City Hall Fayette, Alabama September 10, 2013  A regular meeting of the City Council of the City of Fayette met at 5:00 o'clock, p.m. on Upon roll call the following were found to be present: Mayor Pro Tempore Cedric Wilson and Council members Linda McCraw, Mike Hardin, Jason Cowart and David Brand. Also present were City Clerk Dawn Clapp, City Attorney Dale Lawrence, Police Chief Danny Jenkins, Fire Chief Tony Ellis and City Engineer Dewayne Roby. Mayor Ray Nelson was  September 10, 2013, in the Council Chambers oft the City Hall.  absent.  The opening prayer was given by Dewayne Roby.  Mayor Pro Tempore Wilson announced that a quorum was present and that the meeting  was open for the transaction of business.  APPROVAL OF MINUTES  Councilmember Cowart moved that the minutes of regular meeting held on August 27, 2013, be approved. Upon the motion being seconded by Councilmember Brand, the same was  unanimously approved.  FIRE DEPARTMENT REPORT  Fire ChiefTony Ellis presented the fire report for the month of August 2013. The Fire Chief Ellis informed the Council that newly hired firefighter Dylan Dillard will start the Fire College Bridge Program soon and should have it completed by mid-October. Since he is already a certified volunteer firefighter, he only needs to complete five more weeks of Fire  Department received 17 fire calls, with no structural fires.  College to become a certified firefighter.  Chief Ellis stated that the drop in the insurance rating was not the result of the number of  fire trucks the City has or because oftheir pumping capacity.  Chief Ellis stated that the 1982 pumper truck will need to be replaced soon.  POLICE DEPARTMENT REPORT  Police Chief Danny Jenkins presented the police report for the month of August 2013. The report was as follows: 37 incidents investigated; 10 accidents; 80 traffic citations; and 34  arrests.  COUNCILMEMBER HARDIN'S REQUEST FOR BUDGET CHANGES Councilmember Hardin asked the Council to consider the following revisions to the  proposed budget. His two revisions were as follows:  1.  For the purpose of rectifying past pay inequities, the Court Clerk/Magistrate Dorrie Rushing will receive a $2,000 yearly increase in salary, the Assistant City Clerk Beth Wallace will receive a $2,000 yearly increase in salary, the Civic Center Director Glenda Robertson will receive a $2,000 yearly increase in salary, and the Park and Recreation Secretary/Aquatic Park Office Manager Haley Phillins will receive. $4.000: vearly increase in salary. These four employees    City Hall Fayette, Alabama September 10, 2013  A regular meeting of the City Council of the City of Fayette met at 5:00 o'clock, p.m.  September 10, 2013, in the Council Chambers of the City Hall.  Upon roll call the following were found to be present: Mayor Pro Tempore Ced Wilson and Council members Linda McCraw, Mike Hardin, Jason Cowart and David Bra Also present were City Clerk Dawn Clapp, City Attorney Dale Lawrence, Police Chief Dan Jenkins, Fire Chief Tony Ellis and City Engineer Dewayne Roby. Mayor Ray Nelson  absent.  The opening prayer was given by Dewayne Roby.  Mayor Pro Tempore Wilson announced that a quorum was present and that the meeti  was open for the transaction ofbusiness.  APPROVAL OF MINUTES  Councilmember Cowart moved that the minutes of regular meeting held on August 2013, be approved. Upon the motion being seconded by Councilmember Brand, the same W  unanimously approved.  FIRE DEPARTMENT REPORT  Fire Chief Tony Ellis presented the fire report for the month of August 2013. The 1  Department received 17 fire calls, with no structural fires.  Chief Ellis informed the Council that newly hired firefighter Dylan Dillard will start Fire College Bridge Program soon and should have it completed by mid-October. Since he already a certified volunteer firefighter, he only needs to complete five more weeks of Fire  College to become a certified firefighter.  Chief Ellis stated that the drop in the insurance rating was not the result of the number  fire trucks the City has or because oftheir pumping capacity.  Chief Ellis stated that the 1982 pumper truck will need to be replaced soon.    POLICE DEPARTMENT REPORT  Police Chief Danny Jenkins presented the police report for the month of August 201 The report was as follows: 37 incidents investigated; 10 accidents; 80 traffic citations; and  arrests.  COUNCILMEMBER HARDIN'S REQUEST FOR BUDGET CHANGES  Councilmember Hardin asked the Council to consider the following revisions to  proposed budget. His two revisions were as follows:  1.  For the purpose of rectifying past pay inequities, the Court Clerk/Magistr: Dorrie Rushing will receive a $2,000 yearly increase in salary, the Assistant Clerk Beth Wallace will receive a $2,000 yearly increase in salary, the Ci Center Director Glenda Robertson will receive a $2,000 yearly increase in salar and the Park and Recreation Secretary/Aquatic Park Office Manager Hal Phillips will receive a $4,000 yearly increase in salary. These four employe will additionally receive any cost of living raise granted in this budget year to  other city employees.  2.  For the purpose of belatedly keeping a promise previously made by Mayor Nelson to bring an employee's salary to department head level, the Chief Mechanic/Head of the City Shop Jeff Pendley will receive a raise to the level  $40,000 yearly.    After a general discussion, Councilmember Hardin moved that the Council adopt requested budget revisions as set out above. Upon the motion being seconded  Councilmember Cowart, the following vote. was taken:  AYES: NAYS:  Council members Cowart and Hardin  Mayor Pro Tempore Wilson, Council members McCraw, and Brand.  Mayor Pro Tempore Wilson stated that the motion did not pass.  COUNCIEMEMBER COWART'S REQUEST TO CREATE A PERFORMANCE BASED  SYSTEM FOR EMPLOYEE PAY RAISES  Councimember Cowart stated that generally the City has given raises to its employees every employee receiving a cost of living raise. He suggested the following system for givi  raises:  Create a classification for each position. Each classification would set out the minimu qualifications for the position. Each classification would have a pay range (minimum maximum). Once per year, every employee would be evaluated by their direct supervis and then the Mayor would review and sign off on the evaluation, Each employee Wou be rated on a "Likert Scale" for each responsibility in their written job duties.  If a performance based system was put in place, he would also recommend that Council create a voluntary personnel advisory board consisting of one citizen from district to make recommendations concerning classifications, pay scales, etc.  Councilmember Cowart stated it is not his intent to create a merit system but to a creat performance based system whereby work performance is measured and evaluated with rais based on performance. The City would continue to be and "at will" employer. After a gener discussion, Councilmember Cowart moved that the Council begin working on a performanc based system for pay raises for employees. Upon the motion being seconded by Councilmembe  Hardin, the same was unanimously approved.    2013-2014 BUDGET  Mayor Pro Tempore Wilson presented the 2013-2014 Budget to the Council for their consideration. The 2013-2014 budget anticipates budgeted revenues of $5.3 million and budgeted expenses of $5.0 million. After a general discussion, Councimember Brand moved that the Council adopt the 2013-2014 budget as presented. Upon the motion being seconded by  Councilmember McCraw, the following vote was taken:  AYES:  Mayor Pro Tempore Wilson, Council members McCraw, Cowart and  Brand.  NAYS:  Council member Hardin  Mayor Pro Tempore Wilson stated that the motion did pass.  Councilmember Cowart suggested that the Council conditionally appropriate the fund that are being given to outside entities or agencies SO that if the City does not have the money does not have to give the money. He stated that there are capital expenditures that the City need  to make also, such as a new pumper truck.  After a general discussion, Councimember Cowart moved that the Counc  conditionally appropriate the funds in budget line items 4836, 4838, 4840, 4841 and 4842. Upo the motion being seconded by Councilmember Hardin, the following vote was taken:  AYES: NAYS:  Council members Cowart and Hardin.  Council members McCraw, Wilson and Brand.  Mayor Pro Tempore Wilson stated that the motion did not pass.    Mayor Pro Tempore Wilson thanked the Budget Committee for their work.  APPROVALOF CITYFINANCIAL STATEMENT  Councilmember Brand moved that the City's financial statement be approved. Upon the motion being seconded by Councilmember McCraw, the same was unanimously approved. APPROVAL OF PARK AND RECREATION FINANCIAL STATEMENT Councilmember McCraw moved that the Park and Recreation financial statement be approved. Upon the motion being seconded by Councilmember Hardin, the same was  unanimously approved.  OLD BUSINESS  City Engineer Dewayne Roby reported to the Council that he had spoken with the County Engineer about the County assisting in paving the hill on Temple Avenue at Five Points. The City Engineer had not gotten a time frame from the County on when they could pave it.  City Engineer Roby stated that he and the Police Chief were still trying to determine Mr. Roby stated that he would check on the cleanup ofthe old Cotton Mill site.  where to put the speed table.  REPORT OF CITY CLERK  City Clerk Dawn Clapp reported that for the month ofJuly the City received $189,386.00  in sales tax and $10,086.00 in alcohol taxes.  REPORT OF COUNCILMEMBER COWART  Councilmember Cowart stated that the City should explore the idea of trying to attract a He also said his focus was making sure that the revenue that the City receives is being  franchise hotel to the City.  expended to make the City services the best they can be.  ADJOURNMENT  There being no further business to come before the Council, upon the motion to adjourn being made by Councilmember Cowart and seconded by Councilmember Hardin, the same was  unanimously approved.  Mayor  Attest:  City Clerk