CITYOFCREOLA POBOX490 CREOL4,AL36525 251-675-8142 FAX: 251-930-1877  COUT Mayor Carolyn Sue Cain City Clerk  William Criswell Leanne Greene Harold Martin Ralph Walker Tonya Moss Kendal Hadaway  Place1  Place2 Linda Hoiles Court Clerk  Place3 Doug Kirkland Chiefof Police  Place4  Place5 Jeff Reeves Fire Chief  MINUTES FOR' THE CITY OF CREOLA COUNCIL MEETING  February 8, 2018 AT 6:00PM CREOLA CITYE HALL 9615OLDI HWY 43, CREOLA,AL  Mayor Criswell called the meeting to order Pastor John White gave invocation. Pledge of Allegiance Councilwoman Greene Councilman Martin Councilman Walker Councilwoman Moss Councilman Hadaway Mayor Criswell City attorney- Mr. Danny Mims City Clerk-C Carolyn Sue Cain  Upon the call ofroll, the following were found to be present  Councilwoman Moss made ai motion to accept thei minutes from the meeting 1/25/18. Councilman Walker seconded, all favored, none opposed, motion carried.  CITIZENS ADDRESSINGTHE COUNCIL  No Business  RESOLUTIONS, ORDINANCES OTHER BUSINESS ofIntegra Water Creola LLC to New-CoLLC. ofIntegra Water LLC to New-Co LLC.  Councilwoman Greene states that Resolution 2018-011 is recognizing the name change Councilwoman Greene made a motion to accept Resolution 2018-011 in the restructure Councilwoman Moss seconded, all favored, none opposed, motion carried. Councilwoman Greene read Resolution 2018-010 which was created by Attorney Mims for the Municipal Intercept Service (MIS) for the City to adopt and establish this  Cm 2.8.18  1    program. Councilwoman Moss states that this service uses Alabama state taxes not federal and Councilwoman Greene states that once the money is collected it will go into a separate account and cannot be used just for anything. A citizen asked ift the council had asked other municipalities if they used this service. Councilwoman Moss and Mayor state that several municipalities in Mobile County use this service. Mayor states that our CPA, Mr. Betancourt recommended this program. Mayor states that Councilwoman Moss and Court Clerk, Linda Hoiles have already attended a workshop class held by the Alabama League of Municipalities to get information for this program. Attorney Mims states that it does not only pertain to people owing fines on tickets, it can be used to Councilwoman Greene made a motion to accept Resolution 2018-010 for the City and Councilwoman Moss seconded, all: favored, none opposed, motion carried.  collect monies for the City as well.  Court to use the MIS program to collect owed funds.  Roll Call for the MIS service Councilwoman Greene Councilman Martin Councilman Walker Councilwoman Moss Councilman Hadaway Mayor Criswell Motion approved by majority vote.  YES YES YES YES YES YES  Mayor states that the city is missing a lot of the street signs due to people taking them or them aging. Mayor states that the street dept is making a list of street signs, stop signs,  children at play, etc...that are needed.  Councilman Walker made ai motion to purchase new signs.  Councilman Hadaway seconded, all favored, none opposed, motion carried.  Councilwoman Greene states that the Alabama League of Municipalities Convention is May 19-22, 2018 in Montgomery, Al. Councilwoman Greene made a motion for the city to pay for each council member that would like to attend. Councilman Martin second, all Councilwoman Greene states that Mr. Terry Foster has requested to use the SAIL center tot teach a free Hunter Education Class on. March 10, 2018 for children 10 and up. Councilwoman Greene made a motion for Mr. Terry Foster to use the SAIL center for a Councilman Hadaway seconded, all favored, none opposed, motion carried.  favored, none opposed, motion carried  free Hunter Education class.  Councilwoman Greene states that they need to address Ordinance 2018-009, the business license issuance fee increase from $10.00 to $12.00, which was tabled at the last meeting due to it needing to be advertised in the paper for 15 days. The City clerk, Ms. Carolyn states it will go in the paper tomorrow with others that need to be posted and they can vote on it March 8. Attorney Mims states that the motion and second was addressed at the  Cm2 2.8.18  2    last meeting, they need to do a roll call vote but it can not be passed until after it is  posted inj paper for 15 days. Councilwoman Greene Councilman Martin Councilman Walker Councilwoman Moss Councilman Hadaway Mayor Criswell days.  Roll Call for the increase in business license issuance fee.  YES YES YES YES YES YES  Motion approved by unanimous vote but not effective until after posted in paper for 15  PLANNING and ZONING COMMITTEE  Councilwoman Greene states that they did not meet due to the bad weather. The meeting has been re-scheduled for February 20, 2018. Mr. Jason Bunch and Axis Tires will be on the agenda. A public hearing will be held following the meeting for Delta Estates unit 2  for the Young's.  PARKS AND RECREATION  Councilwoman Greene states that they have a quote of $2000.00 from Mr. Sam Sanders to add a 3 foot wheel chair ramp to existing slab for handicap access, and a additional 18x20 slab w/3' on each side for wheelchair access. Our plans are to add a top in the Councilwoman Greene made a motion for Mr. Sanders to come put in the ramps and Councilwoman Moss seconded, all favored, none opposed, motion carried.  spring and add more tables by the end of the year. additional slab with ramps for $2000.00.  Roll Call for Mr. Sanders toj put in slab w/ramps  Councilwoman Greene Councilman Martin Councilman Walker Councilwoman Moss Councilman Hadaway Mayor Criswell Motion approved by majority vote. UTILITIES AND SENIOR CITIZEN  YES YES YES YES YES YES  Counciwoman Moss reported they have a quote from American Flooring in the amount $2052.05 for new carpet for Mrs. Frieda office and the carpeted area outside the office at the SAIL center. This carpet has not been replaced since the building was built. Councilwoman Moss states that it will come out oft the court fund. Councilwoman Moss made ai motion to replace the carpet at the Sail center. Councilman Walker seconded, all favored, none opposed, motion carried.  Cm2.8.18  3    ZONING BOARD OF ADJUSTMENTS  Mayor states that Ms. Gloria Myers is the new board member. The board will meet soon. Councilwoman Greene states that each council has a sheet with a list of payouts with the Alabama Power money. Councilwoman Greene states the money received from the power company was $111,092.95. AMIC insurance has been paid out of this in the amount of $42,723.04. Councilwoman Greene states that the Regions loan ($50,000 loan was to assist with payroll in 11/2013) will pay out in 11/2018 in the balance of $9413.07 ($967.38 a month), service first loan (Tahoe's) will pay out with a balance of $12,573.05/8799.21 ai month). A Bond will be paid out in March and the monthly note is $3516.66. If we pay out the 2 loans, the bond will pay out inl March. This will give at total of $5283.25 that can go toward purchasing 2-3 police vehicles. The payoff amounts are good until tomorrow (2/9/18). Attorney Mims is checking into seeing ifthe backhoe loan Councilwoman Greene made ai motion to pay the two loans off from Regions and Service Councilwoman Moss seconded, all favored, none opposed, motion carried.  FINANCE  can be paid out of the 7cent gas fund.  first.  Roll Call to pay out 2 loans Councilwoman Greene Councilman Martin Councilman Walker Councilwoman Moss Councilman Hadaway Mayor Criswell  YES YES YES YES YES YES  Motion approved by unanimous vote. Councilwoman Greene gave the financial report. Revenues totaled $20,512.73 for 2/1/18 thru 2/7/18.  Ad valorem tax check for January 16-31, 2018 for $24,792.03 will be deposit tomorrow.  General Fund Money Market 4-cent Gas Tax Account (include 5 cent) 7-cent Special Gas Tax Account Special Court Fund General Court Fund Court Bond Account S.A.I.L. Center Account Police Department Fire Department  $191,787.30 13,530.55 31,007.58 21,505.80 30,811.82 41,526.10 3,560.16 1,117.75 12,231.75 2.982.24  Total: (in bank) $350,061.05  Cm2 2.8.18  4    Councilwoman Greene made motion to accept the finance report as presented. Councilwoman Moss seconded, all favored, none opposed, motion carried.  Councilwoman Greene states that the proposed budget was passed out at the last meeting and since the loans will be paid off she would like to update the budget and put a new  copy in council's box next week.  POLICE  Councilwoman Greene states that Chief Kirkland paid to attend a conference for the Alabama Associates of Chief of] Police in Montgomery, Al for the cost of $300.00, hotel and membership. He also paid Walkers Frame and body shop to repair a vehicle that had to be paid. Receipts were turned in with a balance of $2,120.00 that was transferred back  into the police department account from general fund.  FIRE  Chief Reeves reported that the fire dept had 16 calls SO far this month. The Chiefattended al board meeting and learned that 911 will celebrate their 50th anniversary next week. The first 911 call was: made in Haleyville, Al on February 16th- -50 years ago.  STREETS  Mayor states that they have asked the Mobile County Personal Board to create a working supervisor position for the public works department and it was approved Tuesday. They Mayor states that they have got 5 computers back that were struck by lightening that AMIC has paid for. One computer is going to the public works dept. Ms. Laura Love will be taking the calls for this department and keeping a log of all calls that come in, what was done to fix the issue and the cost of the project in the computer. This will help budget for the next coming year. The old city hall building is still underway getting Mayor cautions the citizens to be careful and alert on Hwy 43 while the paving project is  will be sending applicants to be interviewed.  cleaned up and remodeled to become the public works department.  underway.  BUILDING INSPECTOR  Mayor states that Don Moss has the new finalized plans for 3 trailer parks with all the updates. 222 new mobile homes, new LED lighting, paving streets with rocks, and paving areas to park vehicles on, area for recreation, fencing all around with a gate, required to have a manager in each park, hooking up to sewer system with grinder pumps, new water meters, fire hydrates in park. The parks have strict policies in place for example "no dogs 25 pounds or over." No drug use allowed and if you create a disturbance in the park you Building inspector, Don Moss states they have received the $5,000.00 from GA West to help with the bridge repair and the other 2 companies (Superior and Cooper lumber) are  will be evicted arej just some listed in the policy.  in the process of sending $5,000 each tol help with the bridge repair. Don Moss states that he has 8: new home plans coming in.  Cm2.8.18  5    MAYOR DISCUSSION  Mayor states he is still talking to Mr. Corey Hudson on some specifications for the white building that is a partial public works building and also for a Sally port for the police dept. Mr. Hudson has turned in an estimate for these two projects that is listed in the They have a proposal to power wash and paint the building, put a new: metal roof, new Mayor and Councilwoman Moss states that the city has not bought new police cars for about 20 years, they have always had second hand with the exception of the 2 Tahoe's that are fixing to be paid off. Mayor states that we spend a lot of time and money on working on police cars. Mayor states that the city in a financial situation that under the state bid we could get 3 vehicles for less than $100,000.00, possible pay cash for 1 or 2 cars and finance the others. (Looking at 6 cylinder engine, all wheel drive with security package and lighting package, for around $25,000-$30,000.00 delivered) Officer Turberville and Chief Kirkland spoke about how they have been repairing the vehicles and getting radiators donated and fixing it them selves to save the city money. Councilman Martin says he gives support on the police dept vehicles and it is a good idea but to also think about the Fire Chief a new vehicle. Chief Reeves and council had a discussion about how old his truck was and where it came from. His truck is a 2000 and it was aj purchased from the police department in 2001 that was confiscated through a drug Mayor states he is asking the council for authority to start talking with these people about Councilman Martin made a motion to start pursuing the purchase of police cars through state bid and amend it to include a small vehicle not to exceed $32,000.00 for the fire Councilwoman Moss states they will have to work on the finances before they can do that. Councilman Martin asks to let them look at the finances before he can make a motion. Mayor states that what they are looking at with finances is the Alabama Power check and what is available. Mayor states this is why they were looking to purchase 3 vehicles and purchase the others in the fall. Councilman Martin states then they can look Councilman Martin made a motion to start pursuing the purchase of police cars not to exceed $100,000.00, and in October to look into purchasing a vehicle for fire department iffinances are available. Motion not carried due to lack ofs second. Attorney Mims states that the ultimate expenditure of the funds or by virtue of another way and this isj just ai motion to explore ways ofp purchasing police vehicles. Councilman Hadaway asked how they were purchasing these vehicles. Councilwoman Greene states out of general fund. Councilman Hadaway states he does not see an issue with purchasing one vehicle now. Councilwoman Greene asked if the other Tahoe could go to Chief Reeves if they purchased 3 new vehicles. Chief Kirkland states they can look into that but their vehicles are broke down and the citizens need police protection. Mayor and council have a discussion about finances and what is best at the time.  budget.  metal soffit, and redo the porches. Bids will go out shortly.  seize. They have received one newi fire truck years ago thru a grant.  3 vehicles not to exceed $100,000.00.  dept. Motion not carried due to lack ofs seconded.  into it in the fall after finances are looked at.  Cm 2.8.18  6    Councilman Walker made a motion toj pursue the purchasing of3 police cars. Councilwoman Moss second, stating three police cars and in the fall look into purchasing af fire department vehicle according to the funds available, Councilman Hadaway Councilwoman Greene states this motion is subject to council coming back with numbers  opposed, motion carried by majority vote. and finance rates on paper. Councilwoman Greene Councilman Martin Councilman Walker Councilwoman Moss Councilman Hadaway Mayor Criswell  Roll Call to pursue 3 police cars to purchase  YES YES with fire dept YES without fire dept  YES without fire dept until finances checked  NO YES  Motion approved by majority vote. OTHER ANNOUNCEMENIS  Adjournment  Councilman Walker made a motion to adjourn. Meeting adjourned @ 7:05pm  Councilwoman Moss seconded, all favored, none opposed, motion carried.  Cm2.8.18  7