BOOK 027 PAGE 600  BARBOUR COUNTY COMMISSION MEETING  December: 3, 2018 5:00 pm  PHIL HART COMMISSION PRESIDENT, TIM MCDANIEL COMMISSIONER, SUSIE CVECHKO COMMISSIONER, CONNIE KAUFMAN COUNTY CLERK, SHANA FREY ADMINISTRATOR John Cutright, Nathan Barker, Cory Cox, Jedd Schola, Hailee Poling, Kim Lewis, Ed Thorne, William M. Weisel, Nathan Sandruck, Joshua R. Warner, Amy M. Criss, Brian Criss, Lilley Criss, Sherry Elizabeth Sandruck, Roger C. Harris, John Green, David Utt, Danny Bismark, Chris Wilson, Mike Hart, Charlie Wilson, Corey Brandon, Misty Schola, Jeff Moss, Teresa Moss, Willie Metheney, Bob Wilkins, Marija  Ron Skidmore  llic,  Phil Hart called the meeting to order and led the pledge.  On a motion by Susie Cvechko and seconded by Tim McDaniel, the meeting minutes from the November  5meeting have been approved. John Cutright presented exonerations. Cvechko, the final settlements were approved.  Connie Kaufman presented four (4) final settlements. On a motion by Phil Hart and seconded by Susie Shana Frey presented: a stop payment request made by the Sheriff Tax Office. It was determined thata tax ticket was paid in error by the wrong person. An exoneration was sent; however it was refunded to the tax payer, not the person who actually paid the tax ticket. The tax payer had a change in address and has not received the check. A request is made to stop payment on check #7859 and reissue the check to the correct person. On a motion by Phil Hart and seconded by Tim McDaniel, this request was approved. Susie Cvechko mentioned the Health Department is still needing board appointments and Tim McDaniel mentioned the Park and Recreation board does as well. This is something that needs worked on. Ar request from Philip Barbour Girls' Softball was submitted in the amount of $20,000 for lighting. This was tabled from the November meeting. A question and answer session was held. Susie Cvechko madea a motion to table the request and invite the group back to the. January meeting when they have more information and a list of costs of what is actually needed. The motion died due to the lack of a second. Tim McDaniel made a motion to contribute $15,000 toward installation of lights around the  Barbour Softball field, Phil Hart seconded. Susie Cvechko was opposed.  Philip  A $500.00 request from the Barbour County Deputy Sheriff's Association for their Shop with a Deputy program. This will allow five children to participate. On a motion by Phil Hart and seconded by Tim Arequest was received from the Barbour County Mat Club. This request was tabled due to not Phil Hart gave an introduction regarding the emergency services contribution request during which he praised all the volunteers that serve Barbour County in an Emergency Service capacity. He opened the floor for discussions. Susie Cvechko began by stating she is not anti-emergency: services, then provideda  McDaniel, this request was approved. submitting the Request for Funds application.  #243151    BOOK 027 PAGE 601  December 3, 2018 Page 2  discussion regarding current funding levels for each department. Further discussions were held.A motion was made by Tim McDaniel to contribute $5,000 to Belington, Junior and Philippi Fire Departments; Barbour County Emergency! Squad and Belington Emergency Squad and seconded by Phil William Weisel voiced concerns regarding excessive litter along the Tygart Lake area. He is seeking guidance on who to contact about the matter. His club is willing to sponsor a trash can and participate in Nathan Sandruck voiced concerns regarding his property location and how the City Noise Ordinance affects him. He presented the Commission witha a letter from the City Attorney. The Commission requested to have the Prosecuting Attorney to review the letter and provide guidance. Aquote from Uplift Industries was reviewed for drone pictures oft the Courthouse skylight to detect leakage issues. The quote of $1,680.00 was approved on a motion by Phil Hart and seconded by Susie Aquote from Alcon Fencing was reviewed fori fencing around the fuel tank at the fairgrounds and to repair as section of damaged fencing in the amount of $4,444.00. On a motion by Tim McDaniel and Southern Steel is preparing a quote for handrailing on the basement stairwell, however was not received The Sheriff's Department submitted: a request to allow deputies to be paid for their unused vacation and holiday hours at the end oft the year thati is in excess oft their carryover limits. The department has hada manpower shortage in 2018 due to three deputies pursuing other careers and one on medical leave. This willl be a one-time occurrence and the written policy will remain into effect. The following hours were turned in, in excess of carryover limits. Corporal Casey- 24 hours holiday; Sergeant Deffet-72 hours vacation, 64 hours holiday; Deputy Hathaway- 161 hours holiday; Sergeant Miller-74 hours vacation, 56 hours holiday. The Deputies must sign off on al letter stating they understand this willl be a one-time occurrence. On a motion by Susie Cvechko and: seconded by Phil Hart, this was approved. Ron Skidmore provided an update on communications about the. June flooding int the Valley Furnace area. Shana Freyl has also been in communication with Congressman McKinley's office. Ron presented a quote from Atlas regarding GIS capabilities ini the amount of $4,800/year. This will consolidate ar resource andi increase efficiency among the Assessor, 911, OEMa and flood plain. This can be paid from the Wireless Mapi fund. On a motion by Tim McDaniel and: seconded by Phil Hart, the  Hart. Susie Cvechko was opposed.  adopt al highway to help the situation.  Cvechko.  seconded by Susie Cvechko. prior to the start of the meeting.  quote was approved.  Ron Skidmore thanked Phil Hart for his support and: service, as did Nathan Barker. The 911 directors provided an update and addressed concerns.    BOOK 027 PABE602  December 3, 2018 Page 3  Community Corrections provided a monthly report.  Proposed dates for the Board of Review and Equalization include Feb 1, Feb 6, Feb 9, Feb: 13 and Feb: 19. Shana Freyi ist to contact the state to see which date they prefer for mineral hearings. Thei following final settlements were approved on a motion by Phil Hart and Susie Cvechko MAVIS CATHERINE THOMPSON, NICHOLAS WAYNE BAUGHMAN, FRANK. ANTHONY PISINO, DANIEL The next meeting will be held on January 2 at 3:001 to elect a commission president.  ALLEN PENNINGTON  The next regular meeting will bel held on January 7 and 5:00. Susie Cvechko complimented Connie Kaufman on the Election. for his 18 years ofs service. Susie Cvechko also thanked him.  Tim McDaniel express that it was a pleasure to work with Phil Hart the past 16 years and thanked him Phil Hart commented that he appreciated everyone's support and was glad he could help where he Onar motion by Tim McDaniel and seconded by Phil Hart, the meeting was adjourned at 7:17 pm  could.  Phil Hart