CITYOFCREOLA POBOX490 CREOLA, AL36525 251-675-8142 FAX: 251-675-6146  William Criswell Lee Anne Greene Harold Martin Avis Walker Tonya Moss Kendal Hadaway  Mayor  Council members  Kim W. Green City Clerk  Linda Hoiles Court Clerk  Ric Daves ChiefofPolice  Jeff Reeves Fire Chief  AGENDA FOR THE CITY OF CREOLA COUNCIL MEETING  HELD AT CREOLA CITY HALL ON January 26, 2017 @ 6:00pm  Mayor Criswell called the meeting to order Pastor. John White gave invocation. Pledge ofAllegiance Mayor Criswell Councilwoman Greene Councilman Martin Councilman Walker Councilwoman Moss Councilman Hadaway  Upon the call ofroll, the following were: found to be present:  City clerk and City attorney were present.  Councilwoman Moss made a motion to accept the minutes from the meetings 1/12/17 with changes listed, Councilwoman Greene asked to correct under citizens addressing the council that Mrs.Siringfellow did not have the facts to be added.Councilman Martin states onp page3.second paragraph regarding hiring Mr. Turberville, his pay rate was based on the fact that the city will not have to pay any medical insurance or no retirement deductions, only requirement would be for workers compensation which is for all employees, and Councilman Hadaway states the  heading says held at the Sail center needs to be changed to city hall. Councilman Martin seconded, all favored, none opposed, motion carried.  Roll Call for minutes Councilman Hadaway Councilwoman Moss Councilman Walker Councilman Martin Councilwoman Greene Mayor Criswell Cm1.26.17  yes yes yes yes yes yes  1    Motion carried by majority vote.  CITIZENS. ADDRESSINGTHE COUNCIL  Mr. Melvin Enzor asked if the city was in debt of $200,000.00 and would like to know what is in general fund. Mayor Criswell states that his figures are not correct Mayor states that the figures vary week to week. And a lot ofrevenue is coming in. Mayor states that by January 31, there expecting to have a check in the amount of $112,000.00. Councilwoman Greene states that there is around $75,000.00 in the general fund and Mayor Criswell states they are paying a number of bills from the past administration. Mayor states that ift they owe the money then they will pay the money. Mayor states that there is some good things going on, ChiefReeves just got our newi fire truck in to service.  some. has been added SO around $83-85,000.00.  Mayor states that we will be in good shape.  RESOLUTIONS, ORDINANCES OTHER BUSINESS  Councilman Hadaway made a motion to upgrade the security system which entails the camera system for the police department. The cameras are about 10 years old, the picture is not as clear as it needs tol be and it does not have night vision. It will not cost more than $3000.00 and the city will do the work them selves. Mayor asked ift this includes the Sail center, Councilman Hadaway nodded his head yes. Mayor states that Soccer association concession stand was broken into, SO cameras will be on that building as well. Councilman Walker seconded, all favored, none opposed, motion carried.  Roll Call to upgrade security system and cameras  Councilman Hadaway Councilwoman Moss Councilman Walker Councilman Martin Councilwoman Greene Mayor Criswell Motion carried by majority vote.  yes yes yes yes yes yes  Mayor Criswell states that Ms. Turner with Alabama Power will install lights for the ratirwyeyiertheptstse at the Sail center was $65.00 a month to install two 350 watt metal halologen fixtures and set a 35 foot pole. They would maintain it and we pay $65.00 a month for the  maintenance and power for them.  Councilwoman Moss made a motion to spend $65.00 a month on lights. Councilman Martin second, all favored, none opposed, motion carried.  Councilman Hadaway made a motion to replace the outdated fire wall and to update the Councilman Walker seconded, all favored, none opposed, motion carried.  wireless access not to exceed $700.00.  Mayor states that we. have no back up for our systems, we are doing a little bit at at time to  get it done. Cm 1.26.17  2    PLANNING COMMITTEE  Mayor requests council to appoint Ms. Tracy Reeves to the planning committee. Mayor wants to formulate a committee to do business out reach with Ms. Tracy Reeves heading this committee up and Mrs. Lorrie Lister working with her and two people from council, Councilwoman Moss and Councilman Martin. Mayor states that we can not have ac chamber of commence because there is a charter for the whole area. Mayor states that we are going to help people out that would like to come to the area. Mayor states that we have picked up 3 retail businesses in the last two months. Councilwoman Greene states that Mr. John Betros (land across from Creola Baptist Church) is putting a granite shop and it will also be a cabinet shop. The other business is a sod business next to Phillips Councilwoman Greene made a motion that Mayor Criswell appointed Ms. Tracy Reeves  truck stop. A car lot has opened up next to the dollar store.  to the zoning Board.  Councilman Walker second, all favored, none opposed, motion carried.  Councilwoman Greene states that Mr. Danny Quinnely is vice president and Rev. Councilwoman Greene states that next meeting will be January 21, 2017 at the senior Mayor Criswell states that some people are meeting about exit 22 options.  Chamber is chairman. building at 6pm.  ZONING BOARD OF ADJUSTMENTS PARKS AND RECREATION  No business No business  UTILITIES AND SENIOR CITIZEN  Councilwoman Moss states that she changed the filters at the senior building and she did Councilwoman Moss states that the lights going up there will help out a lot. Councilwoman Moss and Counci'woman Greene states that SARPC will be hosting an eventin Satsuma at the Satsuma Library on 2/8717for senors on balancing, 8 week Councilwoman Moss states that a Working Together Summit put on by the Mobile  have a purchase order.  program on wed from 10-12. County Commission will be on 1/30/17.  FINANCE  Councilwoman Greene states that Mayor Criswell has asked the council to put all accounts at Regions Bank Councilwoman Greene states that they are. changing up the signers on the checks. Councilwoman Greene states that they will get some help with Regions to reduce the amount of Councilwoman Greene recommends to the council the signers of the general fund checks will be Councilwoman Greene states that police fund signers will be Chief Daves, Councilman Martin,  monthly charges.  Councilwoman Greene, Councilwoman Moss and Mayor Criswell.  Councilman Hadaway and Mayor Criswell.  Cm1.26.17  3    Councilwoman Greene states for the fire fund Chief Jeff Reeves, Councilman Hadaway, Councilwoman Greene states that Chief Reeves and Councilman Hadaway had mentioned about debit cards for the fire department, this will be discussed as a need. Councilwoman Greene states that this is what she recommends to get changed at Regions Bank. Councilwoman Greene states Mayor states that all checks are: approved by council, and twoj peoplel have to sign per check. Mayor explains that the city has 71 plus accounts and each time the bank does an analysis on ofan account the bank would charge. Mayor states that there is a municipal guide at the bank and they will take all of our accounts and charge one time. Mayor states that the city has accounts at RBC, Regions and Service first. Mayor states that monies that come from the state to the police department or fire department has to be used only for that department. In the past these funds have been intermingle from account to account. Mayor states that any monies that are spent ,we have aj purchase order system in place. A purchase order is generated, a bill is created once itis approved by the council, once item purchased, an invoice will be attached to the purchase order and brought before council for approval to pay. Mayor states that they are trying to consolidate things and save the city some money. Mayor states in the past we have spent over $500.00 on analysis fees and that needs to be changed. Mayor states that all of the funds will be at one bank, with one contact and with one municipal person being responsible. Mayor states that they are tying to save money and be compliant with state requirements for the fire department, police Councilwoman Greene made a motion to pay the bills that were presented that totaled about $35,000. Councilwoman Greene states that ify you would like a copy oft the bills you can pick upa  Councilman Martin and Mayor Criswell.  that the people named will be signers on the checks.  department and the city.  copy during business hours from the city clerk.  Councilwoman Moss seconded, all favored, none opposed, motion carried.  Councilwoman Greene states that once they receive the check from Alabama Power on January 31, would like to make a motion to approve to pay bills totaling $9,163.00election system, retirement, AMIC insurance- $45,000 yearly, Verizon wireless, workman comps24,000yearly), Mayor asked Councilwoman Greene what will be the balance after paying, she states she will get  Councilwoman Moss seconded, all favored, none opposed, motion carried.  will Kim but around $35,000.00. POLICE AND FIRE  ChrerJeffReeves states they are burning the pile atthe Purhrbstsyptamgming got new truck in service. Chief Reeve's states that this truck will take two other trucks  out ofs service and will turn one truck back in to forestry. Councilman Hadaway states that the alternator went out in Engine-2. Councilman Hadaway made a motion to purchase a fuel pump for the white truck, to put itin foras service truck for the amount $150.00 max and do the labor them selves. Councilman Walker second, all favored, none opposed, motion carried.  Chief Dave's states that they had one officer resign last Friday and he was replaced Saturday with an 8 year veteran, he has worked Chickasaw and Citronelle and we have part time people like Chief Reeves and three other guys. Chief Daves states they have two cars patrolling at night instead of one car and they have guys coming in riding most  Cm1.26.17  4    of the time sO it is two guys riding. Chief Daves states that they are covered well and things are coming out a lot better, all the cars have been repaired, with one being worked on now. One car will be donated to the city for the meals on wheels program delivery. Mayor states that the city car has a bad transmission and bad front end. Don Moss, Chief Daves states that there is a lot of old stuff, rusty equipment that has been here a number of years. Chief Daves and Chief Reeves would like to get Bobby to scrap these items. Chief Daves states he would like to get the place cleaned up and looking nice. Councilwoman Greene asked the attorney if they should take picture of the items. Mr. Mims states yes and to itemize it. Mr. Mims suggest that once you get an inventory, present it to the council, council needs to vote and abandon it and then at that point you Councilwoman Greene made a motion for the police car to change department from the Councilwoman Moss seconded, all: favored, none opposed, motion carried.  building inspector truck is broken as well.  can scrap: it.  police department to the city vehicle.  STREETS  Mayor Criswell states that they need to replace the glass in the flat bed truck at $175.00. Councilman Walker made a motion to fix the back glass in the truck. Councilman Martin seconded, all favored, none opposed, motion carried. Councilman Hadaway states that they do have multiple quotes and will be going with the Mayor Criswell states that Bobby is a hard worker and he is working with equipment that is 10 or SO years old. Mayor states that they will be shopping later to get some equipment to help Bobby; also will be getting some help from county starting in the spring. Mayor states that Chief Daves and his department is a recipient of $1000.00 for a washer and Councilman Walker asked the attorney about the 7cent sales tax. Is used for the surfacing roads with, rocks or repairs and 4 cent sales tax can be used to patch holes, and dig ameissaFimgsTISarurmRepargpComstENIEsushsjurses to know the rules before he does anything with them. Mr. Mims states he will find out  most fair.  dryer thanks to Commissioner Ludgood.  and let him know. COMMUNITY GROUP ADDITIONAL NOTES Councilwoman Greene - nothing  Councilman Martin states at the last meeting they approved the purchase of some security locks for our buildings and they are ready to be picked up and wants to start installing. Councilman Martin states that they need to accept resignation of Ms. Alicia Hawks as  safety dispatcher. Cm1.26.17  5    Councilman Martin made a motion to accept Ms. Hawks' resignation in good standing. Councilman Walker second, all favored, none opposed, motion carried. Councilman Martin states that at the last meeting they accepted Mr. Andrew Byrd, Police officer 1 resignation with the stipulation that it was in good standing. Councilman Martin would like to make a motion to change Mr. Byrd good standing to something other than good standing based on lack of commitment.  Councilman Hadaway seconded,  Mr. Mims states to give a resignation it requires a councils vote to accept it and the attorney suggest that in regards to anybody standing has to be dealt with going into Councilman Martin states that Chief Daves spoke on the new hire officer Jowers and asked Chief to give background of his qualifications. Chief states he worked with Chickasaw for about 6 years, he got out for about 6 months due to personal reasons, then he worked Mount Vernon for about a year. He has all of the qualifications and he knows what he is doing. Councilman Martin asked Chiefif he recommended hiring him. Chief Councilman Martin made a motion to hire police officer Mr. Eric Jowers, subject he is The attorney states subject that he is through the personal board and he should be on the Councilman Martin states that Chief Daves and the Mayor have discovered that they can get a car in McIntosh. Chief Daves states it is a-2005CoroHa with only 105,000 miles on it. It has good tires, and lights, only have to put ai radio in it. The cost is $1000.00. Councilman Martin made a motion to purchase the vehicle from McIntosh for $1,000.00 and also an additional not to exceed $1,000.00 to do paint work and install the radio. Councilman Hadaway second, all favored, none opposed, motion carried. Kim asked which account the funds will come out of, the general fund or police equipment. Councilwoman Greene states police fund and they have money to go in there.  executive session or just accept the resignation as is.  states yes. thru the personal board.  Councilman Walker second, all favored, none opposed, motion carried.  list.  aCpiha  Roll Call to purchase car from McIntosh  Councilman Hadaway Councilwoman Moss Councilman Walker Councilman Martin Councilwoman Greene Mayor Criswell Motion carried by majority vote.  yes yes yes yes yes yes  Mayor and Councilman Martin met with personnel board. All employees must work through the personal board. Mayor states this was per an agreement made with the  personal board before his time with the personal board with the city.  Cm1.26.17  6    Mayor states that since around Mayor Phillips term, nothing has been paid to the personal board for about 55 months. Mayor states that we pay them close to $700.00 a month for their service. Mayor Criswell and Councilman Martin negotiated with Ms. Barnett, for the personal board to assist us in wiping our slate clean of the $55,000.00 that is owed from the previous administration SO it will go away. The agreement was that we would start paying the personnel board and everyone will be under the personal board. Chief Daves is working with Ms Barnett as well. Ms. Barnett explained how this will work and she will take the request of wiping the slate clean to the next personnel board meeting. Mayor states that they are working with the personnel board. Mayor states that police chief and certain position can be contract but all other employees will have to fall under Councilman Walker states that they have a mess where the buildings are in and out on Sailor road. The building inspector states that the pipe will need to be extended and cleared. Councilman Hadaway asked is someone's going to fix the road. Mayor asked Mr. Moss, is the company going to fix it, that is who is responsible or they wanting the city to fix it. Mr. Moss states the company said they would help the city fix it. Councilman Walker states that he agrees that the city should help him fix it. Building inspector states that according to Bobby the pipe had already been stopped up but  thej personal board.  frequent in and out has made it worse.  Mr. Kenny Walker states that city should fix it because they pay taxes.  Mr. Don Moss states he will get with Scott Bridge to see if he could fix it. Mayor states Councilman Hadaway asked Mr. Mims to look into laws to see if city is liable for the Mr. Mims asked what the name oft the business was. Mr. Moss said he thinks Graceland  tos see what he can do and get back with him.  roads if the roads are not rated for what they are doing.  Adjournment  Councilwoman Moss made a motion to adjourn.  Councilman Walker seconded, all favored, none opposed, motion carried.  Cm1.26.17  7