission accepted this request.  the budget revision and resolution were approved.  was approved.  from timbering.  # 239714    BOOK 027 PAGE 564  At a recent Park and Recreation meeting, it was discussed and approved to charge $2001 for the Quonset for any events that are for profit. A discussion was held regarding a Sheriff estate auction that is planned at the Quonset Hut and it was agreed to charge the estate this fee rather than the auctioneer. Tim McDaniel requested requirements and regulations for installing a fuel tank at the Fairgrounds. A thank you card was presented to the County Commission from the County Clerk's office showing appreciation for the pay raise employees received. The Commissioners appreciated this gesture. An exit interview was held regarding a recent Audit. Compliments from the Auditor was received in regards to the ease of retrieving information and the cleanliness of accounts and documents.  The next commission meeting will be held on August 6, 2018 at 5:00 pm.  The following final settlements were approved on a motion by Tim McDaniel and seconded by  Susie Cvechko.  DELORIS JEAN MENEAR, TOMMY RAY FREEMAN  On motion by Phil Hart and seconded by Tim McDaniel, the meeting was adjourned at 5:23 pm.  Phil Hart, President