BOOK 027 PAGE 575  BARBOUR COUNTY COMMISSION MEETING  August 6, 2018 5:00F PM  PHIL HART COMMISSION PRESIDENT, SUSIE CVECHKO COMMISSIONER, TIM MCDANIEL COMMISSIONER, BEN PROPST COORDINATOR, SHANA FREY ADMINISTRATOR John Cutright, Corey Brandon, Johnny Williams, Marija llic, Ron Skidmore  Phil Hart called the méeting to order at 5:00 pm and led the pledge. He invited Johnny Williams to lead prayer. Meeting minutes from. July 2, 2018 and. July 11, 2018 was approved on a motion by Tim McDaniel and  seconded by Susie Cvechko. John Cutright presented exonerations. Hart, these were approved.  Connie Kaufman provied twelve (12) final settlements. On a motion by Tim McDaniel and seconded by Phil Two resolutions were presented to apply for grant funds. An application is being sent to the WV Secretary of State fort the HAVA grant program for 50% reimbursement on voting machine costs, security and ADA compliance. An application is being sent to the Division of Justice and Community Services. JAG program for PRO Officer funding. Both resolutions passed on a motion by Susie Cvechko and seconded by Tim McDaniel. Onar motion by Tim McDaniel and seconded by Susie Cvechko, the following contributions were approved:  Safety fair-$500  Tucker County Community Foundation Run For It- $3,500 Adaland Mansion for maintenance repairs-$3,000  Audra Art Camp- $500  Contributions to the Philippi Christmas Committee and Corridor H. Authority has been tabled.  The Community Corrections program received $120,000 in grant funds for the program in Barbour and Taylor. Al board meeting is scheduled for Wednesday August 8, 2018. The Commissioners all mentioned what a great Johnny Williams provided additional information regarding the livestock barn. Susie asked what contribution the Livestock Association is providing; they will provide wiring and trim work inside the building. The Livestock Association is requesting an additional $3,500. The building is expected to be completed before the fair. Ona motion by Tim McDaniel and seconded by Susie Cvechko, the additional request was approved. Susie proposed to brainstorm how toi improve the fairgrounds overall. She would like to get a group of people together to discuss ideas on how we can utilize the grounds more often. All Commissioners agreed. Bids were received to scan the Grantor/ / Grantee books and purchase a colored scanner. The low bid for scanning was Precision Services and GST fort the scanner. On a motion by Phil Hart and seconded by Tim  job Tammy and her staffi is doing.    McDaniel, the bids were approved and the project can move forward.  #240716    BOOK 027 PAGE 576 August 6, 2018 Page 2  The lease agreement for the Extension Service Office space at the Tygart's Valley Soil Conservation building was received. Discussions were held regarding the internet and phone service. Ben Propst is to look into this further. On a motion by Tim McDaniel and seconded by Susie Cvechko, the Lease agreement was approved and Ben is to report his findings back to the commission regarding the internet and phone service. Discussions were held regarding surplus funds for the 2018-2019 carryover. Tim McDaniel discussed the funds available through the WV Secretary of State office for1 the HAVA grant program to get reimbursed 50%of voting machine costs and assistance to get voting precincts up to ADA compliance. Connie has requested as site Discussions were also held on information from the County Commission conference regarding financial conditions of nearby counties. Counties have been depleting their rainy-day funds and becoming delinquent on their regional jail bills, when they were wealthy. just a few years ago. The Commission is aware there isa surplus from carryover and glad we are able to have al healthy Rainy-Day Fund. Susie Cvehcko commented hats off to elected officials for staying within their budget and working together. It'sat team effort. The Assessor has Immediate needs were discussed that includes a 1-ton multipurpose truck. Ity will be stationed at the Fairgrounds for a centralized location and a sign-out book willl be implemented. This vehicle will give OEM the capability to haul water buffalos and pull disaster trailers during emergency situations as well as needs at the fairgrounds. On ar motion by Phil Hart and seconded by Susie Cvechko, the purchase ofa a 1-ton truck was approved to be purchased from Town & Country on their government fleet program. Discussions were held regarding community centers that are designated as emergency: shelters. The commission is aware some are struggling and do not have funds for fuel. On a motion by Phil Hart and seconded by Tim McDaniel, a $1,000 contribution will be given to these centers to purchase fuel. At few other projects are being considered with surplus funds. Phil Hart suggested they each brainstorm ideas Discussions were held on al LP fuel training class for County Emergency Agencies. Phil Hart is to find out more Kennel Improvements, employee hours and daily routines were discussed for the Animal Shelter. It was reported that a meeting was held with Animal Friends and will meet again in October. They were able to take Ron Skidmore provided updates for OEM. The generator at the tower site has been ordered and waiting for installation. The lights on the Tower: at the Fairgrounds has been repaired. The AC unit int the 911 server room On August 24th, there will be a Regional Exercise on ai flooding event with multiple agencies involved. A THIRA meeting will be held on August 13 at 2:00pm to gather al list of projects to pursue for grant funding.  review oft the precincts.  some projects plannet, which is part oft the carryover.  and discuss further. details.  several dogs from thé shelter. iss scheduled to be installed.  OEM is still waiting to hear if reimbursement willl be available for flooding.    BOOK 027 PAGE 577  August 6, 2018 Page 3  The radio has been installed int the Assessor vehicle and onei is also available for the new Assessor vehicle and OEM has reached out to community centers and have their meeting schedules. They plan to attend these  the Investigator's county vehicle.  meetings.  The road sign project is nearly complete.  Phill Hart gathered requirements fort the gasoline storage tank at the fairgrounds. The tank must be double lined, have an emergency shut off switch, fenced, anda a fire extinguisher. On a motion by Susie Cvechko and seconded by Phill Hart, it was voted to move forward with installing a! 500-gallon fuel tank at the fairgrounds. Susie Cvechko spoke with Eric Ruf and hei inquired about the Commissioners working the gate at a home football game. Those dates are August 24, September 14, October 5, October 19. The Commission chose The next regular meeting will be on September 10 at 5pm due to Labor Day being on September 3rd. The following final settlements were approved on a motion by Tim McDaniel and seconded by Phil Hart: THOMAS KNOTTS, BRENDA: SUE WILFONG, TIMOTHY ALLEN POLING, JR., BETTY LUCILLE PHILLIPS, JOHN EDWIN PRICE, SR., VIRGINIA MARENE CUTRIGHT, DALE E. KNOTTS, MAYSEL E. BECK, TIMMY ALLEN WILSON, SIS MAE Onamotion by Tim McDaniel and seconded by Susie Cvechko, the meeting was adjourned at 7:50 pm.  September 14i ift the date is still available.  A fall employee picnic willl be held on September 6th from 11:00-1:00  MCLEAN, NAOMI LAVOUE OVERFIELD, IONA: SUDER  Phil Hart, President